**Charity Registration No. 1123350** ## **1[ st ] ROTHLEY SCOUT GROUP** **TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** 1 ## **1[ st ] ROTHLEY SCOUT GROUP** ## **CONTENTS** ||**Page**| |---|---| |Legal and administrative information|3| |Trustees’ Report|4-6| |Receipts and payments accounts|7| 2 ## **1[ st ] ROTHLEY SCOUT GROUP** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |**Trustees**|Mrs S Smith – Chair| |---|---| ||Mrs R Newman – Secretary| ||Mrs C Cooper – Treasurer| ||Mr G Newman – Lettings| ||Mr T May - GSL| ||Mr M Hutchin - Exec member| |**Secretary**|Mrs R Newman| |**Charity Number**|1123350| |**Scout Headquarters**|1stRothley Scout Group| ||North Street| ||Rothley| ||Leicestershire LE7 7NN| |**Bankers**|Barclays Bank| ||2, Bishop Meadow Road| ||Loughborough| ||Leics LE11 5RE| 3 ## **1[ st ] ROTHLEY SCOUT GROUP** ## **TRUSTEES’ REPORT YEAR ENDING 31 MARCH 2022** ## **Structure, governance and management** The 1[ st ] Rothley Scout Group is a trust established under its rules which are common to all Scouts. The Group's governing documents are those of the Scout Association (registered charity no. 306101). They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee currently consists of six members inc, a Secretary, a Treasurer and the Chairman, and meets at intervals of 2 months unless otherwise necessary. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected The trustees who served during the year are: Mrs N Arnold – Chair Mr J Rashleigh – Secretary Mrs J Reynolds – Treasurer Mr G Newman – Lettings Mrs A Hercock – Subscription Secretary Mr T May - GSL Mr M Hutchin - Exec Member Mrs S Smith – Chair Mrs R Newman – Secretary Mrs C Cooper – Treasurer 4 The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. New committee members are recruited at the AGM annually whereby parents/guardians of beavers, cubs and scouts are invited to nominate themselves for consideration to become a trustee. The members elect if in agreement. ## **Objectives and activities** ## **Risk and Internal Control** The group has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. **Summary of the objects of the charity set out in its governing document** The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## **Public Benefit Statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Achievements and Performance** The Group continues to be popular with enough local young people, both boys and girls, to ensure its future viability and usefulness to the local community. In fact the demand for membership, particularly at the bottom end of the age range, while it might be met by the current adult leadership would overwhelm the present deteriorating accommodation facilities currently available to the Group in its home village. The activities offered to the young people are in accordance with the policy, organisation and rules of the UK Scout Association, of which the 1[ st ] Rothley Scouts are all members. These rules require the Group to be self-funding, and their day to day running expenses and membership fees payable to the Scout Association and Leicestershire Scout Council are met by a charge on the parents/guardians of the Scouts. This is supplemented by an annual programme of fundraising events organised by the Executive Committee of the Group. 5 The individual Scouts within the Group continue to be successful in achieving the aims of the training programme provided by their adult Leaders in accordance with the Aims and Methods of the Scout Association. The latter provides a framework within which the Leaders can offer the Scouts personal choice, responsibility, commitment and achievement. Many of the Scouts in the Group achieve the highest Scout award available to their particular age group. The Scout Group in Rothley which consists of approximately 130 children is an important part of the local community and by its number of members within the age range of 6 to 18 years it seems to be as attractive to today’s youth as it ever was in the past. Its scouting method of training young people to become useful members of society, both locally and in a wider sense, is well proven on a world-wide stage. The Group is set to increase in size due to the increase in the population of the village due to new housing projects. ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 1 ½ times annual running costs of £2500 so reserve of £4000. The Group held reserves of approximately £646 against this at year end. This is lower than prior years as last year consisted of operating expenses for new equipment e.g new tents, cooking equipment for camping and renovation to various parts of the building. The leaders expenses for running costs in the operate a receipts and payments system therefore these expenses may not have all been accounted for. ## **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 6 ## **1[ st ] Rothley Scout Group Income and Expenditure Year ended 31 March 2022** |**Income**
Subscriptions
Donations(Rent etc)
Gift Aid
Grants (x5)
Camp/Activities
Fund Raising
Interest/Income
**Expenditure**
Utilities
Membership Fees
Camp/Activities
Fundraising
Insurance
Training &
Administration/hut
upkeep
Uniform & Equipment
Repairs
Banking Costs
Balance b/f
Surplus / Deficit for the Year
Ac balance
**End of Year Bank Balance**|**2021/22**
£
13,796.00
0.00
0.00
10,667.00
1,596.50
167.00
0.00
26,226.50
1,135.04
5,862.40
4,409.18
39.71
982.66
464.189
1006.88
11,195.75
485.10
25,580.90
**43,142.50**
645.60
**43,788.10**|**2020/21**
£
3,150.00
275.00
3,348.01
21,335.00
614.50
0.00
0.00| |---|---|---| |||2,8722.51| |||1,276.04
5,083.80
195.77
0.00
993.69
817.24
531.30
4,122.34
94.86| |||13,115.04| |||| |||**27,535.03**| |||| |||15,607.44| |||| ||**43,788.10**|**43,142.50**| ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Claire Cooper Date 01 09 22 7