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2021-03-31-accounts

REGISTEREDREGISTEREDCOMPANY CHARITY NUMBER:NUMBER: 062478221123339

e@ ) ! Chartered Accountants

| |

Report of the Trustees and Financial Statements for the Year Ended 31 March 2021 for KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Radnor House

Greenwood Close Cardiff Gate Business Park Cardiff CF23 BAA

| Registered to carry out audit work in the UK and regulated for a range of investment business activities by the Institute of Chartered Accountants in England and Wales

bpu Chartered Accountants is a trading name of BPU Ltd Company Nurnber 3723948 Registered in Wales.

A list of directors is available from the tegistered office above.

business potential unleashed

KPC Youth & Community T/A KPC Youth (A Company Limited By Guarantee)

Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Report ofthe Trustees 1 to 4
Independent Examiner's Report 5
Staternent of Financial Activities 6
Balance Sheet 7to8
Notes to the Financial Statements 9 to 16
DetailedStatementofFinancialActivities 17to18

KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

:

Report of the Trustees

for the Year Ended 31 March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 4 January 2019).

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number 06247822

Registered Charity number 1123339

Registered office Off Pyle Inn Way Pyle Bridgend CF33 6AB

Trustees P E Lunnon (Chair) S J Cook R G Wallen E P Williams C Best (appointed 29 July 2020) Company Secretary ; E P Williams

Independent examiner Colin William Russell FCCA, FCA, DChA BPU Limited Chartered Accountants Radnor House Greenwood Close Cardiff Gate Business Park Cardiff CF23 BAA

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document The company is governed by its memorandum and articles of association dated 13 March 2007 as amended on 14 January 2008 and 2 December 2014.

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KPC Youth & Community T/A KPC Youth (A Company Limited By Guarantee)

Report of the Trustees for the Year Ended 31 March 2021

:

eee STRUCTURE, GOVERNANCE AND MANAGEMENT

Decision making process

Board of Directors (Management Committee)

The charity is organised and policy implemented through the board of directors who meet, at least, quarterly. The project manager and senior youth workers attend the executive management meetings to represent the employees views, in relation to the charity's progress, to the board.

Election of The Board

Three members of the board of directors shall be subject to election or re-election at the Annual General Meeting of the charity. Training is provided to each director as part of an initial induction and, if felt necessary, on an ad hoc basis during their time as directors of the charity.

Risk assessment

The charity has designed a series of policies in order to ensure all risks are addressed and operations managed in an efficient manner. There is a rolling programme of review of these policies to ensure that they are all maintained in-line with current operations and regularly reviewed in light of the changing operational and statutory environment.

Environmental The board of directors and employees of KPC Youth, endeavour to reduce the impact of the operation upon the environment and policies have been drawn up to achieve this.

OBJECTIVES AND ACTIVITIES

Charitable purpose and objectives

KPC Youth was set up in 1998 in answer to the lack of facilities for young people within the socially disadvantaged Cynffig Cmmunity of South Wales. KPC's objectives are:-

~ To help and educate young people through leisure-time activities so that they may develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals and members of society and so that their conditions of life may be improved: ~ To advance the education of young people within the Cynffig and wider area of the Borough of Bridgend and surrounds, in particular but not exclusively, through the provision of training; - To promote, preserve and protect the health and relieve the needs of young people by the provision of such support as the directors may from time to time determine: ~ The prevention of youth crime, drug and alcohol misuse, within the Cynffig area and wider area of the Borough of Bridgend and surrounds, by the provision of a wide range of diversionary activities, advice, information and support for young people; - To develop the capacity and skills of the members of the socially and economically disadvantaged community of Cynffig and wider area of the Borough of Bridgend and surrounds, in such a way they are better able to identify, and help meet, their needs and to participate more fully in society through training and support.

Public benefit delivery and charitable activities

The full committee management report, which is appended to these accounts, gives full details of how our charitable activities deliver benefit to the public.

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Report of the Trustees

for the Year Ended 31 March 2021

FINANCIAL REVIEW

Review of financial performance KPC recorded a deficit of £6,356 (2020 - £9,595 surplus) for the year which in a year where the centre and the majority of our operations were mothballed due to the COVID-19 pandemic is a reasonable position to end the year.

As 2021/22 remains a challenge, given the ongoing pandemic related restrictions, we expect to see a similar position. However, the Board and team are focused on identifying and executing cost-saving measures to minimise any losses.

Summary financial position

The charity recorded a (deficit) of £6,356 (2020 - £9,595 surplus) for the year. Total incoming resources for the year were £139,507 (2020 - £172,776).

Key performance indicators

Whilst we have not implemented any key performance indicates during 2020/21,the Board remain focused on providing support for members. We are undertaking a review of our organisational strategy and the output from this will include a series of KPls. Clearly reducing our deficit budget is absolutely pivotal to this activity.

Chairman's Report & Charitable Activities

This year has been like no other for the Charity. The pandemic has meant that we have had to fundamentally change our offer to children and young people using online solutions such as Zoom. We did manage to open the centre for a few weeks in 2020/21 following careful planning and ensuring COVID secure practices were in place.

As a result of our limited offer, many of our workforce were furloughed using the Government's Job Retention scheme,

In the midst of the pandemic, KPC have been working with external consultants, funded by Social Business Wales who have been working with the Board on our strategic direction — this is critical in a post pandemic world.

We unfortunately were not successful in securing ongoing funding with Children in Need and whilst we are in receipt of some extension funding, we are currently in the midst of applying for various grants to secure our future. Our strategy will also help guide our future direction.

Our Impact & Annual Report provides greater details of the work we have been undertaking throughout the year.

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KPC Youth & Community T/A KPC Youth (A Company Limited By Guarantee)

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Report of the Trustees for the Year Ended 31 March 2021

FINANCIAL REVIEW CONT'D

Charity's Policies

Reserves Policy

The investments and net current assets of £176,958 (2020 - £172,679) currently cover the running expenses of £150,354 (2020 - £163,181) by approximately 14.1 months (2020 — 12.7 months).

With the current level of reserves, it is not anticipated that the charity will breach the charity's reserves policy of holding at least 6 months expenditure in cash or cash equivalents in the short term but income and expenditure will have to be closely monitored. The Trustees are addressing the challenges that face the Charity and are working to determine the future strategic direction.

Investment Policy

The Board regards secure investment of the reserves as being of primary importance rather than the level of the income generated from them. No one facility holds more than £85,000 which is within the guaranteed banking secured values.

FUTURE PLANS

Determining the strategic direction of the Charity as well as identifying sustainable income streams is front and centre of the Trustee's plans for 2021/22. Further, emerging from the pandemic with a viable organisation is absolutely critical.

Approved by order of the board of trustees on senha RGUSK. 282. | and signed on its behalf by: ,

PE Lunnon (Chair) - Trustee

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R G Wallen - Trustee
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Independent Examiner's Report to the Trustees of KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

| report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

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Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

Radnor House

Greenwood Close Cardiff Gate Business Park Cardiff CF23 BAA

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

|

Colin William Russell FCCA, FCA, DChA BPU Limited Chartered Accountants

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Date: AZ AW OMT, Zot,
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Registered to carry out audit work in the UK and regulated for a range of investment business activities by the Institute of Chartered Accountants in England and Wales.

bpu Charfered Accountants is a trading name of BPU Lid Company Number 3723948 Registered in Wales A list of directors is available from the | fegistered office above. |

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business potential unleashed

KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Statement of Financial Activities

(Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2021

2021 2020
Unrestricted Restricted Total Total
funds funds funds funds
Notes £ £ £ £
INCOME
Grants & donations 90,992 12,439 103,431 85,681
Other activities 2 18,214 - 18,214 66,240
Investment income 3 1,762 - 1,762 1,751
Other income 4 16,100 - 16,100 19,104
Total 127,068 12,439 139,507 172,776
EXPENDITURE
Charitable activities
Raising funds 1,112 - 1,112 11,959
Wages & other costs 127,576 17,175 144,751 151,222
Total 128,688 17,175 145,863 163,181
NET INCOME/(EXPENDITURE) (1,620) (4,736) (6,356) 9,595
Transfer between funds 1,366 (1,366) - -
NET MOVEMENT IN FUNDS (254) (6,102) (6,356) 9,595
RECONCILIATION OF FUNDS
Total funds brought forward 287,538 19,329 306,867 297,272
TOTALFUNDSCARRIEDFORWARD 287,284 13,227 300,511 306,867

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Balance Sheet

At 31 March 2021

2021 2020
Notes £ £
FIXED ASSETS
Tangible assets 9 123,553 134,188
CURRENT ASSETS
Stocks 10 - 124
Debtors 11 4,949 21,409
Investments 12 145,283 143,546
Cash at bank 33,927 21,879
184,159 186,958
CREDITORS
Amounts falling due within one year 13 (7,201) (14,279)
NET CURRENT ASSETS 176,958 172,679
TOTAL ASSETS LESS CURRENT
LIABILITIES 300,511 306,867
NET ASSETS 300,511 306,867
FUNDS 15
Unrestricted funds 287,284 287,538
Restricted funds 13,227 19,329
TOTALFUNDS 300,511 306,867

The notes form part of these financial statements

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KPC Youth & Community T/A KPC Youth ‘ (A Company Limited By Guarantee)

.

Balance Sheet - continued

At 31 March 2021

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The financial statements were approved by the Board of Trustees on vod LA AGEN ce and were signed on its behalf by:

4OUNg,E Lunnon (Chair)Cones,-Trustee

RGWallen -Trustee

The notes form part of these financial statements

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KPC Youth & Cornmunity TIA KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements for the Year Ended 31 March 2021

  1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Financial reporting standard 102 - reduced disclosure exemptions The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’:

Income

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Buildings - 2% & 10% straight line Outdoor equipment - 5% straight line Computers, furniture & equip - 10% & 20% straight line

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES — continued

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Fixed asset investments

Fixed asset investments are stated at market valuation. Unrealised gains or losses are taken directly to the Statement of Financial Activities.

Donated assets and intangible income

Donations of fixed assets are capitalised in the Balance Sheet at their estimated realisable value. A corresponding entry is made to donations in the Statement of Financial Activities.

Intangible income is noted separately with the corresponding expenditure being noted in the expenditure header that the expense would relate to.

2. OTHER ACTIVITIES

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2021 2020
£ £
Fundraising events 17,624 31,714
Cafe shop receipts 382 18,020
Memberships 208 13,402
Accredited training income - 3,104
18,214 66,240
INVESTMENT INCOME
2021 2020
£ £
interest received 1,762 1,751
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3. INVESTMENT INCOME

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

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Notes to the Financial Statements - continued for the Year Ended 31 March 2021

  1. OTHER INCOME
2021 2020
£ £
Rent & other income for services provided 12,075 14,605
Intangible income 4,025 3,850
Miscellaneous income - 649
12,075 19,104
  1. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021 2020
£ £
Independent examiners fees 1,800 2,010
Depreciation - owned assets 10,635 10,829
Operatinglease 1,382 1,173
  1. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were trustees' expenses paid for the year ended 31 March 2021 of £0 (2020 - £100).

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

7. STAFF COSTS

2021 2020
£ £
Wages & salaries 87,993 99,198
Social security costs - 1,532
Pensions 977 1,249
88,970 101,979
2021 2020
Number Number
Average number of employees during the year (includes a range
of staff hours from 2 hour up to 38.5 hours)
Conducting activities 13 15
Support staff 2 2
Management & administration 1 4
Session workers - 1
16 19

No individual employee received employee benefits exceeding £60,000 (same as 2020).

  1. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
funds funds funds
£ £ £
INCOME FROM
Grants & donations 27,575 58,106 85,681
Other activities 66,240 - 66,240
Investment income 1,751 ~ 1,751
Other income 19,104 - 19,104
Total 114,670 58,106 172,776
EXPENDITURE ON
Raising funds 11,959 ~ 11,959
Wages & other costs 116,927 34,295 151,222
Total 128,886 34,295 163,181
NETINCOME/(EXPENDITURE) (14,216) 23,811 9,595

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KPC Youth & Community T/A KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

8. COMPARATIVES FOR THE STATEMENT OF COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued FINANCIAL ACTIVITIES - continued FINANCIAL ACTIVITIES - continued FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
funds funds funds
£ £ £
Transfers between funds 17,377 (17,377) -
Net movement in funds 3,161 6,434 9,595
RECONCILIATION OF FUNDS
Total funds brought forward 284,377 12,895 297,272
TOTAL FUNDS CARRIED FORWARD 287,538 19,329 306,867
9. TANGIBLE FIXED ASSETS
Computers,
Outdoor furniture &
Buildings equipment equipment Totals
£ £ £ £
COST
At 1 April 2020 128,749 111,771 12,334 252,854
Additions - - - -
Disposals - - - -
At 31 March 2021 128,749 111,771 12,334 252,854
DEPRECIATION ;
At 1 April 2020 27,467 79,502 11,697 118,666
Charge for year 2,575 7,714 346 10,635
Eliminated on disposal - - -
At 31 March 20271 30,042 87,216 12,043 129,301
NET BOOK VALUE
At 31 March 2021 98,707 24,555 291 123,553
At31March2020 101,282 32,269 637 134,188

In addition to the assets disclosed above, KPC Youth own land via a restricted covenant with Bridgend County Borough Council. The covenant requires any proceeds received from the future sale of this land to be paid back to Bridgend County Borough Council or reinvested in a new premises at the discretion of Bridgend County Borough Council. This land was purchased at a nominal value of £1.

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

10. STOCKS
2021 2020
£ £
Finished goods - 124
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ E
Trade debtors - 14,626
Other debtors 4,949 6,783
4,949 21,409
12. CURRENT ASSET INVESTMENTS
2021 2020
£ £
UKfixedtermliquiddeposits 144,723 143,546

To spread the overall risk in relation to liquid assets, the Charity has placed £138,000 on short term fixed deposits with two banks and one building society.

  1. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Social security and other taxes 649 1,246
Accruals and deferred income 6,552 13,033
7,201 14,279
  1. MEMBERS FUNDS

The liability of the members is limited to £1 during membership, or within one year after resignation, as may be required on the occasion of the winding up of the company. There were 4 members at 31 March 2021 (2020 - 4 members and 1 resignation).

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KPC Youth & Community T/A KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

15. MOVEMENT IN FUNDS

Net Transfers
movement between
At 1/4/20 in funds funds At 31/3/21
E £ £ £
Unrestricted funds
General fund 287,538 (1,620) 1,366 287,284
Designated fund - - - -
287,538 (1,620) 1,366 287,284
Restricted funds
Children In Need 8,930 (8,231) (699) -
BuyA Brick 5,227 - - 5,227
Marlas 667 - (667) -
B&CE Charitable Trust 4,505 (4,505) - -
Capital Grant - 6,500 - 6,500
Street Games - 1,500 - 1,500
19,329 (4,736) (1,366) 13,227
TOTAL FUNDS 306,867 (6,356) - 300,511
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 127,068 (128,688) (1,620)
Restricted funds
Children In Need 8,930 (17,161) (8,231)
BuyA Brick - - -
B&CE Charitable Trust (4,491) (14) (4,505)
Capital Grant 6,500 - 6,500
Street Games 1,500 - 1,500
TOTALFUNDS 139,507 (145,863) (6,356)

The B&CE Charitable trust monies were not utilised and were therefore returned to the B&CE Charitable Trust in March 2021.

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

15. MOVEMENT IN FUNDS - continued

Restricted funds:- Restricted funds:- No of Grant Maximum
Funder Purpose Mths Ends Value
£
Children In Need Supporting child based activities 36 Mar 2021 100,383
B&CE Charitable Support offor improving skiils and 15 Mar 2021
Trust employability
Capital Grant Improving KPC Youth & Community 21 Dec 2021 6,500
Centre
Street Games Support ofwellbeing/mental health of 18 Sept 2021 1,500
youngpeople

All the above schemes are supporting KPC Youth & Community via the provision of grants towards capital spending, wages and associated expenses in relation to the continuation of the charity's objectives.

The Buy A Brick restricted fund relates to donations received regarding the improvement of the buildings.

  1. GUARANTEES AND OTHER FINANCIAL COMMITMENTS

The charity had total guarantees and commitments at the balance sheet date of £3,050 (2020 - £3,050).

  1. RELATED PARTY DISCLOSURES

No directors or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during 2021 (2020 - same).

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KPC Youth & Community TIA KPC Youth

(A Company Limited By Guarantee)

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Detailed Statement of Financial Activities for the Year Ended 31 March 2021

2021 2020
£ £
INCOME
Grants & donations
Grants & donations (inc. donated assets) 107,922 85,681
Grant refunded (4,491) -
Other activities
Fundraising events 17,624 31,714
Cafe shop receipts 382 18,020
Memberships 208 13,402
Accredited training income - 3,104
18,214 66,240
Investment income
Interest received 1,762 1,751
Other income
Rent & other income for services provided 12,075 14,605
Intangible incorne 4,025 3,850
Miscellaneous income - 649
16,100 19,104
Total incoming resources 139,507 172,776
EXPENDITURE
Other trading activities
Fundraising
Cafe expenses
577
535
2,842
9,117
1,112 11,959

This page does not form part of the statutory financial statements

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KPC Youth & Community TIA KPC Youth (A Company Limited By Guarantee)

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

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|||||||| |---|---|---|---|---|---|---| |2021|2020| |£|£| |Charitable|activities| |Wages|88,970|101,979| |Youth|training|&|activities|1,872|1,719| |Staff|travel|-|666| |Rent,|rates|&|water|3,272|3,877| |Insurance|4,178|4,569| |Light|&|heat|1,971|3,107| |Telephone|2,552|2,833| |Printing,|postage,|stationery|&|advertising|1,443|1,849| |Sundry|expenses|1,254|334| |Membership|&|licences|279|968| |Staff|recruitment|&|training|621|466| |Cleaning|1,784|2,804| |General|repairs|19,560|3,796| |Consultancy|&|legal|fees|1,225|-| |Independent|examiners|fees|1,800|2,010| |Depreciation|10,635|10,829| |Loss|on|sale|of|assets|-|7,166| |Bookkeeping|&|accountancy|fees|3,335|2,250| |144,751|151,222| |Total|resources|expended|145,863|163,181| |Net|income/(expenditure)|for the|year|(6,356)|9,595|

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This page does not form part of the statutory financial statements

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