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← Charlbury Cricket Club

2023-12-31-accounts

REGISTERED COMPANY NUMBER: 06506410 (England and Wales) REGISTERED CHARITY NUMBER: 1123292

CHARLBURY CRICKET CLUB

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Mercer Lewin Ltd Chartered Accountants 6-7 Citibase New Barclay House 234 Botley Road Oxford OX2 0HP

CHARLBURY CRICKET CLUB

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15

CHARLBURY CRICKET CLUB

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The primary objective of Charlbury Cricket Club remains the provision of community participation and healthy recreation with particular emphasis on the provision of the facilities for the playing of cricket. The Club is committed to the concept of equality and respects the rights and dignity of every person regardless of age, ability, gender, race, ethnicity, religious beliefs, and sexual, social or economic status.

Significant activities

The continued focus on all activities remains the enjoyment and enhancement of any individual member who wishes to participate in a cricket or sporting activity at Charlbury Cricket Club. Very clear emphasis is placed on the development of youth members from the age of 4 to adulthood.

The club continued to field three sides within the Cherwell Cricket league playing in Division 3, 6 and 8 respectively. The 1st XI also entered the T20 Tuesday midweek league and the Banbury indoor league. The ladies and girls' section 1st XI played in the Home Counties Premier League.

The club continued to offer social cricket during the mid-week and on Sundays and organised and participated in various tournaments and leagues at all youth ages across the season. Regular training nights were held throughout the summer for adult, youth, and junior cricket, mainly on Friday evenings and all age groups and genders were catered for through the All-stars, Dynamos and Youth programmes.

Investment in the facilities is a key aspect of the club and this year saw a major investment in the provision of a new garden area and the upgrade of the shower areas. All projects are core to making sure that the cricket club remains an integral part of the Charlbury community, is an attractive venue and encourages community use of all the facilities.

Additionally, the club has identified the need to improve the quality of the squares and wickets and in 2022 made the decision to pay qualified and experience personnel to undertake this task. This is a major financial commitment for the club and has continued during 2023. The trustees continue to monitor the progress and financial commitments carefully.

Volunteers

Although some works are contracted, the Club remains indebted to many volunteers who are involved in all aspects of running and developing the Club.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Membership has remained stable compared with the previous year's membership. The all-stars and dynamos sessions remain key to this development.

All teams had a positive playing season. The 2nd and 3rd XIs gained promotion to levels 5 and 7 respectfully and the youth practice sessions were well attended. Youth games were a real success with plenty of cricket being played. The midweek XI again was very popular. The Club remains commended in the assessment of all grounds within the Oxfordshire Cricket leagues.

1

CHARLBURY CRICKET CLUB

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

ACHIEVEMENT AND PERFORMANCE

Fundraising activities

During the year, three major fundraising events were held at the Club.

The Charlbury Beer Festival was held in July, the Octoberfest in October and the Firework Display in November; all events being enjoyed and seen as part of the local communities offering. Income was further supplemented by the hire of the ground for wedding and bike race facilities. The club also hires out the ground to other cricket clubs and is used as a home ground for district and county games in Oxfordshire.

New square and wicket mowers were purchased in 2023 on a finance package. The trustees remain confident that the Club remains on a sound financial footing to honour all its commitments going forward.

FINANCIAL REVIEW

Principal funding sources

The Club's principal funding sources are members' subscriptions and fees, bar revenue along with the fundraising activities mentioned above.

Reserves policy

The trustees are confident that the operation of the Club can successfully continue by relying on fundraising, membership fees and contributions generated from bar and hire activities within the clubhouse and ground hire.

FUTURE PLANS

The objectives of the Club remain to supply cricket to all members of the Charlbury Cricket Club and ensure that the facilities offered to members are of the highest quality.

The Club has successfully ensured an all-year-round usage of facilities by offering the ground to host mini soccer during the winter months and this will continue for the foreseeable future.

Future plans are now focused towards increasing the playing area of the main pitch through a boundary extension project and improving the wicket and square equipment, as detailed above.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Charlbury Cricket Club was incorporated as a company limited by guarantee on 18 February 2008 and obtained registered charity status on 20 March 2008.

The company is governed by its Memorandum and Articles of Association.

Recruitment and appointment of new trustees

Trustees are appointed or reappointed annually at the Annual General Meeting held in March each year.

Organisational structure

The day to day running of the club is set out within the club constitution, with a committee of 12-15 members meeting regularly to oversee the operation of the Club. All financial matters are regulated and reviewed by the Board of Trustees that meets quarterly.

2

CHARLBURY CRICKET CLUB

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Additional governance matters

Charlbury Cricket Club follows the guidance of the English Cricket Board with formal affiliation to the Oxfordshire County Cricket Association. The Club is accredited with the ECB "Clubmark" status.

A full child protection policy remains in place with all coaches and persons in regular contact with children undergoing a Criminal Records Check with the Criminal Records Bureau. The Welfare Officer at the club is part of the executive committee with responsibility to ensure that all protection, compliance and risk matters of whatever nature are correctly addressed by the Club.

All Trustees give their time voluntarily and receive no remuneration or other benefits.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

06506410 (England and Wales)

Registered Charity number

1123292

Registered office

Bell Yard Cottage Church Street Chalbury Chipping Norton OX7 3PP

Trustees

N Fox C Barras A Shah D King

Company Secretary

P D Jenkins

Independent Examiner

Jon Paul Swayne Mercer Lewin Ltd Chartered Accountants 6-7 Citibase New Barclay House 234 Botley Road Oxford OX2 0HP

Approved by order of the board of trustees on 23 December 2024 and signed on its behalf by:

A Shah - Trustee

3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHARLBURY CRICKET CLUB

Independent examiner's report to the trustees of Charlbury Cricket Club ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jon Paul Swayne The Institute of Chartered Accountants in England and Wales

Mercer Lewin Ltd Chartered Accountants 6-7 Citibase New Barclay House 234 Botley Road Oxford OX2 0HP

23 December 2024

4

CHARLBURY CRICKET CLUB

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
18,699
Other trading activities
2
53,916
Other income
7,881
Total
80,496
EXPENDITURE ON
Raising funds
21,444
Charitable activities
Charitable activities
75,729
Total
97,173
NET INCOME/(EXPENDITURE)
(16,677)
RECONCILIATION OF FUNDS
Total funds brought forward
299,683
TOTAL FUNDS CARRIED FORWARD
283,006		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-		 2023
Total
funds
£
18,699
53,916
7,881
80,496
21,444
75,729
97,173
(16,677)
299,683
283,006		 2022
Total
funds
£
26,006
44,823
5,412
76,241
24,674
66,307
90,981
(14,740)
314,423
299,683

The notes form part of these financial statements

5

CHARLBURY CRICKET CLUB

BALANCE SHEET 31 DECEMBER 2023

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
6
291,908
CURRENT ASSETS
Debtors
7
3,110
Cash at bank
2,978
6,088
CREDITORS
Amounts falling due within one year
8
(8,013)
NET CURRENT ASSETS
(1,925)
TOTAL ASSETS LESS CURRENT
LIABILITIES
289,983
CREDITORS
Amounts falling due after more than one year 9
(6,977)
NET ASSETS
283,006
FUNDS
12
Unrestricted funds
TOTAL FUNDS		 Restricted
fund
£
-
-
-
-
-
-
-
-
-		 2023
Total
funds
£
291,908
3,110
2,978
6,088
(8,013)
(1,925)
289,983
(6,977)
283,006
283,006
283,006		 2022
Total
funds
£
280,500
3,000
17,790
20,790
(1,607)
19,183
299,683
-
299,683
299,683
299,683

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

6

continued...

CHARLBURY CRICKET CLUB

BALANCE SHEET - continued 31 DECEMBER 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 23 December 2024 and were signed on its behalf by:

A Shah - Trustee

The notes form part of these financial statements

7

CHARLBURY CRICKET CLUB

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold - not provided Groundskeeping equipment - 20% on reducing balance Fixtures and fittings - 10% on cost

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

HIRE PURCHASE AND LEASING COMMITMENTS

The interest element of these obligations is charged to the Statement of Financial Activities over the relevant period. The capital element of the future payments is treated as a liability.

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

8

continued...

CHARLBURY CRICKET CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

2. OTHER TRADING ACTIVITIES

Fundraising events - bar
Fundraising events - other
Sponsorships
Sundry income
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Independent examiner's fees
Depreciation - owned assets
Other operating leases		 2023
£
42,598
9,604
1,500
214
53,916
2023
£
750
7,467
1,660		 2022
£
38,048
2,497
4,076
202
44,823
2022
£
864
1,462
2,125

3. NET INCOME/(EXPENDITURE)

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

5.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
26,006
Other trading activities
44,823
Other income
5,412
Total
76,241
EXPENDITURE ON
Raising funds
24,674
Charitable activities
Charitable activities
66,307
Total
90,981
NET INCOME/(EXPENDITURE)
(14,740)
RECONCILIATION OF FUNDS
Total funds brought forward
314,423		 Restricted
fund
£
-
-
-
-
-
-
-
-
-		 Total
funds
£
26,006
44,823
5,412
76,241
24,674
66,307
90,981
(14,740)
314,423

9

continued...

CHARLBURY CRICKET CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

==> picture [477 x 331] intentionally omitted <==

----- Start of picture text -----
|||||| |---|---|---|---|---| |5.|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued| |Unrestricted|Restricted|Total| |funds|fund|funds| |£|£|£| |TOTAL FUNDS CARRIED FORWARD|299,683|-|299,683| |6.|TANGIBLE FIXED ASSETS| |Fixtures| |Long|Groundskeeping|and| |leasehold|equipment|fittings|Totals| |£|£|£|£| |COST| |At 1 January 2023|239,448|25,169|89,262|353,879| |Additions|-|13,577|5,298|18,875| |At 31 December 2023|239,448|38,746|94,560|372,754| |DEPRECIATION| |-| |At 1 January 2023|21,021|52,358|73,379| |-| |Charge for year|3,545|3,922|7,467| |At 31 December 2023|-|24,566|56,280|80,846| |NET BOOK VALUE| |At 31 December 2023|239,448|14,180|38,280|291,908| |At 31 December 2022|239,448|4,148|36,904|280,500|

----- End of picture text -----

The long leasehold is on a 25 year old lease which ends in October 2029 and includes the Cornbury Park Cricket Ground in Charlbury, Oxfordshire, the pavilion, the car park, the fences and hedges surrounding the Park. A nominal rent is paid per annum per the lease agreement which is reviewed annually.

7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

==> picture [441 x 32] intentionally omitted <==

----- Start of picture text -----
|||| |---|---|---| |2023|2022| |£|£| |Trade debtors|3,110|3,000|

----- End of picture text -----

10

continued...

CHARLBURY CRICKET CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

8.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023
£
Other loans (see note 10)
5,000
Hire purchase (see note 11)
2,263
Accruals and deferred income
750
8,013
9.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2023
£
Hire purchase (see note 11)
6,977
10.
LOANS
An analysis of the maturity of loans is given below:
2023
£
Amounts falling due within one year on demand:
Other loans
5,000
11.
LEASING AGREEMENTS
Minimum lease payments under hire purchase fall due as follows:
2023
£
Net obligations repayable:
Within one year
2,263
Between one and five years
6,977
9,240
12.
MOVEMENT IN FUNDS
Net
Transfers
movement
between
At 1/1/23
in funds
funds
£
£
£
Unrestricted funds
General fund
60,876
(16,677)
(641)
Pavillion fund
238,807
-
641
299,683
(16,677)
-
TOTAL FUNDS
299,683
(16,677)
-		 2022
£
-
-
1,607
1,607
2022
£
-
2022
£
-
2022
£
-
-
-
At
31/12/23
£
43,558
239,448
283,006
283,006

11

continued...

CHARLBURY CRICKET CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Pavillion fund
TOTAL FUNDS		 Incoming
resources
£
80,496
80,496
At 1/1/22
£
75,552
238,871
314,423
314,423		 Resources
Movement
expended
in funds
£
£
(97,173)
(16,677)
(97,173)
(16,677)
Net
movement
At
in funds
31/12/22
£
£
(14,676)
60,876
(64)
238,807
(14,740)
299,683
(14,740)
299,683

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds Incoming
resources
£		 Resources
Movement
expended
in funds
£
£
General fund 76,241 (90,917)
(14,676)
Pavillion fund - (64)
(64)
76,241 (90,981)
(14,740)
TOTAL FUNDS 76,241 (90,981)
(14,740)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Pavillion fund
TOTAL FUNDS		 At 1/1/22
£
75,552
238,871
314,423
314,423		 Net
movement
in funds
£
(31,353)
(64)
(31,417)
(31,417)		 Transfers
between
funds
£
(641)
641
-
-		 At
31/12/23
£
43,558
239,448
283,006
283,006

12

continued...

CHARLBURY CRICKET CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 156,737 (188,090) (31,353)
Pavillion fund - (64) (64)
156,737 (188,154) (31,417)
TOTAL FUNDS 156,737 (188,154) (31,417)

All cricketing and general maintenance of the grounds and pitches is included in the General Fund.

The Pavilion Fund is an unrestricted designated fund which was set up to collect donations and other funds raised towards the cost of the new pavilion building.

Previously, the Pavilion fund was classified as a restricted fund in the prior year financial statements. Following further consideration by the trustees, it has been reclassfied as an unrestricted designated fund to more accurately reflect its true nature. Since in accordance with SORP guidline, the funds collected ceased to be restricted once they have been spent on the new pavilion.

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2023.

13

CHARLBURY CRICKET CLUB

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

2023
£
INCOME AND ENDOWMENTS
Donations and legacies
Donations
-
Grants
2,000
Club membership subscriptions
13,520
Match fees
3,179
18,699
Other trading activities
Fundraising events - bar
42,598
Fundraising events - other
9,604
Sponsorships
1,500
Sundry income
214
53,916
Other income
Hire of ground and pitches
7,881
Total incoming resources
80,496
EXPENDITURE
Other trading activities
Costs of bar
21,444
Charitable activities
Groundskeeper's wages
15,218
Groundskeeping costs
8,326
Repairs and renewals
18,448
League registration fees
344
Cricket kit and equipment
2,017
Trophies
565
Cleaning
1,741
Umpire fees
1,630
Indoor coaching
1,976
50,265
Support costs
Management
Rent
1,660
Rates and water
10,141
Insurance
2,383
Telephone
1,048
Postage and stationery
-
Sundries
630
Depreciation of tangible and heritage
assets
7,467
23,329		 2022
£
4,749
4,750
11,627
4,880
26,006
38,048
2,497
4,076
202
44,823
5,412
76,241
24,674
16,792
4,355
17,282
665
7,633
797
1,915
2,250
1,540
53,229
2,125
3,145
3,136
790
16
435
1,462
11,109

This page does not form part of the statutory financial statements

14

CHARLBURY CRICKET CLUB

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

2023
£
Management
Finance
Subscriptions
224
Bank charges
60
Hire purchase
484
768
Governance costs
Independent examiner's fees
750
Legal fees
617
1,367
Total resources expended
97,173
Net expenditure
(16,677)		 2022
£
314
62
-
376
864
729
1,593
90,981
(14,740)

This page does not form part of the statutory financial statements

15