## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 Sept 2020 **To** 31 Aug 2021 **From** ## Section A Reference and administration details **Charity name** Cardiff Model Engineering Society 1123252 King George V Drive East Heath Cardiff **Postcode CF14 4AW** **Other names charity is known by** **Registered charity number (if any)** 1123252 **Charity's principal address** King George V Drive East ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Michael Williams Honorary Chairman
2 Robert Matthews Honorary Secretary
3 John Styles Honorary Treasurer
4 Hywel Williams Vice Chairman 01/09/2020 - 31/10/2020
5 Victor Polhill Vice Chairman 01/11/2020 - 31/08/2021
6 Roger Sully
7 Nigel Kibby
8 Kenneth House
9 Andrew Fairfax 01/09/2020 - 11/03/2021
10 Terry Newhouse
11 Kenneth Stoat
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Elected annually by membership at AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The advancement of Public education in engineering and constructional skills, tradition and heritage in particular, but not exclusively, through the acquisition, construction, maintenance and exhibition of engineering models and the holding of talks, demonstrations workshops and other forms of communication. March **2012** **TAR** 2 Due to Covid-19 we planned for reduced public open days and held them as and when we could using Facebook and our website to announce the days we were open as they happened, we were able to do sixteen of these days. The program of weekly evening meetings was cancelled as covid restrictions made it impossible. Even though Covid-19 stopped normal planned events, work continued where possible with maintenance of the site building and infrastructure. Covid safe practices and social distancing being adhered to. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Fund raising was very difficult but through local authority grants, generous donations from members and the public, and the ad-hoc public open days we held we were able to maintain funding for the essential overheads and maintenance. Appeals continued to be made through our website for funds, which enabled us to cover the standard overhead charges such as electricity gas, rent and etc.. Funds allowed us to continue maintenance of the facilities. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance Open days this year have seen a reasonable number of visitors **Summary of the main** considering the year we have had. **achievements of the charity during the year** Maintenance around the site over the year has been steady where funds would allow. March **2012** **TAR** 4 ## **Section E Financial review** The charity does not have a reserves policy. **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Rob Matthews **Full name(s)** Mike Williams **Position (eg Secretary, Chair,** Honorary Chairman Honorary Secretary **etc) Date** 26/06/2022 March **2012** **TAR** 5 **Cardiff Model Engineering Society No (if any) Receipts and payments accounts CC16a For the period** 01/09/2020 31/08/2021 **To from** **Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Donations||**5,297**||**-**|||**-**|||**5,297**||**10,057**| |Bank Interest||**5**||**-**|||**-**|||**5**||**28**| |Members Subscriptions||**3,146**||**-**|||**-**|||**3,146**||**10,586**| |Income from Public|Events|**39690**||**-**|||**-**|||**39,690**||**13,440**| |Income from Other Events||**47**||**-**|||**-**|||**47**||**1,465**| |Misc Receipts||**269**||**-**|||**-**|||**269**||**285**| |Gift Aid||**200**||**-**|||**-**|||**200**||**2,121**| |Grants||**14,000**||**-**|||**-**|||**14,000**||**10,000**| |~~**_Sub total_**~~~~_(Gross income for_~~||||||||||||| ||_AR)_|**62,654**||**-**|||**-**|||**62,654**||**47,982**| |||||||||||||| |**A2 Asset and investment sales,**||||||||||||| |**(see table).**||||||||||||| |||**- 1,259**|||**-**|||**-**||**- 1,259**||**610**| |||**-**|||**-**|||**-**||**-**||**-**| ||**_Sub total_**|**- 1,259**|||**-**|||**-**||**- 1,259**||**610**| |||||||||||||| ||**_Total receipts_ **|**61,395**|||**-**|||**-**||**61,395**||**48,592**| |**A3 Payments**||||||||||||| |Public Events Cost||**6,002**||**-**|||**-**|||**6,002**||4994| |Maintenance of Public facilities||**9,452**||**-**|||**-**|||**9,452**||14850| |Bank charges||**-**||**-**|||**-**|||**-**||| |Health & Safety||**378**||**-**|||**-**|||**378**||2349| |Electricity& Gas||**4,935**||**-**|||**-**|||**4,935**||4934| |Telephone,stationery,Publicity||**901**||**-**|||**-**|||**901**||1127| |Insurance||**9,576**||**-**|||**-**|||**9,576**||7368| |Accountancy,Subscritpions,Licences||**3,475**||**-**|||**-**|||**3,475**||3212| |||**-**||**-**|||**-**|||**-**||**-**| ||**_Sub total_ **|**34,719**||**-**|||**-**|||**34,719**||**38,834**| |||||||||||||| |**A4 Asset and investment**||||||||||||| |**purchases, (see table)**||||||||||||| |||**17,338**|||**-**|||**-**||**17,338**||**17,389**| |||**-**|||**-**|||**-**||**-**||| ||**_Sub total_ **|**17,338**|||**-**|||**-**||**17,338**||**17,389**| |||||||||||||| ||**_Total payments_**|**52,057**|||**-**|||**-**||**52,057**||**56,223**| |**_Net of receipts/(payments)_**||**9,338**|||**-**|||**-**||**9,338**||**- 7,631**| |**A5 Transfers between funds**||**-**|||**-**||**-**|||**-**||**-**| |**A6 Cash funds**|**last year end**|**22,239**|||**-**||**-**|||**22,239**||**29,870**| |**_Cash funds this year end_**||**31,577**|||**-**|||**-**||**31,577**||**22,239**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**22,239**
**-**
**-**
**22,239**
Agreement Error|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**|Signature
**Details**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| ||||| ## **Independent Examiner's Report to the Trustees of Cardiff Model Engineering Society** ## **Independent examiner's report to the trustees of Cardiff Model Engineering Society** I report to the charity trustees on my examination of the accounts of Cardiff Model Engineering Society (the Trust) for the year ended 31 August 2021. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Lewis Van Emden ICAEW O'Brien and Partners Chartered Accountants Highdale House 7 Centre Court Treforest Industrial Estate Pontypridd Rhondda Cynon Taff CF37 5YR Date: ............................................. Page 3