HOLLOWAY HALL COMMUNITY ASSOCIATION (A company limited by guarantee) 

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS 

YEAR ENDED 31 DECEMBER 2020 CHARITY NUMBER: 1123156 COMPANY NUMBER: 6379315 (England and Wales) 

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CONTENTS OF THE FINANCIAL STATEMENTS For the Year Ended 31 December 2020 

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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

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|Report of the Trustees|3|
|Independent Examiner’s|Report|8|
|Statement of Financial Activities|9|
|Statement of Financial Position|10|
|Notes to the Financial|Statements|11|
|Detailed|Statement of Financial|Activities|15|

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# HOLLOWAY HALL COMMUNITY ASSOCIATION REPORT OF THE TRUSTEE AND DIRECTORS OF THE BOARD For the Year Ended 31 December 2020 

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities Preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

## LEGAL AND ADMINISTRATIVE DETAILS 

Name: Holloway Hall Community Association 

Registered Company number 6379315 (England & Wales) 

Registered Charity number 1123156 

Registered office Holloway Ley Hill Northfield Birmingham B31 1TT 

Board of Management — Trustees and Company Directors 

Trustees and Company Directors Bruce Lines Chairperson Robert Nock Vice Chairperson Neil Thompson Treasurer resigned 30 August 2021 Dennis Choyce Secretary resigned 30 August 2021 Sarah Robinson Secretary appointed 23 September 2021 Janice Paine Trustee appointed 23 September 2021 Debbie Wood Barratt Trustee appointed 23 September 2021 

Company Secretary SarahDennisRobinson Choyce 

resigned 30 August 2021 appointed 23 September 2021 

Independent examiner Glyn Preece FCA Barron and Co. Ltd. Abacus Court Harborne Birmingham B17 OHH 

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## REPORT HOLLOWAY HALL COMMUNITY ASSOCIATION OF THE TRUSTEE AND DIRECTORS OF THE BOARD (cont) For the Year Ended 31 December 2020 

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Holloway Hall Community Association is governed by its Memorandum and Articles of Associated dated 24 September 2007, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. It is registered as a charity with the Charity Commission. 

Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to appropriate controls are in place to provide reasonable assurance against fraud and error. 

OBJECTIVES AND ACTIVITIES, ACHIEVEMENTS AND PERFORMANCE Object of the Charity and Public Benefit Statement: The objects for which Holloway Hall Community Association is established are to: 

- ° To foster a good fellowship and good citizenship among all residents on the Ley Hill estate 

- To provide for members, facilities for physical and mental training and recreation and social moral and intellectual development to promote the happiness and well-being of all children charitableresident onpurposesthe estate and foster a community spirit for the achievement of these and other 

- To maintain and manage the room within the hall for activities promoted by members in furtherance of all of the above objects. 

The trustees have referred to the guidance from the charities commission on ‘Charities and Public Benefit’. The trustees are confident that Holloway Hall's aims and objects outlined above are in accordance with the regulations on public benefit. The detail of activities that support these aims and objectives is provided in the next section of the report. 

Review of Activities Achievements and Performance HHCA are a registered Charity run by trustees and under UK Law we operate the hall as a separate “Ltd company under guarantee” and as such are registered with Companies House. 

The aims of the Charity, in summary, are: 

To provide, through the hall and its employees, a resource and service to the all members of the local community, voluntary groups, and other organisations. To maintain the hall to a high standard. 

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## REPORT HOLLOWAY HALL COMMUNITY ASSOCIATION OF THE TRUSTEE AND DIRECTORS OF THE BOARD (cont) For the Year Ended 31 December 2020 

## Trustees 

The purpose of the HHCA Trustees is to Carry out the aims of the Charity and ensure that the hall is managed in such a manner that it is financially solvent, and follows the rules required by the Charity Commission and defined by the Trustees. To ensure, through the management board of the hall, the Hall user meetings, and its employees; a proactive resource and service to the local community, voluntary, and other organisations. The trustees met Many times over the year to ensure the smooth running and maintenance of the hall, plus liaising with other groups The hall users are in continuous contact with the hall manager to discuss any concerns or issues, All repeat hires and the local community groups are encouraged to attend the Annual General Meeting and it is in our best interest to attend and influence the management committee. 

## What’s happened in 2020 

## Community Groups and Events 2020 

The first 3 months of 2020 Started off very positive with all groups returning and new ones Starting. Planning was underway to organise a VE Day celebrations, which involved may different agencies working together. But sadly, on March 21st we had no option but to close Holloway Hall due to the coronavirus, all groups, private bookings and celebrations were cancelled. whenWe decidedrestrictions to makeallowed the closureus too, a positivework carried one byout: completing all outstanding repair work on the building, 

° Main room, small room, toilets, and entrance Ways all redecorated. * All uneven slabs around the building were re laid to prevent trip hazards . The outside of the building was repainted ° The outside wall was repointed, and the main front wail was also repaired . General repairs and maintenance were also completed. ‘ The building was also made covid secure with, addition signage, risk assessments, hand Sanitizer points, hand towel dispensers placed in the toilets. We did reopen in August for a few weeks for those groups who were able to follow government guidelines and restrictions. At the start of November, we had to completely close the building again. It was a very testing and worrying period time, not just for the whole but for the community, we stayed in contact with our user groups offering advice, reassurance, and support. In December King Edwards School Five Ways kindly donated a very large supply of food items, which we were able to distribute to many of older and vulnerable members of the community 

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# REPORT HOLLOWAY HALL COMMUNITY ASSOCIATION OF THE TRUSTEE AND DIRECTORS OF THE BOARD (cont) For the Year Ended 31 December 2020 

## Community Groups and Events 2020 (cont) 

takenDue toplace the coronavirus,early 2020 we have been unable to hold an AGM for 2019 accounts, which would have 

## Financial Summary 

The full unaudited financial accounts relating to how the hall performed in 2020 will be posted on the Charity Commission website and Company website when the trustees have had a chance to review the accounts. DUE TO CO-VID 19 these accounts were not discussed at an Annual General meeting, when it is safe to do so 2020 accounts will be made an agenda item. 

## Reserves Policy 

> expenditure.Holloway Hall Community Association aims to have reserves in the band 10% to 20% of current 

## Organisational structure and wider networks 

The Chairman is responsible for the leadership of the Association, which with the assistance of the executive secretary, involves supporting the Board in determining the vision and plans for the Association, and for ensuring effective achievement of those plans. 

## Trustees 

After Graham Andrews stood down as Chairperson, Robert Nock became Vice Chairperson. During the Annual General Meeting 2018 

Bruce Lines was elected Chairperson of Holloway Hall Community Association Robert Nock - Vice Chairperson 

Neil Thompson — Treasurer resigned 30 August 2021 Dennis Choyce — Secretary resigned 30 August 2021 Sarah Robinson — Secretary appointed 23 September 20214 Janice Pain and Debbie Wood Barratt became trustees on 23 September 2021. 

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# HOLLOWAY HALL COMMUNITY ASSOCIATION REPORT OF THE TRUSTEE AND DIRECTORS OF THE BOARD (cont) For the Year Ended 31 December 2020 

## STATEMENT OF TRUSTEES’ RESPONSIBILITIES 

The trustees (who are also the directors for the Purposes of company law) are responsible for Preparing Accountingthe Trustees’Standards.report and the financial Statements in accordance with the applicable law and UK Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the State of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial Statements, the trustees are required to: 

Select suitable accounting policies and apply them consistently; Observe the methods and principles of the Charities SORP; Make judgements and estimates that are reasonable and prudent: State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; Prepare the financial Statements ona going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. 

The trustees are responsible for keeping Proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for Safeguarding the assets of the charity and hence for taking reasonable Steps for the prevention and detection of fraud and other irregularities. This report has been Prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies. 

## SIGNED ON BEHALF OF THE BOARD OF TRUSTEES: 


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a<br>v<br>**----- End of picture text -----**<br>


Bruce Lines — Chairperson, Director and Trustee 

Date:23 September 2024 

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## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HOLLOWAY HALL COMMUNITY ASSOCIATION 

| report on the accounts for the year ended 31 December 2020 set out on Pages nine to fourteen. Respective responsibilities of trustees and examiner The charity’s trustees (who are also the directors for the Purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year required.under Section 144 (2) of the Charities Act 2011 (the 2014 Act) and that an independent examination is 

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: 

- examine the accounts under Section 145 of the 2011 Act 

- - to follow the procedures laid down in the General Directions given by the Charity Commission - (under Section 145(5)(b) of the 2011 Act); and to state whether particular matters have come to my attention. 

Basis of the independent examiner's report My examination was Carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts, and seeking explanations from you asa trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statements below. 

Independent examiner’s statement In connection with my examination, no matter has come to my attention: 

(1) theWhichrequirements: gives me reasonable cause to believe that, in any material respect, - To keep accounting records in accordance with Section 386 of the Companies Act 2006. To prepare accounts which accord with the accounting records, comply with the accounting requirements of Section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS 102)). (2) Have not been met; or accountsto which,to rein myreached, opinion, attention should be drawn in order to enable a proper understanding of the Signed: tee i Date: 23 September 2021 Glyn Preec& FCA Barron and Co. Abacus Court, Bull Street Harborne, Birmingham B17 OHH 

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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

## STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 34 December 2020 

|Incomeand endowments|Notes|Unrestricted<br>funds<br>£|Restricted<br>funds<br>£|Total<br>2020<br>£|Total2019<br>£|
|---|---|---|---|---|---|
|Incomefrom othertrading activities||||||
|Commercialtradingoperations<br>Investmentincome<br>Income from charitable activities|2<br>3|14,494<br>17||14,494<br>17|50,243<br>945|
|Grants Receivable||28,100|34,076|34,076<br>28,100|40,189<br>ff)|
|:<br>Total<br>income andendowments||42,611|34,076|76,687|91,377|
|Expenditure||||||
|Costsofraisingfunds:<br>ExpenditureonCharitableactivities<br>Other expenditure|4|46,519|49,236|@)<br>95,755|0<br>80,192|
|||||0|0|
|Total expenditure<br>‘<br>’<br>Net<br>income/(expenditure)<br>Net movement in funds||SS<br>46,519<br>49,236<br>95,755<br>80,191<br>(3,908)<br>(15,160)<br>(19,068)<br>11,185||||
|Totalfunds brought forward<br>:<br>Total<br>fundscarriedforward|12|71,699<br>15,160<br>67,791<br>0<br>a||86,859<br>67,791|75,674<br>86,859|



The Income and Expenditure report provides a breakdown of both the voluntary income and the resources expended under the charitable activities. 

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities, 

The notes form part of these financial statements 

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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

## STATEMENT OF FINANCIAL POSITION As at 31 December 2020 

|Fixed Assets|Notes|£|2020<br>£|be|2019<br>FE|
|---|---|---|---|---|---|
|TangibleAssets|9||1,656||1,948|
|Current Assets||||||
|Cash at the bank||||||
|Debtors|10|70,285<br>0||87,196<br>0||
|Current Liabilities|||70,285||87,196|
|Creditorsamountsfallingduewithinoneyear<br>Net currentassets|11||4,150||2,285|
||||66,135||84,911|
|TotalAssetsLessCurrentLiabilities<br>Net Assets|||67,791||86,859|
||||67,791||86,859|
|Fundedby<br>Unrestricted Funds|12|||||
|Restricted Funds|||67,791||71,699|
||||0||15,160|
|Total Funds||||||
||||67,791||86,859|



For the year ended 31 December 2020 the charitable company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies. 

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 effective January 2015. Thesigned financialon its statémentsbéhalf by: were approved by the Board of Trustees on 23 September 2021 and were 

Bruce Lines — Chairperson, Director and Trustee 

The notes form part of these financial statements 

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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

## Notes to the Financial Statements For the Year Ended 31 December 2020 

41. ACCOUNTING POLICIES Accounting convention Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 4 January 2015) and the Companies Act 2006. The charity constitutes a public benefit entity as defined by FRS 102. The trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of Comparative items was required. They have determined that no such statement is required and there has been no change to the accounting policies since last year. The financial statements are prepared in sterling, which is theroundedfunctit **o** nalthecurrencynearest £.of the company. Monetary amounts in these financial statements are 

Income and endowments Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. 

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. 

## Interest receivable 

Interest on funds held on deposit is included when receivable and the amount can be measured Bank.reliably by the charity; this is normally upon notification of the interest paid or payable by the 

## Expenditure 

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

Tangible fixed assets estimatedDepreciationusefulis providedlife. at the following annual rates in order to write off each asset over its 

Fixtures and fittings Taxation 

- 15% on reducing balance 

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 

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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

## NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 December 2020 

## Fund accounting 

theUnrestrictedtrustees. funds can be used in accordance with the charitable objectives at the discretion of 

Restricted funds can only be used for particular restricted purposes within the objects of the Charity.restrictedRestpu **r** ictionsposes. arise when specified by the donor or when funds are raised for particular 

financialFurther explanationstatements. of the nature and purpose of each fund is included in the notes to the 

## 2. Commercial trading operations 


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|||||
|---|---|---|---|
|2020|2019|
|Hire|of rooms|£|E|
|14,494|50,243|
|3.|———_—_—|ll|
|Investment|income|
|2020|2019|
|Deposit|Account Interest|1£|945£|
|4,|SSS|—_—_———————|a|
|Cost of raising|funds|
|2020|2019|
|Cost|of raising funds|£0|£0|
|5.|Net income/(expenditure)|
|Net income|is|stated|after charging:|
|2020|2019|
|Depreciation|£|£|
|Accountancy|- owned assets|292|344|
|services|1,759|2,097|
|6. Trustees|Remuneration|
|and|Benefits|
|There were no trustees’ remuneration|or other benefits for the year ended|31|December 2020|
|nor for the|year ended|31|December 2019|

**----- End of picture text -----**<br>


## Trustees expenses 

There were no trustees’ expenses paid for the year ended 31st December 2020 nor for the year ended 31 December 2019 

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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

## NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 December 2020 

## 7. Staff Costs 

|Wages and Salaries<br>Social security costs|2020<br>£<br>26,484<br>0|2019<br>£<br>26,673<br>0|
|---|---|---|
|8.StaffNumbers|26,673<br>=|26,673<br>nd|



## 8. Staff Numbers 

There were 3 employees (2019: 3) during the year of which 2 were working part time hours. 

## 9. Tangible Fixed Assets 

|||Fixtures|
|---|---|---|
|||and|
|Cost at 01 January2020||Fittings<br>£|
|||8,456|
|Additions|||
|||0|
|At 31 December2020|||
|||8,456|
|Depreciation at01 January2020|||
|||6,508|
|Charges for the Year|||
|||292|
|Depreciation at31 December2020|||
|||§,800|
|NetBook Value at 31 December2020|||
|||1,656|
|Net BookValue at 31 December2019|||
|||1,948|
|10. Debtors:amounts falling<br>duewithin one year|||
||2020|2019|
|Other Debtors|£|£|
||0|0|
|11. Creditors: amounts fallingduewithinoneyear|||
||2020|2019|
|Other Creditors|£|£|
||4,150|2,285|
||4,150|2,285|



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## HOLLOWAY HALL COMMUNITY ASSOCIATION 

## NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 December 2020 

## 12. Movement in Funds 


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|||||||
|---|---|---|---|---|---|
|1|As at|As|at|
|Unrestricted|Funds|Jan 2020|Income|Expenditure|31 Dec 2020|
|General fund|ae71,699|42,611|46,519|67,791|
|Restricted|Funds|||ee|
|Community|Chest|
|EventsFunding|held for external projects:|1,088|760|1,848|00|
|Long Nuke|0|5,353|5,353|0|
|Milebrook|14,072|27,963|42,035|0|
|BCC|
|Inspire|0|0|
|Restricted|)|0|
|Funds Total|15,160|34,076|49,236|0|
|Total Funds|86,859|76,687|95,755|67,791|

**----- End of picture text -----**<br>


## Notes: 

Funding from BCC has been included in unrestricted funds. Funding held for external projects is for funding that is not directly incurred by Holloway Hall projects. The general fund includes £0 from Birmingham City Council during the year. 

## 13. Company Status 

The charity is a company limited by guarantee. In the event of the company being wound up the liability in respect of the guarantee is limited to £1 per member of the company. 

## 14. Government Grants 

Despite not receiving a Grant this Year, other than those relating to Co-Vid, the charity continues to enjoy a close working relationship with Birmingham City Council. The following is a summary of funding provided: 


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2020 2019<br>Birmingham £ £<br>City Counci - Covid related! 28,100 0<br>28,100 0<br>**----- End of picture text -----**<br>


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## HOLLOWAY HALL COMMUNITY ASSOCIATION DETAILED STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 31 December 2020 


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||||||
|---|---|---|---|---|
|Income|2020|2019|
|Income|and endowments|£|£|
|Hire|of rooms from|other trading|activities|
|FundingIncome from|Charitable|activities|14,494|50,243|
|held for external projects|34,076|40,189|
|Birmingham City Council|28,100|0|
|Community Chest|0|0|
|Other funding|0|0|
|Investment|[income]|76,670|90,432|
|Deposit account interest|17|945|
|Total Income and endowments|76,687|91,377|
|Expenditure|
|Governance|Costs|
|Accountancy|1,759|2,097|
|Support|Costs|
|Management|
|WagesPension|costs|26,484|26,673|
|Social|490|497|
|security|0|0|
|InsuranceCatering|and entertainment|35|232|
|Telephone|1,652|1,608|
|CleaningPrinting,|Stationery,|advertising|929523|729666|
|PRS|and refuse|1,914|2,591|
|Travel|0|1,520|
|expense|0|5|
|Repairs and maintenance|19,940|4,622|
|RatesDepreciation|292|344|
|Gas,|338|3,369|
|Heat,|Light, Water|7,671|10,210|
|OtherExternaleventsProject Costs|33,316|25,029|
|412|0|
|93,996|78,095|
|Finance|
|Bank charges|0|0|
|Information|Technology|0|0|
|Computer costs and accessories|0|0|
|Total Expenditure|95,755|80,192|
|Net (Expenditure)|/ Income|(1|9,068)|11,185|

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This page does not form part of the statutory financial statements 

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