Scouts
Maldon and East Essex
Maldon & East Essex District Scout
Council
Trustees Report and Accounts
For
the Year Ended 31" December 2024.
SCOUTS
network
EXPLORERS
Scouts
Active Support

The Scout Grou
s of Maldon and East Essex District
1xt Sllv•r End
Kd￿dOn & Fwlng
1•t Wltham
3rd WThhaffl{St Nl¢olas)
1*1 Haffi•ld P•v•r•l
Tlpts7e
1* B¢a¢on Hlll
1•1 8lathvat•r
1" H¢ybrldgo(St Al￿¢*8)
111 Maldon IAU Salnts)
Sothhminst•r & Maylind8•a
111 Ilorth Fambrldg• (Holy Trfnlty)
111 BumhanFon£rouGh
Contents
Page No
District Informatlon
Trustees, Report
District Lead Volunteer's Report
Prance5 District Scout Campsite Report
District Management & Policies
Treasurer's Report
Accounts: Receipts
Accounts: Payments
Accounts: Assets & Liabilities
10
Independent Examinerfs Report
11
IVIILLDON & EAST ESSEX DISTRICT SCOUT SHOP
For all your unlForm. books and equipment
requirements Based at
Prance$. Gt. Totham Rd, Wlckham Blshops
Openln8 hours:
Saturday 10.CW>13.CrfJ Tr
Wednesday 17.00.19.00 hrs
Managers: Dave and Teresa Couslns. tel: 07849 628106

Maldon and
East Essex District Scout Council
Th8 Maldon and East Essex District Scout Council
is a Trust
established under rules of
The Scout Association.
Annual Report
And
Accounts
2024
Trustees are appointed in aC￿rdanCe with the
Policy, Organisation and Rules of The Scout
Association.
The accounts have been drawn up on a receipts
and payments basis.
Presented at the
Annual Gen8ral Meeting on
Monday 1￿ June 2025
The accounts were approved by the Trustees on 12th
May 2025 and s18ned on thelr behalf by the Dlstrlct
Chairman and Distrlct Treasurer.
Mr B Co{￿nS
Mr DjO￿e
Mr5 P Turfe
VKe Presknts
Mr M Bell
m￿DRea
M Wa>lw Mr B Martsn
Mr CBurton Mrs MPrttctsrd
M FIowa5
Mr Csmith
P R￿on
Ex 0117do Tryste￿ Mrs A Dukes, Lead VLlunts
MrD kn? DistrKt Chaimmn
Mr CBurton, Tra3surer
Mrsj. Richa
Mr GBtshop
Mr N Hunter
Mr P
Membern MrA Goodwin
Mr M Catto
Mr fBugg Mr P Green S Goodwin
Bankers
8arclays Bank, I￿￿ter, LE872BB
Audilvr/Examlner. Mts E. lThmong
Charlty Reglstrnlion No. 1123146
ScoutAssoaaUon Ivo. 11734
Contartaddress Distritt ￿￿￿tary, 15 B￿k Gt. Totham, Es¥ex, CM9 8PE
Headquarters & Acuvity Centre.. Fran￿ G￿t Totham Road, Wickham &"shops CM8 3NP

TRUSTEES. ANNUAL REPORT
YEAR ENDED 31 DECEMBER 2024
Structure. Governance & Management
The Trustees are responsible for preparing the Trusteeg Report and the financial staternent5 in accordance with applicable
law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial
year which give a true and fair view of the state of affairs of the charity and of the tnfX)ming resources and applKation of
resources of the charity for that period, In preparing these financial ststèments, the trustees are required too:
Select suitsble accounting policies and then apply them consistently;
Observe the methods and principles in the Charities SORP {Ststement of Recommend Prartice>;
Make judgements and estimates that are reasonable and prudent; stste whether applicable accounting standards have
been followed, subject to any material departures disclosed and explained in the financial statements;
Prepare the financial ststements on the going concern basis unless it is inappropriate to prèsume that the charity will
continue in operation.
The Tiustees are responsible for keeping a¢¢ountlng records that dlsclose with reasonable accuracy at any time the
financial position of the chartyand enablethem to ensure thatthe f Inancial statements comply wlth the Charlties Act
2011, The Charity (Accounts Reports) Regulations 21X)8 and trust deed, They are also responsible for safeguarding the
assets of the charlty and hence for tsking reasonable steps for the prevention and detection of fraud and other
irregularities.
Maldon & East Essex District Scout Council is the electoral body which supports and encourage5 the development of
Scouting in the District and operates in accofdance with a written constitution. It is the body to which the District Executive
Committee Ithe Trustees) is accountable. Details of the Trustees are shown in Page l. The Trustees are appointed annuallv
at the Annual General Meeting of the District Scout Council, either by electK)n or nomination, and May also be Cop￿pted
by the Executive Committee during the year. Trustees are made aware of their responsibilities and can benefit from
training provided by the Training Team as to the role of Trustee at District and Group level. Young peoplé are also given
opportunities across the distrlrt to become the Leaders of the future, leading to better retention of young people through
to adult volunteering roles. The Trustse Board met on 5 occasion5 through the year.
The Trustee Board Is supported by the Warmer Welcome Tearn. They held 3 warmer welcome panels in 2024. These were
attended by a total of 8 candidates, from 4 Groups. There are ¢50 members of the DistrictTeam, advisers and supporters
directly supporting the Maldon & East Essex Di5trKt Scout Council. None of these volunteers receives any payments for
services rendered.
The principal sources of the Scout Councils income are membership subscrtptions, fees paid by members for activities,
Prances scout Shop, grants and donations from public bodies and individuals.
During the year the Trustees have closely rnonitored the maintenance of the Prances HQ includlng the Activity Centre.
Prances Cottage and the surrounding outdoor site. Detai15 of these activlties are reported separately.

Objecuves. Artlvltles, Athlevements.
Our vlslon for 2025
Our vision for 2025 was to have prepared more young people with skills for lrfe supported by amazing volunteers that
deliver an inspiring programme. The aim was to grow, be more inclusive, shape our work by young people and make a
bigger impact in our communities.
As we're now in 2025, we're developing a new strategy in line w.th volunteers and young people's needs. Since mid 2024,
we have been conducting research wrth people inside and outside of Scouting to inform the development of our next
strategy.
Our mlsslon
Scouting actively engages and supports youw people in their personal development, empDwering them to make a positlve
contribution to society.
Our values
We act with care, respect, integrity, cooperation, exploring our own and others, beliefs.,
Scoutlng Is currenty under8oln8 dwnge Transformatlon.
We want to make volunteerlng vAth Scouts easler and more fun... .-
so that wo can attract more volunteers and our current vdunteers want to stav
Training is ongoing, many leaders have completed their mandatory training, much of this is online.
5￿uting in Maldon & East Essex District is open to all young people who are between the ages of 4 and 25 no matter what
background, ethnic or￿In, nationality, race, gender, marital or sexual statu5, mental or physical ability, political or religious
belief.
Scouting in our District is provided through 14 Scout Groups and 6 Explorer Scout Units, by around 200 committed,
experienced and trained volunteers, working in teams across the districL The Dlstrict Executive Committee acknowledges
these volunteers are the most valuable asset and resource, without whose support it would not be posslble to provide
Scouting for the young people of our District.
The successes and achievements of the last twelve months can be seen in the Annual Review 2024.

The Trustees confirm that they have paid due regard to the need in the Charities Act 2011 to demonstrate that or aims are
for the public benefit. Our assessment is that we have met the public benefit criteria under both the adydncement of
education and the advancement of citizenship or community development headings. The main principles of Scouting
demonstrats that our aims are for the public benefft in the following ways:
Developing young people towards their full potential, through the Scouting programme.
There is a clear link between the purpose of Scouting and the benefits to young people.
The various and nurnerous Scouting activities are undertaken with the health and safety of the young people tsken very
seriouslyj and the benefit of these activities far outweighing any associated r￿ks.
The young people and other main beneficiaries of Scouting are in the &25 years age rnnge.
Young people who are willing to make the Scout Promise can benefit from full Scouting membership.
We are an Snclusive organisation with membership open to all, including those living in f inancial hardship. Whilst an annual
membership fee is payable, the ability to join is not restricted by their abilty to pay.
Dlstrlct Secretary
District Chairman

Management and Policios
Goveman
The District operates under the Royal Charter of The Scout Assooation which gives authority to Ihe Bye Laws of
the Association and the Policy organisats.on and Rules of The Scout Association.
Trustees
The District is managed by the District Executive Committee, the members of which are the 'Charity Trustees, of
the District. Trustees are appointed in accordance with the Policy, Organisarion and Rules of The Scout
Association.
Apporopriate Induction and Training is offered on appointmenl using the Charity Commission document CC3 -
The Essential Trustee as well as intemal Factsheets.
Reserves pollcv
The Trustees recommend that the balance on the Genral Fund should be maintained at a level of not usually more
than 25Vo of annual expendiulure. This allows a suitable contingency ot protect tho continuity of business. In
addition there will be a maintained balance in the Development Fund depending on availbale dunds and
requirement for
development work both capital and in support of Group8. The Trustees will monitor the lev81 of re8eves on a
regular basls.
Investment pollcy
The Trustees recognise the need to ensure that available liquid funds are invested in the best way by using the
Bank Savings Deposit Account dicated by the requirement to readily acces8 these funds should particular
emergencies arise.
Rlsk Assessment pollry
The Trustees are committed to undertake Risk Assessment in all areas of responsibility and in particular with due
regard to the Safety Policy of The ScoLrt AssocA8tion. A detailed Risk Assessmenl of all activ¢(y and operats.on
induding both Safety and Finance at the District Activity Centre has been completed.
Thefe are in place systems of intemal controls designed to provide reasonable assurance againsl material
mismanagement or loss.
Treasurers Report 2025
The District Continues to operate on a sound finanaal footing, with funds set aside to support District Events and
to subsidise attendan￿ at four yearfy Irrternalional Jamborees.
The Scoul Associalion made the decision to dose the Short Term Investment Sepiice during the year,
these funds are now In the deposit account.
The Accounts and Independent Examinerfs slatement for the year to 31 st December 2024 appear on the
following pages.
I would like to Ihank everybody for all the hard work they have put in to ensuring the District remains
financially viable.
Chris Burton

MLILDOII & E￿TEsSEx DISTRICT GCOUTCOUNCIL
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M￿D0￿ & EAEf o￿TrIcT SCOUT COUNCIL
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N•mo
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Tyeawrer
Ghrt¥ Burtc
12￿￿2025

Ind•pond8nt Examin¥r'8 Report to the trustees of
Maldon & East Essex Dl8tricl Scout Coun¢ll
I report to the twstees on my examination of the accounts of the Maldon & Ea8l Essex District Scout Council
for the year ended 31 December 2024 whiGh are set oul on pages a to 5 of thls report
Responslbllltl•s and ba818 of report
As the Gharil
preparalion o
I repc*t in respect of my examination of the Maldon & East Essex Distritt Scout Council accounts urried out under
sectbon 145 of the 2011 Ad and in carrylng out my examination I have followed all the applicable DIrect￿n8
given by the Charity Commission under secllon 145(5)(b) of the Act.
's truslees of the Maldon & East Essex District Scout Council you are responsible for the
the accounts Sn accordance wth the requirements of the Charities Act 2011 ('the Act,).
Independent examinerf8 Statoment
I have completèd my VAaminalion. I confirm th8t no m8teri81 matters have come to my attention in connedion
wth the examination giving me cause to believe that In any material r8SPeCt'.
accounting recofds were not kept in ￿SpeCt of the Maldon & East Essex District Scout Council as
required by section 130 of the Act: or
the accounts do not accord with thos8 r8cords
I have no concerns and have come across no other matters in connectlon wth the examination to vthich
att8ntion should be drawn In thls report in cKder to enable a prop8r understsnding of the accounts to be
reached.
Eli2ab8th Ironmong8r
20 Brook Clos8
Great Totham
Essex
CM9 8PE
date 81512025

Dlstrltt Lead Volunteerfs Report 202￿25
Hi all,
Wowl Has it really been 2 % years Since I took on thi5 roll, nearly halfway through, it has gone so quick. The last year has
seen many changes. Most of all is Transformation with the new system being introduced last November. I would like to
say a big thank you to all of you and the people who have helped me introduce this. I can't say that it has been easy, and
we still have a long way to go to make it work for us, but with trial and a lot of errors we will.
It has been great to see all the fun and exciting visits, activities, camps (horne and away) taking place, with more to com
acros5 the distrlct. E55ex Jarnboree was Jast year as well, with 5 groups attending having a brilliant time. Maldon and East
Essex has always been a great District for carnping and trips and this year is no exception, we hope there will be many
more to come.
We received our first grovrth award last year from County, and this year is no different we have received one this year as
well. From the Census every Section has grown and with addition of the 2 new Squirrel Dreys last year and 2 more
planned for this year we are well on track.
Training is going well, and I would like to welcome Mark Catto. Mark has come on board to the district as District Lead for
Training. He will be contacting groups shortly for any training needs you may have.
We are hoping that some of you will be willing to join us on these teams. We are always looking for new people to come
and join us, help at events, and bring new ideas to us.
We have had a few district events past and future.
May 2024. Drey day at Prances wlth 10 Dreys attending from across the county.
September 2024- District Camp Museum of Power. Great weekend with 150 young people attending Scouts and Guides.
They had the run of the site access to the museum, train rides. Campfire, Magician and lots more. A big thank you to all
those that made this happen and to the Museum of power who let US Use the site.
May 2025 - saw the young people's awards day, wlth 85 YP invited to celebrate their achievements of Acorns, Bronze,
Silver, Gold, Platinum awards. And this year we saw a Diamond award as well. We gave out the John Reed award for
Achievement and courage to Charlie a Cub from Kelvedon, who grew his hair for charity and fundraising a lot of money for
the Little Princes trust. We gave out a Medal of Mefit to Ben Hopkins {well deserved Ben) and a lot of long service awards
to Leaders. Well Done everyone.
June 2025- Drey Day at Prances
June 2025 AGM
May 2026- Handicraft Exhibition {Looking for ideas and people to helpl
A Big thank you from me to all the Leaders and helpers that make Scouting happen in Maldon and East Essex. Without
your hard work and commitment, you give to Scouting this would never happen.
Enjoy the rest of 20251
Yis
Ann Dukes

Prances District Scout Campsite Report 2024-2025
This pasl year Prances has been a busy site which is great. We're loving the site and with all the bookings
and site works that have been caffled out here it has b￿n a hive of aclivily in the last year. Even more so
into this year. It really feels like we're making headway from where we started. Hall Master has multiple
bookings into 2026 and continues to manage our schedule. We have a rnaintenan￿ crew helping around
site and local contractors that have fixed and certified what needs fixing and certifying. At the end of lasl
year, we were up from the number of bookings that we took in the previous year which is great and the
direction that we want to be heading. Organi5ing mulliple groups on site allows us to increase bookings.
along with the newly established DofE schools using the Beac¢n Hill site and our groups can camp at
Headquarters which allows us to make this possible. Thank you, Janet Richardson and lan Williams. It is
great to have Ihe whole grounds being utilised. All this considered, the numbers were starting to look
good at the end of 2024. Having the ste back to being a busy Headquarters again is fanlaslic although
the grounds and equipment do also need time to recuparate and time to be maintained. The Upper
camping field here has taken a bit of hammering wilh all the foot traffic through it, as well as it being one
of the driest springs on record for at least fifty years. The result is that is that this combination has made
for sparce grass regrowth on the upper eamyng field. Thankfully it has started to ￿ grow this year and
replenish to its former green grounds. Wlth these bouts of intermrtlent rain and sunshine it should be
ready for the 'ever busy, Summer ahead of us.
Here's a brlef outlook at how the year panned out. Wlnter January 2024, we had a camps along with our
regula¢s 1 st Heybridge Scout group. They started back up with us when tenn time started after the
Christmas holidays and had their annual ChrFStma8 me81 here at camp. Although it was a hard slart to the
year for the whole group with the loss of Clive Searles, they have stayed strong and carried on. Rest in
Peace Clive Searfes. We had Waltham Guides camp, 8th Chelmsford Explorer camp and Ingatestone
with a Cub camp. They all braved the elements; wrth frozen fingers they dimbed the tower and fired down
the archery range, Wilh numb faces and toes they Stacked the crates and dimbed the adventure area.
Plenty of hot chocolate was needed but all camps enjoyed themselves. A couple of birthday parties and
few meetings in the PCL Hall and that was the Winter season through. Spring arrived and more regulars
started up with our Filness and Yoga groups back in the PCL Lodge. Our Forest school in the day
Scattered the grounds with toddlers and toddlers, toys. We had birthday parties, one in particular a rather
loud 50th birthday party celebration, to which the group had requested light guitar playing around the
campfire and tumed up with a DJ and a PA system. They contested wth the football grounds music until
10.55pm when it was shut down for bedtime with time and there was a sigh of relief from our neighbours.
St Georges Day fete where 1 st Heybridge held their AGM and l am told that they raised a decent amount
in donations. Summer arrived and alongside the big camps we had a very successful Drey day with a
hundred squirrels outnumbering the ones that live in our oak trees. A well organised fun day was
collaborated by Graham Bishop and thank you to all that helped alongside to run the activities for the day.
What I negatively presumed would be a day harder than herding cats, tumed into a very successful well
organised and calm day full of activities and fun. It was great to see.
We had ￿tiVitieS for our regular and non-regular Beavers, Cubs, Scouts and Explorers in as wdl. We had
Troop nights, DofE camps, Scout evenings. activity days. We also had group camps all the way through,
Black Notley,1 st Danbury, 4th Braintree and Buttsbury guides towards the end of Summef. They all
camped with us and had a good, suc￿sSful and fun camp. Thanks again to all our instructors that help to
rnake this possible with donating your time and effort to help the groups.
Autumn came and we had young leaders training in the PCL Hall, thank you to Rachel and Paul V¥fjlkinson
for all of your hard work. Multiple school DofE camps. a Theatre group using the PCL Hall for rehearsals.
Buttbury Guides back for a leader activily day 8nd more birthday parties along with a multrtude of activity
evenings for Beavers, Cubs and Scout groups within districl. An orienteering expedition from Rayleigh
and the first District Camp for a very long lime. The location was at the Museum of Power and the activity
day here at Headquarters. Des￿te a few hurdles along the way it was a great Camp and a lot of fun.
There are plans in motion for a repeat camp in August 2026. The activity day here on site ran through the
Saturday with many of our instructors from district helping to run all the activities. Thank you to those that

helped to feed, transwrt, entertain and manage the groups. Putting in all Ihat effort to organise such an
event is no small feat and is greatly appreaated. Towards the end of Autumn we had bookings for bonfire
night, 1st Maldon and 1 st Heybridge with small category fireworks at a safe distance to round up the
season with a great display. First aid training was held in the PCL Lodge and more training on our new
defib machine attached to our PCL Hall now that we are on the arcuit. Thank you to Trevor Hammond.
Black Notley came back for their SGOLrts camp and had a great time with us to end off the year 2024. A lot
of work has gone on at the beginning of 2025 on site. The huge amunt of tree work carried OLrt by Gary
Steggal and his son in GKS tree care Itd has brought us up to date with the recommendations with our
arboriculture assessment report from Hallwood Associates. The extensive electrical upgrades have been
carried out making us a)mpliarrt with the safe site audit that was sent out to scout sites. Once rel￿￿￿￿ed.
the vrforks have been laken on by Gareth and his team GJ building and electrical Itd. Newly fitted fire
doors have been measured up ordered and replaced on the PCL Lodge and lan Valentine block. Thank
you Andrew G00c￿7n for all of the safe srte management, time and admin that you've undertaken to get
us up to speed and thanks to Derek Joyce and his son Steve Joyce thal fitted the doors. It now looks
great and adds that extra level of safety should a fire ever occur within the building. Annual checks of Fire
system have been undertaken and all is okay. Boilers serviced and certified in both blocks. The
maintenance crew have also sanded down and repainted the external dadding and r&st8ined the
windows on both the Peter Church Lodge and the lan Valentine shower block.11 has revived the exterior
of the building. Along with Ihe substantial weeding and bramble control that is needed on this site, a fence
fixing here and a handle fixing there, they have helped to keep the site functioning. Thank you to Chris
Westall and Lewis Goodwin for your continued work and help on site, With Ihe ref resh of the climbing
tower Lx)urtesy of Tony Bugg and Les Taylor, it is now looking g￿at again. They have both cleaned the
whole external structure whilst Chris Cushing and son Liam Cushing replaced the external safety netting.
We aim to add new hold8 for new dimbing routes in the future. They have comJetdy refreshed rt and it
looks great, thank you guys. Graham Bishop, Simon Gill along with Tony 8ugg helped to reinstate one of
Ihe dimbing wall panels on a recent Scout party weekend and made it safe after installing the new frame
work as per the reported requirements of 'High Times, our annual tower inspectors. The wall is certified
and safe to climb. Thank you to all that have come to help wrth keeping this site refreshed and running
safely. High Times are looking into restringing the cable for the zip wire next year and possibly adding
some extra supports to the crate stacking structure when they come back to assess the dimling tower
again. Thank you to our committee, our trustees and all that come to Prances for keeping this great site
running and maki'ng it possible for Ihose that enjoy all it has to offer.
Yours in Scouting
Louis and R08ie