TORBAY STREET PASTORS TRUSTEESY ANNUAL REPORT The Trustees of Torbay Street Pastors are pleased to present their report together with unaudited financial statements of the charity for the year ended 31" March 2024. ADMINISTRATIVE DETAILS Registered Charity Number: 1123087 Charity address for correspondence: Torbay Street Pastors The Memorial Hall 17 Parkhill Road Torquay TQI 2AL Torbay Street Pastors is a Charitable Incorporated Organisation and was incorporated on 19th November 2022. TRUSTEES The trustees who were serving as Trustees as at 31st March 2024 Roger Ede (Treasurer) Barney Bettesworth Malcolm Ford Samantha Hart (Deputy Chair) Dixie Kendall- Dunn Bill Becher Suzy Wright Fr Paul Jones New trustees are appointed by the existing ones. The trustees meet 6 times a year and delegate to the Management Team the operational decisions required to run the charlty. The Team usually meets bimonthly. AIMS AND PURPOSES In accordance with the licence agreement as executed with Ascension Trust, and as the Trustees and Management Team from time to time to think fit, our aims and purposes are: l. To advance the Christian faith in Torbay and Newton Abbot and in such other parts of the United Kingdom or world, particularly, but not exclusively, by means of carin listening and helping people on the streets and at various locations. 2. To promote public safety and assist in the prevention of crime in Torbay and Newton Abbot.
TORBAY STREET PASTORS TRUSTEESI ANNUAL REPORT 3. To promote and preserve good health and wellbeing by the provision of goods or services. The Trustees have considered the Charity Commission's guidance on public benefit and are satisfied that the aims and activities of the charity provide a benefit to the public. Torbay Street Pastors {TSP) have a Safe Place Van (SPV} which is parked at the harbourside when the TSP are on duty. The SPV gives people who are vulnerable, injured or have just been parted from their friends a secure and safe place to be. The Safe Place Van is run by a mixture of Street Pastors and volunteers, who are not a Christian but, are happy to work alongside Christians. The SPV is a great asset to TSP and is highly recognisable when parked along the harbourside and many people come to say hello, obtained flip-flops, space blankets, water or just have a general chat. When the SPV is parked members of the public will often come to the volunteers to alert them of someone in need. Newton Abbot operates on foot only. TSP is committed to serving people of all backgrounds as our Street Pastors undertake their nightly patrols or participate in other activities and events. TSP works alongside local Churches, Torbay Council, the Police and other emergency services to seNe those in need in our night-time economy. REVIEW OF THE YEAR Torbay Street Pastors continue to maintain a team out every Saturday night in Torquay and Nevrton Abbot. Whilst we lost several volunteers, due to ill health, moving area and retiring because of age etc. we continue to try and recruit and train new volunteers. Sadly we had to accept the resignation of the Chair of Trustees Brian Cooney in early 2024 due to family issues. The post remains vacant and is covered by the Deputy Chair in the meanwhile. We aim to replace the Chair of Trustees in 202415. We continue to train up new Street Pastors and plan to hold a commissioning service for 11 newly appointed Street Pastors by November 2024. In October 2023 we were advised by Torbay Council of the closure of harbour area where we patrol and locate our van. Our power unit would require decommissioning to allow for the development of this area. We were advised to relocate our Safe Place van to a new area which we would be sharing with a newly appointed medical team procured by the NHS. Parked by the slipway we found ourselves separated from the public and less busy. As works progressed, we moved our location back to The Strand into a newly created loading bay with an agreed dispensation with Torbay Council. We adapted our ability to provide hot drinks by purchasing a hot water flask and ran lighting from the van's leisure battery, invested in battery power packs to charge up mobile phones. After a year without a paid Co-ordinator, in March 2024 the trustees agreed to recruit an administrator for TSP. The administrator will have responsibility for the day to day tasks
TORBAY STREET PASTORS TRUSTEESY ANNUAL REPORT whilst the trustees would continue with the responsibility of fund raising and strategic decision making. Having received regular funding from Torbay Council over recent years in recognition for our contribution to the Purple Flag Scheme and Best Bar None initiative, it was hoped that the funding for this role would be covered by Torbay Council in this financial year however this did not materialise. Despite funding issues over the course of the year TSP were able to assist several individuals in need on the streets of Torquay and Newton Abbot. A summary of how our resources were deployed follows: 197 bottles of water issued. (increase in demand) 212 pairs of flip-flops issued. (increase in demand) 16 occasions when first aid was administered. (decrease in demand) 5 calls from emergency services/door staff for SP assistance. (decrease in demand} 506 conversations. {decrease in demand) Nearly all Saturdays are manned in Torquay and Newton Abbot with only a few evenings cancelled due to ill health of volunteers. Total number of bottles/cans/glasses collected: 749 Bottles, Cans, Broken Glass and Other Items that could be used as a weapon taken off the streets. Bottles of water are kindly donated by a local licensed premises and flip flops are purchased out of our own funds. It was agreed in March 2024 that a Sumup facility would be introduced in April 2024 as it is recognised fewer members of the public are carrylng cash and many have offered to donate via card payment. FINANCIAL REVIEW The principal sources of funding in 2023/4 were from local churches, individuals, small charitable organisations and individual gifts from trainee Street Pastors. Total income for the year was £10887, total expenditure was £9340, resulting in an increase in reserves of £1547. The unrestricted fund resenies held at the year-end were £18493. No unrestricted funds were received from Torbay Council or Devon and Cornwall Police. A small grant of £IOOO was received by Torbay Council in order to provide warm clothing and sleeping bags for the homeless community in Torbay. Grant funding of significant value has been harder to obtain by Torbay Street Pastors. We receive no central funding from Ascension Trust and have only one part time paid member of staff. The trustees must seek out significant reliable funding in order to continue to operate. The total number of volunteers serving during the year was:
TORBAY STREET PASTORS TRUSTEESY ANNUAL REPORT Total number of SP'S Total number of Prayer Pastors 36 12 All the Street Pastors, Prayer Pastors and Safe Place Volunteers give their time freely as volunteers, and many also help the charity in other ways on a voluntary basis. The trustees record their gratitude for everyone's contribution and commitment. RESERVES POLICY The charity presently maintains a reserve to cover a minimum of 6 months, expenditure. This is reviewed and adjusted as the operational needs of the charity change. PLANS FOR THE FUTURE The Trustees in conjunction with the Management Team have set the following for the next year: To keep under review deployments of Street Pastors, Prayer Pastors and Safe Place volunteers. The safety and welfare of our volunteers and of members of the public will be our first consideration. Any recruitment and training for Street Pastors, Prayer Pastors and Safe Place volunteers will be kept under review during the year. We are working more closely wlth Exeter and Plymouth Street Pastor groups to provide cost efficient training to new recruits. Continue to keep engaged in conversation with Torbay Council initiatives, Devon & Cornwall Police and local churches and to understand the difficulties and concerns of these agencies. Promote the work of Torbay Street Pastors through greater use of social media and to a wider community. Conduct a Street Pastorfs refresher course. Conduct a Team Leader training session Conduct first aid training (October 2024 £50 pp) Conduct a Commissioning Service for new recruits (November 2024) Replacement of the treasurer {retirement due March 2025) RISK MANAGEMENT The Trustees have identified the risks to which the charity is exposed and have ensured that there are procedures in place to mitigate those risks. They will continue to review those procedures as necessary. All Street Pastors are subject to DBS checks and there is a Safeguarding Officer who oversees our safeguarding policies which include maintenance of a safeguarding log to
TORBAY STREET PASTORS TRUSTEESY ANNUAL REPORT record any incidents. As part of our Health and Safety Policy an accident log is located at our base and any entries are the responsibility of the Team Leader for that night. Risks that can be covered by insurance are dealt with through a policy arranged nationally by the Ascension Trust. Other financial risks are addressed through keeping adequate reserves, and the level of those reserrfes is monitored at the regular meetings of the Trustees. TRUSTEES, RESONSIBILITIES FOR THE FINANCIAL STATEMENTS The Trustees are responsible for preparing financial statements for each financial period which clearly show the situation of the charity and the surplus or deficit of the charity for the period. In preparing these financial statements the trustees are required to: Select suitable accounting policies and apply them consistently. Make judgements and estimates that are reasonable and prudent. Prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in existence The Trustees are responslble for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011 and the Statement of Recommended Practice 2015 (FRS102). They are responsible for safeguarding the assets of the charity and hence making reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Board of Trustees on 22 January 2025 and signed on its behalf by Sam Hart Deputy Chair of Trustees
CHARITY COMMIS510N FOR ENGLAND AND WALES TORBAY STREET PASTORS Receipts and payments accounts CC16a For the period from To ril 2023 31-Mar-24 Section A Receipts and payments Unrestricted funds tr> thg nearest Restrlcted funds Endowment funds Total funds Last ygar to the nreSt £ to tho £ to th9 nèarèst £ to th9 ngamt £ A1 Recelpts Offerings and Donations Gift Aid 4,540 4,547 4,540 4,547 5.747 Grants 1.800 1,600 8.500 Sub totsl (Gross income for AR) 9,087 1.800 10.887 18.290 A2 Asset and Investment sales, {see table). Sub total 9,087 1.800 10.887 18,290 A3Pa ments Insurance Ascension Trust Training & Unifom Office Expenses Rent Salaries SPV Costs 240 1,129 240 1,129 644 1,205 2,604 1532 675 3,942 2,955 9.909 2,080 1,205 2,604 2.600 2,600 Torbay HSF 918 918 918 9,340 Sub total 8,422 21.333 A4 Asset and investment ureha8es, see table) Sub total 8.422 918 9.340 21,333 Net of recelpts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 665 882 1,547 3.043 17.828 18,493 17,828 19.375 20,871 17.828 882 CCKX R1 accounts ISS) 08101J2025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest£ Endowment funds to ngareBt £ Categories Details 81 Cash funds N81 West Bank Total cash funds laoree balarnw wNh recelpts and payments acco11$)) 18,493 882 Unrestricted funds to nearest £ Restricted funds to naarest £ Endowment funds to n¥ar6st £ Details Fund to whl¢h •s$•t b•lon Currgnt valu¢ tion•l Details Cost loptlonjll Fund to which sèt 10ft Current value ttonal Detalls Cost loptioMII B4 Assets retained for the charity's own use Fund to whlch r•latas Amount due onal When du9 onal Details BS Liabilltles Signed by one or trustees on behalf of all the truslees Date of roval Signature Print Name rt6&Éft Eb 'l.Xts2 CCXX R2 accounts (SSI 0810112025