Hamilton Parent Staff Association
## **DRAFT - Trustees’ Annual Report 2021/2022**
Financial Period
Period start date: 01/09/2021 Period end date: 31/08/2022
## Legal and Administrative Information
Charity name: Hamilton School Parent Staff Association Charity registration number: 1123073
Charity’s Principal Address: Constantine Road, Colchester, Essex, CO3 3GB Governing Document: Constitution dated 11[th] October 2006
Names of the charity trustees who manage the charity
Laura Reveley, Chair James Burton, Secretary Sonia Miller, Vice Chair Danielle Davies, Treasurer Jessica Kerry Bailey Elizabeth Lucy Mary Bevan Rosemary Currell Emily Grace Gooch Sarah Massie Kerry Vandersypen Victoria Weaver
## Objectives
The objective of the Hamilton School Parent Staff Association (PSA), a registered Charity is to advance the education of pupils in the school by;-
- Developing effective relationships between the staff, parents and others associated with the school;
- Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
The Events and Activities aim to bring children and their families together to engage in fun activities that not only raise funds, but also contribute to developing effective relationships between the staff, parents and others associated with Hamilton Primary School.
1
## Structure and Management
The Trustee’s Committee is responsible for the overall management and control of the Charity. The Committee including the officers – Chair, Vice Chair, Secretary, and the Treasurer are appointed at the first meeting of each financial year, the AGM. The nominations for elections to the Committee are made by one member and seconded by another. Such nominations must have the consent of the nominee.
The Committee collectively organises and runs fundraising events and engages in other activities which generate funds to achieve the PSA’s objectives. The Committee is supported by work undertaken by fundraising volunteers (co-opted Committee Members).
All Trustees give their time freely and no remuneration is paid for the work performed. The decisions taken in regards of the Charity are reached by a majority agreement of the Trustees. Although the officers have their specific responsibilities delegated to them, all Trustees remain jointly responsible for running the charity in accordance with the Charities Act 2011.
The Trustees recognise their duty to ‘have regard’ to the Charity Commission’s guidance on public benefit in accordance with the Charities Act 2011. We are always looking for new and interesting ways to raise funds to support the School and the Community. We encourage all parents, staff and others associated with the school to support our aims and objectives.
2
## Financials
Hamilton School Parent Staff Association Financial Period 01/09/2021 – 31/08/2022
|**INCOME**|||
|---|---|---|
|**Fundraising Events**|**2021/22 £**|**2020/21 £**|
|Summer Fayre 2022|£10,159.74||
|Christmas Grotto|£1,234.07||
|Foundation drinks|£64.96||
|Quiz night|£2,153.32||
|Halloween event|£425.00|£454.00|
|Easter Extravaganza|£995.32||
|Break the Rules|£975.61|£1,036.97|
|Olympic Day||£214.34|
|Wear It Bright||£425.00|
|Book Stalls|£294.35||
|Pre-loved Stall|£212.07||
|Uniform Sale|£156.33||
|**Other Activities for Generating Funds**|||
|Christmas Raffle|£3,341.00|£1,117.00|
|Christmas Cards|£1,710.00|£2,016.10|
|Noticeboard|£80.00|£80.00|
|Personalised Letter from Santa||£380.00|
|**Sponsorship, Lotteries, Giftaid and Donations**|||
|Year 6 Leavers Donation of excess funds||£80.00|
|Gift Aid|£802.79||
|Lottery Income|£655.80|£715.60|
|Lottery Income Prizes Donation|£143.20|£102.90|
|Donations|£2,051.99|£835.64|
|Easy fundraising|£116.64|£70.01|
|Summer Fayre 2019 Company Matching|£714.18||
|Summer Fayre 2022 Sponsorship|£250.00||
|**Total Income**|**£26,536.37**|**£7,527.56**|
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## **EXPENDITURE**
|**EXPENDITURE**|||
|---|---|---|
|**Fundraising Costs**|**2021/22 £**|**2020/21 £**|
|Summer Fayre 2022|£1,850.74||
|Christmas Grotto|£328.36||
|Christmas Cards|£1,338.92|£1,234.82|
|Christmas Raffle|£136.00||
|Quiz night|£512.51||
|Easter Extravaganza|£257.40||
|Foundation drinks|£56.12||
|License fee|£42.00||
|Lottery Licence|£20.00|£20.00|
|Subscription Cava|£16.69|£57.41|
|**Governance Costs**|||
|PTA Association|£128.00|£123.00|
|**Cost of Charitable Activities and purchases**|||
|Card Terminal|£178.80||
|Hamilton School Jubilee Event|£1,246.98||
|Hamilton School - Yr 6 Autograph Book|£193.90|£179.00|
|Year 6 Leavers event|£600.00|£585.00|
|**Gift Aid error**|||
|Gift Aid returned|£531.02||
|**Total Expenditure**|**£7,437.44**|**£2,199.23**|
|**TOTALS**|||
||**2021/22 £**|**2020/21 £**|
|Net Income/Expenditure|£19,098.93|£5,328.33|
|Cash Funds Brought Forward 01/09|£12,887.33|£7,559.00|
|TOTAL|**£31,986.26**|£12,887.33|
|_Bank Statement_|_£31,926.26_||
|_Petty Cash_|_£60.00_||
|Carry forward balance 31/08/2022|**£31,986.26**||
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## Income
## Activities and Achievements
In the financial year 2021/2022 we held several fundraising events and activities.
## Summer Fair
The Summer Fair was a very popular event generating almost 40% of our Income. A donation of £250 was received from Fisher Jones Greenwood Solicitors. The event generated a total income of £10,409.74
## Christmas Grotto, Raffle and Cards
Christmas was an extremely busy time us; we organized a Santa’s Grotto, a Christmas Raffle, and the children’s Christmas Cards. The Santa’s Grotto took place during school time and received positive feedback from children, parents, and staff. All three events/activities generated a total income of £6,285.07.
## Quiz Night
This fun event started off the year and was a huge success. The Income raised was £2,153.32.
Other successful events and activities held (and income raised): - Easter Eggstravaganza - £995.32 Break the School Rules - £975.61 Halloween event - £425.00 Book stalls - £294.35 Pre-loved Uniform Sales - £156.33
Other funds collected/received: -
Uncollected Gift Aid from previous years - £271.77 Parent/Company Sponsorship - £2,051.99 Lottery income - £799.00
We organised a Foundation Coffee Morning to welcome new Reception parents to the school and at the Foundation Christmas Carol Service we provided hot drinks for parents.
## Total Income
Total Income generated in FY 2021/22 from events, fundraising activities and sponsorship, lotteries, gift aid and donations amounted to £26,536.37 (FY 2020/21 £7,527.56).
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## Expenditure
## Fundraising and Governance Cost
During the financial year 2021/22 the PSA incurred a total of £4,686.74 (FY 2020/21 £1,435.23) in Fundraising and Governance costs.
Expenditure can vary from year to year subject to the level donations of goods and services received. The Trustees continually strive to source goods and services on a best value for money basis, thereby keeping our fundraising expenses to a minimum.
## Cost of Charitable Activities
In the financial year 2021/22 we spent a total of £2,219.68 (FY 2020/21 £764.00) on our charitable activities and purchases. Funds were given to the school and put towards their Jubilee Event as well as the Year 6 leavers party and memorabilia being hoodies and the autograph books. An additional Square payment terminal was purchased during the year. We now have two Square payment terminals to take payments at events.
## Gift Aid
An administrative error was made, and £531.02 was returned to HMRC.
## Net Income/Expenditure
As of the 1[st] September 2021, the PSA carried forward funds of £12,887.33.
During the 2021/2022 financial year, this amount was increased by the Income generated £26,536.37 and reduced by Fundraising, Governance and Charitable activity costs, Purchases, and Gift Aid return totaling £7,437.44. Therefore, the Net Income in FY 2021/22 amounted to £19,098.93 and a Carry Forward Balance of £31,986.26 as at 31/8/2022.
## Reserves Policy
Hamilton School PSA seeks to distribute maximum generated funds to support good cause projects within the scope of the set-up objectives, whilst always maintaining a positive level of cash. The amount of minimum reserves is kept at a level that allows for enough resources to finance its operating activities. We have agreed that a reserve of £5,000 is the minimum amount. We are therefore in position to distribute £26,926.26 of funds. It was agreed by the Trustees that funds generated from the 2021/22 events and activities should be put towards new playground equipment in both the Infant and Junior playgrounds.
## Serious Incidents Declaration
We can confirm that during the financial year 2021/22 we had no occurrence of serious incidents requiring reporting under the rules and regulations of the Charity Commission.
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## Debts
As of 31[st] August 2022, Hamilton School PSA does not hold any Debts. No Funds are held as Custodian Trustee.
## Online Banking
The Charity now has in place NatWest Bankline online banking facility. Any payment out of the bank account requires two authorisations as a method of safeguarding appropriate use of funds. Any Expenses incurred via a Cheque payment still require two counter signatories.
## External Examiner
In financial year 2021/22 a Total Net Income of more than £25,000 was achieved. To comply with the regulatory requirements of the Charity Commission, we are required to prepare and submit following documents for the financial year; -
Annual Return Annual Accounts Trustees Report (this document)
In addition, our annual accounts need to be checked by an independent examiner. We have made necessary arrangements and appointed a local accountancy practice Goody Chartered Accountants and Tax Advisors to perform the external review.
## _**The Trustees recognise and are very grateful for all contributions and support from the school parents, staff, volunteers, sponsors, and other members of Hamilton School community during the year.**_
On behalf of all trustees
Danielle Davies
Hamilton School PSA Treasurer
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**HAMILTON SCHOOL PARENTS STAFF ASSOCIATION**
## **FY 2021- 22**
**----- Start of picture text -----**
Y/E 31/08/22 Y/E 31/08/21
£ £
Balance brought forward 12,887.33 7,559.02
Bank account 12,747.33 7,499.02
Uncleared Lodgements - cheques
Petty Cash
Petty Cash Floats 60.00 60.00
Unbanked cash receipts 80.00 0.00
INCOME
Summer Fayre 2019 Company Matching 714.18
Summer Fayre 2022 10,159.74
Summer Fayre 2022 Sponsorship 250.00
Summer Fayre 2022 Company Matching
Scarecrow Trail 454.00
Foundation drinks 64.96
Wear It Bright 425.00
Book Stalls 294.35 380.00
Christmas Cards 1,710.00 2,016.10
Christmas Raffle 3,341.00 1,117.00
Christmas Grotto 1,234.07
Uniform Sale 156.33
Quiz night 2,153.32
Easter Eggtravaganza 995.32
Break the Rules 975.61 1,036.97
Halloween event 425.00
Pre-loved Stall 212.07
Gift Aid 802.79
Olympic Day 214.34
Lottery Income 655.80 715.60
Lottery Income Prizes Donation 143.20 102.90
Donations 2,051.99 835.64
Year 6 Leavers Donation of excess funds 80.00
Easyfundraising 116.64 70.01
Noticeboard 80.00 80.00
TOTAL 26536.37 7,527.56
EXPENDITURE
Summer Fayre 2022 1,850.74
Christmas Grotto 328.36
Christmas Cards 1,338.92 1,234.82
Christmas Raffle 136.00
Quiz night 512.51
Easter Extravaganza 257.40
License fee 42.00
Foundation drinks 56.12
PTA Association 128.00 123.00
Gift Aid returned 531.02
Lottery Licence 20.00 20.00
Subscription Cava 16.69 57.43
Card Terminal 178.80
Hamilton School Jubilee Event 1,246.98
Hamilton School - Yr 6 Autograph Book 193.90 179.00
Year 6 Leavers event 600.00 585.00
TOTAL 7,437.44 2,199.25
Balance carried forward
Bank Account per Statement 31,926.26 12,747.33
Uncleared Lodgements - cheques
Petty Cash
Petty Cash Floats 60.00 60.00
Unbanked cash receipts 80.00
Bal ance carried forward Total 31,986.26 12,887.33
Control Sum 31,986.26 12,887.33
0 0.00
**----- End of picture text -----**
## **HAMILTON SCHOOL PARENTS STAFF ASSOCIATION**
## **Financial Year 2021/22**
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09/21
Balance brought forward 12,887.33
Bank account 12,747.33
Uncleared Lodgements - cheques
Petty Cash
Unbanked cash receipts 80.00
Petty Cash Floats 60.00
INCOME
Summer Fayre 2022
Summer Fayre 2022 sponsorship
Christmas Cards
Christmas Grotto
Book Stall
Christmas Raffle
Foundation Drinks
School Uniform
Quiz night 20.00
Easter Extravaganza
Pre-loved Stall
Halloween event
Gift Aid
Lottery Income 58.00
Lottery Income - Prizes Donatation 27.90
Donations
Easyfundraising
Summer Fayre 2019 Matchfunding 714.18
Notice Board
Break the School Rules
TOTAL 820.08
EXPENDITURE
Summer Fayre 2022
Christmas Grotto
Christmas Cards
Christmas Raffle
Quiz night
Easter Extravaganza
Foundation drinks
PTA Association
Gift Aid returns
Lottery License
License fee 21.00
Subsrtiption Cava
**----- End of picture text -----**
**----- Start of picture text -----**
Card Terminal
Hamilton School Jubilee Event
Hamilton School - Yr 6 Autograph Book
Year 6 leavers event
TOTAL 21.00
Balance carried forward
Bank Account per Statement 12,737.91
Petty Cash 948.50
Uncleared/Cleared Lodgements
Balance carried forward Total 13,686.41
Control Sum 13,686.41
0.00
**----- End of picture text -----**
|**BA Money Transfers**||
|---|---|
|**Non Income receipts/(Non Expenditure payments)**||
|Quiz Float
Summer Fayre Float withdrawn
Summer Fayre Float paid back in
**Total**|-888.50
-888.50|
## **Petty Cash Balance Movement**
**----- Start of picture text -----**
Opening Balance 140.00
Quiz float 888.50
Summer Fayre Float withdrawn
Summer Fayre Float paid back in
Yr 6 Raised Funds Donated Back -80.00
Closing Balance 948.50
**----- End of picture text -----**
**----- Start of picture text -----**
10/21 11/21 12/21 01/22
13,686.41 18,297.93 19,790.38 24,361.63
12,737.91 18,237.93 19,730.38 24,301.63
948.50 60.00 60.00 60.00
1,710.00
£1,224.07
294.35
£3,341.00
£64.96
2,133.32
£184.57
425.00
53.20 57.60 £72.80 52.80
10.80 15.10 28.20
2,000.00
28.21
40.00
4,611.52 2,140.96 4,902.50 81.00
£314.56 13.80
1,338.92
136.00
512.51
56.12
128.00
£16.69
**----- End of picture text -----**
**----- Start of picture text -----**
0.00 648.51 331.25 1,536.84
18,237.93 19,730.38 24,301.63 22,845.79
60.00 60.00 60.00 60.00
18,297.93 19,790.38 24,361.63 22,905.79
18,297.93 19,790.38 24,361.63 22,905.79
0.00 0.00 0.00 0.00
888.50
888.50 0.00 0.00 0.00
948.50 60.00 60.00 60.00
-888.50
60.00 60.00 60.00 60.00
**----- End of picture text -----**
**----- Start of picture text -----**
02/22 03/22 04/22 05/22
22,905.79 23,905.11 24,215.95 24,083.82
22,845.79 23,845.11 24,155.95 24,023.82
60.00 60.00 60.00 60.00
10.00
97.00
580.81 68.27 346.24
27.50
802.79
61.60 48.00 57.00 48.00
9.00 27.00 9.00
49.05 2.94
88.43
40.00
975.61
999.32 841.86 125.27 1,381.79
257.40
531.02
20.00
21.00
**----- End of picture text -----**
**----- Start of picture text -----**
178.80
546.98
193.90
0.00 531.02 257.40 960.68
23,845.11 24,155.95 24,023.82 24,444.93
60.00 60.00 60.00 60.00
23,905.11 24,215.95 24,083.82 24,504.93
23,905.11 24,215.95 24,083.82 24,504.93
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
60.00 60.00 60.00 60.00
60.00 60.00 60.00 60.00
**----- End of picture text -----**
**----- Start of picture text -----**
06/22 07/22 08/22
24,504.93 23,223.67 31,957.43
24,444.93 23,163.67 31,897.43
60.00 60.00 60.00
10,159.74
59.33
60.00 43.60 43.20
8.10 8.10
250.00
310.00 10,270.77 51.30
291.26 1,537.01 22.47
**----- End of picture text -----**
**----- Start of picture text -----**
700.00
600.00
1,591.26 1,537.01 22.47
23,163.67 31,897.43 31,926.26
60.00 60.00 60.00
23,223.67 31,957.43 31,986.26
23,223.67 31,957.43 31,986.26
0.00 0.00 0.00
-3,960.00
3,960.00
0.00 0.00 0.00
60.00 60.00 60.00
3,960.00
-3,960.00
60.00 60.00 60.00
**----- End of picture text -----**
## **HAMILTON SCHOOL PARENTS STAFF ASSO**
**B/f** Balance brought forward 1/9/2021 Bank account Petty Cash Floats Unbanked cash receipts
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Transaction
number Date
1 01/09/2021
2 07/09/2021
3 09/15/2021
4 09/16/2021
5 09/23/2021
6 09/24/2021
7 09/28/2021
8 09/30/2021
9 09/30/2021
10 10/01/2021
11 10/04/2021
12 10/05/2021
13 10/05/2021
14 10/05/2021
15 10/08/2021
16 10/25/2021
17 11/02/2021
18 11/08/2021
19 11/11/2021
20 12/12/2021
21 11/15/2021
22 11/16/2021
23 11/19/2021
24 11/23/2021
25 11/23/2021
26 11/23/2021
27 11/26/2021
28 11/26/2021
29 11/30/2021
30 12/01/2021
31 12/03/2021
32 12/06/2021
33 12/07/2021
34 12/07/2021
35 12/08/2021
36 12/09/2021
**----- End of picture text -----**
**----- Start of picture text -----**
37 12/10/2021
38 12/10/2021
39 12/13/2021
40 12/13/2021
41 12/13/2021
42 12/13/2021
43 12/13/2021
44 12/13/2021
45 12/14/2021
46 12/15/2021
47 12/16/2021
48 12/16/2021
49 12/16/2021
50 12/17/2021
51 12/30/2021
52 01/04/2022
53 01/05/2022
54 01/11/2022
55 01/11/2022
56 01/18/2022
57 01/25/2022
58 01/26/2022
59 01/31/2022
60 01/31/2022
61 02/01/2022
62 02/02/2022
63 02/07/2022
64 02/08/2022
65 02/09/2022
66 02/24/2022
67 02/24/2022
68 03/08/2022
69 03/11/2022
70 03/15/2022
71 03/15/2022
72 03/17/2022
73 03/17/2022
74 03/22/2022
75 03/23/2022
76 03/24/2022
77 03/25/2022
78 03/28/2022
79 03/28/2022
80 03/28/2022
81 03/29/2022
82 03/30/2022
83 03/31/2022
84 04/01/2022
**----- End of picture text -----**
**----- Start of picture text -----**
85 04/05/2022
86 04/22/2022
87 04/25/2022
88 05/03/2022
89 05/03/2022
90 05/03/2022
91 05/04/2022
92 05/09/2022
93 05/13/2022
94 05/23/2022
95 05/27/2022
96 05/27/2022
97 05/27/2022
98 06/07/2022
99 06/14/2022
100 06/16/2022
101 06/16/2022
102 06/21/2022
103 06/22/2022
104 06/28/2022
105 07/04/2022
106 07/04/2022
107 07/06/2022
108 07/07/2022
109 07/07/2022
110 07/07/2022
111 07/07/2022
112 07/07/2022
113 07/07/2022
114 07/08/2022
115 07/11/2022
116 07/11/2022
117 07/11/2022
118 07/11/2022
119 07/11/2022
120 07/11/2022
121 07/11/2022
122 07/11/2022
123 07/11/2022
124 07/12/2022
125 07/12/2022
126 07/12/2022
127 07/12/2022
128 07/12/2022
129 07/12/2022
130 07/12/2022
131 07/12/2022
132 07/12/2022
**----- End of picture text -----**
**----- Start of picture text -----**
133 07/12/2022
134 07/13/2022
135 07/13/2022
136 07/14/2022
137 07/18/2022
138 07/18/2202
139 07/18/2022
140 07/20/2022
141 07/26/2022
142 08/02/2022
143 08/03/2022
144 08/09/2022
**----- End of picture text -----**
## **CIATION**
**Y/E 31/08/22 £** 12,887.33 12,747.33 60.00 80.00 Event School Lottery School Lottery School Lottery Cheque - License fee Year 6 leavers party 2021 Matchfunding Summer Fayre 2019 School Lottery Quiz 2021 Quiz 2021 Quiz 2021 Quiz 2021 School Lottery Quiz 2021 Quiz 2021 JER Development Donation Halloween 2021 School Lottery Quiz 2021 Easyfunding Book Stall event Book Stall event Quiz 2021 Book Stall event School Lottery Book Stall event Christmas Cards Notice Board Advertising Christmas Cards Cheque - Raffle Expenses Donation Cheque - Grotto Pre-loved stall Christmas Grotto School Lottery Christmas Grotto Christmas Grotto
Christmas Carol Cheque James Burton Christmas Grotto Christmas Grotto Christmas Raffle Christmas Carol Pre-loved stall Christmas Grotto Christmas Grotto Christmas Grotto Christmas Grotto Christmas Raffle Christmas Grotto Christmas Grotto School Lottery Parent Kind School Lottery School Lottery Cheque - Foundation Drinks School Lottery Christmas Grotto School Lottery Christmas Cards Christmas Cards late orders Christmas Grotto Gift Aid Gift Aid School Lottery School Lottery Easyfunding Pre-loved stall School Lottery Uniform Sales School Lottery Gift Aid Notice Board Advertising Uniform Sales School Lottery Easter Event Donation Easter Event Easter Event Easter Event Easter Event Easter Event Easter Event Easter Event Easter Event
School Lottery Easter Event Easter Event Easter Event Break the School Rules Cheque - License fee School Lottery Break the School Rules Square Terminal Donation Hamilton PS - Jubilee contribution License fee Hamilton PS - Year 6 contribution School Lottery Year 6 leavers event Summer Fete Summer Fete Donation Hamilton PS - Jubilee contribution Summer Fete Summer Fete School Lottery Summer Fete Summer Fete Uniform Sales Summer Fete Summer Fete Summer Fete Summer Fete Uniform Sales Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete
Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Summer Fete Uniform Sales School Lottery School Lottery Summer Fete School Lottery
**----- Start of picture text -----**
Receipts/P
Description Debit
Lottery prize donated back
Lottery proceeds
Lottery prize donated back
01493 James Burton
Raised funds transfer from petty cash to bank account
Refinitiv Nick Haydon
Lottery prize donated back
Team entry
Quiz float transfer from bank account to petty cash (cheque)
Quiz entry Soundararajan
online payments at the quiz - Square
Lottery proceeds
Quiz float transfer from petty cash to bank account
Quiz Cash funds raised
Parent business donation
Pumpkin and non-uniform funds raised
Lottery proceeds
Quiz expenses James Burton (cheque 001495)
cheque from easyfunding
Card payments from book stall in November
Card payments from book stall in November
Quiz expenses Sonia Millier (cheque 001497)
Card payments from book stall in November
Lottery prize donated back
Book Stall event Cash
Christmas cards cash and cheque (not profit)
Notice board cash paid £40
Christmas cards cash and cheque (not profit) - further amounts
Gayle Vickerage Raffle Tickets (cheque 001498)
Donation on Square
Cheque for Grotto expenses Sonia Millar (Cheque 001499)
Pre-loved event online payment machine
Christmas Grotto online payments
Lottery proceeds
Christmas Grotto online payments
Christmas Grotto online payments
**----- End of picture text -----**
Foundation drinks online payments Cava Subscription (001500) Christmas Grotto online payments Christmas Grotto online payments Raffle - Cash and Cheques Foundation drinks cash Pre-loved event cash Christmas Grotto cash Christmas Grotto online payments Christmas Grotto online payments Christmas Grotto online payments Raffle - Cash Christmas Grotto cash and cheque Christmas Grotto online payments Lottery prize donated back Annual subscription to ParentKind Lottery proceeds Lottery prize donated back Foundation drinks - Cheque for expenses Sarah Massie Lottery prize donated back Christmas Grotto - gift expenses Lottery prize donated back Christmas Cards payment - cheque Christmas Cards payment for late orders - cheque Additional Grotto payments 2x5 Small donations grouped and individial donation - tax year Apr2020-Mar2021 Small donations grouped and individial donation - tax year Apr2020-Mar2021 Lottery proceeds Lottery prize donated back cheque from easyfunding Pre-loved event cash (event in December 2021) School Lottery Proceeds Uniform Sale square payments Lottery prize donated back Small Donations payment returned Notice board cash paid £40 Uniform Sale Cash payments Lottery prize donated back Egg Hunt tickets - online sales Parent donation Egg Hunt tickets - online sales Egg Hunt tickets - online sales Egg Hunt tickets - online sales Egg Hunt tickets - online sales Egg Hunt tickets - online sales Egg Hunt tickets - online sales Egg Hunt tickets - online sales Egg Hunt tickets - on the day tickets and cakes
Lottery proceeds and prize donation James Burton expense cheque 001507 Sonia Miller expenses cheque 001508 Egg Hunt tickets - on the day tickets and cakes CASH Non-uniform event License fee for Summer fete James Burton Lottery proceeds and prize donation Non-uniform event cash New machine payment - cheque 001510 Donation on Square Mini Canvases Small Society License Year 6 leavers books Lottery proceeds Hoddies - Cheque 001515 Raffle Tickets Paper Bags FJG - Business donation - Summer Fayre sponsorship Ice Cream Van Tropical Bar Expenses Cheri Smith Tropical Bar Expenses Cheri Smith Lottery proceeds Float money withdrawn Raffle Cash and Cheques Uniform Sale Cash payments Raffle - Cash Raffle - Cash Tropical Bar Expenses Hannah Coffey Tropical Bar Expenses Cheri Smith Uniform Sale square payments Summer Fete - Square/card income Summer Fete - Tropical bar income bank transfer Hannah Coffey Summer Fete - BBQ income bank transfer G Remmington Summer Fete - BBQ income bank transfer J Osborn Float money paid back in Summer Fete Cash income Summer Fete cheque income Summer Fete Cash income Summer Fete Cash income Water Pistols expenses J Cronshaw BBQ expenses James Osbourn Tropical Bar Expenses Hannah Coffey Hair and Nails expenses Sarah Massie Cornholing expenses Paula Wright Popcorn/Candy G Vickerage expenses BBQ expenses Vic Weaver Refreshments expenses C Smith Marble expeneses Paul Wright
Magcian payment Summer Fete Cash income BBQ expenses Darren Watson Summer Fete Cash income Uniform Sale square payments Gin Bar expenses SJ Bond Refreshments expenses Ian Miller Uniform Sale Cash payments Lottery prize donated back Lottery proceeds James Burton expenses teachers gifts for Summer Fete Lottery prize donated back
**----- Start of picture text -----**
Petty Cash Bank A
Payments Transfers Receipts/Payments
Credit Debit Credit Petty Cash Balance Debit Credit
£140.00 £9.00
£140.00 £58.00
£140.00 £8.40
£140.00 £21.00
£80.00 £60.00
£60.00 £714.18
£60.00 £10.50
£60.00 £20.00
£888.50 £948.50
£948.50 £30.00
£948.50 £888.32
£948.50 £53.20
£888.50 £60.00
£60.00 £1,215.00
£60.00 £2,000.00
£60.00 £425.00
£60.00 £57.60
£60.00 £376.66
£60.00 £28.21
£60.00 £76.12
£60.00 £22.59
£60.00 £135.85
£60.00 £17.18
£60.00 £10.80
£60.00 £178.46
£60.00 £1,610.00
£60.00 £40.00
£60.00 £100.00
£60.00 £136.00
£60.00 £4.90
£60.00 £314.56
£60.00 £45.17
£60.00 £289.29
£60.00 £72.80
£60.00 £318.68
£60.00 £78.45
**----- End of picture text -----**
**----- Start of picture text -----**
£60.00 £24.51
£60.00 £16.69
£60.00 £41.69
£60.00 £191.22
£60.00 £3,321.00
£60.00 £40.45
£60.00 £139.40
£60.00 £15.00
£60.00 £107.84
£60.00 £132.38
£60.00 £9.81
£60.00 £20.00
£60.00 £25.00
£60.00 £14.71
£60.00 £10.20
£60.00 £128.00
£60.00 £52.80
£60.00 £9.60
£60.00 £56.12
£60.00 £9.30
£60.00 £13.80
£60.00 £9.30
£60.00 £1,304.92
£60.00 £34.00
£60.00 £10.00
£60.00 £531.02
£60.00 £271.77
£60.00 £61.60
£60.00 £9.00
£60.00 £88.43
£60.00 £27.50
£60.00 £48.00
£60.00 £49.10
£60.00 £18.00
£60.00 £531.02
£60.00 £40.00
£60.00 £47.90
£60.00 £9.00
£60.00 £2.45
£60.00 £49.05
£60.00 £63.73
£60.00 £63.71
£60.00 £44.12
£60.00 £51.47
£60.00 £161.74
£60.00 £188.69
£60.00 £4.90
£60.00 £68.27
**----- End of picture text -----**
**----- Start of picture text -----**
£60.00 £57.00
£60.00 £49.50
£60.00 £207.90
£60.00 £346.24
£60.00 £955.61
£60.00 £21.00
£60.00 £57.00
£60.00 £20.00
£60.00 £178.80
£60.00 £2.94
£60.00 £546.98
£60.00 £20.00
£60.00 £193.90
£60.00 £60.00
£60.00 £600.00
£60.00 £79.20
£60.00 £15.00
£60.00 £250.00
£60.00 £700.00
£60.00 £197.06
£60.00 £81.46
£60.00 £43.60
£60.00 £3,960.00
£60.00 £870.00
£60.00 £14.10
£60.00 £185.00
£60.00 £40.00
£60.00 £139.93
£60.00 £125.29
£60.00 £11.79
£60.00 £1,307.13
£60.00 £50.00
£60.00 £20.00
£60.00 £20.00
£60.00 £3,960.00
£60.00 £3,600.00
£60.00 £196.00
£60.00 £1,020.00
£60.00 £250.00
£60.00 £303.65
£60.00 £51.52
£60.00 £20.28
£60.00 £65.91
£60.00 £14.05
£60.00 £69.39
£60.00 £24.28
£60.00 £25.80
£60.00 £16.68
**----- End of picture text -----**
**----- Start of picture text -----**
£60.00 £120.00
£60.00 £567.90
£60.00 £311.00
£60.00 £2,033.71
£60.00 £2.94
£60.00 £120.00
£60.00 £47.77
£60.00 £30.50
£60.00 £8.10
£60.00 £43.20
£60.00 £22.47
£60.00 £8.10
**----- End of picture text -----**
**----- Start of picture text -----**
Account
Transfers
Debit Credit Bank Account Balance Total Cash Balance
£12,756.33 £12,896.33
£12,814.33 £12,954.33
£12,822.73 £12,962.73
£12,801.73 £12,941.73
£80.00 £12,881.73 £12,941.73
£13,595.91 £13,655.91
£13,606.41 £13,666.41
£13,626.41 £13,686.41
£888.50 £12,737.91 £13,686.41
£12,767.91 £13,716.41
£13,656.23 £14,604.73
£13,709.43 £14,657.93
£888.50 £14,597.93 £14,657.93
£15,812.93 £15,872.93
£17,812.93 £17,872.93
£18,237.93 £18,297.93
£18,295.53 £18,355.53
£17,918.87 £17,978.87
£17,947.08 £18,007.08
£18,023.20 £18,083.20
£18,045.79 £18,105.79
£17,909.94 £17,969.94
£17,927.12 £17,987.12
£17,937.92 £17,997.92
£18,116.38 £18,176.38
£19,726.38 £19,786.38
£19,766.38 £19,826.38
£19,866.38 £19,926.38
£19,730.38 £19,790.38
£19,735.28 £19,795.28
£19,420.72 £19,480.72
£19,465.89 £19,525.89
£19,755.18 £19,815.18
£19,827.98 £19,887.98
£20,146.66 £20,206.66
£20,225.11 £20,285.11
**----- End of picture text -----**
## Account
**----- Start of picture text -----**
£20,249.62 £20,309.62
£20,232.93 £20,292.93
£20,274.62 £20,334.62
£20,465.84 £20,525.84
£23,786.84 £23,846.84
£23,827.29 £23,887.29
£23,966.69 £24,026.69
£23,981.69 £24,041.69
£24,089.53 £24,149.53
£24,221.91 £24,281.91
£24,231.72 £24,291.72
£24,251.72 £24,311.72
£24,276.72 £24,336.72
£24,291.43 £24,351.43
£24,301.63 £24,361.63
£24,173.63 £24,233.63
£24,226.43 £24,286.43
£24,236.03 £24,296.03
£24,179.91 £24,239.91
£24,189.21 £24,249.21
£24,175.41 £24,235.41
£24,184.71 £24,244.71
£22,879.79 £22,939.79
£22,845.79 £22,905.79
£22,855.79 £22,915.79
£23,386.81 £23,446.81
£23,658.58 £23,718.58
£23,720.18 £23,780.18
£23,729.18 £23,789.18
£23,817.61 £23,877.61
£23,845.11 £23,905.11
£23,893.11 £23,953.11
£23,942.21 £24,002.21
£23,960.21 £24,020.21
£23,429.19 £23,489.19
£23,469.19 £23,529.19
£23,517.09 £23,577.09
£23,526.09 £23,586.09
£23,528.54 £23,588.54
£23,577.59 £23,637.59
£23,641.32 £23,701.32
£23,705.03 £23,765.03
£23,749.15 £23,809.15
£23,800.62 £23,860.62
£23,962.36 £24,022.36
£24,151.05 £24,211.05
£24,155.95 £24,215.95
£24,224.22 £24,284.22
**----- End of picture text -----**
**----- Start of picture text -----**
£24,281.22 £24,341.22
£24,231.72 £24,291.72
£24,023.82 £24,083.82
£24,370.06 £24,430.06
£25,325.67 £25,385.67
£25,304.67 £25,364.67
£25,361.67 £25,421.67
£25,381.67 £25,441.67
£25,202.87 £25,262.87
£25,205.81 £25,265.81
£24,658.83 £24,718.83
£24,638.83 £24,698.83
£24,444.93 £24,504.93
£24,504.93 £24,564.93
£23,904.93 £23,964.93
£23,825.73 £23,885.73
£23,810.73 £23,870.73
£24,060.73 £24,120.73
£23,360.73 £23,420.73
£23,163.67 £23,223.67
£23,082.21 £23,142.21
£23,125.81 £23,185.81
£19,165.81 £19,225.81
£20,035.81 £20,095.81
£20,049.91 £20,109.91
£20,234.91 £20,294.91
£20,274.91 £20,334.91
£20,134.98 £20,194.98
£20,009.69 £20,069.69
£20,021.48 £20,081.48
£21,328.61 £21,388.61
£21,378.61 £21,438.61
£21,398.61 £21,458.61
£21,418.61 £21,478.61
£25,378.61 £25,438.61
£28,978.61 £29,038.61
£29,174.61 £29,234.61
£30,194.61 £30,254.61
£30,444.61 £30,504.61
£30,140.96 £30,200.96
£30,089.44 £30,149.44
£30,069.16 £30,129.16
£30,003.25 £30,063.25
£29,989.20 £30,049.20
£29,919.81 £29,979.81
£29,895.53 £29,955.53
£29,869.73 £29,929.73
£29,853.05 £29,913.05
**----- End of picture text -----**
**----- Start of picture text -----**
£29,733.05 £29,793.05
£30,300.95 £30,360.95
£29,989.95 £30,049.95
£32,023.66 £32,083.66
£32,026.60 £32,086.60
£31,906.60 £31,966.60
£31,858.83 £31,918.83
£31,889.33 £31,949.33
£31,897.43 £31,957.43
£31,940.63 £32,000.63
£31,918.16 £31,978.16
£31,926.26 £31,986.26
**----- End of picture text -----**
## **Cheque Book**
## **Sept 2021 - 2022**
**----- Start of picture text -----**
Number Amount Issue Date
001493 21.00 09/07/2021
001494 888.50 09/30/2021
001495 376.66 11/01/2021
001496
001497 135.85 11/05/2021
001498 136.00 11/24/2021
001499 314.56 11/29/2021
001500 16.69 12/08/2021
001501 56.12 12/10/2021
001502
001503 1304.92 01/15/2022
001504 34.00 01/24/2022
001505 13.80 01/24/2022
001506 531.02 03/10/2022
001507 49.50 04/20/2022
001508 207.90 04/20/2022
001509 21.00 04/29/2022
001510 178.80 05/13/2022
001511 546.98 05/12/2022
001513 20.00 05/24/2022
001514 193.90 05/24/2022
001515 600.00 05/24/2022
001512 700.00 05/23/2022
001517 3960.00 07/05/2022
001516 120.00 06/30/2022
10427.20
**----- End of picture text -----**
**Presented** James Burton Danielle Davies James Burton Sonia Miller Gayle Vickerage Sonia Miller James Burton Sarah Massie Christmas Cards for Schools Christmas Cards for Schools James Burton Danielle Davies James Burton Sonia Miller James Burton Danielle Davies Hamilton Primary School Danielle Davies Hamilton Primary School Sharon Lawrence T.E Thurgood Cash withdrawal Dean Allen Jones
**Description** Quiz License fee Quiz float Quiz expenses Error cheque Quiz Expenses Raffle Expenses Grotto Expenses Cava Lincense and printing Foundation Drinks and food Error cheque Christmas Cards - payment Christmas Cards - late payment Grotto Expenses Gift aid repayment Easter Event - chocolate eggs Easter Event - chocolate eggs Event license fee Summer fete Square Terminal payment - (DD paid on her credit card, cheque payment back to he Jubilee contribution - Canvasses Small Society License fee Year 6 Leavers books Year 6 leavers hoodies Jubilee contribution - Ice Creams Summer Fete float money Summer Fete Magician cost
Transaction 4 9 18 22 29 31 38 55 59 60 57 71 86 87 90 93 95 96 97 99 103 107 133
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Hamilton School Parents Staff Association|Hamilton School Parents Staff Association|Hamilton School Parents Staff Association|
|---|---|---|---|
|||||
||31stAugust 2022|**Charity no**
**(if any)**|1123073|
|||||
||3-4|||
I report to the trustees on my examination of the accounts of the above charity for the year ended 31/08/2022. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I am qualified to undertake the examination by being a qualified member of **examiner's statement** the Institute of Chartered Accountants of England and Wales (ICAEW).
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|_S Goody_|30/09/2022|
|---|---|---|
||||
||Suzanne Goody||
||||
||FCA||
||||
||Goody Chartered Accountants & Tax Advisors||
**Oct 2018**
1
**IER**
8 Old Forge Court
Colchester Road
Elmstead Market Essex CO7 7EA
## **Section B Disclosure**
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**