Charity Registration No. 1123028
Company Registration No. 06492621 (England and Wales)
BILLINGSHURST FAMILY CHURCH
(LIMITED BY GUARANTEE)
DIRECTORS' REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
BILLINGSHURST FAMILY CHURCH
CONTENTS
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 - 12 |
Billingshurst Family Church (A Company limited by guarantee)
Legal and Administrative Information Charity Number 1123028 Company Registration Number 06492621 Date of Incorporation 4th February 2008 Start of Financial Year 1st April 2020 End of Financial Year 31st March 2021 Trustees/Directors Mrs Rachel Brown (Company Secretary) Mr John Fraher Mr Craig Gale Mr Lee Mcgahan Mr William Richards (Appointed 19th January 2021) Company Secretary Mrs Rachel Brown Governing Document Memorandum & Articles of Association Incorporated 4th February 2008
Objects:
A) To advance the Christian faith in accordance with the statement of faith in such ways in Billingshurst and the surrounding villages and in such other parts of the United Kingdom and the world as the directors from time to time may think fit.
B) To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in Billingshurst and the surrounding villages and in such other parts of the United Kingdom or the world as the directors from time to time may think fit.
C) To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life in Billingshurst and the surrounding villages and in such other parts of the United Kingdom and the world as the directors may from time to time think fit.
Principle Address & Registered Office
Bankers
Independent Examiner
Billingshurst Centre Billingshurst West Sussex RH14 9QW CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Mailing Kent ME19 4JQ Michael Homer AFA MIPA MCH Accountants Ltd 68 Charlton Road Andover Hampshire SP10 3JN
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Billingshurst Family Church (A Company Limited By Guarantee)
Report of the Directors For the Year Ended 31 March 2021
The trustees (who are also the directors) are pleased to present their annual report and accounts for the year ended 31 March 2021. The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Statement of Recommended Practice, Charities SORP (FRS102).
OBJECTIVES
In shaping our objectives for the year and planning our activities, the Directors have considered the Charity Commission’s guidance on public benefit.
REVIEW OF ACTIVITIES AND ACHIEVEMENTS
Usually weekly meetings are held every Sunday morning at the Billingshurst Community and Conference Centre for worship and the preaching of God’s word. Our weekly Sunday attendance was averaging approximately 115 before lockdown. Other Church activities and programmes before Covid-19 comprised of:-
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Weekly and monthly prayer meetings
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Weekly home groups where Church members meet in small gatherings, usually, 8 - 16 in number. These meetings include worship, fellowship, prayer, and bible study.
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Children's work is undertaken primarily on a Sunday and offers opportunity for teaching of children up to the age of 11 years
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Youth work is provided under the name of Ignite and meet regularly on a Friday evening and on a Sunday morning. They also attend an annual “Newday” youth event in East Anglia
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We continue to operate Rainbow Toddlers on Monday mornings during term time for parents and toddlers within the wider Billingshurst community which are well attended. Rainbow Toddlers is regularly recommended to new families in the village, often by members of the community who are not part of our church.
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BFC joins with other churches in the village to provide, once a month, an after school club called “Messy Church" for children and parents during school term time.
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We support the annual village show in June providing facilities at the showground which raises money for the local Scout and Guide groups and charities supported by the Rotary Club.
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Evangelistic events were held during the year which included an “Alpha Course’’ for non¬Christians to discuss and find out more about Christianity. We also hold our annual Christmas Carol celebration.
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We are part of and support in both financial and practical terms the work of Commission which is a group of international churches stretching across mainly the South of England in the UK, India, Spain, Portugal and other nations. Commission churches work closely together to make disciples, reach the nations and transform communities. Commission also provides valuable training and support for our Elders and Leaders.
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Some Church members have been trained to be CAP Money Coaches. The CAP Money Course is a course devised by the award winning debt counselling Charity, Christians Against Poverty (CAP). As a result BFC has run a number of courses for both members and the community in general. It has also expanded into helping students and school age children.
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We have also supported Thirtyone:Eight (formally CCPAS) in their work protecting children from abuse and The Oasis Crisis Pregnancy Centre providing support to women, and their partners, who are facing an unintended pregnancy or pregnancy loss.
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BFC also provide team members for Street Pastors which is an interdenominational Church response to urban problems engaging with people on the streets to care, listen and communicate.
COVID-19
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Following the National lockdown in March 2020 due to the pandemic all church meetings moved on line. Sunday services were accessible via social media platforms such as youtube and facebook. Home groups were meeting virtually and prayer meetings continued online. Rainbow Toddlers and Messy Church ceased until it was safe to resume and CAP and Alpha moved to virtual platforms. All BFC employees were working successfully from home.
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BFC have worked closely with other churches and organisations in the village to set up a community support group, helping people who are self - isolating, shielding or are in need of assistance. The group can shop, collect medicine and provide other assistance as well as offering telephone support/companionship to those who are lonely.
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All events remained online throughout 2020 and Spring 2021 although as government restrictions allowed we had a small team streaming live Services from the centre and home groups were able to meet face to face in groups of 6 outside.
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Billingshurst Family Church (A Company Limited By Guarantee)
Report of the Directors For the Year Ended 31 March 2021
COVID-19 Continued
• During this time the Trustees have been taking additional diligence with financial income and expenditure including asking the Treasurer to notify the trustees if giving drops by an agreed percentage. Giving has remained fairly stable despite the pandemic and we have been able to give financial gifts to those in need from our fellowship fund.
FINANCIAL REVIEW
The Statement of Financial activities is set out on page 6
Principal Funding Sources
The Charity does not undertake any fundraising from outside sources and all monies are raised from Church members. During the last financial year the Church showed a financial surplus of £20,144
Reserves
The regular monthly income remains sufficient to cover the general day to day operational costs with the General Funds accumulated providing approximately three months coverage of expenditure should there be a sudden decline in income. The Trustees have agreed a Policy of holding a minimum of three months unrestricted funds which is considered adequate and appropriate for the Charity’s activities.
Investment Policy
The Charity’s liquid funds are held in cash at CAF Bank and the Charity’s Policy is to continue with this arrangement with surplus funds over and above day to day requirements held on interest bearing accounts.
Risks
The Directors have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure. Written Policy statements are in place covering:-
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Reserves
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Investment
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Expenses
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Safeguarding
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Conflicts of Interest
It also follows the Commission – Travel Risk Management Policy.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The Charity is a Company Limited by Guarantee and incorporated 4 February 2008 and registered as a charity 29 February 2008. The Company was established under Memorandum and Articles of Association which established the objects and powers of the charitable company and how it is governed. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
Structure and Management
The spiritual leadership and governance of Billingshurst Family Church (BFC) for the purposes of which the charity has been established remains with a two man Eldership Team, one of whom is a full time employee. They are supported by a part time Treasurer and a part time Administrator. There is also a wider leadership team of a further four church members.
REFERENCE AND ADMINISTRATIVE DETAILS
The Charity operates under the name Billingshurst Family Church and uses no other names. It is registered in England at Companies House under number 6492621 and at the Charity Commission under number 1123028. The registered and principal office is Billingshurst Centre, Roman Way, Billingshurst, West Sussex, RH14 9QW.
The Directors and Trustees of the Charity comprise Rachel Brown, John Fraher, Craig Gale, Will Richards and Lee Mcgahan. When considering the appointment of new directors, the Board has regard to the balance of skills and knowledge available.
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Billingshurst Family Church (A Company Limited By Guarantee)
Report of the Directors For the Year Ended 31 March 2021
STATEMENT OF DIRECTOR’S RESPONSIBILITIES
Company law requires the directors to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charity, incoming resources and the application of resources including the income and expenditure of the charitable company during the period. In preparing those financial statements the directors are required to:
(i) Select suitable accounting policies and then apply them consistently,
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(ii) Observe methods and principles in the Charities SORP,
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(iii) Make judgements and estimates that are reasonable and prudent,
(iv) Prepare financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006.
Approved by the Directors on the
Signed on their behalf by Mrs R Brown, Chair of Trustees
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Billingshurst Family Church
Independent Examiner's Report
To the Members of Billingshurst Family Church
I report to the charity trustees on my examination of the accounts of the Charitable Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the Charitable Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charitable Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
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accounting records were not kept in respect of the Charitable Company as required by section 386 of the 2006 Act; or
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• the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Michael Homer AFA MIPA
Independent Examiner for and on behalf of MCH Accountants Ltd 68 Charlton Road Andover Hampshire SP10 3JN
Dated: 12th October 2021
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Billingshurst Family Church (A Company Limited by Guarantee)
Statement of Financial Activities for the year ended 31st March 2021 (Including income and expenditure account)
| Notes Income from: Donations and gifts 5a Charitable Activities 5b Investment Income 5c Other Income 5d Total Income Expenditure on: Charitable Activities 6 Total Expenditure Net Income / (Expenditure) before transfers Gross transfers between funds Net incoming/(outgoing) resources for the year Total Funds brought forward at 1 April 2020 Total Funds carried forward at 31 March 2021 |
£ 119,282 20 21 - 119,323 97,311 97,311 22,012 (2,500) 19,512 36,604 56,116 Unrestricted Funds |
£ 8,441 - 3 - 8,444 10,312 10,312 (1,868) 2,500 632 7,577 8,209 Restricted Funds |
Total 2021 £ 127,723 20 24 - 127,767 107,623 107,623 20,144 - 20,144 44,181 64,325 |
Total 2020 £ 124,128 5,758 57 73 130,016 123,135 123,135 6,881 - 6,881 37,300 44,181 |
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All the church's operations are classed as continuing.
There are no recognised gains or losses other than those reported on the Statement of Financial Activities.
The Statement of Financial Activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
The notes on pages 8 to 12 form part of these financial statements.
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Billingshurst Family Church (A Company Limited by Guarantee)
Balance Sheet as at 31st March 2021
| Notes Fixed Assets Tangible Assets 3 Current Assets: Debtors and Prepayments 9 Cash at bank and in hand Total Current Assets Current Liabilities: 10 Net Current Assets Total Net Assets Income Funds General Fund Restricted Funds 7 Total Funds 13 Creditors: amounts falling due within one year |
2021 £ 5,859 6,542 54,633 61,175 (2,709) 58,466 64,325 56,116 8,209 64,325 |
2020 £ 1,780 7,424 39,404 46,828 (4,427) 42,401 44,181 36,604 7,577 44,181 |
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For the year ending 31st March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' Responsibilities
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a) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
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b) The directors acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts.
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c) The directors acknowledge their responsibility for ensuring that the company keeps proper accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Act relating to accounts as far as they apply to the company.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
Approved by the Directors on the Signed on their behalf by Director
Rachel Brown
Company number 06492621
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Billingshurst Family Church ( A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 31st March 2021
Company information
1. Statutory information
Billingshurst Family Church is a charitable company, limited by guarantee, registered in England and Wales. The charitable company's registered number and registered office address can be found on the Legal and Administrative Information page.
2. Accounting Policies
Basis of Preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - Charities SORP (FRS102) and the Companies Act 2006.
Billingshurst Family Church meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). There are no material uncertainties about Billingshurst Family Church's ability to continue as a going concern.
Income
Income is recorded on the Statement of Financial Activities (SOFA) when it becomes probable the charity will receive the income, the charity becomes entitled to the income and the amount of income due to be received can be measured reliably.
Investment income and gains are allocated to the appropriate fund.
Expenditure
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to that category. They include irrecoverable VAT. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the Charity to discharge them.
Tangible Fixed Assets and Depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates to write off the cost less estimated residual value of each asset over its expected useful life as follows:
Equipment 25% reducing balance
Assets costing less than £500 are expended within the SOFA.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments. The Trustees seek to use short and medium term deposits where possible to maximise the return on monies held at the bank and to manage cash flow.
Pensions
The charity offers a defined contribution pension to all eligible staff and, at the Trustees' discretion, to other paid staff. At the year end there were contributions of £581 outstanding (2020: £538).
Taxation
The company is a registered charity (number: 1123028). All activities are undertaken to fulfil the primary objectives of the charity and are therefore exempt under.Part 11 of the Corporation Tax Act 2010
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Billingshurst Family Church ( A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 31st March 2021 (continued)
2. Accounting Policies (continued)
Critical accounting
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised.
The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements.
Funds
General funds are unrestricted funds which are available for use at the discretion of the directors in furtherance of the general objectives of the charity and which have not been designated for any other purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Cash Flow
Under section 7 of FRS102 in relation to the Cash Flow statement, exemption has been claimed on the basis that Billingshurst Family Church is a small charity.
3. Tangible Fixed Assets
| 3. Tangible Fixed Assets Cost 1st April 2020 Additions Disposals Cost at 31st March 2021 Depreciation 1st April 2020 Charge for year Depreciation on disposal Depreciation at 31st March 2021 Net book value 31st March 2021 Net book value 31st March 2020 |
Equipment £ 23,749 6,032 (16,890) 12,891 21,969 1,953 (16,890) 7,032 5,859 1,780 |
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Following a full review and check of the assets of Billingshurst Family Church, £16890 of old and obsolete equipment has been written off in the financial year
4. Capital Commitments and Contingent Liabilities
There were no capital commitments or contingent liabilities at 31st March 2021 (2020: none).
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Billingshurst Family Church ( A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 31st March 2021 (continued)
| 5. Income a) Voluntary Income Gift Aided giving Gift Aid tax refund Other giving not gift aided b) Charitable Activities Youth and Children Activities and Events Rainbow Toddlers c) Investment Income Bank Interest d) Other Income Sundry Income Total Income |
Unrestricted Funds £ 84,711 21,178 13,393 119,282 20 - - 20 21 - 119,323 |
Restricted Funds £ 1,615 404 6,422 8,441 - - - - 3 - 8,444 |
Total 2021 £ 86,326 21,582 19,815 127,723 20 - - 20 24 - 127,767 |
Total 2020 £ 88,958 21,691 13,479 124,128 3,259 355 2,144 5,758 57 73 130,016 |
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Of the £130,016 total income for the year to 31 March 2020, £125,746 was unrestricted and £4,270 was restricted.
| 6. Expenditure Charitable Activities: Activities and Events Youth and Children Leadership expenses Gifts and Offerings Office & Administration Salaries Depreciation Accountant Fees Total Expenditure: |
Unrestricted Funds £ 7,865 323 563 12,025 12,226 61,456 1,953 900 97,311 |
Restricted Funds £ - - - 10,312 - - - - 10,312 |
Total 2021 £ 7,865 323 563 22,337 12,226 61,456 1,953 900 107,623 |
Total 2020 £ 18,102 9,745 4,600 16,265 14,086 58,843 594 900 123,135 |
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Of the £123,135 total expenditure for the year to 31 March 2020, £119,175 was unrestricted and £3,960 was restricted.
Support Costs included in the above consist of:
| Salaries Office and Administration Governance Costs |
18,030 12,226 900 31,156 |
- - - - |
18,030 12,226 900 31,156 |
18,888 14,086 900 33,874 |
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Governance costs in 2020 and 2021 consist entirely of fees paid to the independent examiner in respect of examination services.
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Billingshurst Family Church ( A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 31st March 2021 (continued)
| 7. Restricted Funds Building Fund Church Planting Fund Fellowship Fund Specified Giving |
Balance at 1 April 2020 £ 4,371 1,421 1,785 - 7,577 |
Income £ 2 1 3,546 4,895 8,444 |
Expenditure £ - - (5,417) (4,895) (10,312) |
Transfer £ - - 2,500 - 2,500 |
Balance at 31 March 2021 £ 4,373 1,422 2,414 - 8,209 |
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The Restricted Funds are wholly represented by the charity's cash reserves.
Restricted Funds are held for the following purposes:
Building Project. New church planting.
The poor who are experiencing financial hardship within the church and the wider community Items held for specified giving,
8. Statement of financial activities, comparative funds - year ended 31 March 2020.
| Income from: Donations and gifts Charitable Activities Investment Income Other Income Total income Expenditure on: Charitable Activities Total expenditure Net incoming/(outgoing) resources for the year Total Funds brought forward at 1 April 2019 Total Funds carried forward at 31 March 2020 9. Debtors and Prepayments Debtors Prepayments Total 10. Creditors and Accruals: amounts due within one year Sundry Creditors Churches Together in Billingshurst |
Unrestricted Funds £ 119,868 5,758 47 73 125,746 119,174 119,174 6572 30,033 36,605 |
Restricted Funds £ 4,260 - 10 - 4,270 3,960 3,960 310 7,267 7,577 2021 £ 5,773 769 6,542 2021 £ 1,973 736 2,709 |
Total 2020 £ 124,128 5,758 57 73 130,016 123,134 123,134 6882 37,300 44,182 2020 £ 5,912 1,512 7,424 2020 £ 3,435 992 4,427 |
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Billingshurst Family Church ( A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 31st March 2021 (continued)
11. Staff Costs and Emoluments
The Charity employed three members of staff (2020: three) during the year. The costs were:
| Gross Salaries Employers NIC Income Protection Insurance Employers Pension Contributions |
2021 £ 56,618 885 - 3,953 61,456 |
2020 £ 53,288 1,681 189 3,686 58,844 |
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There are no employees with emoluments over £60,000 (2020: none).
The key management personnel of the charity comprise of the Lead Elder, Administrator and the Treasurer. The total employee benefits of key management personnel of the charity were £60,571 (2020: £56,974)
12. Directors and related parties
During the financial period, in furthering the charity's objectives, Mr C Gale received £44,082 (2020: 40,250) in salary, £3,086 (2020: £2,817) in pension contributions, and £246 (2020: £674) in general expenses. Other directors and related parties received £NIL (2020: £672) reimbursement of expenses that they had incurred on the charity's behalf.
Directors contributed £29,650 (2020: £24,200) to the total church offering (including gift aid) during the year.
13. Net Assets between Funds
| Fund balances at 31 March 2021 are represented by: Fixed Assets Current Assets Current Liabilities Fund balances at 31 March 2020 are represented by: Fixed Assets Current Assets Current Liabilities |
Unrestricted funds £ 5,859 52,966 (2,709) 56,116 Unrestricted funds £ 1,780 39,251 (4,427) 36,604 |
Restricted funds £ - 8,209 - 8,209 Restricted funds £ - 7,577 - 7,577 |
Total 2021 £ 5,859 61,175 (2,709) 64,325 Total 2019 £ 1,780 46,828 (4,427) 44,181 |
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14. Member Guarantee
The charity is limited by guarantee and has no share capital. Every member of the company is a guarantor and undertakes to contribute to the assets of the company, in the event of being wound up, such amount as may be required. Each guarantor's liability is limited to £1.
15. Control
The charity is under the control of the board of directors.
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