DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **28th South Shields, 4th East Boldon Scout Group** **Report and Accounts 31 March 2023** Registered Charity Number 1122940 DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **28th South Shields, 4th East Boldon Scout Group** ## **Trustees Annual Report** For the year ended 31 March 2023 **Charity name:** 28th South Shields, 4th East Boldon Scout Group **Registered Charity Number** : 1122940 ## **Charities Principal address:** 43 ST. Marys Terrace East Boldon NE36 0LX ## **Names of trustees who manage the charity:** Claire Weston Claire Wipat Malcolm Naylor Andrew Carr Mattew Allison Denis Fishwick Joanne Dickens Si Grey ## **Type of governing document and constituition:** The Group is a trust established under its rules which are common to all Scout Groups. ## **Trustee Selection methods:** Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association and are voted in by exisiting scout leaders. ## **Summary of the objects of the charity set out in its governing document:** royal charter granted 4 january 1912 to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential; as individuals, as responsible citizens and as members of their local, national and international communities royal charter granted 4 january 1912 to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential; as individuals, as responsible citizens and as members of their local, national and international communities royal charter granted 4 january 1912 to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential; as individuals, as responsible citizens and as members of their local, national and international communities 1 DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **Summary of main activities undertaken for the public benefit in relation to these objects:** The trustees have had regard to the guidance issued by the Charity Commission on public benefit. We continue to work toward achieving all levels of the Duke of Edinburgh Award scheme for our oldest members and many of the activities in the younger sections help to give our Scouts the necessary skills for the to be able to tackle the Award. Our most valuable resource continues to be our dedicated volunteer leader team who work incredibly hard and give vast amounts of time to ensure that we are able to continue to offer such a high standard of quality activities and residentials to our Scouts. ## **Major Activities and Achievements in the Year** The group is glad to be functioning fully again after the removal of restrictions from the Covid pandemic. Camps and activities have been well attended and we were able to hold our annual group Summer Camp again. The group also has a small but incredibly dedicated team of volunteers who focus on fundraising. They have organised various events including a quiz, wreath making workshops and Christmas tree collections. Since January they have been fundraising specifically to help some of our Explorer Scouts be able to take part in the Tall Ships Race later this year. We offer sincere thanks to all those involved. Works have progressed on the Willow Bog renovations and there is now a drinking water supply, central heating and new toilet and shower facilities. The next phase of the renovations will continue once we are able to site our new generator. The Group continues to be financially sound with cash reserves increassing to £18,273 (£3653: 2022). The funds available have allowed the Group to meet all of its objectives. The accounts have been drawn up on the receipts and payments basis. Approved by the trustees on 30/1/24 and signed on their behalf by: ## **Allison Gray Deputy Group Scout Leader** c/o 43 St Mary's Terrace East Boldon Tyne and Wear NE36 0LX 2 DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **Independent Examiner's Report to the Trustees of** 28th South Shields, 4th East Boldon Scout Group ## **Registered Charity Number 1122940** I report on the accounts for the year ended 31 March 2023, which are set out on pages 4,5 and 6. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to: - examine the accounts under Section 145 of the Charities Act, - to follow the applicable Directions given by the Charity Commission (under Section 145(5)(b) of the Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the next statement. ## **Independent examiner's statement** In connection with my examination, no material matters have come to my attention which gives me reasonable cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Charities Act or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Gavin Spencer BA FCCA Beach Accountants Limited 10 Blue Sky Way Monkton Business Park South South Tyneside NE31 2EQ 3 DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **28th South Shields, 4th East Boldon Scout Group** ## **Receipts and Payments Accounts** **For the period from 1st April 2022 to 31st March 2023** |**For the period from 1st April 2022 to 31st March 2023**||| |---|---|---| |**2023**
**£**
**Receipts**
**3,957**
**21,465**
**17,524**
**13,301**
**1,870**
**3,120**
**-**
**1,140**
**-**
**2**
**Asset and investment sales**
**-**
**Payments**
**4,304**
**8,452**
**19,962**
**1,606**
**2,941**
**1,180**
**2,715**
**1,114**
**5,000**
**457**
**Asset and investment purchases, (see table)**
**-**
**A6 Cash funds last year end**
**Unrestricted**
**funds**
Fundraising, donations and grants
Subscriptions (Net of member fees)
Camps and activities
Minibus and hall donations
H M Revenue and Customs gift aid repayment
Willow Bog hire income
Grants and donations for Willow Bog
Sale of uniforms
Coronavirus grants received
Interest received
Sale of equipment
Total receipts
Electricity, rates, water and insurance
Hall cleaning and maintenance
Camping and other activities
Willow Bog maintenance and repairs
Equipment, consumables and uniforms
Leader training
Motor expenses (including minibus insurance)
Telephone and parentmail
Loan repayments
Sundry expenses
Willow Bog outdoor centre
**_Sub total_**
**_Sub total_**
**_Sub total_**
**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**|**2022**
**£**
**2,233**
**7,110**
**16,101**
**9,429**
**4,210**
**-**
**5,355**
**1,420**
**8,000**
**-**
**Unrestricted**
**funds**
62,379|53,858| ||**-**
**-**
**2,034**
**6,254**
**13,808**
**6,703**
**4,998**
**1,727**
**5,810**
**1,083**
**7,000**
**552**
25
13,579
-
3,625
62,379
47,731
47,731
14,648
18,273|25| |||53,883| |||49,969| |||13,579| |||63,548| |||13,290
(9,665.00)| |||3,625| |||| 4 DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **Approval statement** We approve these accounts which comprise a Receipts and Payments Account and Statement of Assets and Liabilities at the end of the year. We acknowledge our responsibility for the accounts and for providing all the information and explanations necessary for their compilation. Approved by the trustees on 30/1/24 and signed on their behalf by: **Allison Gray Deputy Group Scout Leader** 5 DocuSign Envelope ID: 0E7FA2DA-899C-4AE1-B150-B290CBC50DC4DocuSign Envelope ID: 9F4358A9-27BF-448A-9E9F-E65CE6261250 ## **28th South Shields, 4th East Boldon Scout Group** ## **Statement of assets and liabilities** **at the end of the period at 31 March 2023** |||**2023**| |---|---|---| |||**£**| |**Cash funds**||| |Main account||**17,630**| |Savings Account||**1,087**| |Credit card||**(444)**| ||**_Total cash funds_**|**18,273**| |**Cash funds**
Main account
Savings Account
Credit card
**_Total cash funds_**|**2023**
**£**
**17,630**
**1,087**
**(444)**| |---|---| ||**18,273**| ||| |**Assets retained for the charity’s own use**
Building - hut development costs
Willow Bog outdoor centre costs
Two minibuses
One small trailer
42 tents and other shelters
First aid kits
Rucksacks
Audio visual equipment, cameras and
computers
Sports and games equipment
Compasses, maps and cases
Water heater
Trangia stoves
Stock - badges and uniforms
Future obligations/Liabilities
Cleaning equipment lease: 25 months|**Current value**
**113,106**
**142,720**
**18,000**
**1,600**
**5,955**
**450**
**1,760**
**3,045**
**255**
**1,750**
**300**
**660**
**500**| ||**290,101**| ||**1764**| 6