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2023-03-31-accounts

LINCOLNSHIRE YOUTH MISSION LIMITED

Company Number 05857849 (England & Wales) Charity Number 1122905

DIRECTORS' AND TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR 31 MARCH 2023

Dexter & Sharpe The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

LINCOLNSHIRE YOUTH MISSION LIMITED

CONTENTS


Page Page
Company Information 2
Directors' and Trustees' Report 3 - 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Accounts 9 – 15
The following page does not form part of the statutory accounts:
Detailed Statement of Financial Activities 16

LINCOLNSHIRE YOUTH MISSION LIMITED

COMPANY INFORMATION


Directors and Trustees: M P Hodgkinson MSc FCIOB
J R Cropley
K G Smithbone
Ms M A Weatherley MBE
Mrs A Winslade
Company Secretary: M P Hodgkinson MSc FCIOB
Registered Office Shepherd’s Cottage
11 High Street
Carlton-Le-Moorland
Lincoln
LN5 9HT
Independent Examiner Nicola Lenton FCCA
Dexter & Sharpe
The Old Vicarage
Church Close
Boston
Lincolnshire
PE21 6NA
Company Number 05857849 (England & Wales)
Charity Number 1122905

LINCOLNSHIRE YOUTH MISSION LIMITED

DIRECTORS' AND TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023


The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016).

OBJECTIVES AND ACTIVITIES

Objects of the charity, principal activities and organisation of our work

The objects of the charitable company are to work primarily in the historic county of Lincolnshire within the churches and local community to advance the Christian faith and education among young people by the provision of Christian Youth Mission and Ministry.

Significant activities

The services provided by the charity are:

RoadhoG North – this project is in the process of forming a management team and hopes to have a bus out on the road in and around Lincoln in the next six months.

RoadhoG South – currently operates in 9 areas in and around Boston.

Public benefit

In considering the activities of the charity, the trustees have had due regard to the Charity Commission guidance on public benefit. In particular, the trustees consider how specific projects will contribute to delivering and furthering the impact of Lincolnshire Youth Mission’s charitable objectives.

ACHIEVEMENT AND PERFORMANCE

Charitable Activities

During the year in question, RoadhoG South has visited 9 stops every fortnight in and around Boston,engaging with between 10 and 25 young people per stop. The charity has purchased a new bus for this work, which should be refitted and on the road by early 2024. The charity has also obtained a bus which it hopes will be used to re-launch the work in Lincoln, which closed down during the Covid pandemic. The charity employs a schools worker who visits a number of primary and secondary schools in Boston, focussing mainly on supporting the transition from primary to secondary school.

FINANCIAL REVIEW

Financial position

During the financial year the charity received income of £107,502 (2022 £39,525). The charity made a surplus during the year of £64,938 compared to a surplus of £2,840 in the prior year.

Reserves policy

The trustees have made a decision to hold reserves at least equal to the amount needed to close down the projects should the need arise in the future.

At 31 March 2023 total reserves were £96,036, of which unrestricted reserves were £16,041.

Going concern

Based on the current level of reserves and projected figures, we believe the charity is in a position to continue operations for at least 12 months from the date of signing our report.

LINCOLNSHIRE YOUTH MISSION LIMITED

DIRECTORS' AND TRUSTEES' REPORT CONTINUED FOR THE YEAR ENDED 31 MARCH 2023


FINANCIAL REVIEW contd…

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The charity understands the importance of recruiting appropriate persons as Trustees. The skills, qualifications and experience of new trustees are considered to ensure they will benefit the charity. All directors of the company are also trustees of the charity, and there are no other trustees. The board has the power to appoint additional trustees as it considers fit to do so.

Risk management

The trustees actively review the major risks which the charity faces on a regular basis and, combined with an annual review of the controls over key financial systems, they believe the charity could provide sufficient resources in the event of adverse conditions.“

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05857849 (England & Wales)

Registered Charity number

1122905

Registered office

Shepherd’s Cottage 11 High Street Carlton-Le-Moorland Lincoln LN5 9HT

Trustees

M P Hodgkinson MSc FCIOB J R Cropley K G Smithbone Ms M A Weatherley MBE Mrs A Winslade

Company Secretary

M P Hodgkinson MSc FCIOB

LINCOLNSHIRE YOUTH MISSION LIMITED

DIRECTORS' AND TRUSTEES' REPORT CONTINUED FOR THE YEAR ENDED 31 MARCH 2023


REFERENCE AND ADMINISTRATIVE DETAILS contd…

Independent Examiner

Nicola Lenton FCCA

Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire, PE21 6NA

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are required by law to prepare financial statements for each financial year which give a true and fair view of the financial activities of the charity and of its financial position at the end of that year. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 21 December 2023 and signed on its behalf by:

Ms M A Weatherley MBE Trustee

LINCOLNSHIRE YOUTH MISSION LIMITED

INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF LINCOLNSHIRE YOUTH MISSION LIMITED


I report on the accounts for the year ended 31 March 2023 set out on pages seven to fifteen.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

NICOLA LENTON FCCA Independent Examiner

Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

21 December 2023

LINCOLNSHIRE YOUTH MISSION LIMITED

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)


Notes
Income and endowments from:
Donations and legacies
3
Other trading activities
Tuck Shop
Investment income
4
Total Income
RoadhoG South – Boston area
Administrative
Total Expenditure
5
NET INCOME
Transfers between funds
13

Net movement in funds

RECONCILIATION OF FUNDS
Total funds brought forward



Total funds carried forward
Unrestricted
Funds
£
35,264
536
7
35,807
40,112
2,452
42,564
(6,757)
-
(6,757)
22,798
16,041
Restricted
Funds
£
71,695
-
-
71,695
-
-
-
71,695
-
71,695
8,300
79,995
2023
Total
Funds
£
106,959
536
7
107,502
40,112
2,452
42,564
64,938
-
64,938
31,098
96,036
2022
Total
Funds
£
39,304
221
-
39,525
34,511
2,174
36,685
2,840
-
2,840
28,258
31,098

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes on pages 9 to 15 form part of these accounts

LINCOLNSHIRE YOUTH MISSION LIMITED

COMPANY NUMBER: 05857849 (LIMITED BY GUARANTEE)

BALANCE SHEET AS AT 31 MARCH 2023


Notes
FIXED ASSETS
Tangible assets
10
CURRENT ASSETS
Debtors
11
Cash at bank
CREDITORS
Amounts falling due within one year
12
NET CURRENT
ASSETS/(LIABILITIES)
TOTAL ASSETS LESS
CURRENT LIABILITIES
NET ASSETS
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS
Unrestricted
Funds
£
2,000
1,112
17,858
(4,929)
16,041
16,041
16,041
Restricted
Funds
£
-
-
79,995
-
79,995
79,995
79,995
2023
Total
Funds
£
2,000
1,112
97,853
(4,929)
94,036

96,036

96,036
16,041
79,995
96,036
2022
Total
Funds
£
4,000
849
30,165
(3,916)
27,098
31,098
31098
22,798
8,300
31,098

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Trustees on 21 December 2023 and were signed on its behalf by:

Ms M A Weatherley MBE Trustee

The notes on pages 10 to 15 form part of these accounts

LINCOLNSHIRE YOUTH MISSION LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023


1. STATUTORY INFORMATION

Lincolnshire Youth Mission Limited is a charitable company, limited by guarantee, registered in England and Wales. The charitable company’s registered number and registered office address can be found on the Company Information page.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

Administration expenditure

Administration expenditure includes all expenditure not directly related to the charitable activity or fundraising ventures, this includes costs of running the office premises and governance costs and are allocated to expenditure on the raising of funds or charitable activities as appropriate.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be reliably measured and is not deferred.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Motor vehicles 50% on cost

The motor vehicle has a residual value of £2,000.

Taxation

The charity is exempt from corporation tax on its charitable activities.

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

LINCOLNSHIRE YOUTH MISSION LIMITED


2. ACCOUNTING POLICIES continued

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

3. DONATION AND LEGACIES - RESTRICTED

2023 2022
£ £
RoadhoG South – Boston area 71,695 7,820
RoadhoG North - Lincoln Area - -
_______ _______
71,695 7,820
═══════ ═══════

DONATIONS AND LEGACIES - UNRESTRICTED

Designated Designated
Unrestricted RoadhoG N RoadhoG S 2023 2022
£
£
£ £ £
Donations -
-
12,322 12,322 15,320
Grants -
7,120
15,822 22,942 14,823
Gift Aid -
-
- - 1,341
_______
_______

_______
_______ _______
-
7,120
28,144 35,264 31,484
═══════
═══════

═══════
═══════ ═══════

4. INVESTMENT INCOME

Deposit account interest

2023 2022 £ 7 ═══════

LINCOLNSHIRE YOUTH MISSION LIMITED

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023


5. CHARITABLE EXPENDITURE

Unrestricted Restricted Designated
RoadhoG S RoadhoG S Total
£ £ £ £
Purchases - - 822
822
Wages - - 18,312 18,312
Pensions - - 1,406 1,406
Operation of mobile services - - 17,049 17,049
School visit books - - 678 678
Craft and activities - - 455 455
Administration - - 590 590
Professional Fees 229 - - 229
Accountancy Fees 1,557 - - 1,557
Independent Examiners fees 666 - - 666
Loss on Sale of Bus - - 800 800
_______
_______

_______
_______
2,452 - 40,112 42,564
═══════
═══════

═══════
═══════

Charitable Expenditure 2022 Comparatives

Unrestricted Restricted Designated
RoadhoG S RoadhoG S Total
£ £ £ £
Purchases - - 262 262
Wages - - 19,480 19,480
Pensions - - 1,292 1,292
Operation of mobile services - 5,145 5,676 10,821
School visit books - - 1,238 1,238
Craft and activities - - 710 710
Administration - - 708 708
Professional Fees 67 - - 67
Accountancy Fees 1,585 - - 1,585
Independent Examiners fees 522 - - 522
_______
_______

_______
_______
2,174 5,145 29,366 36,685
═══════
═══════

═══════
═══════

6. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

LINCOLNSHIRE YOUTH MISSION LIMITED

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023


7. STAFF COSTS

7. STAFF COSTS
2023 2022
£ £
Wages and Salaries 18,312 19,480
Pension contributions 1,406 1,292
_______ _______
19,718 20,772
═══════ ═══════
No member of staff was paid more than £60,000
2023 2022
No. No.
Average monthly number of employees 1 1
═══════ ═══════
8. INDEPENDENT EXAMINATION FEES
2023 2022
£ £
Independent examination fees 666 522
═══════ ═══════
9. TANGIBLE FIXED ASSETS
Motor Vehicles
£
Cost
At 1 April 2022 68,368
Disposals (5,000)
______
31 March 2023 63,368
═══════
Depreciation
At 1 April 2022 64,368
Eliminated on Disposal (3,000)
_______
31 March 2023 61,368
═══════
Net Book Value
31 December 2023 2,000
═══════
31 December 2022 4,000
═══════

LINCOLNSHIRE YOUTH MISSION LIMITED

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023


10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
══
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Accruals
PAYE
Pension
__
══
13.
MOVEMENT IN FUNDS
At
1 April 2022
Net
movement
in funds
£
£
Unrestricted funds
General fund
22,798
(6,757)
Restricted funds
RoadhoG South Bus Project
8,300
71,695
TOTAL FUNDS
31,098
64,938
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
35,807
Restricted funds
RoadhoG South Bus Project
71,695
TOTAL FUNDS
107,502
2023
2022
£
£
1,112
849
═════
═══════
2023
2022
£
£
595
1,545
3,960
1,737
266
529
108
105
_____
_______
4,929
3,916
═════
═══════
Transfers
between
funds
At
31 March
2023
£
£
-
16,041
-
79,995
-
96,036
Resources
expended
Movement
in funds
£
£
42,564
(6,757)
-
71,695
42,564
64,938
2023
2022
£
£
1,112
849
═════
═══════
2023
2022
£
£
595
1,545
3,960
1,737
266
529
108
105
_____
_______
4,929
3,916
═════
═══════
Transfers
between
funds
At
31 March
2023
£
£
-
16,041
-
79,995
-
96,036
Resources
expended
Movement
in funds
£
£
42,564
(6,757)
-
71,695
42,564
64,938
96,036
Movement
in funds
£
(6,757)
71,695
64,938

LINCOLNSHIRE YOUTH MISSION LIMITED

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023


13. MOVEMENT IN FUNDS continued

Comparatives for movement in funds

At
1 April 2021
£
Unrestricted funds
General fund
22,633
Restricted funds
RoadhoG South Bus Project
5,625
TOTAL FUNDS
28,258
Comparative net movements in funds, included in the above are
Unrestricted funds
General fund
Restricted funds
RoadhoG South Bus Project
TOTAL FUNDS
Net
movement
in funds
£
165
2,675
2,840
as follows:
Incoming
resources
£
31,705
7,820
39,525
Transfers
between
funds
£
-
-
-
Resources
expended

£
31,540
5,145
36,685
At
31 March
2022
£
22,798
8,300
31,098
Movement
in funds
£
165
2,675
2,840

RoadhoG North Bus Project (Formerly GOD Pod Project)

Grants received towards the running of the project in the Lincoln area

RoadhoG South Bus Project (Formerly RoadhoG)

Grants received towards the running of the project in the Boston area.

LINCOLNSHIRE YOUTH MISSION LIMITED

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023


14. SHARE CAPITAL

The company is incorporated under the Companies Act as a Guarantee Company. No share capital has been issued. In the event of the company’s winding up each member may be required to contribute an amount not exceeding £1 as a contribution towards the debts and liabilities of the company.

15. RELATED PARTY

During the year £4,125 (2022 – £2,327) was paid to Cropley Coaches Ltd under normal commercial terms, at the year end £Nil (2022 – £Nil) was outstanding. John Cropley who is a trustee of Lincolnshire Youth Mission is also a director of Cropley Coaches Ltd.

LINCOLNSHIRE YOUTH MISSION LIMITED

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)


INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Gift Aid
Other trading activities
Tuck shop
Investment Income
Deposit account interest
Total Incoming Resources
EXPENDITURE
Other trading activities
Purchases
Charitable activities
Wages
Pensions
Operation of mobile services
Craft and Activities
School visit books
Administration
Loss on Sale of Bus
Support Costs
Governance costs
Professional fees
Accountancy fees
Independent examination fees
Total resources expended
Net income
2023
£
84,017
22,942
-
106,959
536
7
107,502
822
18,312
1,406
17,049
455
678
590
800
40,112
229
1,557
666
2,452
42,564
64,938
2022
£
15,320
22,643
1,341
39,304
221
-
39,525
262
19,480
1,292
10,821
710
1,238
708
-
34,511
67
1,585
522
2,174
36,685
2,840

This page does not form part of the statutory financial statements.