LINCOLNSHIRE YOUTH MISSION LIMITED
Company Number 05857849 (England & Wales) Charity Number 1122905
DIRECTORS' AND TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR 31 MARCH 2023
Dexter & Sharpe The Old Vicarage Church Close Boston Lincolnshire PE21 6NA
LINCOLNSHIRE YOUTH MISSION LIMITED
CONTENTS
| Page | Page | |
|---|---|---|
| Company Information | 2 | |
| Directors' and Trustees' Report | 3 - 5 | |
| Independent Examiner’s Report | 6 | |
| Statement of Financial Activities | 7 | |
| Balance Sheet | 8 | |
| Notes to the Accounts | 9 | – 15 |
| The following page does not form part of the statutory accounts: | ||
| Detailed Statement of Financial Activities | 16 |
LINCOLNSHIRE YOUTH MISSION LIMITED
COMPANY INFORMATION
| Directors and Trustees: | M P Hodgkinson MSc FCIOB |
|---|---|
| J R Cropley | |
| K G Smithbone | |
| Ms M A Weatherley MBE | |
| Mrs A Winslade | |
| Company Secretary: | M P Hodgkinson MSc FCIOB |
| Registered Office | Shepherd’s Cottage |
| 11 High Street | |
| Carlton-Le-Moorland | |
| Lincoln | |
| LN5 9HT | |
| Independent Examiner | Nicola Lenton FCCA |
| Dexter & Sharpe | |
| The Old Vicarage | |
| Church Close | |
| Boston | |
| Lincolnshire | |
| PE21 6NA | |
| Company Number | 05857849 (England & Wales) |
| Charity Number | 1122905 |
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LINCOLNSHIRE YOUTH MISSION LIMITED
DIRECTORS' AND TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016).
OBJECTIVES AND ACTIVITIES
Objects of the charity, principal activities and organisation of our work
The objects of the charitable company are to work primarily in the historic county of Lincolnshire within the churches and local community to advance the Christian faith and education among young people by the provision of Christian Youth Mission and Ministry.
Significant activities
The services provided by the charity are:
RoadhoG North – this project is in the process of forming a management team and hopes to have a bus out on the road in and around Lincoln in the next six months.
RoadhoG South – currently operates in 9 areas in and around Boston.
Public benefit
In considering the activities of the charity, the trustees have had due regard to the Charity Commission guidance on public benefit. In particular, the trustees consider how specific projects will contribute to delivering and furthering the impact of Lincolnshire Youth Mission’s charitable objectives.
ACHIEVEMENT AND PERFORMANCE
Charitable Activities
During the year in question, RoadhoG South has visited 9 stops every fortnight in and around Boston,engaging with between 10 and 25 young people per stop. The charity has purchased a new bus for this work, which should be refitted and on the road by early 2024. The charity has also obtained a bus which it hopes will be used to re-launch the work in Lincoln, which closed down during the Covid pandemic. The charity employs a schools worker who visits a number of primary and secondary schools in Boston, focussing mainly on supporting the transition from primary to secondary school.
FINANCIAL REVIEW
Financial position
During the financial year the charity received income of £107,502 (2022 £39,525). The charity made a surplus during the year of £64,938 compared to a surplus of £2,840 in the prior year.
Reserves policy
The trustees have made a decision to hold reserves at least equal to the amount needed to close down the projects should the need arise in the future.
At 31 March 2023 total reserves were £96,036, of which unrestricted reserves were £16,041.
Going concern
Based on the current level of reserves and projected figures, we believe the charity is in a position to continue operations for at least 12 months from the date of signing our report.
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LINCOLNSHIRE YOUTH MISSION LIMITED
DIRECTORS' AND TRUSTEES' REPORT CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW contd…
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The charity understands the importance of recruiting appropriate persons as Trustees. The skills, qualifications and experience of new trustees are considered to ensure they will benefit the charity. All directors of the company are also trustees of the charity, and there are no other trustees. The board has the power to appoint additional trustees as it considers fit to do so.
Risk management
The trustees actively review the major risks which the charity faces on a regular basis and, combined with an annual review of the controls over key financial systems, they believe the charity could provide sufficient resources in the event of adverse conditions.“
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05857849 (England & Wales)
Registered Charity number
1122905
Registered office
Shepherd’s Cottage 11 High Street Carlton-Le-Moorland Lincoln LN5 9HT
Trustees
M P Hodgkinson MSc FCIOB J R Cropley K G Smithbone Ms M A Weatherley MBE Mrs A Winslade
Company Secretary
M P Hodgkinson MSc FCIOB
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LINCOLNSHIRE YOUTH MISSION LIMITED
DIRECTORS' AND TRUSTEES' REPORT CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS contd…
Independent Examiner
Nicola Lenton FCCA
Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire, PE21 6NA
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are required by law to prepare financial statements for each financial year which give a true and fair view of the financial activities of the charity and of its financial position at the end of that year. In preparing those financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether the policies adopted are in accordance with the Companies Act 2006 and with applicable accounting standards and statements of recommended practices, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 21 December 2023 and signed on its behalf by:
Ms M A Weatherley MBE Trustee
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LINCOLNSHIRE YOUTH MISSION LIMITED
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF LINCOLNSHIRE YOUTH MISSION LIMITED
I report on the accounts for the year ended 31 March 2023 set out on pages seven to fifteen.
Responsibilities and basis of report
As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:
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accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
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the accounts do not accord with such records; or
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the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
NICOLA LENTON FCCA Independent Examiner
Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA
21 December 2023
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LINCOLNSHIRE YOUTH MISSION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
| Notes Income and endowments from: Donations and legacies 3 Other trading activities Tuck Shop Investment income 4 Total Income RoadhoG South – Boston area Administrative Total Expenditure 5 NET INCOME Transfers between funds 13 Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 35,264 536 7 35,807 40,112 2,452 42,564 (6,757) - (6,757) 22,798 16,041 |
Restricted Funds £ 71,695 - - 71,695 - - - 71,695 - 71,695 8,300 79,995 |
2023 Total Funds £ 106,959 536 7 107,502 40,112 2,452 42,564 64,938 - 64,938 31,098 96,036 |
2022 Total Funds £ 39,304 221 - |
|---|---|---|---|---|
| 39,525 34,511 2,174 |
||||
| 36,685 | ||||
| 2,840 - |
||||
| 2,840 28,258 |
||||
| 31,098 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes on pages 9 to 15 form part of these accounts
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LINCOLNSHIRE YOUTH MISSION LIMITED
COMPANY NUMBER: 05857849 (LIMITED BY GUARANTEE)
BALANCE SHEET AS AT 31 MARCH 2023
| Notes FIXED ASSETS Tangible assets 10 CURRENT ASSETS Debtors 11 Cash at bank CREDITORS Amounts falling due within one year 12 NET CURRENT ASSETS/(LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted Funds £ 2,000 1,112 17,858 (4,929) 16,041 16,041 16,041 |
Restricted Funds £ - - 79,995 - 79,995 79,995 79,995 |
2023 Total Funds £ 2,000 1,112 97,853 (4,929) 94,036 96,036 96,036 16,041 79,995 96,036 |
2022 Total Funds £ 4,000 849 30,165 (3,916) |
|---|---|---|---|---|
| 27,098 | ||||
| 31,098 | ||||
| 31098 | ||||
| 22,798 8,300 |
||||
| 31,098 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and in accordance with FRS102 SORP.
The financial statements were approved by the Board of Trustees on 21 December 2023 and were signed on its behalf by:
Ms M A Weatherley MBE Trustee
The notes on pages 10 to 15 form part of these accounts
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LINCOLNSHIRE YOUTH MISSION LIMITED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
1. STATUTORY INFORMATION
Lincolnshire Youth Mission Limited is a charitable company, limited by guarantee, registered in England and Wales. The charitable company’s registered number and registered office address can be found on the Company Information page.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
Administration expenditure
Administration expenditure includes all expenditure not directly related to the charitable activity or fundraising ventures, this includes costs of running the office premises and governance costs and are allocated to expenditure on the raising of funds or charitable activities as appropriate.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be reliably measured and is not deferred.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles 50% on cost
The motor vehicle has a residual value of £2,000.
Taxation
The charity is exempt from corporation tax on its charitable activities.
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
LINCOLNSHIRE YOUTH MISSION LIMITED
2. ACCOUNTING POLICIES continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
3. DONATION AND LEGACIES - RESTRICTED
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| RoadhoG South – | Boston area | 71,695 | 7,820 |
| RoadhoG North - | Lincoln Area | - | - |
_______ |
_______ |
||
| 71,695 | 7,820 | ||
═══════ |
═══════ |
DONATIONS AND LEGACIES - UNRESTRICTED
| Designated | Designated | ||||
|---|---|---|---|---|---|
| Unrestricted | RoadhoG N | RoadhoG S | 2023 | 2022 | |
| £ | £ |
£ | £ | £ | |
| Donations | - | - |
12,322 | 12,322 | 15,320 |
| Grants | - | 7,120 |
15,822 | 22,942 | 14,823 |
| Gift Aid | - | - |
- | - | 1,341 |
_______ |
_______ |
_______ |
_______ |
_______ |
|
| - | 7,120 |
28,144 | 35,264 | 31,484 | |
═══════ |
═══════ |
═══════ |
═══════ |
═══════ |
4. INVESTMENT INCOME
Deposit account interest
2023 2022 £ 7 ═══════
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LINCOLNSHIRE YOUTH MISSION LIMITED
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
5. CHARITABLE EXPENDITURE
| Unrestricted | Restricted | Designated | ||
|---|---|---|---|---|
| RoadhoG S | RoadhoG S | Total | ||
| £ | £ | £ | £ | |
| Purchases | - | - | 822 | 822 |
| Wages | - | - | 18,312 | 18,312 |
| Pensions | - | - | 1,406 | 1,406 |
| Operation of mobile services | - | - | 17,049 | 17,049 |
| School visit books | - | - | 678 | 678 |
| Craft and activities | - | - | 455 | 455 |
| Administration | - | - | 590 | 590 |
| Professional Fees | 229 | - | - | 229 |
| Accountancy Fees | 1,557 | - | - | 1,557 |
| Independent Examiners fees | 666 | - | - | 666 |
| Loss on Sale of Bus | - | - | 800 | 800 |
_______ |
_______ |
_______ |
_______ |
|
| 2,452 | - | 40,112 | 42,564 | |
═══════ |
═══════ |
═══════ |
═══════ |
Charitable Expenditure 2022 Comparatives
| Unrestricted | Restricted | Designated | ||
|---|---|---|---|---|
| RoadhoG S | RoadhoG S | Total | ||
| £ | £ | £ | £ | |
| Purchases | - | - | 262 | 262 |
| Wages | - | - | 19,480 | 19,480 |
| Pensions | - | - | 1,292 | 1,292 |
| Operation of mobile services | - | 5,145 | 5,676 | 10,821 |
| School visit books | - | - | 1,238 | 1,238 |
| Craft and activities | - | - | 710 | 710 |
| Administration | - | - | 708 | 708 |
| Professional Fees | 67 | - | - | 67 |
| Accountancy Fees | 1,585 | - | - | 1,585 |
| Independent Examiners fees | 522 | - | - | 522 |
_______ |
_______ |
_______ |
_______ |
|
| 2,174 | 5,145 | 29,366 | 36,685 | |
═══════ |
═══════ |
═══════ |
═══════ |
6. TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees’ expenses
There were no trustees’ expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
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LINCOLNSHIRE YOUTH MISSION LIMITED
NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
7. STAFF COSTS
| 7. | STAFF COSTS | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Wages and Salaries | 18,312 | 19,480 | |
| Pension contributions | 1,406 | 1,292 | |
_______ |
_______ |
||
| 19,718 | 20,772 | ||
═══════ |
═══════ |
||
| No member of staff was paid more than £60,000 | |||
| 2023 | 2022 | ||
| No. | No. | ||
| Average monthly number of employees | 1 | 1 | |
═══════ |
═══════ |
||
| 8. | INDEPENDENT EXAMINATION FEES | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Independent examination fees | 666 | 522 | |
═══════ |
═══════ |
||
| 9. | TANGIBLE FIXED ASSETS | ||
| Motor Vehicles | |||
| £ | |||
| Cost | |||
| At 1 April 2022 | 68,368 | ||
| Disposals | (5,000) | ||
______ |
|||
| 31 March 2023 | 63,368 | ||
═══════ |
|||
| Depreciation | |||
| At 1 April 2022 | 64,368 | ||
| Eliminated on Disposal | (3,000) | ||
_______ |
|||
| 31 March 2023 | 61,368 | ||
═══════ |
|||
| Net Book Value | |||
| 31 December 2023 | 2,000 | ||
═══════ |
|||
| 31 December 2022 | 4,000 | ||
═══════ |
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LINCOLNSHIRE YOUTH MISSION LIMITED
NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
| 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments and accrued income ══11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Accruals PAYE Pension __══13. MOVEMENT IN FUNDS At 1 April 2022 Net movement in funds £ £ Unrestricted funds General fund 22,798 (6,757) Restricted funds RoadhoG South Bus Project 8,300 71,695 TOTAL FUNDS 31,098 64,938 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 35,807 Restricted funds RoadhoG South Bus Project 71,695 TOTAL FUNDS 107,502 |
2023 2022 £ £ 1,112 849 ════════════2023 2022 £ £ 595 1,545 3,960 1,737 266 529 108 105 ____________4,929 3,916 ════════════Transfers between funds At 31 March 2023 £ £ - 16,041 - 79,995 - 96,036 Resources expended Movement in funds £ £ 42,564 (6,757) - 71,695 42,564 64,938 |
2023 2022 £ £ 1,112 849 ════════════2023 2022 £ £ 595 1,545 3,960 1,737 266 529 108 105 ____________4,929 3,916 ════════════Transfers between funds At 31 March 2023 £ £ - 16,041 - 79,995 - 96,036 Resources expended Movement in funds £ £ 42,564 (6,757) - 71,695 42,564 64,938 |
|---|---|---|
| 96,036 | ||
| Movement in funds £ (6,757) 71,695 |
||
| 64,938 |
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LINCOLNSHIRE YOUTH MISSION LIMITED
NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
13. MOVEMENT IN FUNDS continued
Comparatives for movement in funds
| At 1 April 2021 £ Unrestricted funds General fund 22,633 Restricted funds RoadhoG South Bus Project 5,625 TOTAL FUNDS 28,258 Comparative net movements in funds, included in the above are Unrestricted funds General fund Restricted funds RoadhoG South Bus Project TOTAL FUNDS |
Net movement in funds £ 165 2,675 2,840 as follows: Incoming resources £ 31,705 7,820 39,525 |
Transfers between funds £ - - - Resources expended £ 31,540 5,145 36,685 |
At 31 March 2022 £ 22,798 8,300 |
|---|---|---|---|
| 31,098 | |||
| Movement in funds £ 165 2,675 |
|||
| 2,840 |
RoadhoG North Bus Project (Formerly GOD Pod Project)
Grants received towards the running of the project in the Lincoln area
RoadhoG South Bus Project (Formerly RoadhoG)
Grants received towards the running of the project in the Boston area.
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LINCOLNSHIRE YOUTH MISSION LIMITED
NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
14. SHARE CAPITAL
The company is incorporated under the Companies Act as a Guarantee Company. No share capital has been issued. In the event of the company’s winding up each member may be required to contribute an amount not exceeding £1 as a contribution towards the debts and liabilities of the company.
15. RELATED PARTY
During the year £4,125 (2022 – £2,327) was paid to Cropley Coaches Ltd under normal commercial terms, at the year end £Nil (2022 – £Nil) was outstanding. John Cropley who is a trustee of Lincolnshire Youth Mission is also a director of Cropley Coaches Ltd.
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LINCOLNSHIRE YOUTH MISSION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Gift Aid Other trading activities Tuck shop Investment Income Deposit account interest Total Incoming Resources EXPENDITURE Other trading activities Purchases Charitable activities Wages Pensions Operation of mobile services Craft and Activities School visit books Administration Loss on Sale of Bus Support Costs Governance costs Professional fees Accountancy fees Independent examination fees Total resources expended Net income |
2023 £ 84,017 22,942 - 106,959 536 7 107,502 822 18,312 1,406 17,049 455 678 590 800 40,112 229 1,557 666 2,452 42,564 64,938 |
2022 £ 15,320 22,643 1,341 |
|---|---|---|
| 39,304 221 - |
||
| 39,525 262 19,480 1,292 10,821 710 1,238 708 - |
||
| 34,511 67 1,585 522 |
||
| 2,174 | ||
| 36,685 | ||
| 2,840 |
This page does not form part of the statutory financial statements.
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