Registered charity number 1122857 Perry Hall Perry Hall Primary School PTA Trustees, annual report and financial statements for the year ended 31 August 2024 Perry Hall Primary School PTA Trustees, annual report and financial statements for the year ended 31 August 2023 Contents es Trustees, annual report 2to3 Statement of financial activities Balance sheet Notes to the financial statements 6t09 General information Charity number Registered with the Charity Commission for England and Wales number 1122857 Charity's principal address Perry Hall Primary School PTA, Perry Hall Road, Orpington, BR6 OEF Principal bankers Natwest, 120-122 High Street, Hornchurch, RM12 4UL Perry Hall Primary School PTA Trustees, annual report for the year ended 31 August 2024 The Trustees present their report on Perry Hall Primary School PTA, the "Charity" together with the financial statements of the Charity for the year ended 31 August 2024 Objectives and activities The Perry Hall Primary School PTA is a charity registered with the Charity Commission for England and Wales number 1122857. Our objectives are as follows.. to advance the education of the pupils by providing and assisting in the provision of facilities and equipment for education at the school (not normally provided by the Academy) to foster more extended relationships be￿een staff, carers, pupils and others associated with the school. to engage in activities which support the school and advance the education of the pupils attending it. The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities and setting policy for the year. Achievements and performance The Charity achieved net incoming resources of £20901 for the year {2022-23'. £23470) before taking into account amounts paid and proposed during the year in respect of grants to the school for the purchase of capital items and the funding of projects amounting to £4142812022-23= £21350). Financial review The Charity's principal source of funds is fundraising through events and activities involving the school community. The Charity has adopted a low risk strategy for investment of surplus funds which are held on deposit earning interest until they are required. The Charity has no formal reserves policy. In practice, the level of funds held by the Charity is taken into consideration when deciding on the amount available to grant to the school and the amount that will be retained as a reserve against any future shortfall in income and in order to ensure the continued ability of the Charity to meet its objectives and obligations. Resetves held at the year end amounted to £7195 {2022-23.. £28524} Structure, governance and management The Charity is a voluntary association governed by its constitution which was adopted on 10 January 2007. The governing body of the Charity is the Committee, which must meet at least once per school- term in order to make and execute such decisions as are necessary in implementing the objects of the Charity. Committee members are the Charity Trustees and are appointed, in accordance with the constitution, either by election from the membership at an Annual General Meeting, or co-opted by the Committee. The Trustees who managed the affairs of the Charity during the year were as follows= Victoria Webb (Chairl Claire Rickard (Treasurer) Kvina Smith {Secretaryl - Amy Sui Rebecca Cooper Carol Bisley Perry Hall Primary School PTA Trustees, annual report for the year ended 31 August 2024 Statement of Trustees, responsibilities The Charities Act 2011 requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of the excess of income over expenditure for that period. I n preparing those financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently., make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ensure that the financial statements comply with applicable law and accounting standards in the United Kingdom. The Trustees have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the Charity and to prevent and detect fraud and other irregularities. Risk and internal control The Trustees have overall responsibility for ensuring that the charity has an appropriate system of controls, financial and othetwise. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reassurance that.. its assets are safeguarded against unauthorised use or disposition., proper records are maintained and financial information is reliable., and the Charity complies with relevant laws and regulations. As part of the Charity's risk management process the trustees acknowledge their responsibility for the Charity's system of internal control and reviewing its effectiveness. It is also recognised by the Trustees that such a system is designed to manage rather than eliminate the risk of failure to achieve the Charity's objectives and can only provide reasonable, not absolute, assurance against material misstatement or loss. Approved by the Committee and signed on their behalf by.. Victoria Webb Chair and Trustee Perry Hall Primary School PTA Perry Hall Road Orpington, BR6 OEF Date.. 6th November 2024 Perry Hall Primary School PTA Statement of financial activities for the year ended 31 August 2024 Unrestricted funds Year end 31 August 2024 Unrestricted funds Year end 31 August 2023 Notes Incoming resources Incoming resources from generated funds- Activities for generating funds 29133 29,733 Total incoming resources 29133 29,733 Resources expended Costs of generating funds: Costs of generating voluntary income Costs of generating funds Grants to and purchases for the school (9032) 141428} 16,2831 {21,3501 Total resources expended {50460) (27,613) Net movement in funds Total funds brought fonmard -21327 28523 2,120 26,403 Total funds carried forward 10 7195 All of the activities of the Charity are classed as continuing. All gains and losses in the year are included above. The accompanying notes on pages 6 to 9 form an integral part of these financial statements. Perry Hall Primary School PTA Balance sheet as at 31 August 2024 31 August 2024 31 August 2023 Notes Current assets Stock Debtors Cash at bank and in hand 100 100 7095 28,423 Total current assets Creditors.. Amounts falling due within one year 7195 28,523 Net current assets 7195 28,523 Net assets 7195 Funds of the Charity Unrestricted funds 10 7195 28.523 Total funds 7195 These financial statements were approved by the Committee on 6th November 2024 and signed on their behalf by. Victoria Webb Chair Claire Rickard Treasurer The accompanying notes on pages 6 to 9 form an integral part of these financial statements. Perry Hall Primary School PTA Notes to the financial statements for the year ended 31 August 2024 Accounting policies The principal accounting policies which have been applied in dealing with items which are onsidered material in relation to the Charity's financial statements are set out below. The accounting policies have been applied consistently throughout the year and the preceding year. a) Basis of preparation These financial statements have been prepared on the going concern basis, under the historical cost convention and in accordance with applicable accounting standards. b) Cash flow statement The Charity has taken advantage of the exemptions in Financial Reporting Standard 1 (revised 19961 from including a cash flow statement in the financial statements. c) Incoming resources Revenue is recognised on a receivable basis and is reported gross of related expenditure when the Charity becomes entitled, there is certainty of receipt and monetary value can be measured with sufficient reliability. Investment income is recognised over the period that it is earned. d) Resources expended Expenditure is recognised on an accruals basis, when it is incurred by the Charity. Irrecoverable VAT is charged to the statement of financi81 activities when the expenditure to which it relates is incurred and is recorded as part of that expenditu re and is not separately analysed. Governance costs include those incurred in the governance of the Charity and are primarily associated with constitutional and statutory requirements. e) Stock Stocks are slated at the lower of cost and net realisable value. Incoming resources Incoming resources comprise: Year ended 31 August 2024 Year ended 31 August 2023 Fundraising income-. Summer fair Christmas fair Food and Garden Fair ('Peckish'l Social events for pupils of the school Sale of Re-usable Items Other events l Other fundraising activities Other income Interest on cash deposits 5,781 6,320 2,343 3,944 1,972 10,809 6,560 6.843 3,197 3,877 1,972 7,285 29.733 Incoming resources are derived from the Charity's principal activity which was carried out wholly in the United Kingdom. Perry Hall Primary School PTA Notes to the financial statements for the year ended 31 August 2024 Resources expended Resources expended comprise.. Year ended Year ended 31 August 31 August 2024 2023 Costs of generating funds Fundraising costs.. Summer fair Christmas fair Food and Garden Fair I'Peckish'l Social events held for pupils of the school Other events l Other fundraising activities Subscriptions to PTA-UK 2,201 1,051 788 1,377 3,615 1,832 929 393 1,485 1,624 9,032 6,263 Grants to and purchases for the school Educational ToysllCT Equipment Silly Science PantomimelTheatre Trip Playground equipment Life bus First Aid Mental Health Champions School Animals Authorlpoet Workshops PA System 18,279 1,198 625 28,912 1,750 2,300 1,162 280 4,980 220 2,500 571 41,428 21,350 50,460 27,613 Employees The Charity relies entirely on services provided by volunteers. Trustees, remuneration and related party transactions Trustees neither received nor waived any emoluments during the year. Certain Trustees make donations to the Charity andlor do not reclaim out of pocket expenses. Taxation The Charity is a non-profit organisation and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. Perry Hall Primary School PTA Notes to the financial statements for the year ended 31 August 2024 Stock Year ended 31 August 2024 Year ended 31 August 2023 Finished goods for use as prizes at events Beverages Merchandise 100 100 100 100 Debtors Asat 31 August 2024 Asat 31 August 2023 Trade debtors Prepaid expenses and accrued income Creditors Asat 31 August 2024 Asat 31 August 2023 Trade creditors Accrued expenses and deferred income Proposed grant to school 10. Reserves Unrestricted funds As at 1 September 2023 Net incoming resources for the year 28,523 -21,327 Asat31Au ust 2024 Perry Hall Primary School PTA Notes to the financial statements for the year ended 31 August 2024 11. Reconciliation of movement in totsl funds Year ended 31 August 2024 Year ended 31 August 2023 Net incoming resourcesllresources expended) for the year -21,327 2,120 Increasel{Decrease> in total funds Total funds brought forward -21,327 7,195 2,120 26,403 Total funds carried forward 28,523 12. Contracts and commitments No capital expenditure had been contracted for as at 31 August 2024 13. Contingent liabilities The Charity had no contingent liabilities as at 31 August 2024 14. Control The Charity is nol under the control of any other paty-