Charity Reglstratlon No. 1422809 Company Registration No. 05717237 IEngland and Wales) PEARL OF AFRICA CHILD CARE LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2024 RickardLuckin
PEARL OF AFRICA CHILD CARE LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees R G alle, Chaimian R Brocken D Tong8 E Tonge L Bell J Griffilhs Charity number 1122809 Company number 05717237 Reglstered offlce Seltlrk Slallon Road Gilwem Abergavenny Walas NP7 OBY Independent axamlner Rickard Luckin Llmlted 1 sl Floor County House 100 New London Road Chelmsford Essex CM2 ORG Bankers NatW8St Bank PIC- L6wes 11 High Stre81 Lewes East Sussex BN7 2ZX Bardays Bank plc Burgess Hill Lewes Area Branthes 1 Lewes East Sussex RH1S gBD
PEARL OF AFRICA CHILD CARE LIMITED CONTENTS Page Trustees, report Independent examinerfs report Slalement of financlal activities 10 Balance sheet 11 Noles lo the financial statements 12-19
PEARL OF AFRICA CHILD CARE LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 28 FEBRUARY2024 The truslees present Iheir annual report and financial statements for the year ended 28 February 2024. Tho financial slatements hav8 been prepared in accordance wilh the accountlng policles set out in note 1 to the financial slatements and comply wilh the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounllng and Reporting by Charities.. Statement of Recommended Praclice applicable to charities preparing their accounts in accordan with the Flnancial Reporting Standard applicable In the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). Oblectlve8 and activities Pearl of Africa Chlld C8re Ltd (POACC) Ss a ieglstered charity whose purpose Is to improve access lo educallon, heallh and welfare for children suffering through dlsease, war and poverty In Uganda. We work towards Ihls purpose by supportlng our baneficiaries the Molly and Paul Child Care Foundation {MPCCF, or Molly and Paul Foundation), a registered Ugandan non-governmental organlsalion {NGOI and charity (registered number (Uganda} S.59141481 NGO). with whom we have a dose working relalionshlp. This relationship Is governed by a Memorandum of Understanding. Wth orlgins over 40 years old, today MPCCF'S team runs 4 schools, a kindergarten. 11 chlldren's homes, and a cllnic In Masaka, Southern Uganda. They provide education. food, accommodation, and basic heallhcare for approx. 1,200 children, many of whom are marginalised and living below the Inlernallonal Poverty Line. Working together, our main areas of activity are: En8uring greater access to education for children at risk of not attending school. Improving the nutrition of children in MPCCF schools through belter access to food and clean wat8r. Providing shelter and care lo marginalised children In need. Improving access to basic hèallhcare for children in MPCCF schools. and families Ilving In nearby villages. Promoting and encouraglng sustainable projects. 11 is confirmed that, in carrying out Ihe charily's activities, the Truslees have had iegard to the Charity Commission's guldance on public benefit. We continue lo rely on Ihe generosity of volunteers across the country who give their time, money and ènthusiasm to the work of thé Charity. Many of our volunteers have sh(Iwn extraordinary cnmmitment and we are Indebted to them all,
PEARL OF AFRICA CHILD CARE LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 Safeguarding The Truslees of Pearl of Africa Child Care (POACC) recognise the importance of its work with children, young peopl6 and adults in need of protection and ils responsibilily to protect everyone entrusted to our car8. POACC is commilled to the safeguarding of children, young people, adult choir members, accompanying adults and vulnerable adults and ensuring their well-being and we respect th8 rights of children as described in tha United Natlons Conv6nlion on the Rights of the Child. We recognise that we all have a responsibility to help prevent the physlcal, sexual, emolional abuse and neglect of chlldren and young people (those under 18 years of age) and to port any such abuse Ihat we discover or suspect. Beyond the slatulory categories of children and vulnerable adults, POACC also reCgniSe ,the potential vulnerability of the adult Ugandans we work with, both here in the UK and in Uganda. POACC has long had a designated Safeguardlng Officer and Deputy Safeguardlng Offlcer and has adopted the procedures sel out in the POACC Safeguarding Policy in accordanfx wilh statutory guidance and the ten safeguarding standards developed by Thirtyone Eight (formally known as CCPAS) an independent Chrlstlan charily of which POACC Is a member. This policy is subject lo regular review by the Officers and Board, with recent attention being particularly dlrected lo th8 growing problems of explotlation through the Intemel and social media. POACC strives to ensure no thild or adult will be disadvantaged should they make a dlsclosure or allegation of abuse and aims to empower cholr members and accompanying adults to lell us if they are sufferlng harm. whether here in the UK or in Uganda. During MPCCF'S fund-ralsing choir tours in the UK, all relevant host families are subject to enhanced Disclosure & Barring Service (DBS) checks, and In acrdanCe with best practice we have a policy of renewing DBS checks every 3 years. POACC has worked closely with MPCCF'S Board to draft and implem8nl a Child Protectlon Pollcy for use in th8 FoLtndation and 811 of the unlls. Thls has Induded ongoing Irainlng for all members of staff wllhln MPCCF. We are proud to support an organisation thal is one ofvery few NGOS In Uganda wilh both a Chlld Protection Policy and Child Proteclion Officer. (At the tlme of writing, the post of C,P.O. is t8mporarily vacant.) We havè shared the Ugandan Child Proteolion Policy with other interested charities and NGOS, to help prolect other vulnerable children. Achievament8 and perfomiance In Spring 2023, POACC trustees were delighted to host In the UK Annet Kaigwa, Managing Director of Molly and Paul Foundation. Annel visited key areas the Children's Choir Tour would typically visit, and new areas, lo share an update on the last three years Uganda. During the vtsil Annel supported regional coordinators In their planning for the Choir Tour in Autumn 2023. Annel mel with venues, leachers, volunlears and host families ID thank Ihem for their unwavering support duAng the Covid-19 pandemlc, As a resull of this visit, we were delighted lo also find new coordinators for Ihe Midlands leg of Ihe cholr tour and confirm a tour in the Isle of Wight for the first lime. Following Annet's vlslt a choir tour for Autumn 2023 was confimied. To ensure Ihe lour was financially viable, tru8lees of POACC and MPCCF decided the numbèr of choir members Iravelling would reduc6 from 20 to 12. From S6Plember 2023- November 2023 we were dellghled lo host a lweek lour slarting in Morpeth, Northumberland and ending in Truro, Cornwsll. The choir performed in over 60 venues delighting crowds and supporters who had missed 5eelng them over the Ihree-year break petiod. The lour was a huge success with sold-oul concerts, sold-out crafts and many new supporters committing to support via a regular standing order. The trustees are grateful to the volunteer regional coordinal(Ks and the hundreds of volunteers a¢XOSS thé country who made the tour possible.
PEARL OF AFRICA CHILD CARE LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 Although the tour was a success, during this reporting period POACC has continued to send reduced transfers to MPCCF. This measure was taken reluctantly in 2020 in consultation with MPCCF following the cancellation of tha tour because of the Covld-19 pandemic. Although we continue to monitor available funds and cash flow, these measures allowed POACC lo continue with bi-monlhly payments lo MPCCF throughoul 2023-2024. Allhough funding from POACC has scaled back by 113, POACC continue to be the maln funders of MPCCF contributing towards 800A of their annual income. Thls continued funding was made possib18 by the regular recèipts from our base of loyal supporters who have commltled to donate by way of standing orders., they 'kepl the show on Ihe road. and we are immènsely grateful lo them all. We also continue lo monitor cash flow and will increase transfers back to previous levels as soon as we are In a posltion to do so. In 2023 we contlnued lo fund the audil of MPCCF accounts by putable auditors in Uganda wllh experlise In the field of NGOS. Alongside other volunteer organisalions, charilies and indiwduals, we continue to provlde professlonal support and advice to MPCCF, especially In the fields of, management and accounting, and safeguarding, Through our close worklng relationship, we are confidenl that MPCCF dellver the financial accountabillly and transparency to a level that eludes similar organizations in many countries, and support8d by a volunteer In th8 UK we con11nue to monitor Ihe Foundation's accounts on a monlhly basis lo check they appropriately apply the funds enlrusted to them, working through any queries ralsed by the auditors or ourselves. In July 2023 we were delighled that a Trustee was able to visll the MPCCF in Uganda. During the visit, the Truste8 mel wllh Directors from the Molly and Paul Child Care Foundation lo discuss the challenges they were faclng. The maln challenges included.. Sa18ry arrears and concems about paymenl of staff salaries. MPCCF are not ablo to compete wllh govemment leaching roles, which has made11 hard to retain staff. Economic and climale challénges have continued lo see the ¢osl of food rlse significantly, with Na2ar8n8 High School still spending in excess of $2.5m UGX (approx. £560) perweek on food. Thls Increase In costs has also been experlenced by the Clinic, whSch has been unable lo keep medicines slockod due to cost and availabillty. As a result of the pandemic and economlc challenges all schools contlnue to see a reductlon In students who can conlrlbule anything towards their school and axam fees. Governmenl conllnues to add new standards for school infrastructure, and MPCCF does not have the financial capacity at present to adopt many of the recommendations, wilh repairs needed across all current building and homes. Following the recommendatlon In April 2022. that MPCCF cease operations at the Fam School. this has remained closed. With fewer students returning post-pandemic, Ihe unit cost per head far exc8ed8d that of other schools. Level opportunities continue to be incorporated Into classes into Nazarene High School and during the Truslea's vislt, It was obsoNed that a small number of volunteers from wilhin the MPCCF school community continue to use facilities at the Farm School to support feeding initiatives within the homes but Ihal the school remalned closed as a teachlng facility. The Kamuzinda Clinic has continued to offer invaluable services lo the Molly and Paul Foundation school children and staff. In addstion, il is the only clinic offering setvices to Ihe local population within a 7-mile radlus {8 villages) and its licen has been renewad as a 'level 3, clinlc ovèrseen by a Clinical Officer, who visits weekly. Abubakar, the senior lab technician who runs Ihe Clinic, continues to complete training (funded by a UK volunteer) to become a Clinical Officer. thereby reducing the need to employ a visiling C.0. The Clinic continues to heallh-screen all MPCCF school children. Treatment al Ihe Clinic has remained free to all MPCCF staff and students. Local community members who use the clinic contribute a little towards their treatment costs but also live in extréme povety, making il difficult for the Clinic to recoup costs.
PEARL OF AFRICA CHILD CARE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2024 Most admissions are of those with malaria during the rainy seasons. Staff have had lo resort to uslng bolh first and second lines of treatment compared to only using first line treatment in the past. The provision of mosquito nets to the MPCCF homes always fluctuales and one of this Charitys main priorilies Is to improve the provision of protection against malaria. 300/0 of the Cllnic's budget goes on drugs, yet supply of drugs is precarious because of funding pressures and slgnificant increases in costs. When adequate funding has ensured a good supply of drugs, the Clinic has been busy, diagnoslng and treating malaria and olher conditions, offering in-patient trealment and referrals whén necessary to Masaka Hospital. Approximately 0-thIrdS of the Clinic's costs are met by contributions from the UK: POACC is seeking to reduce the shortfall. Another highlight durlng 2023 was the ongolng support from partner school Richard Lander (Truro). Pupils and staff at Richard Lander have continued to support the Molly and Paul schools in Uganda, particularly wilh Nazarene Vocational High School. Fundraising al Richard Lander School continues lo support an agriculture project (for building timber and firewood), the day-t¢>day running of Nazarene Vocatlonal High School and specific projects. Duflng the visil in July 2023. students focused on improving living and learning conditions for Ugandan students, repalrlng and mainlainlng buildings and sanllation. and providing learning resources. Pearl of Africa Child Care would like to thank the Iruslee and all Ihe volunteers vtho wsited MPCCF al their own expense In 2023-2024, and slaff wilhln Ihe Molly and Paul Foundalion for their time, commitment, openness, and hospilalily during the trustee visit. Flnanclal review Of outside sources or bodies, POACC contlnues to make the biggest contribution towards MPCCF operatlons. As has been previously reported. the cost of MPCCF'S operations exceeds Ihe funds available toll and so, wilh advisory input from us and others, MPCCF continues lo review the scale and nalure of its operations, MPCCF are currently undertaking a strategic review of the Foundation with a port expected in late 2024. Whlle MPCCF aspires lo be self-sustainable and continues to move towards this objective, developlng schemes thal generale more income locally, lh8 pandemlc and subsequent economic Conditions and dimate crlsls faced by communities in sub-saharan Africa continue to provlde a very challenging oporating environment. Thanks to the success of the 2023 Pearf of Africa Children's Cholr Tour, our incoming resources for thSs financial year tripled to £171,806, compared with £55.240 the previous year (when because of the pandemic no fund-raising tour had been posslble). Planning for the Autumn 2024 Pearl of Africa Choir Tour began in eamesl in January 2024. with many venues and host families requesting and volunteering io be involved again following perfomiances and visits from the cholr in 2023. Unfortunalely in September 2024 we learnt that the UK Home Offir£ had denied visas for Ihe leachers due to accompany the choir, and as a result all the children also had visas declined. The refusal came as a complete shock to everyone involved.. MPCCF has been applying for choir tour vlsas for 15 years, always successfully. Thls news has been devastating for POACC, MPCCF and the UK volunteers and children who have spent the last 12 months preparing for Ihis tour. Despite appeals lo various agencies, it looked impossible lo reverse this decision in tlme for the lour to begin and, in consultation wilh MPCCF, we made the difficult decision lo cancel thé tour and recoup as much money as possible. We recognise that dependency on fundraising lours needs to be reduced by 211facling funding from a greater variety of sources, and we conlinue to seek new inltialives Ihal will support us in this endeavour. The nel funds raised are allocated in proportion to the MPCCF'S budget for the relevanl calendar year and we make transfers by Instalmenls, nomally on a bi-monthly basis. POACC govemance costs and expenses are kepl lo a minimum. Apart from the cosl of Tvnning the lour (when a tour is possible), insurance. and bank ¢haTges for the transfers to Uganda. all our Income is Iransferred to benefit Ihe children we support. Some funding we send is restricted for particular purposes. such as specific projects for food or buildlng work as per donor requ8Sts.
PEARL OF AFRICA CHILD CARE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 ReseNes As at the year end the Charity held reser¥es O)eing fe reseNes) of £88.818 {2023 - £41,164). The Charily's finances are. perhaps, atyprcal In that, as noled elsewhere in Ihis report, (i) there are no fixed overheads (payroll, rent, etc.), and (li) as well as regular monlhly income from a body of loyal donors. there is normally a signlficant boost lo income once a year in the shape of thé choir tour. Accordingly, because there are no fixed overheads lo provide for, Ihere Is no allempl to keep reserves at a fixed level of, for Instan, 12 months of expandilure <in order to provide forconlinuity in case of a sudden drop of income). but ralher the Charfly's funds are managed so as to spread outgoing cashtlow {l.e. funds transferred to Uganda) evenly across the year, working (in normal years) from one peak lo the nexi. that Is from onè annual choir lour lo th8 next. And if no cholr tour is possible, for example, because of the pandemlc, then our financlal support to our benefictaries has to be reduced correspondingty. Ordinarily then our reserve5 would be kept al a level that alknvs us both lo spread our budgeted fundlng over the financial year and, monitoring our beneficiaries, needs, to meet OCLasional emergencies should they arise. The loss of Income caused by the pandemic represents a prolonged emergency and, accordingly. we have been forced to draw on those r8seNes. Our budgets are dls¢ussed in advance wlth MPCCF and they are aware of our current financial situation. In summary, therefore, POACC does nol generally incur liabilities (such as rent or salaries) and uses, dlrectly or Indlreclly, vlrtually all ils funds for its beneficlarles in Uganda. The level of unrestrtcted (designaled) reserves Is kept to a mlnlmum consis18nt with 8 fairly even distribution throughoul the year. Risk management The Trustees have regularty rèvi8wed Ihe risks to whlch the chadly Is exposed and focusing on the Charily Commlsslon'5 Rlsk Assessment Cyde, have implemented a Ilsk management strategy thal comprises.. Identify, assess and prioritise risk and gain an understanding of how rlsks might present themselves. For each rlsk Idenllfied, there are actions 8greed by Ihe Trustees to manage or mitigate its effects. Robust governance and financi81 reporting to remove or reduce the risks of corruption or irregularities, as known risks of operating in Africa. Design systems and procedures to mitigate or manage the Idenllfied rjsk. Implement procedures. seek and lake advantage of tralnlng to support the Charlly. Offer guidance to MPCCF in Uganda to m8n8ge the risks. Monitor and revlew performanc8, taking on t4)ard lessons leamed. Certain risks are inevitable because of the nature of Ihe aotivilies we engage In and their localion in Uganda. W8 actively manage these risks. Some risks relate to the size and structure of the beneficiary organisalion and Its need to become more self- sufficient. To help manage the available iesourcEs, and lo mitigate such risks, the Boards of both POACC and MPCCF have agreed in principle lo appoint a Chief Operallng Officer to MPCCF to strengthen its management and help oversee development. As and when the funds become available for Ihls role we will move fOard. in the interim we will continue worklng along th6 current Managing Direclor. Annel Kaigw2. We have a Memorandum of Understanding (Mou) wilh MPCCF. Thls govems our working relationship, and provides for accounting, reporting, and olher essential matters. The Mou codified and built on the 'TAP' principles that have applied slnce thé start of the relationship.. that is. the principles of Transparency, Account8bilily, and Partlcipalion (l.e. activo participation by all parts of MPCCF, not just senlor management). Pursuant to the Mou. the Charlly's relationship with MPCCF is itself sut4ect lo regular review. With the ease on travél restrictions Trustees will aim to visit the Ugandan Foundation we support al least every 2 years for the purpose of assessing and moniloTing thèlr actlvities., between thèse visits, Trustees of POACC are in frequenl contact with MPCCF by email or phone (including media such as atSApp) to obtain addilional information and explanation as required, supplementing the regular reports.
PEARL OF AFRICA CHILD CARE LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2024 Plans for future perlods The Charity intends to continue lo as&sl MPCCF. both financlally and in non-financial ways, and support it towards ils goal of self-sufficiency. In the nearer lerm, the aim is to alleviate the addilional problems caused by the Covid pandemlc, whose consequéncas are still being felt acutely in Uganda. Accordingly eady in 2024, Trustees reviewed the fund-Talsing iour of autumn 2023 and began plannlng for the choir tour of aulumn 2024. and also continued lo explore alternative sources of funding. The sudden loss of the 2024 tour has already been described in the seclion 'Financial Review,. and since then efforts have been foujsed on maintaining relalionships with schools and othar supporters and findlng new sourcés offunding. structurei governance and management Charitsble Status Pearl ofAfrlca Child Care Limit8d has charitable status.. reglstered Charity (England & Wales) number 1122809. POACC Is controlled by its MemorarKlum & Artldes of Assodatlon and constitutes a limited company (regislrallon (England and Wales) number 057172371, limited by guarantee. as defined by Ihe Companies Act 2006. Delalls of the Trustees (who, for the purposes of company law are the directors of Ihe company) during the year and up to th8 dale this report was slgned are sel oul b810w. All Directors of the Company are also Trustees of the Charity. The Dlrectors who held office during the year and up to the dale of this report were: R G Whalte, Chairman R Brocken D Tonge E Tonge L Bell S Mulcahy J Grlffilhs (Resigned 10 March 2023) The crfterla are as follows.. 1. Membershlp of POACC. 2. Commilmenl lo the alms and the objectives of POACC. 3. A specific set of skills and experience needed by the Charity and c*1mpMen1ary lo Ihat of the other trustees. 4. The ability and preparedness to give time regularly to Ihe runnlng of Ihe Charity. The minimum number of Trustees Is Ihree wllh a m8xlmum of nlne. Each year one-lhlrd of Trustees (or the neare51 number to one-third) are required lo retlre and may sland for re-election. Potential new trustees are idenlified by the board for the particular skills, knowledge or experienc8 they can bring to enhance its skill sel. The induction of new Trustees normally involves.. attendan al one or more meelings as an observer prior to co-option, provision of recent minul8s, financial reports and olher relevant materials. and close liaison wilh other Trustees. The Trustees are guided in Ihelr responslbilities by the Company's Memorandum of Assoclallon and Ihé Charity Commission's publication "Good Govemance - A code for the Voluntary and Communlly Sector. The Trustees ernbracé the Code's six key prinaples which describe how an effective board provides good governance and lèadership.. Identrfy Ihelr role. EnsuTing delivery of organisational wrpose. Working effectively both as individuals and a team. Exercising effeclive control. Behaving with integrity. Being open and accountable. The Trustees meet regularly (either fac&lfrface or 'virtualEy'. by lelephonelvideo conference) and hold addilional ad hoc phone conferences as required. A countrywide community of volunteers provided lechnological support, and PR. marketing. and financial advice.
PEARL OFAFRICA CHILD CARE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORTI (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 Nono ot Ihe Trustees or volunleers FL4)portlng POACC. rocgivtra iemuMrat•)n lor Ihw work. Tho Charlty has mo¢hanlsrn8 In tyace lo allow tor daiming r•¥nbursemont kv wsonobkn Out-of•t •yn886, though trew•ntty ourTruslee8 8nd support8rs forgo 8u¢h daini& Th18 r•port hos baen pTrpor¢d in accoidgrTh wilh the 5fflaEI ¢>)mpwth8' reghno tyvJ•rthtr Comp&rtss 21XK8. The Tfu8leo8 decla Ih8tthoy have approv•a tho TnJstee8' R Q Vthoits. cholmn Tru$l•• oote..
PEARL OF AFRICA CHILD CARE LIMITED STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 28 FEBRUARY2024 The trustees, who are also the directors of Pearl Of Africa Child Cara Limited for the purpose of company law, are responsible for preparing the TTuslees' Report and the finanaal stalements in accordance with applicable law and Unlted Kingdom AcLounting Standards {United Kingdom Generally Accepted Accounting Praclice). Company Law requlres Ihe trusl8es to prepare financial slatements for each financial year which give a true and fair view of the stale of affairs of the charity and of the Incoming resources and application of resources, Including Ihe income and expenditure, of the charitable company for that year. In preparing these financlal stalemenls, the trustees are required to: selecl sullable accountlng poliaes and then ap them consislenily., obseN8 the methods and principles In the Charities SORP. make judgemenls and estlmales Ihat are reasonable and prudent., slate whether applicable UK Accounting Standards have been followed, sublecl to any material departures dlsclosed and 8xplain8d in the financlal statemenls; 8nd prepare the financial stalemenls on the going concern basis unless it is inapproprlale to prèsum8 Ihal the charily wlll contlnue in operation. The trustees are responsible for keepin9 adequate accounting records that disclose wlth reasonable accuracy at any tlme the financial position of the Charity and enable them lo ensure that Ihe financial stalemenls comply with lh8 CompanSes Acl 2006. They are also responsible for safeguarding the assels of the charity and henc8 for taking reasonable steps for the prevention and detecllon of fraud and othar irregularities.
PEARL OF AFRICA CHILD CARE LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PEARL OF AFRICA CHILD CARE LIMITED I report to Ihe Irusteès on my exarnlnatlon of the flnanclal Blalements of Pearl OfAffica Chlld Care LlmSled (the charily) for the year ended 28 February 2024 whl¢h eompilse the Stalemonl of Flnanclal Activllles, th6 Balance Sheel and related notes. Thls report Is made solely to the ¢harlly's trustees, as a l)ody, In accordance wlth secllon 145 of the Charltle8 Act 2011. My work has been undertaken so Ihat I mlght slate to the charlly's Irustees those mallers l am réqulred lo slate to them In Ihls raporf and for no other purpose. To the fulle8l extent parmllted by law, I do nol accgpl or assume responslbllily lo anyon8 olher than the charlty and Ihe charfty's truBlees as a bo(ty, for my work, for Ihls report, or for the oplnlons I have formed. Responslbllltles and basls of report As th8 truslees of the charlty (and also Its dlr8clors lor the purposes of company law) you are responslble for the preparallon of the flnanclal 81alement8 In 8ccordanc8 wllh the requlrement8 of the Compan188 Act 2006 (the 2006 Act). Havlng 8atl8fied mysèlf thal the flnanclal statements of thè charlly are not requlfed lo b8 audlted under Part 16 of th8 Act and are ellglble for Indep8ndenl examlnallon, I report In respect of my examlnatlon of Ihe charlly'8 nanclal slatements carrled out under s8olion 145 of the CharltSes Act 2011 (the 2011 Act). In ¢arrylng out my examlnatlon I have followed all the appllcable Dlrectlons glv8n by lh8 Charlly Commlsslon under 8ecllon 145 (5)(b) of the ?.011 Act. An Independent examlnatlon does not Involve gatherlng all the evldence that would b8 requlred In an audil and consequently does not cover all the matters that an audltor conslder8 In glvlng thelr oplnlon on th8 tlnanclal stateinenl8. The plannlng and conduct of an audll goes beyond the Ilmlted assurance Ihat an Independent examlnallon can provlde. Consequently l express no oplnlon as to whether the flnanclal 8talemenls present a 'Iru6 and falr. vlew and my report Is Ilmlted to Ihose speclflc maller8 sel oul In the Independent examlner's 81atement. Independent examIne9 statement I have completed my examlnallon. I conflrm that no mallers hav8 come to my atlenllon In connecllon wlth the exemlnatlon glvlng me cause to belleve Ihat In any malerfal respect: accountlng records wer8 not kept In respect of thè chailly as requlred by 8ecllon 386 of the 2006 Act; or Ihe flnanclal 8latement6 do not accord wlth those records; or the flnanclal statements do not ¢omply wllh the a¢¢ounllng requlrement8 of 8ecllon 396 of the 2008 Act olher than 8ny requlremenl th81 Ihe account8 glve a true and falr vlew whlch18 not a matter consldered as part of an Independent axamlnallon; or the fln8nclal statements have not been prepared In accordanc8 wllh the methods and prlnclples of the stalement of Re¢omrn8nded Pracllce for accounllng and reportlng by charllles 8ppllcable to chaillles pieparlng thelr eccounts In accordance wlth the Flnanclal Reportlng Standard appllcable In the UK and Republlc of Ire18nd (FRS 102). I have no concerns and have come across no other matlers In connecuon wllh the examln811on to whlch atlenllon should be drawn In Ihls report In order to enab18 a proper undorstandlng of the financlal Btalemenls to be reach8d. J Manslield FCA Rlckard Luckln Llmlted 1 st Floor County House 100 New London Road Chelmsford Essex CM2 ORG
PEARL OF AFRICA CHILD CARE LIMITED STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOMEAND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 28 FEBRUARY2024 Unrt6trktsdUnr•Atrfet•d R•stri¢t•d lunds furtds n•ral d••lgnat8d 2024 2024 Totsl unr••tclunrO1trIc1Od R•strfct•d funds fund¥ fund q•n•ral d•sn•terf 202ts 2023 Tot•1 2024 2024 2023 2023 Income Irom.. Donal1c3 and leoo¢14• ChBr118bl& 8Ctfvhl88 Investrrienls 47.232 4,167 183 31,965 134.249 37.374 183 45.19) to,0 66,240 33.207 Toial In¢•m• 51.582 31.gss 171.K 45.180 fO,OEQ 65.240 Expendltuffr on: R818lng fund8 Chgrmable act 15.870 75.2XJ 11,937 12.997 27.$7 96,645 639 ,497 839 7S,979 8,328 5.112 10,37Q TotAI •xp•ndltu 8.328 24,934 124.152 6.112 61,336 10,370 76,818 N•t In¢om•l¢•xp•ndltur•l 43.2S4 12.6211 7,021 47A44 40,078 161,3361 13201 121,5781 Tran8fer8 babwoon funds 11.468) 2.621 {1.155) (9,3071 9,228 79 t movom•ni In fun+J& 41,788 5,8ee 47.054 30.771 {$2,10BI 12411 121.578 Reconclllatlon ofivnd•'. Fund b1$9¢ 1 2022 10,355 41.161 38 62,108 10,698 12,742 Fund b8lince¥ It 20 F•bruary 2024 72.597 16.221 8.818 30,809 10,355 41.184 -10-
PEARL OF AFRICA CHILD CARE LIMITED BALANCE SHEET ASAT28 FEBRUARY2024 2024 2023 Notes Current asgeis Debtors Cash at bank and In hand 12 18,588 76,599 10.703 34,841 95,187 45.544 Credilors: amounis falling duewithin one year q3 (8,369) (4.380) Not current assets 88,818 41,184 Not assets excluding penslon Ilability 88,818 41,164 The funds of the charlty Restricted Sncome funds Unrestricted fvnds 16 16,221 72,597 10,355 30,809 88,818 41,164 The company Ss enlltled to the exemptlon from the audit requirement contalned in section 477 of the Companles Acl 2006, for the year ended 28 February 2024. The directors acknowledge their responslbllllles for complying with the requlrements of the Companies Act 2008 wllh respect lo 8c¢ounllng records and the pieparatlon of finanual stalemenls. The members have not required the company to obtain an audit of ils financial statements for Ihe year In question In accordance wilh seciion 476. These financial stalemonts have been prepared In aOrdanCe wlth the provisions applicable to companies subject lo the small Gompanles regim8. Thè financial slat6menls were approved by the Irustees on 28th November 2024 Leonie Bell, Trustee Company regislratlon number 05717237 (England and Wales) 11
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY2024 Accountlng pollcles Charity infom)ation Pearl Of Africa Child Care Llmited is a private company limited by guarantee Incorporated in England and Wales. The registered office is Sellirk Station Road, Gilwem, Abergavenny, NP7 OBY, Wales. The charity is a private company limited by guarantee and consequently does not have share capilal. Each of Iha members is liable to contribute an amount not exceèding £1 towards the assets of the charity in the event of liquidation. 1.1 Accounting conventlon The financial statemènts have been prepared Sn accordance with the chari1$ Igoverning documen1], the Companies Act 2006, FRS 102 'The Financial Reporting Standard applicable in tha UK and Republlc of Ireland. ("FRS 102°) and th8 Charities SORP "Accounting and Reporiing by Charities.. Statement of Recommended Practice applicable to charities preparlng their accounts in accordance with the Flnan¢lal R8POrting Standard applicable in the UK and Republlc of Ireland (FRS 1021" {effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. The charliy has taken advantage of Ihe provisions in the SORP for charllies not lo prepare a Statement of Cash Flows. The financlal slalemenls have been prepared under th8 historical cost convention. The princlpal accounting pollcles adopted are set out below. 1.2 Golng concom At the lime of approvlng the financial slalemenls. the trustees have a raasonabl8 axpectalion Ih8t the charlly has adequale resources lo continue in operational exlslencè for the for8seeable fulure. Thus the trustees continue to adopt the going concern basls of accounling in prepar(ng the financial stat8ments. 1.3 Charltsble funds Unrestricted funds are available for use al the discretion of the trust8es in furtherance of their charitable objectives. Deslgnated funds comprise funds whlch have been set aside al Ihe discrellon of th8 Irusle8s for sp8cific purposes. The purposes and uses of the designated funds are sel oul In Ihe noles to the financlal slat8ments. Restrlcled funds are subject lo speclfic conditions by donors or grantors as to how they may b8 used, The purposes and uses of the r6stricled fijnds are sel out in the notes to the financial slalemenls, 1.4 Income Income is recognlsed when the charily is legally entltled to it afler any perf0rrnan conditions have been met, the amounts can be measured reliably, and it is probable that income will bé received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donatlon, unless performance condilions require defeal of the amount. Income lax recoverable in relatlon lo donalions received under Gift Aid or deeds of covenant is recognised at Ihe time of the donation. Income from fundraising activities represents income raised from appeals and are recognlsed on receipt. 1.5 Expendlture Liabililies and all expenses are Induded in the Statement of FinancAal Activities on an accruals basis. Costs of ganeraling funds comprise the cosls associated wilh attracting voluntary income and the costs of trading for fundraising purposes. 12-
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUAR Y 2024 Accountlng policies (Continued) Charitable expenditure comprlses Ihos6 costs incurred by the charity in the delivery of ils activities and services for ils beneficiaries. It includes both costs that can be allocated directiy to such aclivilies and those costs of an indirect nature necessary lo support them. 1.6 Financlal Inslruments The chaiity has elected to apply the proS1onS of Seclion 11 'Basic Flnanclal Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of ils financial inslNments. Financial instruments are recognised in the charlty's balancè she81 when the charity becomes party to Ihe contractual provisions of the inslrumenl. Financial asse15 and Ilabililles are offset. with the nel amounts psented in the financlal statements, when there is a legally enforable right to sol off the recognised amounts and there is an Intention lo settle on 8 nel basis or to realise the asset and sellle the liabilily slfflullaneously. Baslc flnanclal assets Baslc financial assets, which Include debtors and Gqsh and bank balances. are Inltially measured al transaction prlce including transaction costs and are subsequently carrled al amortlsed cost using the effective inleresl method unless the arrangement constilules a financing transacllon, wher8 the transaction Is measured at the present value of the future receipts discounted al a market rate of interest. Financial assels classified as recelvable within one year are not amortised. Baslc flnanclal Ilabilltles Basic financial liabilities, Indudlng trade and other payables, are initially recognised at transaction price unless the arrangement conslllutes a financing transaction, where Ihe debt inslrument Is measured al the present valu& of the fulure receipts discounled al a market rate of in18resl. Dabt instruments are subsequenlw carried al amortised cosl, using the effective interest rate method. Derecognltlon of flnancial liabilities Flnancial liabilities are derecognlsed when the charily's conlraciual obllgations expire or are discharged or cancelled. Crltlcal accounting estlmates and judgements In tha application of Ihe charity's accounllng poli¢les, the trustees are required to make ludgemenls, 8Stimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and assouated assumptions are based on historical experience and other faclors thal are considered to be relevant. Actual results may differ from these 8slimales. The 8Stimatos and underlying assumptions are reviewed on an ongoing basls. Revislons to accounling eslimales are recognised in Ihe period in which the estimate is revised where the revision affecls only that period, or in the perlod of Ihe revision and future periods where the revision affects both current 8nd fulure periods. 13-
PEARL OF AFRICA CHILD CARE UMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FE8RUARY2024 Dort•¢lon• and18gacl•s UN•&trIcI lJnr•StrfCt R•strld funds lund¥ 9•n•Trl d1141*d 2024 2024 Total UTThstrkled Restrlci•d lunda lundg Tolal 2024 2024 2023 2023 2023 Don8llona 8nd gmi OlherGraThts (3¥lA Tax Reelalmad Aw881& and Don811oni 37A35 65.2 122,096 41.335 6,1eo 47,495 1.305 3,855 ts,855 3,890 4941 851 3,89) 47,232 55, 31.5 134.249 45,19) 10,050 65,240 -14-
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 Income from charltable activities Unrestricled Unrestricted funds funds general deslgnated 2024 2024 Total Unrestrlcted Unrestricted funds fund$ general deslgnated 2023 2023 Total 2024 2023 Choir ChoirAppeal Sal8 of crafts 4,167 4,167 33,207 33,207 4,167 33.207 37.374 Income from investments Unreslrlcted Unrestricted funds funds 2024 2023 Inl8r8sI receivable 183 Expèndlture on ralslng funds Unrastrlctèd Restrlctsd funds funds dèslgnated 2024 Total Unrestrlcted Restricted fund8 funds deslgnated 2023 Total 2024 2024 2023 2023 Raising Funds Choir tour Iravel Safeguarding Other fundraising costs 15,647 11,937 27,584 129 710 129 710 23 23 15,670 11,937 27.607 839 839 15~
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2024 Charitable activlties Uganda 2024 Uganda 2023 Kamuzinda MPCCF 10,370 60,497 87,592 87.592 70,867 Share of support CO8ls (see note 8) Share of goveinance costs {see nole 8) 4.213 4,740 732 4,380 96,545 75,979 Analysls by fund Unrestricted funds general Unreslrlcled funds designated Reslrlcted funds 8,328 75,220 12,997 5,112 60,497 10,370 96,545 75,979 For the year ended 28 February 2023 Unrestrfcled funds - general Unrestrtcled funds - designated Restricted funds 5,112 80,497 10,370 75,979 Support costs 2024 2023 Basis of allocalion Support Support Support Support Support Support Govomance Bank Charges Subscriptions and Membership Fees Safoguarding Costs Insurance IT Costs Sundry Govemance costs 1,426 35 625 744 883 500 4,740 697 35 4,380 8,953 5,112 Analysed botween: Charitable aGtivities 8,953 5,112 Govemance cost Includes payments of £4,740 {2023- £4.380) for independent examiner fees. 16-
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Total There were no employees whose annual r8mun8ratlon was more than £60,000. 10 Trustaes None of the trustees (or any persons nnected with them) received any remunerallon or benefits from the aharily during the year. No trustees. expenses occurred durlng the year. 11 Taxatlon The chaiily 18 exempl from taxallon on ils adivities because all Ils Income is applied for charitable purposès, 12 Debtors 2024 2023 Amounts falllng due wlthln one year. Olh8r d8blors Prepayments and accrued Income 17.576 1,012 9,991 712 18,588 10,703 13 Credltors: amounts falling due withln one year 2024 2023 Accruals and deferred income 6.369 4,380 17-
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY2024 14 Unrestricted funds - deslgnated These are unrestrlcled funds which are material to the charitsvs actiirities. At 1 March 2023 Incomlng Rèsources resources expended Transfers At28 February 2024 MPCCF Fund 88,269 (90,890) 2,621 Previous year: At1 March 2022 Incoming rèsources Resources expended Transfers At28 February 2023 MPCCF Fund 52.108 (61,336) 9,228 The MPCCF Fund has been designated for Ihe support of the Molly and Paul Childcare Foundation. 15 Restrlcted funds The restricted funds of the charity comprise the unexpended balances of donatlons and grants held on trusl 8ublecl10 specific conditions by donors as to how Ih8y may be used. At 1 Mar¢h 2023 Incomlng Resources resourees expended Transfers At28 February 2024 Kamuzlnda Clinic Kamuzlnda Feeding Afripads Klbuye feeding Backsch Kazumcow Cholr Tour 2,508 3,857 8,160 (6.014) (6,982) 351 822 3.750 1.977 2,120 3,750 (1,977) 2,120 10,000 10,000 11,938 {11,938) 10,355 31,955 (24,934> (1,155) 16,221 Prevlous year: At 1 March 2022 Incoming rosources Resources expended Transférs At28 February 2023 Kamuzinda Clinic Kamuzinda Feeding Afripads Kibuye feeding Backsch 111 2.638 3.750 1,977 2.120 6.160 3.890 (3.763) (6.607) 2.508 79 3,750 1,977 2,120 10,596 10,050 (10,370) 79 10,355 18-
PEARL OF AFRICA CHILD CARE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2024 15 Restricted funds (Continued) Kamuzlnda Cllnia The funds are restrided to be spent on projects to improve access to basic healthcare for chlldren and famililies in Kamuzinda Kamuzinda Feading: The funds are reslricted to be spent on projects to support improving the nutrition of children in schools in Kamuzinda Afripads.. The funds are restricted to be spenl on projects to improve health, nulrilion and care Kibuye Feéding.. The funds are réstricted lo be spent on projects nulrilion of children in schools in Kibuye. Backsch.. The funds are restricted to be spent on projects to ensure greater access to education for children at risk of not attendlng school. Kazumcow., The funds are restrlcled to be spent on cows for productlon of milk to supplement the children's dlel and for breeding purposes. Cholr Tour,. The funds are reslrlcted to be Spent on vehicje repalrs and flights. 16 Analysis of net assets between funds Unrestricted funds 2024 Restrlcted funds 2024 Total 2024 At 28 February 2024: Current asselsl{Ilabllltles) 72,597 16,221 88,818 72,597 16,221 88,818 Unrestricted funds 2023 Rèstricted fund5 2023 Total 2023 At 28 February 2023: Current asselsl(liabililles) 30,809 10,355 41,164 30,809 10,355 41,184 17 Related party transactions The total donations recElved from trustees during the year was £15,982 {2023 - £4,020). During the year the Charity received donations lotalling £1.764 (2023 - £nil) from a Charity of which D Tongue is also a trustee. 19-