## **Report of the Trustees for the Year Ended 31 March 2025** ## **Objectives and activities Significant activities and financial review** The objectives of the charitable company are stated in the Annual Report and Accounts and the activities during the year have been consistent with these objectives. ## **Activity** Occupancy levels continued to be high during the year, and the hall has continued to be used daily by Stanwick Preschool Playgroup and for a range of other activities including dance and fitness classes, badminton and table tennis as well as educational and language lessons, family parties, blood donors, handbells, a church group and family support groups. It continued to be at the centre of whole village events such as the Christmas Fair and Stanwick Races events. Parish Council meetings were held in the hall and the Parish Council Clerk continued to have an office in the hall. The Trustees are pleased to report that the solar panels that were installed in the previous year have reduced running costs and lowered the halls carbon footprint. There was a continuing focus on ensuring the hall was in good condition and routine repairs and maintenance was carried out on a timely basis. ## **Financial review** Total income for the year of £51,210 was 13% higher than the previous year, reflecting an increase in utilisation and the increase in hire rates which was introduced part way through the previous year in a response to the significant rise in energy costs. Rates had not been increased for 4 years. Fundraising income of £4,361 reflected the income from quiz and cream tea events as well as our Christmas raffle and includes ticket sales, bar and other income. Income was up compared to the prior year due to more events. The related costs are included in expenditure. Expenditure reduced by 8% (prior year increase of 20%) year on year, to £52,514 primarily reflecting a reduction in energy costs and lower repairs and maintenance, partially offset by an increase in other costs. Overall, we recorded a net deficit of £1,304 compared with a deficit of £11,578 in the prior year. The Trust’s cash balance increased year on year reflecting the lower deficit and the impact of depreciation which is a non cash cost. ## **Green Agenda** The Trustees, having installed new lighting and solar panels in recent years, continue to consider other ideas as part of their focus on reducing the carbon footprint. ## **Future hire rates** Since increasing the hire rates in 2023, for the first time in 4 years, because of the impact of the huge rise in energy costs, the Trustees have held rates for 2024 and 2025 and will review rates in 2026. It is believed that the Trustees will then have a clearer view on the impact of the solar panels and the level of the ongoing cost base of the hall. ## **Stewardship** The Trustees continued to meet on average every six weeks, and monitor hall hire activity, finances, the physical state of the hall, the green agenda, risks and other matters. We continue to look for other volunteers to act as new Trustees to help oversee the charity for the next decade! Please do volunteer and email or speak to the existing Trustees or Rebecca. The Trustees appreciate the great support that Rebecca, the hall manager, provides not only to users but also to the Trustees in using her experience and knowledge to ensure the continuing success of the hall. Please do monitor the website www.stanwickvillagehall.org which provides details on forthcoming and regular events. ## **Strategy and viability** The hall is a charity, and its income is from hire, fund raising events and donations. During the year The Big Lottery Fund, which provided most of the funding for building the hall, indicated their intention to release the legal charge it had over the hall. The Land Registry completed the removal of the legal charge in April 2025. The impact of this change, which will primarily be the designation of restricted and unrestricted funds will be reflected in the 2026 accounts. The Trustees are mindful of their responsibility to ensure the building is sustained to provide a facility to the community for the long term and monitor the financial position at their meetings and seek to maintain adequate, but not excessive, reserves. ## **Reserves policy** The Trustees are aware of the need to maintain reserves to ensure the hall is available for the longer term and ensure, as far as possible, that sufficient, but not excessive, funds are accumulated and maintained to cover future property costs which are anticipated, over time, to be significant. Depreciation of the building and fixtures and fittings represents a cost to reflect the wearing out and hence requirement for their future replacement. Over the past 14 years depreciation has been cumulatively approximately £200,000. The cash balance held at the year end was less than half of this amount. It is anticipated that major replacement costs will increase as the hall becomes older and the Trustees are focused on the facility being available, and maintained, for the long term, and not being reliant on future funding. Given this, it is anticipated that cash reserves will, in the short-term continue to increase. ## **How you can help** In addition to hiring the hall and supporting events that take place in it, there are a number of ways in which people can help support the hall and ensure its future viability is assured. Some years ago, we introduced "pledge an hour" to encourage people to help with small jobs around the hall, at a time to suit themselves, which saves the hall money. This would benefit from further support. Finally, on a personal note I would like to express my appreciation for the support of the Trustees and Rebecca during these recent and ongoing challenging times. As noted above we are keen for new trustees to come on board to help ensure the hall is available to future generations as a viable asset and a focal point for the community. ## Phil Crooks CHAIR REGISTERED COMPANY NUMBER.. 06317181 {E￿land and Wales) REGISTERED CHARITY NUMBER: 1122786 Report of the Trustees and Unaudlted Flnanclal Statements for the Year Ended 31 March 2025 STANWICK VILLAGE HALL Cobley Oesborough Chartered Certified Accounlants Chartered Tax Adviser5 Art15an5' House 7 Queensbrid8e Northampton Northamptonshire NN4 78F STANWICK VILLAGE HALL Contents of the Financlal Statements for the Year Ended 31 March 2025 Page Report of the Trustees Independent Examlnerfs Report 6 to 7 Statement of Flnanclal Artlvltles Balance Sheet 9 to 10 Notes to th• Flnanclal Statements 11 to 18 Detalled Statement of Flnancial Artivities 19 to 20 STANWICK VILLAGE HALL Report of the Trustees for the Year Ended 31 March 2025 The trustees who are also dirertors of the Charity for the purposes of the Companies Act 2006. present their report wlth the flnanclal statements ol the charlty for the year endèd 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities., Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financlal Reporting Standard applicable In the VK and Republlc of Ireland IFRS 1021 leffective l January 20191. Objectives and activlties ObJectlve5 and alms The objectives of the charitable company are to establish and maintain a village hall for the use of the inhabitants of the Parish of Stanwick and the surrounding area without distin¢tion of sex, sexual orientation, age. disability. nationality, race or political, religious or other opinions. The villaBe hall has been established for meetings. lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and the object of improving the conditions of life for the inhabitants of Stanwick and the surrounding area5, Pa8e I STANWICK VILLAGE HALL Report of the Trustees for Ihe Year Ended 31 March 2025 Oblettlves and actlvltles Si8nlficant artlvltles and flnandal revlew The obje¢tlves of the charitable company are stated in the Annual Report and Account5 and the actfvlties durin8 the year have been consistent with these objectives. Activity Occupancy levels conlinued to be high during the year. and the hall has continued to be used daily by Stanwick Preschool Playgroup and for a range of other activitie5 including dance and fitness classes, badrninton and table tenni5 as well as educational and language lessons, farnily parties, blood donors, handbells, a church group and famlty support groups. It continued to be at the centre of whole village events such as the Christmas Fair and Stanwick Races events. Parish Councll meetings were held in the hall and the Parlsh Councll Clerk contlnued to have an office in the hall. The Trustees are pleased to report that Ihe solar panels that were installed in the previous year have reduced runnin8 Costs and lowered the halls carbon footprini. There was a contlnuing focus on en5urlng the hall wa5 In good condition and routine repairs and maintenance was carrled out on a timely basis. Financial revlew Total Incorne for the year of £51,210 was 13% hi8her than the previous year, refl￿tIng an increase In utilisation and the increase In hlre rates whlch wa5 Introduced part way through the previous year in a response to the signiflcant rise in energy costs. Rate5 had not been increased for 4 years. Fundralslng income of £4,361 fefletted the Income from quiz and cream tea events as well as our Christma5 raffle and include5 ticket sales. bar and other income. Income was up compared to the prior year due to more events, The related costs are Included In expenditure, Expenditure reduced by 8% Iprlor year Increase of 20%) year on year, to £52,514 primarily reflectlng a reéuctlon in energy costs and lower repairs and maintenance, partially offset by an Increase in other costs. Overall, we recorded a net deficit of £1,304 compared with a deflclt of £11,578 the prior year. The TNst's cash balance Increased year on year reflectin8 the lower deficlt and the impact of depreciation which is a non cash cost. Green Agenda The Trustees. having installed new Ilghtlng and solar panels In recent years, continue to conslder other ideas as part of their focus on reduclng the carbon footprint. Future hire rates Slnce Increas5ng the hire rates in 2023, for the first time in 4 years, because of the Impact of the huge rise In energy costs, the Trustees have held rate5 for 2024 and 2025 and will review rates In 2026. It is believed that the Trustees will then have a cleaier view on the impact of the solar panels and the level of the ongoing c05t base of the hall. Stewardship The Trustees continued to meet on average every six weeks, and monitor hall hlre actlvstyi flnances, the physical state of the hall, the green agenda, ri5k5 arKI other matters. Pa8e 2 STANWICK VILLAGE HALL Report of the Trustee5 for the Year Ended 31 March 2025 Objectives and artlvities We continue to ￿￿k for other volunteers to act as new Trustees to help oversee the charlly for the next decadel Please do volunteer and email or speak to the existin8 Trustees or Rebecca. The Tfustees appreciate the great support that Rebecca, the hall manager, provides not only to users but also to the Trustees in using her experience and knowledge to ensure the continuing 5ucce55 of the hall. Please do monitor the website wbvw.stanwickvillagehall.orE whlch provldes detalls on forthcoming and regular events. Strategy and vlabilltv The hall Is a charity, and its income is from hire, fund raising events and donations. During the year The Blg Lottery Fund, whlch provided most of the funding for buildin8 the hall, indicated their Intention to release the legal charge it had over the hall. The Land Registry completed the removal of the legal charge in April 2025. The Impact of this change, whlch will prlmarlly be the designation of re5trlcted and unrestricted funds wlll be ref lerted in the 2026 accounts. The Trustees are mlndful of their responsiblllty to ensure the bullding Is sustalned to provide a faclllty to the communlty for the lon8 term and monitor the financlal posiilon at thelr meetings and seek to malntain adequate, but not excesslve, reserves. Reserves policy The Trustees are aware ol the need to malntain reserves to ensure the hall is available for the longer term and ensure, as far as possible, that sufficient, but not excessive, funds are accumulated and maintalned to cover f uture property cosls which are anticipated, over time, to be significant, Depreciation of the bulldlng and fixtures and fittings represents a cost to reflect the wearing out and hence requirement for their future replacement. Over the past 14 years depreciatlon has been cumulatively approximately £200,000. The cash balance held at the year end was less than half of this amount. It Is anticipated that major replacement Costs will Increase as the hall become5 older and the Tru5tee5 are focused on the facility being avallable, and maintalned, for the long term, and not being reliant on future f unding. Given this, it is anticipated that cash reserves will, in the short.term contlnue to Increase. How you can help In addition to hiring the hall and supporting events that take place in it, there are a number of ways in which people can help support the hall and ensure its future viabillty 5s assured. Some years ago, we Introduced "pledge an hour to encourage people lo help with small jobs around the hall, at a time to suit themselves, which saves the hall money. Thls would benefit from further support. Finally, on a personal note I would like to express my appreclation for the support of the Trustees and Rebecca durin8 these recent and ongoing challenging time5. nDted above we are keen for new trustees to come on board to help ensure the hall is available to future generations as a viable asset and a focal point forthe communlty. Phil Ciooks CHAIR Pa8e 3 5TANWICK VILLAGE HALL Report of the Trustees for the Year Ended 31 March 2025 Flnanclal revlew Re5eNes pollcy It Is the policy of 5tanwick Village Hall to hold sufficient reserves to meet its ctrbjectives,, to firstly establish the hall and now maintain it for the Inhabitants of the parish of Stanwlck and the surrounding area. As noted above, this is a long term objective and fund r3isinB wlll be required to provide further reserves for 1ar8er items of repair and maintenance in the future. It is the pdlicy of the Charitable company to use the money as laid out in Its Memorandum and Articles of Association. Structure• 8overnan¢e and management Govemlng document 5tanwick Village Hall is a company Ilmited by guarantee. The company was incorporated on 18 July 2007. The company Is also a registered charity, having reglstered wlth the Charlty Commlsslon on 14 February 2008. The governing do(ument5 of the charitable Company are contained within the Memorandum and Articles of Association of Stanwick Villa8e Hall. Reference and admlnlstratl¥e detalls Reglstered Company number 06317281 (England and Wales) Re8lstered Charfty number 1122786 Re8lstered offi¢e Spencer Parade Stanwick Northamptonshire NN9 6QJ Trustees Mr P I Crooks Chair Mrs S E Kitchener Treasurer frlr M Johnson Vice Chair Ms E Lowe Company Secretary Mrj H T Shearer Company Secretary Ms E Lowe Independent Examlner Cobley Desborough Chartered Certlfied Accountants Chartered Tax Advisers Artisans, House 7 Queensbridge Northampton Northamptonshire NN4 7BF Approved by order of the board of trustees on 12 December 2025 and signed on its behalf by: Page 4 STANWICK VILLAGE HALL Report of the Trustees for the Year Ended 31 March 2025 Mrs 5 E Kitchener- Trustee Page S Independent Examlner's Report to the Trustees of Stanwick village Hall Independent examiner's report to the trustees of Stanwlck Vlllage Hall I'the Company,) I report to the charlty trustees on my examination of the accounts of the Comp3ny for the year ended 31 March 2025. Responslbllltles and basls of report As the charity's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the pweparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of the Company are not required to be audlted under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charitie5 Act 20111'the 2011 Act'l. In carryin8 out my examination I have followed the Directions given by the Chariiv Commission under Section 14515) Ib) of the 2011 Act. Page 6 Independent Examiner's Report to the Trustees of Stsnwlck Vlllage Hall Independent exarnlner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act: or the account5 do not accord with those records; or the accounts do not comply with the ètcijunting rèquiremènts of Sertion 396 of the 2006 Act other than any requirement that the account$ 8ive a true and fair view which is not a matter considered as part of an Independent examinatlon- or the accounts have not been prepared in accordance with the methods and principles of the statement of Recommended Practlce for accounting and reportlng by charlties (applicable to charities preparing their account5 in acrnrdance with Ihe Financial Reportin8 Starbdard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connettion wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Jonathan Cobley The Association of Chartered Certifièd Accountants Cobley Desborough Chartered Certified Accountants Chartered Tax Advisers Artlsans, House 7 Queensbrldge North8mpton Northamptonshire NN4 7BF 12 December 2025 Pa8e 7 STANWICK VILIAGE HALL Statement of Flnancial Activities for the Year Ended 31 March 2025 2025 Total funds 2024 Total funds Unrestricted fund Restricted fund Notes INCOME AND ENI)OWMENTS FROM Donations and legacies 46,849 46,849 42,119 other trading artlvSties 4,361 4,361 3,305 Total 51,210 51,210 45,424 EXPENDITURE ON Charilable actlvlties Expenditure 42,861 9,653 52,514 57,002 NEf INCOMEIIEXPENDITURE) 8,349 19,6531 11,304) 111,5781 RECONCILIATION OF FUNDS Total funds brought forward 137,444 357,141 494,585 506,163 TOTAL FUNDS CARRIED FORWARD 145,793 347,488 493,281 494,585 The notes form part ofthese fina￿la1 staternellts Pale 8 STANWICK VILLAGE HALL Balance Sheet 31 Marth 2025 2025 Total funds 2024 Total funds Unrestricted Restricted fund fund Notes FIXED ASSETS Tangible assets 62,220 347,488 409,708 422,401 CURREKf ASSErs Debtors Cash at bank 387 97,013 387 97,013 66 85.692 97.400 97.400 8S.758 CREDITORS Amounts falllng due wlthln one year 16,8271 16,827) 15.5741 NET CURRENT ASSETS 90,573 90,573 80.184 TOTAL ASSETS LESS CURRENT LIA8ILITIES IS2,793 347,488 500,281 502,585 ACCRUALS AND DEFERRED INCOME io 17,000 17,0001 I8,0(￿ I NET ASSETS 145,793 347,488 493,281 494,585 FUNDS Unrestricted funds Restricted funds 11 145,793 347,488 137,444 357,141 TOTAL FUNDS 493,281 494,585 The charitable company 15 entitled to exemption from audit under Seclion 477 of the Companies Act 2006 for the year ended 31 March 2025. The rnembers have not ￿qUired the company to obtain an audlt of Its flnancial statements for the year ended 31 March 2025 in accordance wilh Section 476 ofthe Companies Art 2006. The trustees acknowledge their responsibilities for lal ensurln8 that the charilable company keeps a¢¢ounting records that comply with Sectlons 386 and 387 of the Companies Act 2(K]6 and preparing financial statement5 which give a true and fair view of the State of affair5 of the charitable company a5 at the end of each financial year and of Its surplus or deficit for each financial year in accordance wlth the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial ststements, so far as applicable to the charitable company. (b) The notes form part ofthe5e finarKial ststernents Page 9 STANWICK VILLAGE HALL Balance Sheet- continued 31 Marth 2025 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorlsed for issue on 12 December 2025 and were signed on its behalf bv.. Mrs 5 E Kitchener- Trustee The notes form part of these flnarKlal statements Page 10 STANWICK VILLAGE HALL Notes to the Finan¢ial Statement$ for the Yoar Ended 31 Marth 2025 ACCOUNTING POLICIES Basls of preparlng the flnanclal statements The financial statements of the charitable company• whlch is a public benefit entity under FRS 102, have been prepared In accordante with the Charities SORP {FRS 1021 'Accountin8 and RÈportln8 by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 leffective l January 2019),, Financial Reportin8 Standard 102 'The Financial Reporting Standard appllcable In the UK and Republic of Ireland, and the Companies Act 2LX)6. The flnancial 5talements have been prepared under the historical cost convention. Income All income 15 recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expendlture Liabllities are recognised as expenditure as soon as there is a le8al or constructive obli8ation committlng the charity to that expenditure, it Is probable that a transfer of economlc benefits w511 be required in settlement and the amount of the obligation ¢an be measured ￿liably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be dlfectly attributed to particular heading5 they have been allocaied to actlvlties on a basis consistent with the use of resources. Tanglble flxed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated u5eful15fe. Freehold property Solar panels Fixtures and flttlngs Computer equipment 2% on cost IO% on cost 15% on reduclng balance 33% on reducing balance Taxatlon The charity is exempt from corporation tax on its charitable activities. Fund accountlng Unrestricted funds can be used in accordance wilh the charltable objectives at the discretion ol the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charitv. Restrictions arise when specified by the donor Of when funds are raised for particular restrlcted purposes. The Big Lottery grant of £482,630 is being written off over 50 years In Ilne wlth the freehold property depreciatien pollcy. During the year The Big Lottery indicated their intention to: release the legal charge It had over the hall. The Land Registry completed the removal of the legal charge. The Impact of this change will be reflected In the 2026 accounts. Page 11 STANWICK VILLAGE HALL Notes ttl the Finan¢lal Statements- contlnued for the Year Ended 31 March 2025 ACCOUNTING POLICIES- continued Penslon tosts and other post-retirement benefrts The charitable company operates a defined contribution pension scheme. Conlributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Volunteer help The value of any volunteer help received is not recorded in the accounts but any help in addition to that given by the Trustees Is described in the Trustees Report If signiflcant. OTHER TRADING AcfiviTIES 2025 2024 Fundraising events 4.361 3,305 NEI INCOMEI{EXPENDrruREI Net Incomellexpendlturel is stated after chargln&l(creditingl: 2025 2024 Depre¢latlon - owned assets Deficit on disposal of fixed assets 13.828 130 12,717 TRUSTEES. REMUNERATION AND BENEFtrs There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Tru5tees' expenses There were no trustees, expenses paid for the VEar ended 31 March 2025 nor for the year ended 31 March 2024. Pa8e IZ STANWICK VILLAGE HALL Notes to the Flnantlal StatemÈnts- continued for the Year Ended 31 March 20Z5 STAFF COSTS The average monthly number of employees during the yearwas as follows,. 2025 2024 Manager No employees recelved emoluments in exce55 of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL AcnviTIES Unrestricted fund Restrlrted fund Total nds INCOME AND ENDOWMENTS FROM Donations and legacie5 42,119 42,119 Other trading activitie5 3,305 3,305 Total 45,424 45,424 EXPENDITURE ON Charltable acilvltle$ Expenditure 47,349 9,653 57,iK12 NET INCOMEI(EXPENDITURE) (1,9251 19,653) 111,578) RECONCIUATION OF FUNDS Total funds brought forward 139,369 366,794 506,163 TOTAL FUNDS CARRIED FORWARD 137.444 357.141 494,585 Page 13 STANWICK VILLAGE HALL Notes to the Flnanclal Statements- continued lor the Year Ended 31 March 2025 TANGIBLE FIXED ASSETS Fixtures and fittings Freehold property solar panels Computer equipment Totals Cost At l April 2024 Additions Disp05als 537.503 14,880 52.204 1,265 {1,2501 1,056 605,643 1,265 11.2501 At 31 March 2025 537,503 14,880 52,219 1,056 605,658 Depreclatlon At l April 2024 Char8e for year Elimlnated on dlsposal 139,075 10,750 247 1,488 43,206 1.476 11,1201 714 114 183,242 13,828 11,1201 At 31 March 2025 149,825 1,735 43,562 828 195,950 Nrt book value At 31 March 2025 387,678 13,145 8,657 228 409,708 At 31 March 2024 398,428 14,633 8,998 342 422.401 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtor5 Prepayments 339 48 18 48 387 66 Page 14 STANWICK VILLAGE HALL Notes to the Financlal Statements -