2023-08-31-accounts - Reepham Pre School

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Reepham Pre-school Committee AGM

Minutes from Wednesday 6[th] December – 7.15pm – Reepham Methodist Chapel

Present: Keith Atkins, Lindsey Myers, Darren Cutler, Shelley Burrows, Claire Evans, Vicky Whitfield, Alison Thornton & Katie Newton

Apologies: Sarah Young, Sue Craven, Richard Wills & Jill Singleton ( Chapel Link) & Amanda Woods,

Point on Agenda	Minutes	Action	Date
Welcome, present and apologies	KA opened the meeting at 7.15 and welcomed everyone with apologies discussed
Matters arising from previous AGM minutes 6/6/23	• Previous minutes were all discussed and agreed • SB agreed and KN seconded • Nominations, website and committee members all have been resolved	• Constitution still need reviewing – in particular about amount of parents on the committee	ASAP
Pre School Update	• New management team been in place for 3 months now • Alison gave an overview of the start to the year – full overview can be seen if required • Trying to recruit another member of staff which is proving to be an issue – could be something to do with 0.3 offering. • KA and CE have joined the primary school PTA to form a consistent link with them	• Staffing to be reviewed

Treasurer update	• Full accounts were discussed – available to view should any committee member wish. Finished last year with a £10k surplus • Xero accounting is now up and running and proving to be a huge success in managing the accounts • 1stquarter this year, sept- dec is actually showing a deficit of £1800. This is something we need to monitor as do not want it to continue for every quarter this year. • Discussion raised again about increase in fees and consumable amount • ESPO orders were discussed about linking with primary school to try and save money • We were gifted £400 from Welton Pre School so need to decide what to spend money on – staff to investigate what theywant.	• Fees to be reviewed • Consumables to be reviewed. • Invoices need generating to inform parents for change after Feb ½ term. • Research to take place into other ways to save money • Staff to inform committee of wish list so money can be allocated effectively.	• Feb 1st 2024 • Feb 1st 2024
Chairmans report	• KA gave an overview; • Good year with Ofsted result being the particular highlight being awarded a Good in all areas and Amanda being commended as a stand out member of staff and EYFS practitioner. • Said goodbye to Debbie after 14 years and new management structure put in place for 3 months • Darren, Sue and Katie have been welcomed onto the committee • KA closed bythankingcommittee,chapel,staff andparents.	•
Nominations for office	• No nomination currently so committee remains as current setup • KA did explain how he will step down as Chair December 2024. This was always his intention so committee member recruitment and retention will be vital thisyear.	•

AOB	• Fundraising reviews were discussed – it is decided a calendar of events needs compiling to allow the pre school to link with themes and potentially joint events with the primary school • SB thanked KA for all of his hard work as well for making a secure committee to move the Pre School forward • SB also asked if we have a plan in place for the deficit amount already seen in the 1stquarter (refer to treasurer comments for how this will be reviewed) • Potential for opening hours extension was discussed and something that we feel could be investigated further, staff asked to consider and possibility of an open afternoon to gauge interest from local parents. • KN also offered up ideas of summer clubs • LM checked names of committee and agreed to remove Aimee from committee members and KN no longer doing HR but doing fundraising. • LM brought prices of Hoody’s from SY in her absence. These were discussed and staff still keen to get them	• KN to compile a calendar/ list of fundraising events/ themes • Open afternoon to be planned for new year so open hour extension could be properly assessed • Summer clubs to also be investigated • LM to make changes to website • Prices to be checked against accounts	• Jan 2024 COMPLETED
Date of next meeting	• Meeting closed at 8.50pm • Next meeting20thMarch 2024 – 7.00pm	•	•

I CHARITY COMMISSION FOR ENIIAND ANO WAIES Independent examinerfs report on the accounts Section A,., Ind8wndeni Examinerf5 Report Report to th• trust•s On accounts for th• y•af ended 2,231 Chanty no l i 22753 Set out on pages 0 I lert to tho trustee5 on rny exwnlrmtlm ol the xcounts of the aboy charily for the year endJ ,l.( osj Ici2. As Ihe charity'5 trustees, y4JJ are spOnSible ft>r the preparation of th• Aceounts in Itxoance with the requlr8ments of the Charrties Act 2011 Acf). R•sponslbllfti•S and basis of report I rep¢)rt in resp1 of my examInan the Trust's aceounts caffieAI oui under seclion 145 of lh8 2011 A arKI in carying out my examinion. I have followed 811 the applicab Directtons given by the Clwnty Commi$won undw stiction 14S(51{b) of the Ad. Independerrt oxamlnerfg gtstement I have c(ThplthJ my exaxinats"on, l 0fi1 thal no material matters have come to my attention in connbdiort wilh tho eXamThi1 whith gives me cause lo celwe that In. any material respect the accounting re¢ords w?r¢ kept In aKordance wih section 130 of the Chanties Att,. er the a¢¢ourrt5 not ttttonl wrth the accounfFng records". or acCCntS did not ¢cAttply with the appl£atsle requiremerts concemiTra the lorm and conteni of ac¢owts W 0141 In the Charities IAcMunts and Reports) Regutations 2008 other than any r•quirem¢rtt Ihat the a¢counts gwi e a Irue and fair. view vthich is fK•t a rnatter consKl•r•d as part of an u*rKlent ex•ninatAo I have no conctms and ttave corne ac¥os8 no other matteryd in connecti¢Xb vrith the examination to vthich attention should èe drawn in this report In order to enable a Frytr understanding of the accounts to ba reached, ' Plèas• del0 rhe worfs fn the brackets rflhey do not appty. Slgn•d: Date:1 2glLz l2C2 R•lwart wofe88ional qualificationlsl or body (rf any): Address: IER Oct 2018

Stknm•nt of Flnan¢Éal Acrrvities fur the year erth 3tst Auziist 2023 Unrestr?rted Restrlcted Total T0141 2023 2022 Note Voluntary income Actlvtries lor gÈnÈrattn8 fund¥ InvestrnÈni Income Charitoble artivrties 569 1263 1108 16S9 1263 882 88280 74589 Total Incomln8 resgiKr•s 39549 $69 90118 77357 R4sourr¢s exwfid•d %ts of generatln8 fvnds Charitable expeTrdit(br Governonce costs 36 ioe047 202 66881 2549 108596 Totsl reX>u5 expuded 106083 2549 108632 67083 Net mo¥rnent In fvnds -165 .19 -18514 10274 Toial funds blfwd I September 2022 49627 3763 53390 43116 Total fvnds ¢16Nd 31 Au8USt 2023 33093 1783 34876 53390

R••phn PTtrkhool BALANCE SHEET S AT 31 AUGUST 20Z3 2023 2022 Note Cash at ftk Cash in harKI Debiors 33964 2239 316 36S19 51973 2123 UabllFile5 {arnDunts fjlllni wlthln oTr yewl IfA3 706 Ntt cunent •ss¢Is 34876 53390 Tat•l ass•ts le55 li•bllltles 34876 53390 Approved Dait -

NOTES These actounts have ken prepared under the h0COl cost conventlon wrrh items recognis•d at COSt or irans3ct50n value unle55 Otherwlse stated. The acwunis have bèon ppared in accofdanee with the Statement of Rétomrnended Prbthte Accounllng and ReptsrtiN8 by Charitles preparSng thèir accotsnts In actordanc8 with the financla1 RÈprtIr Stsndard appltcable sn the UK and Republic of Irknnd IFR51021 and wtth thÈ Chortttes Aa 2011. b} Voluntary incomèls rerebved by way of donations.ths and grants aThl Is irlduded in full in the Statement of Finantlal AttiVFties when receivable. The value of 5Ervices proyidell by voluntÈ@ts has ftot been Include Grants, irt]udinK 8rants for the purchase ot ffxed ?ssets are reCOlSed in full In the Stdemeni of FIn(la1 tr$t1S in the year in which thEV are receivable. Resources expended are recognised in the period in whlth thty are incurred. Rexsurces experthd atiributable Vat whKh r#X be recovered. Unrestricred funds aT• donatlons and other incoming resources receivable Dr 8enefated for thp. objects of the charity without specffied purposo and are ivailable as Reneral fund Rettritted fund5 are to usd for speofic pur$*$ as hid down bv the donor. Expenditure whith méot these crrteria Is charged to the fund, however Whe exppndliure exceeds thè avaslablity of funds IF) balance is cbJr8es 10 unre5trirted funds. I Vatary Ilxonx Unrestr4Ctf RestricQd Tot81 Total 2023 2022. Snack Money 569 569 1108. 569 569 1108

3 Activllie$for GeneratiTrg Funds Unres¢rltt+ Restrict•d Totsl Total 2023 2022 School PhotOs/DVDs Cake sales etc Comrc rliellRed rw dty Hall tEYm thallen8e . Collin8ham countd tnst- Gusro ' Easter raffle e Sports dav Other Christmas 2Q 54 55 350 55 350 18 419 182 419 182 497 145 io 469 203 203 1263 1263 1659 4 Ch•rit•ble Activities Unrtstrictt Restricted Tot1 Totsl 2023 2022 Early years F1 Fees Other8ranis 8reakfv5t Club DonatiQtsS 73939 13272 687 382 73939 13272 687 382 571133 157 1237 129 io 88280 88280 74589 5 Costs ofGenefttin8 Funds Urtrrestrlcts RestrKted Total Total 2023 2022 Spo¢ts day Sundries Chrlstmas rnffle Easter raffle etc 15 24 12 139 36 202

Reephrn Pr&S(h¢d NOTES 6 (haritable exp•r&rturn Vntestritte Restrlctod Total Total 2023 2022 Wases and pnsfon costs Rent Equlpfftent. Toys and resources Artivitses Règtstration & Insufan¢e Coop voucher% pupil premluffl Snacks Post•ge & Ststionery 87673 12924 256 731 87673 12924 256 731 804 726 1823 130 531 53581 5520 1668 811 n6 1823 410 454 531 361 650 1584 13Q 531 75 7Xt 2173 Trainin8. Uftibfts and milea8e AccounrirKy SuftdriéS 75 750 2173 IOfU7 2549 108596 66881 The average weekly nurnr af ernployees durfn8 tho year, ukvi•ted on thE b1515 of full tlme equivalents was 4. carryfing out actwities In thé furthernllc¢ of the charili¢S obJe¢tive& No ernpl• Te(eNed emoluments of mor• than ESCrfxKI P40 tosts were reimburs to chirity rru5tees durin8 the Year. 7 Liabilrties (duè within one yt•rl T¢t41 Totsl 2023 2022 . Other credltofs Wage arKI penOn costs 550 156 1643 706 8 Fus for•mInatION olth• a¢(nts 2023 2022 Ir¥lependefit examirer's fees 2SO 2LK)

Reepham Pre.Sthoc4 &Jmmary A{Cnts for the yearended 31 August XJ23 2023 202? PIFS 73939 13272 57433 Fee5 Othef grants Snack rnonv¥ Fundralslng Iprofrtl Brkfa dub Interest 1237 1227 1457 129 io 77155 WaBes ar)d nati*3n31 insurance stsff pensioD Stsff troinrnun1IOrm5 Re8illrott¢nnnsutonc• Rent Pupll yemium Coop lood h¢ustPdd vou¢h¢rs Snacks PostaEe and statlonery Toy5 and equipment AcLivlties 85934 1739 S1613 1968 361 12924 5520 i" 726 L823 dlo 454 256 731 750 531 217Y 1085% 650 531 1584 Interrtot Sundres IOefl¢itllwrplus tur the yeJr -18514 Cash •t Cash in hand i)ebt¢)rs 33964 2239 316 51973 ?124 36519 Liabilities IS43 Net Trefit a•ts 34876 5uFpIv5 blhvd Sun)lus for year S3390 .Lq5U 43116 10274 Surplu5 clftvd 34876