TEAMS & BENSHAM COMMUNITY CARE (A company limited by guarantee)
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31[st] MARCH 2021
Company number : 06402655 Charity Number : 1122735
TEAMS & BENSHAM COMMUNITY CARE (A company limited by guarantee)
Contents
| Page | |
|---|---|
| Report of the trustees | 1 - 4 |
| Report of the independent examiner | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Statement of Cash Flows | 8 |
| Notes to the financial statements | 9-12 |
TEAMS & BENSHAM COMMUNITY CARE
Report of the trustees for the year ended 31 March 2021
The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). The organisation is a Public Benefit Entity within the definitions of s34 FRS 102.
Our purposes and activities
The objects are to promote the relief of the aged to provide and assist in facilities for recreation and encourage activities which assist in the promotion of health in the Borough of Gateshead.
Achievements and Performance
Our charity closed all face-to-face support from 23rd March 2020 to keep our beneficiaries, staff and volunteers safe during the coronavirus outbreak.
We have seen first-hand how a pause in our services can be detrimental to the health and wellbeing of those who attend. During heavy snowfall in 2010, our centre was closed for four weeks, and the deterioration of some of our attendees on returning to the centre was significant. Our closure was therefore extremely difficult for our team, knowing how this will affect the people we care for.
"With Covid, I feel like I had been stopped from seeing my family. My friends at the lunch club are like family." (Lunch Club Attendee)
From closing in March 2020, non-furloughed staff and volunteers made weekly wellbeing calls to our lunch club and men’s group attendees, signposting them for additional support when needed, and with permission of our beneficiaries, we shared contact details so that peer support and friendships made at our centre could continue over the telephone.
“I really look forward to chatting to the staff. It is touching that they care so much to call me every week.” (Men’s Group Attendee)
With fluctuating confirmed cases in the Northeast through 2020/21, the decision to reopen was extremely difficult to make and plans to reopen in the Autumn of 2020 were paused. We felt that the risk to our beneficiaries remained too high, and Public Health agreed that we should not reopen.
When the Government introduced flexible working for furloughed staff, the charity was able to work on a part time basis to provide a hot meal delivery service in the local area. From this point onwards, older people could access a hot, nutritious meal at home, while our driving team carried out wellbeing checks at the same time. Many people disclosed how lovely it was to safely see our staff on a regular basis again and how reassuring it was to have this support.
TEAMS & BENSHAM COMMUNITY CARE
2
Report of the trustees for the year ended 31 March 2021
Achievements and Performance – continued
"We just want to say a big thank you for the meal deliveries. My mam says they are delicious and it helps me not to worry knowing she has a good meal." (Daughter of a Hot Meal Delivery Customer)
The hot meals quickly became very popular, with many non-beneficiaries also placing regular orders, often several times each week. From January to March 2021 the hot meals were provided at a reduced cost thanks to funding from Gateshead Council, which increased our impact even further due to more people placing orders. At Christmas and Easter we were able to deliver additional treats too, and products gifted by Asda Gateshead allowed us to deliver wellbeing packs in March 2021.
“Thank you for your kindness. I was overwhelmed when I got a free Christmas meal from the charity, and a Christmas gift!” (Non-beneficiary hot meal customer)
With a planned reopening date of18th May 2021, we have been focusing on planning and preparing as much as we can for a safe reopening that will help people to rebuild their confidence, connections and wellbeing when they return, while also continuing to support the wellbeing of our team.
The year has been one of the most challenging we have faced in our 3 decades of providing services. There have been many funders and organisations who have given us their time, assistance, reassurance and understanding. We would like to say a heartfelt thank you to:-
-
Gateshead Council
-
The National Lottery Community Fund
-
Community Foundation Tyne and Wear and Northumberland
-
Asda Gateshead
-
Tracey Tait
Financial Review
The financial statements show a surplus of £36,115. Work continues applying for grant income while building up trading activities Cash at the bank was £117,711.
Reserves policy and going concern
The charity has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should represent up to 6 months running costs. This is estimated at £62,000 so efforts are being made to reach this target.
Current unrestricted reserves after adjusting for fixed assets amount to £93,701. The charity enjoys good liquidity and has no issue on meeting its liabilities when they are due. The trustees are confident for the next twelve months. Grant applications are being submitted and everyone is optimistic for their success in gaining funding.
TEAMS & BENSHAM COMMUNITY CARE
3
Report of the trustees for the year ended 31 March 2021
Legal and administrative information
Constitution
Teams & Bensham Community Care is a company limited by guarantee and a registered charity governed by its memorandum and articles of association.
| Charity number : | 1122735 |
|---|---|
| Company number : | 06402655 |
| Directors and trustees | |
| B Howell | |
| M Sherratt | |
| G W Hall | |
| M M Scott | |
| B Gill | |
| Registered office | Holy Rosary Parish House |
| Northumberland Street | |
| Gateshead | |
| Tyne & Wear | |
| NE8 2PQ | |
| Independent | R A Page FCCA |
| Examiner | 511 Durham Road |
| Low Fell | |
| Tyne & Wear | |
| NE9 5EY | |
| Bankers | NatWest Bank |
| Metrocentre | |
| 103 Cameron Walk Metrocentre | |
| Gateshead | |
| Tyne & Wear | |
| NE11 9GA |
Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 18 August 2007 and registered as a charity on 11 February 2008. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
TEAMS & BENSHAM COMMUNITY CARE
4
Report of the trustees for the year ended 31 March 2021
Recruitment and Appointment of Trustees
The directors of the company are also charity trustees for the purpose of charity law.
The trustees continually audit the available skills of the board and look to acquire new trustees with different skills and experiences which can assist in the growth of the organisation. Recruitment is by approach and word of mouth.
Risk Management
The trustees and management have carried out an assessment of the major risks facing the charity.
Organisational Structure
The charity has a management committee of up to 10 members who meet monthly. During 2020/21 we were unable to meet face to face but regular update meetings we delivered by telephone and virtually. A scheme of delegation is in place and day to day responsibility for the provision of services rests with the Senior Day Centre Coordinator, and Teamwork Development Trust CIC who is paid a management fee by the charity to provide management support.
Trustees’ responsibilities in relation to the financial statements
The charity trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of the incoming resources and application of resources.
In doing so the trustees are required to:
Select suitable accounting policies and then apply them consistently
Observe the methods and principles in the Charities SORP
Make judgements and estimates that are reasonable and prudent
State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enables them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Signed on behalf of the trustees
B Howell - Chair
30 November 2021
TEAMS & BENSHAM COMMUNITY CARE
Report of the Independent Examiner to the trustees of Teams & Bensham Community Care
I report on the financial statements of Teams and Bensham Community Care for the year ended 31 March 2021 which are set out on pages 6 to 12.
Respective responsibility of trustees and examiner
The charity’s trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011(the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to
Examine the accounts under section 145 of the 2011 Act
To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act) and
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention :
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
. to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
. to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities,
have not been met ;or
- (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
R A Page FCCA 511 Durham Road Low Fell Gateshead Tyne & Wear NE9 5EY
30 November 2021
TEAMS & BENSHAM COMMUNITY CARE
6
Statement of financial activities (including Income and Expenditure Account) Year ended 31 March 2021
| Note Income Income from charitable activities Donations Grants Gateshead MBC SLA Other grants 2 Income from other trading activities Client contributions Catering income Investment income Interest Other income Employment allowance Job Retention Scheme Total income Expenditure Costs of raising funds Commercial trading operations Charitable activities Support costs Total expenditure 3 Net income(expenditure) and net movement in funds for the year Reconciliation of funds Total funds brought forward Total funds carried forward 8 |
Unrestricted Restricted 2021 2020 £ £ £ £ 50 - 50 1,350 - 45,315 45,315 50,356 - 58,275 58,275 69,778 - - - 8,978 5,342 - 5,342 30,307 9 - 9 47 2,302 - 2,302 2,469 50,652 - 50,652 - |
|---|---|
| 58,355 103,590 161,945 163,285 |
|
| 2,071 - 2,071 9,395 6,426 98,472 104,898 110,789 10,905 7,956 18,861 19,305 |
|
| 19,402 106,428 125,830 139,489 |
|
| 38,953 (2,838) 36,115 23,796 32,447 26,386 58,833 35,037 |
|
| 71,400 23,548 94,948 58,833 |
TEAMS & BENSHAM COMMUNITY CARE
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Balance sheet as at 31 March 2021
| Note Fixed assets Tangible fixed assets 5 Current assets Debtors 6 Cash at bank and in hand Creditors: amounts falling due within one year 7 Net current assets Total assets less current Liabilities Funds 8 |
£ 832 117,711 |
2021 £ 1,247 93,701 |
£ 761 81,156 |
2020 £ 1,582 57,251 |
|---|---|---|---|---|
| 118,543 24,842 |
81,917 24,666 |
|||
| 94,948 | 58,833 | |||
| 94,948 | 58,833 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 1023), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The financial statements were approved by the Board of Trustees on 30 November 2021 and were signed on its behalf by
B Howell - Chair
TEAMS & BENSHAM COMMUNITY CARE
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Statement of Cash Flows Year ended 31 March 2021
| Cash used in operations Net movement in funds (Increase)/Decrease in debtors Increase in creditors Depreciation Purchase of fixed assets Net cash used in operations Change in cash in the year Cash brought forward Cash carried forward |
2021 £ 36,115 (71) 176 405 (70) 36,555 36,555 81,156 117,711 |
2020 £ 23,796 45 1,143 528 - |
|---|---|---|
| 25,512 | ||
| 25,512 55,644 |
||
| 81,156 |
TEAMS & BENSHAM COMMUNITY CARE
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Notes to the financial statements Year ended 31 March 2021
1 Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 1023), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Grants
Grants for immediate expenditure are accounted on a receivable basis. Grants where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
Interest receivable
Interest is included when received by the charity.
Expenditure
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Costs
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly and other are apportioned on an appropriate basis such as staff time.
Tangible fixed assets and depreciation
Fixed assets for charitable use are capitalised at cost where acquired or market value as determined by the trustees when donated. The assets are stated at cost or value less depreciation.
Depreciation is calculated to write off the cost or valuation of the fixed assets less their estimated residual value over their expected useful lives on the following bases:
Equipment 25% reducing balance
TEAMS & BENSHAM COMMUNITY CARE
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Notes to the financial statements Year ended 31 March 2021
2
| 2 | 2 | |
|---|---|---|
| Allen Lane Foundation Asda Awards for All (TNL Community Fund) Bernicia Housing Community Foundation Co-op Local Community Fund Gateshead MBC Winter Food Grant Gateshead Housing Company Hadrian Trust Masonic Charitable Foundation Reach North East Tesco The Ringtons Fund National Lottery Community Fund (Reaching Communities Fund) 3 Expenditure Charitable activities Staff remuneration Activity costs Motor expenses Insurance Depreciation Support costs Miscellaneous Office expenses Volunteer expenses Management fees Accountancy Bank charges Legal fees |
Unrestricted Restricted 2021 2020 £ £ £ £ - - - 4,000 - 300 300 878 - - - 8,263 - 6,139 6,139 - - 15,000 15,000 - - - - 4,640 - 4,640 6,741 - - - - 3,000 - - - 1,000 - - - 10,000 - 923 923 - - 500 500 - - - - 5,123 - 30,773 30,773 30,773 |
|
| - 58,275 58,275 69,778 |
||
| Unrestricted Restricted 2021 2020 £ £ £ £ - 80,998 80,998 81,889 3,868 14,595 18,463 20,284 - 2,879 2,879 5,766 2,153 - 2,153 2,323 405 - 405 527 |
||
| 6,426 98,472 104,898 110,789 |
||
| 30 - 30 162 3,878 3,201 7,079 7,751 - - - 110 5,757 4,755 10,512 10,032 900 - 900 900 327 - 327 337 13 - 13 13 |
||
| 10,905 7,956 18,861 19,305 |
TEAMS & BENSHAM COMMUNITY CARE
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Notes to the financial statements Year ended 31 March 2021
4 Trustees remuneration
No trustee received any remuneration during the year
| 5 Tangible fixed assets Cost As at 1 April 2020 Additions As at 31 March 2021 Depreciation As at 1 April 2020 Charge for year As at 31 March 2021 Net book value As at 31 March 2021 As at 31 March 2020 6 Debtors Prepayments 7 Creditors – amounts falling due in one year Trade creditors Members bus fund Other creditors Accrued expenses |
Office equipment £ 1,857 70 |
Plant and equipment Total £ £ 3,556 5,413 - 70 |
|
|---|---|---|---|
| 1,927 | 3,556 5,483 |
||
| 1,702 48 |
2,129 3,831 357 405 |
||
| 1,750 | 2,486 4,236 |
||
| 177 | 1,070 1,247 |
||
| 155 | 1,427 1,582 |
||
| 2021 2020 £ £ 832 761 2021 2020 £ £ 50 - 23,766 23,766 126 - 900 900 24,842 24,666 |
|||
TEAMS & BENSHAM COMMUNITY CARE
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Notes to the financial statements Year ended 31 March 2021
8 Movements in funds
| Unrestricted General Restricted Gateshead MBC Awards For All (TNL Community Fund) Gateshead Housing Company Masonic Charitable Foundation Asda Community Fund The Ringtons Fund Reaching Communities Fund (TNL Community Fund) Bernicia Housing Reach North East Tesco |
At 1 April 2020 Incoming resources Outgoing resources At 31 March 2021 £ £ £ £ 32,447 58,355 (19,402) 71,400 |
|---|---|
| - 49,955 (49,955) - 8,263 - (8,263) - 3,000 - (3,000) - 5,000 - (2,084) 2,916 - 300 (300) - 5,000 15,000 (17,500) 2,500 5,123 - (5,123) - - 30,773 (12,641) 18,132 - 6,139 (6,139) - - 923 (923) - - 500 (500) - |
|
| 26,386 103,590 (106,428) 23,548 |
|
| 58,833 161,945 (125,830) 94,948 |
9 Related parties
Name of related party
Teamwork Development Trust CIC
Nature of relationship B Howell is a director of both organisations
The charity paid £10,512 (2020 - £10,032) in management services to Teamwork Development Trust CIC.