2022-12-31-accounts - East Surrey Performing Arts

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Trustees' Annual Report for the period

	Period start date			Period end date	Period end date
	Day Month	Year		Day	Month	Year
From	01 January	2022	To	31	December	2022

Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1122724 Charity's principal address 17 Russells Cresc. Horley Surrey Postcode RH6 7DJ

East Surrey Performing Arts

ESPA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Amelia Hulbert	Vice-Chair
	TerryFoster	Secretary
	Julian Bond	Treasurer
	Julia Stevens	Chair
	Alison Bond

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
None

ESOSOC report

May 2018

Names and addresses of advisers (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Structure, governance and management

Description of the charity’s trusts

Revised constitution dated 13 February 2019. Type of governing document (eg. trust deed, constitution) A charitable association How the charity is constituted (eg. trust, association, company) All re-elected annually by the current membership at the AGM in March Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

None – A small charity run by the trustees.

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

Objectives and activities

Educate the public in the dramatic and operatic arts. Further the development of public appreciation and taste in the said arts. To work to ensure that the Borough of Reigate & Redhill continues to Summary of the objects of the have a theatre available for use by all residents. charity set out in its To promote Musical, Dramatic and Operatic works. governing document .

ESOSOC report

May 2018

To give Amateur performances of: Musicals, Operas, Dramas, Concerts and the like, as well as organising specific Fund Raising events. To purchase, acquire and obtain interests in the copyright of or the right to perform or show any such dramatic or operatic works. To purchase or otherwise acquire plant, machinery, furniture, fixtures, fittings, scenery and all other necessary effects. To raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise, Summary of the main provided that in raising funds the Charity shall not undertake any activities in relation to these substantial permanent trading activities. objects Subject to any consents required by law, to sell, lease or dispose of all or any part of the property of the Charity. To co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or similar charitable purposes and to exchange information and advice with them. To assist and further such charitable institutions and charitable purposes as the Trustees shall from time to time determine.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Policy on grantmaking
Policy programme related investment
Contribution made by Volunteers

Achievements and performance

Summary of the main achievements of the charity during the year

The aim for 2022 was to return to normality for the society with two main adult shows, a drama production, and a youth theatre production. The first performance was a drama production which sold out the small local theatre that we used and was both a critical and financial success. This was followed by an adult production of Me and My Girl. While the show was well received, the size of the audience was hugely disappointing. With a largely older demographic in our membership, people were still concerned about sitting in a packed theatre. This was exacerbated by exceptionally high royalty costs, as the rights holders tried to claw back the money that they had lost due to Covid. Theatre hire costs were also much higher than they had been pre-Covid. The next production was Addams Family, from our youth theatre group (YESPA). This award-winning performance was well received with a strong audience. The increased costs however (especially theatre costs) meant that, while it broke even, there was no substantial profit. The final show of the year was an adult production of 42[nd] St. The combination of an excellent show and a considerable increase in our marketing effort meant that we almost sold the show out. As a result, despite our costs being higher than we had seen in previous years the show made a profit of almost £ 3,000. Our best adult single show result in over 10 years.

ESOSOC report

May 2018

ormance Achievements and perf

Financial review

Brief statement of the charity’s policy on reserves

As described above the year was something of a mixed bag. While three of our four shows were profitable the heavy losses incurred on the Me and My Girl mean that the society saw quite a major loss. While there is some concern over the figures, again we did not receive our income from our last show until 2023. This was the ‘sold out’ 42[nd] St. and so left us well over £ 20,000 out of pocket in the short term. We have also taken steps to address our cost issues. We have had a serious negotiation with our main theatre (Harlequin Redhill). They were supportive and our theatre costs for future shows are expected to drop by at least 20%. The theatre has also strengthened its marketing capacity and so is more able to publicise our productions to our core target audience and so increase the footfall in the theatre. We have also worked hard on generating advertising and sponsorship which should improve our working capital in upcoming years.

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s principal sources of funds (including any fundraising).
How expenditure has supported the key objectives of the charity.
Investment policy and objectives including any ethical investment policy adopted.
The charity is funded mainly by income from the shows it puts on. Given these generally run at a loss the shortfall is made up from: - Individual subscriptions and donations.
Small scale sponsored events (e.g. sponsored walks)
- Fund raising social events (e.g. quiz nights.) - Sponsorship from companies and other organisations
Possibly our biggest issue is the balance between ticket prices and the cost of the production. With double digit inflation which is dropping at a very slow rate, our production costs have significantly increased. London theatres are also suffering and, as a result are offering some very cut price tickets to their performances. This makes it difficult for us to increase our ticket prices in line with inflation as there are some tickets for West End shows at a similar price, combined with our audience ‘feeling the pinch’ and so concerned about the cost of any discretionary activity.
Ultimately, we cannot survive if ticket prices can’t be increased, so the trustees have decided to increase our base ticket prices in line with inflation, but to support this with various offers (including for example a free glass of prosecco on opening night). We will track the effect closely so that we can react quickly if we see significantly falling audiences.

Other optional information

ESOSOC report

May 2018

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Julian Richard Paul Bond Position (eg secretary, chair, etc)[Treasurer ] Date 16/08/2023

ESOSOC report

May 2018

Charity Name No (if any) The Opera Club of Reigate & Redhill 1122724 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2022 31/12/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 61,220 1,792 3,000 1,026 4,469 18,718 4,353 502 108 622 95,809	~~Restricted~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	~~Restricted~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	~~Endowment~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	~~Endowment~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	Total funds to the nearest £ 61,220 1,792 3,000 1,026 4,469 18,718 4,353 502 108 622 95,809 - 95,809 7,228 28,254 12,650 14,446 6,311 13,173 3,989 13,139 827 4,323 - 360 806 2,075 - 107,581 - 107,581 - 11,772 - 31,715 19,943	Last year to the nearest £

		~~to~~		~~to~~


Performances - ticket sales	61,220		-		-		17,955
Performances - programme sales	1,792		-		-		856
Performances - advertising	3,000		-		-		3,000
Performance - music & rehearse tape sales	1,026		-		-		801
Performances - donations & sponsorship	4,469		-		-		1,398
Membership subscriptions	18,718		-		-		9,235
General donations, sponsorship & gift aid	4,353		-		-		3,167
Social events	502		-		-		-
Bank interest	108		-		-		421
Fund raising events	622		-		-		117
*Sub total*	95,809		-		-		36,951
A2 Asset and investment sales, etc. *Total receipts* A3 Payments
	-		-		-	-	-
	95,809 7,228 28,254 12,650 14,446 6,311 13,173 3,989 13,139 827 4,323 - 360 806 2,075 - 107,581		- - - - - - - - - - - - - - - - -		- - - - - - - - - - - - - - - - -
			-		-		36,951


Performances - rehearsal room hire	7,228		-		-		2,693
Performances - theatre hire	28,254		-		-		8,285
Performances - production staff costs	12,650		-		-		8,650
Performances - band, accompanist & music	14,446		-		-		9,169
Performances - costume, props & make-up	6,311		-		-		2,171
Performances - scenery, sound & lighting	13,173		-		-		7,155
Performances - printing & publicity	3,989		-		-		4,033
Performances - royalties	13,139		-		-		12,101
Performances - insurance	827		-		-		858
Performances - misc	4,323		-		-		2,119
Printing, stationery, postage & web site	-		-		-		13
Grants, subs and donations	360		-		-		95
Social event expenses	806		-		-		- 335
Fund raising expenses	2,075		-		-		559
Corporation tax	-		-		-		-
**Sub total **	107,581		-		-		57,565
A4 Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	-		-		-	-	-
	107,581 - 11,772 - 31,715 19,943		- - - - -		- - - - -
			-		-		57,565

	- 11,772		-		-	- 11,772	- 20,614
	-		-		-	-
	31,715		-		-	31,715	52,329
	19,943		-		-	19,943	31,715

CCXX R1 accounts (SS)

16/08/2023

Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	end of the period	end of the period	end of the period	end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Details *Total cash funds* Notice account Details (agree balances with receipts and payments account(s)) Current account Signature Details Details Details	Unrestricted funds ~~Restricted~~ ~~funds~~ to nearest £ ~~to nearest £~~ 999 - 18,944 - - - 19,943 - OK OK Unrestricted funds ~~Restricted~~ ~~funds~~ to nearest £ ~~to nearest £~~ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Julian Richard Paul Bond					~~Endowment~~ ~~funds~~

				~~t~~				~~t~~	~~nearest £~~

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			OK			OK
							~~Endowment~~ ~~funds~~

				~~t~~				~~t~~	~~nearest £~~

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			Cost (optional)				Current value (optional)
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			Cost (optional)				Current value (optional)
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			Amount due (optional)				When due (optional)
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							Date of approval
		Julian Richard Paul Bond					16/08/2023

CCXX R2 accounts (SS)

16/08/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of East Surrey Performing Arts
On accounts for the year 31/12/2022 Charity no 1122724 ended (if any)
Set out on pages 1 (remember to include the page numbers of additional sheets)
Respective The charity's trustees consider that an audit is not required for this year
responsibilities of (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.28
trustees and examiner of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under section 43 of the Act, as amended),
• to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
• to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with General Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent In the course of my examination, no matter has come to my attention:
examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and
• accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 16/08/2023
Signed: Name: DAVID POND
Relevant professional
qualif(s) or body (if any): Address: 5 Claremont Road Redhill Surrey, RH1 2JT

IER

July 2018