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2020-12-29-accounts

Charity number: 1122721 Company number: 05469699

Cape Community Care Day Centre (A company limited by guarantee)

Trustees' report and financial statements

for the year ended 29 December 2020

Cape Community Care Day Centre (A company limited by guarantee)

Contents

Page
Legal and administrative information 1
Trustees' report 2 - 5
Independent examiners' report 6
Statement of financial activities 7
Balance sheet 8 - 9
Notes to the financial statements 10 - 13

Cape Community Care Day Centre (A company limited by guarantee)

Legal and administrative information

Charity number 1122721
Company registration number 05469699
Business address 453 Dudley Road
Smethwick
West Midlands
B18 4HE
0121 5587548
Registered office Yevs House
130 Cape Hill
Smethwick
West Midlands
B66 4PH
Trustees Stanford Fairin
Alf Hutchinson
Barbara Gene Hibbert
Denniston Stewart
Pamela Martin
Cynthia Campbell
Roy Wilson
Sonia Davis
Secretary Pamela Martin
Management committee 1 Stanford Fairin
Dennis Stewart
Alf Hutchinson
B. Hibbert
C. Campbell
Pamela Martin
Accountants Yevs & Co
Yevs House
130 Cape Hill
Smethwick
West Midlands

Cape Community Care Day Centre (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the year ended 29 December 2020

The trustees present their report and the financial statements for the year ended 29 December 2020. The trustees, who are also directors of Cape Community Care Day Centre for the purposes of company law and who served during the year and up to the date of this report are set out on page 1.

Structure, governance and management

Structure, Governance and Management

The Cape Community Care Day Centre' was established in 1987 to provide support to the elderly in the local community. THE Cape Community Care Day Centre is governed by a Board of Trustees (registered charity 1122721), a management committee & a secretary who meet quarterly to review, implement and action plans to enhance the Centre.

Objectives and activities

The organizations work in particularly, focused on people who are disadvantaged by poverty such as older people, people with mental health problems, the house bound (shut-ins), asylum seekers and to give respite to Carers. To this end, the organisation seeks and continues to work with individuals and groups within communities to improve their general wellbeing, quality of life and social inclusion.

The Centre provides a hot two course meal freshly prepared on site 2 days per week to clients and offer 'meals on wheels' and Home Visiting service to those who are housebound.

The Centre provides opportunities for users to participate in a range of activities such as gentle exercises, stimulative board games, social events and day trips to keep them active, build self-confidence, develop friendships and encourage social interaction.

Cape Community Care Day Centre (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the year ended 29 December 2020

Achievements and performance

2020 PANDEMIC

During the Pandemic we have migrated and developed our services despite losing valuable volunteers and income. The increased 'need and demand' of Care required by our Vulnerable has put a strain on our volunteers. Working round the clock to cater - focusing on reducing further deterioration of mental, mobility and independence -which leads to additional pressure on the NHS and ultimately leading to sad loss of life.

Many of our beneficiaries became anxious and reluctant to leave their homes after the abrupt halt and long-term absence of their routine/our regular service whilst shielding impacting negatively instigating confusion and a further deterioration of their Mental state/Dementia. The need to reinforce services to tackle issues and ensure they were accessed as soon as possible to re-build positive general well-being. Our volunteer team - robustly deliver a remote service 'Cape Re-stimulate-U-Project which involved telephone befriending, prescription & grocery collections, Meals on Wheels, Cleaning, Washing, Garden & doorstep Exercise and a Garden Digital Training service to support with online medical appointments and social meet ups. Our 'Meals on wheels' service output increase dramatically which enabled the team to do visible safeguarding checks as well as ensuring the vulnerable were still eating healthily and continue being connected which was/is key in ensuring the following outputs were achieved: -

2020 Pandemic' OUTPUTS which have continued into 2021

COVID19 QUESTIONAIRE - Was carried out remotely via telephone.

METHODOLOGY: 78% of Service Users. Females 55%, Males 23%, Carers 30%, 22% N/A (A=Answer & breakdown)

2) What services have you enjoyed during the Pandemic? A: Food/meal donations, Word Search/Colour Books, Exercise Activity, talking on phone - look forward to chat, 65% A - Exercise In garden, Tablets - can go on zoom & meet friends 55% A

3) What did you least Enjoy of service/Pandemic? A: Being Alone 75% A, Fearful to go outside 60% A, 1st time on Zoom 30% A, Volunteers late or not turn up for exercise 15% A (CCCDC apologised & advised endeavour to recruit committed staff. Understand feelings of isolation & we will do all we can to reduce.

4) What additional services would you like us to offer in this time? A: Drop in, telephone more in the week 35% (CCCDC Ans - that a drop in would be limited in numbers so unable to see all friends, 2M social distance & timing would be 1hour max. Trying to secure funding to enable calls 2x a week).

Cape Community Care Day Centre (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the year ended 29 December 2020

Financial review

The Centre would like to recognise and sincerely thank the following for their continued support of The Cape Day Centre: - Social Services, Black Country Heart of England, Sobell Trust, COVID - TNL, Heart of England-'Doing things Differently', SCVO, Local Tesco, Skipton Trust & Leeds Building Society to ensure we could continue to support our vulnerable with an increased offering of services. Collectively the grant supported the Centre at a critical time where funds and reserves were low and were able to develop our new remote 'Cape Re-Stim-U-Late-YOU service, fund Lease, Utilities, Food, Befriender, Visiting, Activities, Training, Volunteer Costs, Food, Transport - meals on wheels, Digital Tablets, External Exercise equipment such as dumb bells, Large print word search, Zoom platforms, Uniform, Stationery and Printing. 2020 started with a deficit eventhough over 30 applications have been made and as the Pandemic climatised we saw a loss of over £38k which continued until June due to the loss of consistent self-generated funds from our sales of meals & other fund-raising initiatives and regular annual funders.

Our Centre 'History' of awards:

2019 - Nominated & WINNERS of.

" Community Inspiration & Excellence Award

" Chairman of The Centre. Stanford Fairin received a Queens Honour Award BEM which was celebrated by the whole community coming together and was supported by The Local Community, The Mayor, Councillors, Fire Service and many others including the Local Newspaper. The Community proudly feel they all collectively achieved this award.

" Jamaica ???? National Local HERO's Award 2019

" Elders Awards 2015, 2016, 2017, 2018 & 2019 Individual & Team Community contribution & Community Awards

" Mayor, MP & Politicians visited regularly

" Community Open FUN day (attended by over 200 people, Informative with a variety of Cultures/Stands & support for the homeless

" Year 2 of the Youth Club for kids aged 8-13 years - set up & run by the community for the Community and run during the half terms

Deliver a valuable service through volunteer support in the form of home visits, hospital visits, befriending service, Information and Advice service, assistance with shopping, prescription service, social outings whilst ensuring they are safe and are eating healthily. The Home Visits have made several referrals to the NHS service and deferred terminal incidents due to visits.

Ensure users are safe, eat healthily, feel connected and socially aware, thus aiding independence and with information and empowerment can manage individual ailments.

The Cape Community prior to Lockdown and throughout - we continue to host via online several 'health awareness informal sessions targeting Dementia, Alzheimer's, Home aids entitlement, Diabetes, Cancer - Prostrate/Breast Cancer, Welfare Rights, Hoarding, Walking, Visual aids awareness session and healthily eating education etc...

The Centre continues to work with Tesco Fareshare' which has had a positive impact on the Community - It has supported us by reducing food costs which has risen dramatically and goes towards supporting the clients giving small food parcels to ensure they are eating healthy on non-service days. Alongside our Outreach project of supporting small local charities with food donations such as homeless and to the public - including new struggling migrants who pop in to get food parcels. A great outreach Project.

SUMMARY

The work that we do is fundamental within the community and see the rising demand for our services by Reviews, meetings, and increased memberships to various activities/sessions. We do appreciate that without financial assistance this positive work would struggle to continue to provide the valuable service to the Community but are equally proud of our Loyal Committed Volunteers who contribute their time as toil and create positive fundraising initiatives alongside our popular meal sales to ensure we are self pro-active.

The Centre and its Volunteers truly displayed resilience and worked in and with the community to support the vulnerable making us a more Robust community. Our Services will continue to be 'fit for purpose' and meet the needs of the Vulnerable by fulfilling our mission within the community.

Cape Community Care Day Centre (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the year ended 29 December 2020

Statement of trustees' responsibilities

The trustees (who are also directors of Cape Community Care Day Centre for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

On behalf of the board

Pamela Martin

Secretary

Cape Community Care Day Centre

(A company limited by guarantee)

Independent examiner's report to the trustees on the unaudited financial statements of Cape Community Care Day Centre.

I report on the accounts of Cape Community Care Day Centre for the year ended 29 December 2020 set out on pages 2 to 13.

Respective responsibilities of trustees and independent examiner

The charity's trustees (who are also the directors of the company for purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the Act), as amended by section 28 of the Charities Act 2006 and that an independent examination is needed. It is my responsibility to examine the accounts under section 43(3)(a) of the Act, as amended; to follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the Act, as amended; and to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

...........................................................

Sylvanus Dzotsi- Yevs & Co

ACCA

Independent examiner

Yevs House 130 Cape Hill Smethwick

B66 4PH

Cape Community Care Day Centre

(A company limited by guarantee)

Statement of financial activities (incorporating the income and expenditure account)

For the year ended 29 December 2020

Unrestricted
Restricted
funds
funds
Notes
£
£
Incoming resources
Incoming resources from generating funds:
Voluntary income
2
6,634
75,970
Incoming resources from charitable activities
3
3,075
-
Total incoming resources
9,709
75,970
Resources expended
Purchases
-
1,092
Staff costs
-
1,644
Establishment costs
-
11,284
Motor and travelling expenses
-
1,616
Accountancy fees
1,010
-
Legal and professional fees
-
13,896
Telephone
-
2,189
Printing,Postage & Stationery
-
1,775
Publicity
-
2,660
Interest payable and similar charges
-
62
Community Transport
-
4,771
Depreciation and impairment
2,397
-
Cleaning
-
3,250
Craft & IT Workshop
-
4,368
Training
-
1,109
Support - Outing Trips Expenses
-
2,000
General Expenses
-
1,242
Volunteer Expense
-
14,732
Total resources expended
3,407
67,690
Net incoming/(outgoing) resources for the year /
Net income/(expense) for the year
6,302
8,280
Total funds brought forward
37,638
)
(15,581
Total funds carried forward
43,940
)
(7,301		 2020
Total
£
82,604
3,075
85,679
1,092
1,644
11,284
1,616
1,010
13,896
2,189
1,775
2,660
62
4,771
2,397
3,250
4,368
1,109
2,000
1,242
14,732
71,097
14,582
22,057
36,639		 2019
Total
£
46,492
15,996
62,488
7,273
-
7,304
879
950
21,400
164
1,129
750
89
4,148
3,464
605
1,625
2,278
2,250
863
12,030
67,201
)
(4,713
26,771
22,058

The notes on pages 10 to 13 form an integral part of these financial statements.

Cape Community Care Day Centre (A company limited by guarantee)

Balance sheet

as at 29 December 2020

Notes
Fixed assets
Tangible assets
6
Current assets
Debtors
7
Cash at bank and in hand
Creditors: amounts falling
due within one year
8
Net current assets
Net assets
Funds
Restricted income funds
Unrestricted income funds
Total funds		 2020
£
£
6,974
-
31,625
31,625
)
(1,960
29,665
36,639
)
(7,301
43,940
36,639		 2019
£
£
1,623
4,941
16,446
21,387
)
(950
20,437
22,060
)
(15,578
37,638
22,060

The Balance Sheet continues on the following page.

The notes on pages 10 to 13 form an integral part of these financial statements.

Cape Community Care Day Centre

(A company limited by guarantee)

Balance sheet (continued)

Trustees statements required by the Companies Act 2006 for the year ended 29 December 2020

In approving these financial statements as trustees of the company we hereby confirm:

(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ;

(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 29 December 2020.

(c) that we acknowledge our responsibilities for:

(1) ensuring that the company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and

(2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.

These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies .

The financial statements were approved by the board on and signed on its behalf by

Stanford Fairin Director

The notes on pages 10 to 13 form an integral part of these financial statements.

Cape Community Care Day Centre (A company limited by guarantee)

Notes to financial statements for the year ended 29 December 2020

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and the Companies Act 2006.

1.2. Cashflow

The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.

1.3. Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

1.4. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.

Cape Community Care Day Centre (A company limited by guarantee)

Notes to financial statements

for the year ended 29 December 2020

1.5. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

2. Voluntary income

Voluntary income
Unrestricted
Restricted
funds
funds
£
£
CAF
-
-
Charitable Donations
6,634
-
Sandwell Metropolitan Council
-
13,228
Harborne Parish Lands Charity
-
4,941
Heart of England
-
23,300
Other Donations
-
2,783
SCVO Vision
-
5,000
Covid-19 Response National Lottery
-
12,652
Roger & Douglas
-
2,000
Sobell Foudation
-
5,100
Ground Work
-
1,000
Sanwell College Supplly Fund
-
2,250
Skipton Building Soc.
-
400
Youth Creation Summer Club SS
-
3,316
6,634
75,970		 2020
Total
£
-
6,634
13,228
4,941
23,300
2,783
5,000
12,652
2,000
5,100
1,000
2,250
400
3,316
82,604		 2019
Total
£
50
5,730
13,097
19,765
2,750
-
-
-
-
5,100
-
-
-
-
46,492

3. Incoming resources from charitable activities

Incoming resources from charitable activities
Unrestricted
funds
£
Sale of Meals
3,075
3,075		 2020
Total
£
3,075
3,075		 2019
Total
£
15,996
15,996
4. Net incoming/(outgoing) resources for the year
2020 2019
£ £
Net incoming/(outgoing) resources is stated after charging:
Depreciation and other amounts written off tangible fixed assets 2,397 3,464

Cape Community Care Day Centre (A company limited by guarantee)

Notes to financial statements for the year ended 29 December 2020

5. Taxation

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.

Fixtures,
6.
Tangible fixed assets
fittings and
equipment
£
Cost
At 30 December 2019
34,639
Additions
7,748
At 29 December 2020
42,387
Depreciation
At 30 December 2019
33,016
Charge for the year
2,397
At 29 December 2020
35,413
Net book values
At 29 December 2020
6,974
At 29 December 2019
1,623
7.
Debtors
Trade debtors
8.
Creditors: amounts falling due
within one year
User definable loan desc.
Accruals and deferred income		 Computer
Equipment
£
9,195
-
9,195
9,194
-
9,194
1
1
2020
£
-
2020
£
950
1,010
1,960		 Total
£
43,834
7,748
51,582
42,210
2,397
44,607
6,975
1,624
2019
£
4,941
2019
£
-
950
950

Cape Community Care Day Centre (A company limited by guarantee)

Notes to financial statements for the year ended 29 December 2020

9. Unrestricted funds At At
1 January Incoming **Outgoing ** 29 December
2019 resources resources 2020
£ £ £ £
Description for Unrestricted Fund 37,638 9,709 (3,407 ) 43,940
10. Restricted funds At At
1 January Incoming **Outgoing ** 29 December
2019 resources resources 2020
£ £ £ £
Description for Restricted Fund (15,581 ) 75,970 (67,690 ) (7,301 )

11. Company limited by guarantee

Cape Community Care Day Centre is a company limited by guarantee and accordingly does not have a share capital.

Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.

Cape Community Care Day Centre (A company limited by guarantee)

The following pages do not form part of the statutory accounts.

Cape Community Care Day Centre

(A company limited by guarantee)

Detailed statement of financial activities

For the year ended 29 December 2020

2020 2019
£ £ £ £
Incoming resources
Incoming resources from generating funds:
Voluntary income
CAF - 50
Charitable Donations 6,634 5,730
Sandwell Metropolitan Council 13,228 13,097
Harborne Parish Lands Charity 4,941 19,765
Heart of England 23,300 2,750
Other Donations 2,783 -
SCVO Vision 5,000 -
Covid-19 Response National Lottery 12,652 -
Roger & Douglas 2,000 -
Sobell Foudation 5,100 5,100
Ground Work 1,000 -
Sanwell College Supplly Fund 2,250 -
Skipton Building Soc. 400 -
Youth Creation Summer Club SS 3,316 -
82,604 46,492
Total incoming resources from generating funds 82,604 46,492
Incoming resources from charitable activities
Sale of Meals 3,075 15,996
3,075 15,996
Total incoming resources 85,679 62,488

Cape Community Care Day Centre (A company limited by guarantee)

Detailed statement of financial activities

For the year ended 29 December 2020

2020 2020 2019 2019
£ £
Charitable activities
Activity 9
Activities undertaken directly
Canteen Expenses 1,092 7,273
1,092 7,273
Activity 9 total expenditure 1,092 7,273
Total charitable activity expenditure 1,092 7,273
Governance costs
Activities undertaken directly
Staff costs - Other 1,644 -
Establishment - Rent 5,750 2,750
Establishment - Light & heat 830 1,052
Establishment - Repairs & maintenance 3,883 2,827
Establishment - Insurance 821 675
Motor vehicle expenses 1,616 879
Professional - Accountancy fees 1,010 950
Subscription 275 150
Office expenses - Communication & IT 2,189 164
Office expenses - Other 1,775 1,129
Publicity 2,660 750
Bank charges 62 89
Community Transport 4,771 4,148
Depreciation & impairment 2,397 3,464
Cleaning 3,250 605
Craft & IT Workshop 4,368 1,625
Training 1,109 2,278
38,410 23,535
Support costs
Support - Consultancy 13,621 21,250
Support - Outing Trips Expenses 2,000 2,250
15,621 23,500
Volunteer Expense 14,732 12,030
Total governance costs 68,763 59,065
Other resources expended
General Expenses 1,242 863
Net incoming/(outgoing) resources for the year 14,582 (4,713 )