Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Annual Report and Financial Statement for the year ended 28[th] February 2022
| Annual Report and Financial Statement | for the year ended |
|---|---|
| Contents | Page |
| Trustees Report | 2 to 4 |
| Examiners Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 8 |
| Notes to Accounts | 9 to 12 |
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Calderdale Community Coaching Trust
Trustees Report for the year ended 28[th] February 2022
Reference and Administrative details of the Charity, its Trustees and advisors.
The trustees during the Financial year and up to and including the date the report was approved were:
| Name | Position |
|---|---|
| Martin Flynn | Chair |
| Jaswant Singh Chatha | |
| Martin Richard Uttley | |
| Frank Watene | |
| Michael O’Neil | |
| Malcolm KieltyMBE |
Charity Number 1122685 Registered in England and Wales Company Number 06257695 Registered in England and Wales
| Registered and principal address | Bankers |
|---|---|
| The Shay Stadium | Barclays Bank Plc |
| Shaw Syke | De Montford Street |
| Halifax | Leicester |
| HX1 2YS | LE87 2BB |
Independent Examiner
Gareth Swain M.A.A.T
Structure Governance and Management
The Charity is a company limited by guarantee and was formed on 23[rd] May 2007, it is governed by a memorandum and articles of association amended by a resolution on 19[th] December 2007. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10
Objects and activities
The Charity’s object is to assist persons in Calderdale and adjoining districts to develop their physical mental and spiritual capabilities by educating them in the merits of physical activity as a means of improving their conditions of life.
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Calderdale Community Coaching Trust
Trustees Report (continued) for the year ended 28[th] February 2023
Objects and activities continued
Public Benefit statement
Achievements and performance
The Charities one full time employee and all of the Trustees have worked hard to maintain progress and continue recovery following the pandemic which still has ongoing impact on some of our activities. The Rugby Football League Sky Try Funding ceased in early 2023, this had been a main source of income and activity for us. We have, to some extent, replaced the Sky Try Funding with Healthy Holiday grants. We continue to seek out funding streams to help us deliver our objectives and become a preferred supplier of activity within our community.
Our accounts show an operating loss of £8,8652 which can be mitigated as follows
| unusual "transactions" affecting outturn | |
|---|---|
| RLC funding stopped (to all clubs) expenditure against 2021/2 | |
| income | -£450.00 |
| RFL Sky try funding ended - school delivery against 2021/2 funding | -£2,064.00 |
| RFL Sky try funding ended - community delivery against 2021/2 | |
| funding | -£1,179.00 |
| Weight management grant received 2021/2 returned no take up | -£2,827.50 |
| activity delivered against weight management 2021/2 grant | -£1,343.14 |
| Donation to Zach Dewhirst funeral costs | |
| (Casual coach, employee and friend) | -£460.00 |
| -£8,323.64 |
Community Clubs Engagement.
We continued to engage with community clubs though this has been an area that has yet to fully recover from the pandemic.
Sky Try and Coaching
School activity resumed in September 2021 with Sky Try programme extended to May 2023 by funder (RFL)
Halifax RLFC Heritage Lunch Club
Lunch club sessions (monthly) are proving a great success and are regularly over subscribed.
Halifax RLFC Wheelchair Team
The wheelchair team continue to grow and we are please to be able to support them with practical (coaching ) sessions
Healthy Holidays
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Now a mainstay of our programmes, funded by Community Foundation for Calderdale, we deliver school holiday activity and Healthy Eating clubs providing meals for children who may otherwise have missed out. Sessions take place during all school half term, Easter summer and Christmas holidays with CFFC now approaching us to deliver for them
Trustees Going Concern Statement
The Trustees were approached by the local professional Rugby League club, with whom we have had a long and productive partnership, with a view that they take over our charity and all our activities, we viewed this as a hostile take over and refused their advances. This has led to a somewhat strained relationship with the club in the latter half of the reporting period. The relationship at a delivery level continues and a change in personnel at a management level in the club (which instigated the difficulties) has again changed and we are hopeful of a brighter future partnership Despite this we have continued to deliver high quality activities in line with our objectives.
There are many new challenges facing all providers and we are constantly assessing the sustainability of current activities against new projects that continue to deliver against our stated objectives. Trustees meetings have continue on a regular basis either via Zoom or face to face meetings. Whilst the trust has proved resilient throughout a challenging period we continue to look to strengthen our Board of Trustees.
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Financial review
Reserves Policy
Statement of trustees’ responsibilities
The Trustees (who are directors for the purpose of company law) are responsible for preparing the Trustee Report and the financial statement in accordance with the applicable law and UK Accounting Standards.
Company Law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
Select suitable accounting policies and apply them consistently;
Observe the methods and principles on the Charities SORP;
Make judgements that are reasonable and prudent;
State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
Prepare the accounts on an ongoing concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the board of Trustees
Signed (Trustee)
Name Martin Flynn Date 24[th] October 2023
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Calderdale Community Coaching Trust
Independent examiner’ report to the trustees of Calderdale community Coaching Trust
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Calderdale Community Coaching Trust
Statement of Financial activities including comparatives for all funds
Including summary income and expenditure account
For the year ended 28[th] February 2023
| Income Grants and donations Coaching income Other income Previous year adjustment Total Income Expenditure Salaries and NI Travel Training Hire of premises Equipment and clothing General Office Project delivery Subscriptions Insurance Printing & reproduction Professional fees PPE HMRC Coaching Previous year correction Gifts and donations |
2023 2022 2023 2022 2023 2022 Unrestricted Funds Unrestricted Funds Restricted Funds Restricted Funds Total Funds Total Funds £ £ £ £ £ £ 149 230 46197 76573 46366 76803 1314 995 1314 995 10037 8873 10037 8873 0 0 |
|---|---|
| 11500 10,098 46197 76,573 57697 86,671 |
|
| 23165 21658 23165 21658 2023 1535 2023 1535 0 0 4654 5356 4654 5356 221 2324 3015 2324 3236 546 369 546 369 22675 11701 22675 11701 101 111 101 111 821 592 821 592 1215 780 1215 780 0 0 0 0 4482 4096 4482 4096 3036 4557 4557 3036 0 0 0 0 |
|
| Total expenditure Net income / (expenditure) Transfer between funds |
3491 5,864 63072 46,606 66563 52,470 8009 4,395 -16875 29,967 -8866 34,362 |
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Net movement in funds 8009 Fund balance c/f Fund balance b/f
4,395 -16875 29,967 -8866 34,362
Calderdale Community Coaching Trust Balance Sheet As at 28[th] February 2022
| 2023 | 2023 | 2023 | 2022 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| £ | £ | £ | £ | |
| Fixed Assets | ||||
| Tangible Assets | ||||
| Total Fixed Assets | ||||
| Current Assets | ||||
| Debtors | ||||
| Cash at Bank | 33528 | 25824 | 59352 | 34200 |
| Current liabilities | ||||
| Creditors and accruals | ||||
| Total current liabilities | ||||
| Net Assets | 33528 | 25824 | 59352 | 34200 |
| Funds | ||||
| Unrestricted funds | 33528 | 33528 | 8273 | |
| Restricted Funds | 25824 | 25824 | 9081 | |
| Total Funds | 33528 | 25824 | 59352 | 17354 |
For the year ended 28[th] February 2023 the Charitable Company was entitled to exemption from Audit under section 447 of the Companies Act 2006 relating to small companies.
The members have not required the Charitable company to obtain an audit for the year in question in accordance with section 476. The trustees (who are directors for the purposes of Company Law) acknowledge their responsibilities for complying with the requirements of the Act in respect to accounting records and the preparation of Accounts.
These accounts have been prepared on a cash accounting basis.
The financial statements were approved by the Board of Trustees on 19[th] October 2023.
Signed (Trustee) Name Martin Flynn
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Calderdale Community Coaching Trust
Notes to Accounts
For the year ended 28[th] February 2023
1. Accounting Policies
Basis of accounting
These accounts have been prepared from cash accounts with items recognised at cost throughout. The trustees have chosen to prepare them without the expense of professional accountants recognising that, in light of the charity’s history of overdrawing on restricted funds.
In preparing the Accounts the trustees have, so far as is practicable in those circumstances endeavoured
-
a) To avoid any changes accounting policies for previous years
-
b) Not to make changes to the accounts for previous years
Going Concerns
The Trustees were approached by the local professional Rugby League club, with whom we have had a long and productive partnership, with a view that they take over our charity and all our activities, we viewed this as a hostile take over and refused their advances. This has led to a somewhat strained relationship with the club in the latter half of the reporting period. The relationship at a delivery level continues and a change in personnel at a management level in the club (which instigated the difficulties) has again changed and we are hopeful of a brighter future partnership Despite this we have continued to deliver high quality activities in line with our objectives.
There are many new challenges facing all providers and we are constantly assessing the sustainability of current activities against new projects that continue to deliver against our stated objectives. Trustees meetings have continue on a regular basis either via Zoom or face to face meetings. Whilst the trust has proved resilient throughout a challenging period we continue to look to strengthen our Board of Trustees.
Incoming Resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity receives the resources.
Grants and Donations
Grants and Donations are only included in SOFA when the charity receives the grants or donations.
Expenditure and Liabilities
The Charity meets its liabilities as they fall due, and expenditure is recognised as it is made.
Taxation
As a charity the organisation is generally exempt from income tax, corporation tax and capital gains tax. It is not exempt from VAT or registered for VAT. Irrecoverable VAT is included in cost of those items to which it relates.
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
Calderdale Community Coaching Trust
Notes to Accounts
For the tear ended 28[th] February 2023 continued
Tangible Fixed Assets
The Charity’s were written off prior to the commencement of the financial year under review, and no such assets were acquired during the year.
Pensions
The Charity operates a defined contribution scheme for the benefit of its employees. The cost of contributions are recognised in the year they are payable.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes.
2. Grants and Donations
| Rugby League Cares Donations Rugby League Community Foundation for Calderdale |
2023 2023 2023 2022 Unrestricted Funds Restricted Funds Total Total £ £ £ £ 149 149 230 5000 5000 16500 41197 41197 45606 |
|---|---|
| 149 46197 46197 76803 |
Calderdale Community Coaching Trust
Notes to Accounts
For the year ended 28[th] February 2021 continued
3. Staff cost and numbers
| Gross Salaries Social Security Costs Employment Allowance Pension |
2023 2022 £ £ 25496 21659 1929 1929 -1929 -1929 2150 2000 |
|---|---|
| 27646 23659 |
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
The Average number employed during the year was 1
No employee received emoluments in excess of £60,000
Defined Contribution Pension Scheme
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Cost of the scheme to the charity for the year | 2150 | 683 |
| Amount of any contribution outstanding for the year | 0 | 0 |
4. Restricted Funds
| Rugby League Cares Rugby League Community Foundation for Calderdale 44141632 |
Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 4545 0 450 0 4095 30400 5000 17292 18108 37502 41197 47052 1 31647 |
|---|---|
| 72447 46197 54028 0 53850 |
Fund Name
Purpose of restriction
Rugby League Cares
Rugby League
Community Foundation for Calderdale
Back Onside – men’s over 35 back to exercise programme.
Sky Try school coaching delivery funding deadline extended to May 2023 due to Covid To deliver Healthy Eating activity and Nutrition holiday clubs in Calderdale during school holidays
5. Tangible assets
- No additions have been made in the year and net book value is nil (nil in 2022)
6. Cash at Bank
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Current Account | 59352 | 34200 |
| Deposit Account | 5 | 5 |
Calderdale Community Coaching Trust
Notes to Accounts
For the year ended 28[th] February 2023 continued
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685
7. Creditors and Accruals
2023 2022 £ £
Creditors Accruals
8. Trustees Expenses
No trustee received any expenses during this, or the previous, year.
9. Trustee remuneration and benefits
No trustee received any remuneration or benefit during this, or the previous, year.
10. Remuneration and benefits received by key management personnel
The key management personnel of the charity are the trustees and the Project Manager. The Project Manager’ total employee benefits were £28845 (previous year £23659)
Calderdale Community Coaching Trust, The Shay Stadium, Shay Syke, Halifax, HX1 2YT Registered Charity: 1122685