2022-12-31-accounts - Avon Valley Canine Trust

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Trustees’ Annual Report for the period

From January 1[st] 2022 To December 31[st] 2022

Charity name: Whitfield Tabernacle Trust CIO

Charity registration number: 1175034

Objectives and Activities


Summary of the purposes of the charity as set out in its governing document	The objects of the charity are to conserve, preserve and improve the Whitfield Tabernacle for public benefit as a building of historic interest, and to educate the public about the historyand heritage of the building.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	During the period of this report, the charity has:  Sought grant funding from various bodies to support the preservation and development of the building that it acquired in 2019.  Continued to work in co-operation with the local authority in order to include the preservation and development of the Tabernacle in schemes for the regeneration of the wider area.  Sought advice from a number of agencies regarding the future use of the Tabernacle building so as to inform the stabilisation phase for which funding was awarded in 2020, and to inform the future full development of the building in 2023.  Worked with architects, contractors and other bodies to complete Phase I of the restoration of the Tabernacle building.  Taken responsibility for the insurance and security of the Tabernacle building when contractors vacated the site in September 2022.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	The Trustees acknowledge that their project will only succeed with the support of the local community, and our objective is not just to preserve a Grade I listed building, but to engage the local community so as to give them a better understanding and pride in their local area. We have therefore established links with other local groups and taken many opportunities through the local press and various local forums, to explain what we are doing and encourage others to assist us in theproject.

Additional information

Additional information

Policy on grant making	The charity does not make grants
Policy on social investment including program related investment	The charity does not invest in other projects, and we do not have a specific policy regarding social investment. However, social investment was an important factor in our choice of contractors to carry out the stabilisation work that was completed in 2022, and we selected a contractor who was committed to social investment in otherprojects in the area.
Contribution made by volunteers	The Trustees and members are all voluntary, but did use the services of a project Manager in 2022 to assist with grant applications, development plans and Trust development. The condition of the building and the presence of contractors on site, meant there was little opportunity for volunteers to be engaged in any practical activity.
Other	The Trust regards the development of the Tabernacle building as a key element in the regeneration of the Kingswood area. In the Conservation Area a neighbouring Grade II listed church ruin has now been converted into flats, and the adjacent abandoned graveyard is in the process of being adopted as a small urban park that will complement the development of the Tabernacle.

Achievements and Performance


	Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Given the complexity of bringing an ancient building in a very poor condition back into community use; the Trustees recognise that their project is a long term one. In 2022 Trustees sought to strengthen the membership of the Board by appointing two new Trustees with experience of project management and financial administration. The local community would have gained no direct benefit from our 2022 activities other than seeing the evidence that significant progress had been made in a project to improve an area that had become very run down. The progress with the building, and the interest that this has generated locally, demonstrated the commitment of the local Council, the Tabernacle Trust and the West of England Combined Authorityto the Kingswood community.

Additional information

Additional information
Achievements against objectives set	By the end of 2022 the Tabernacle had been restored to being a secure weatherproof building with essential services. The further development to make this into a useful building supported by a sustainable business model is progressing more slowly than the Trustees would like.
Performance of fundraising activities against objectives set	The charity has not attempted to raise funds directly from the public. During 2022, the charity received £13.786 from Historic England as a further part payment of a grant agreed in 2021. A further £3000 was received from local Councillors as part of the Unitary Authority’s Member Awarded Funding scheme.

Financial Review

Review of the charity’s financial position at the end of the period	Expenditure exceeded income in 2022 as a result of payments becoming due that were funded from grants received in 2021. However, the balance remaining at the end of 2022 was not sufficient to meet anticipated expenditure in 2023, although the timing and level of that expenditure was also unknown. The date at which contracts are issued for the next phase of development will have a significant impact on the charity’s funding requirement.
Statement explaining the policy for holding reserves stating why they are held	The charity’s Trustees have approved financial standing orders that specify funds sufficient to cover three month’s operatingcosts are maintained as a reserve.
Amount of reserves held	Held within balance of £4948
Reasons for holding zero reserves	n/a
Details of fund materially in deficit	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Uncertainty surrounds the phasing of future work and the length of time that the charity will be responsible for funding certain matters. Agreeing and applying a sustainable fundraising strategy is a key task that the charity is now undertaking.

Additional information

Until the development of the Tabernacle has been completed, the charity will rely on grant funding and public donations to A description of the principal support its activities. When the building is in a suitable risks facing the charity condition, the charity’s activities will be partially funded by income from events held at the Tabernacle. There is little current financial risk to the charity as funds have been secured for the work that will take place over the next year. However, there is a risk that delay to the full development will expose the charity to an extended period where it is financially responsible for aspects of the Tabernacle without the means of generating income from the building. Other

Structure, Governance and Management

Description of charity’s trusts:
Type ofgoverningdocument	Constitution
How is the charity constituted?	The charity is Charitable Incorporated Organization managed bya Board of Trustees
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Founding Trustees volunteered to set up the charity and were reappointed by Members at first Annual General Meeting. At each subsequent AGM, Trustees retire in rotation and can be reappointed in addition to new Trustees. Members and Trustees actively seek to encourage Trustees with particular skills to join the Trust. The Chair of Trustees is appointed by the Trustees appointed at the first meeting following the Annual General Meeting.

Additional information

Policies and procedures adopted for the induction and training of trustees	The Secretary has the responsibility for ensuring that new Trustees have the information they need to carry out their duties.
The charity’s organisational structure and any wider network with which the charity works	In 2022 the charity was managed by a Board of 8 Trustees assisted by a Project Manager. The Chair of Trustees is appointed by the Trustees at the first meeting after the AGM. Other functional posts such as Secretary and Treasurer are appointed by the Trustees. The charity works closely with South Gloucestershire Council, and is a Member organisation of CVS South Gloucestershire.
Relationship with any related parties	Only informally

Reference and Administrative details

Charity name	Whitfield Tabernacle Trust CIO
Other name the charity uses	None used
Registered charity number	1175034
Charity’s principal address	20 Verwood Drive Bitton Bristol BS30 6JP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
AnthonyHick	Chair
AmyCurtis
Kim Scudamore	Secretary
April Begley
Patricia Rooney
CharleyHall
Robert Chapman		From 21.09.2022
Alyson Mceown		From 21.09.2022

– Corporate trustees names of the directors at the date the report was approved

Director name Does not apply

Name of trustees holding title to property belonging to the charity

Trustee name Does not apply

Funds held as custodian trustees on behalf of others

Description of the assets held in this None held capacity Name and objects of the charity on Does not apply whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe Does not apply custody and segregation of such assets from the charity’s own assets

Names and addresses of advisers

Names and addresses of advisers	Names and addresses of advisers	Names and addresses of advisers
Type of adviser Name Address
Project Management Trust Development Grant Applications	Neil McKen	Williamstowe Limited, Clevedale, The Shallows, Saltford BS31 3EX

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature
Full name Anthony Michael Hick
Position Chair
Date
October 20 [th] 2023
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AVON VALLEY CANINE TRUST Reg'd Charity no 1122663 FINANCIAL ACCOUNTS PERIOD ENDED 31" DECEMBER 2022 WIUGHT & CO CHARTERED ACCOUNTANTS 2 LONGROOD ROAD BILTON RUGBY WARWICKSHIRE CV22 7RG

AVON VALLEY CANINE TRUST Regd Charity Nob 1122663 ACCOUNTANTS REPORT FOR THE PERIOD ENDED 31ST DECEMBER 2022 In accordance with our engagement letter we have COEnpiled the financial infonnation of Avon Valley Canine Trust which comprises a Balance Sheet and Profit & Loss Aecount from the accounting records and from infomJation and explanations yoll hav¢ given to U5. The financial inforn)ation is not intended to achieve fijll ¢omplian¢e with the provisions of UK Generally Accepted Acwunting Principles. This report is rnade to you in a¢oordan¢e with the ternis of our engagement. Our work has been undertaken so that we might compile the financial information that we have been engaged to compile, report to you that we have done 50, and state those matters that we have agreed to state to you in this report and for no other purpose. To the fullest extent permitted by law. we do not accept or assume responsibility to anyoTk¢ Other than Avon Valley Canine Trust, for our work. or for this report. We have carried out this engag¢rnen¢ in a¢¢ordan¢¢ with the technical guidance issued by the Institute of Chartered Accountants in England and Weles and have complied with the ethical ouidance laid down by the Institute. You have approved the financial infomiation for the period stat¢d above and have acknowledged your responsibilty for it, for the appropriateness of the accounting basis and for providing all inforniation and explanations necessary for ivs compilation. We have not verified ihe accuracy or completeness of the accounting records or inforniation and explanations you have given to us and we do not, therefore, express any opinion on the financial inforrnation. ight & Co thartered Accountants 2 Longrood Road Bilton RUGBY Warwickshire CV22 7RG Ig September 2023

AVON VALLEY CANINE TRUST Reg Charity No 1122663 BAIANCE SHEET AT 31ST DECEMBER 2022 2022 2021 FIXED ASSETS Cost Dep, Property tmprovements Investments 45177 132530 39487 5690 132530 6939 131962 177707 39487 138220 138901 CURRENT ASSETS Current account Debtors 61340 8666 43975 70006 52442 LESS CURRENT LIABILrriES Creditors & accrua15 D¢fibulator Teserve fund 432 9446 432 444 9878 12 NET CURRENT ASSETS 60128 52454 198348 191355 TRUST ACCOUNT Balanee brought forward 191355 Excess of itlcome for the year 6993 198348 l approve these accounts and confwm that I have Ftjade avatlable all relevant records and infOrntIOn for their preparation. l authori5e issue of these accounts to the Inland Revenue. v] MAL. M Mobbs Tjustee

AVON VALLEY CANINE TRUST Reg Charity No 1122663 INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2022 2022 2021 Ineorne Hire charge5 10102 7941 Donation5 1200 1400 Shows 3737 Donation Rugby Dog Trnining Club 24500 Tiaining 142 Interesl received 660 2107 36604 15185 Expenditure Rent payable 25800 25591 A¢countancy 432 432 Defrtbulators Repairs 1531 Sundries 36 Donation Rugby Dog TTaining Club 2609 Electricity 563 Depreciation 1249 1523 29611 30155 EXCESS OF EXPENDITURK OVER INCOME 6993 -14970

AVON VALLEY CANINE TRUST Reg Charity No 1122663 BALANCE SHEET AT 31ST DECEMBER 2022 2022 2021 FJXED ASSETS Cost Dep, Property improvements Investments 45177 132530 39487 5690 l J?530 6939 131962 177707 39487 138220 138901 CURRENT ASSETS Current account Debtors 61340 8666 43975 8467 70006 52442 LESS CURRENT LIABILITIES Creditors & accruals Defibulaior reserve fund 432 9446 432 -444 9878 12 NET CURRENT ASSETS 60128 52454 198348 191355 TRUST ACCOUNT Balance brought forward 191355 Exces5 of income for the year 6993 198348 l approve these ac¢ounts and confirn] that I have made available all relevant records and infom)ation tor their preparation. l authorise issue of these accounts to the Inland Revenue. M Mobbs TNslee

AVON VALLEY CANINE TRUST Reg'd Charity no 1122663 FINANCIAL ACCOUNTS PERIOD ENDED 31" DECEMBER 2022 WIUGHT & CO CHARTERED ACCOUNTANTS 2 LONGROOD ROAD BILTON RUGBY WARWICKSHIRE CV22 7RG