**Trustees’ Annual Report for**
**East Somerset Society of Model and Experimental Engineers Ltd.**
For the year ended 31[st] March 2025
## **Charity Information**
Charity name: East Somerset Society of Model and Experimental Engineers Ltd.
Charity Registration Number: 1122635
Registered Address: The Royal Bath and West Showground,
Shepton Mallet
Somerset
BA4 6QN
## **Trustees**
- George White (Chair)
- Simon Neath (Treasurer)
- Alan Hutfield (Secretary)
- Stuart Bond
- Graham Hayman
- Kevin Grimes
## **Independent Examiner**
Tidy Numbers Ltd. 20a-30 Abington Street, Northampton, England, NN1 2AJ
## **Bankers**
CAF (Charities Aid Foundation) 25 Kings Hill Avenue, West Malling, Kent, ME19 4TA
## **Objectives and Activities**
Charitable Purpose:
The advancement of public education through the construction and operation of models of engineering
Activities Undertaken:
During the financial year the charity carried out the following key activities to further its charitable objectives:
- Gave nearly 6,000 model train rides to the general public during the Royal Bath and West show, on a mixture of steam diesel and electric locomotives made by the charity members. Members were also on hand to answer any questions from the public.
- Ran the railway for a number of private closed events operated by the show ground.
- The railway running days raised £22,224 to support our initiatives.
- Gave engine driver training days to members of the public who applied.
- Gave free train rides to the pupils parents and teachers of a number of local primary schools as part of local community engagement programme
- Continued to grow and develop the junior club for under 16’s. A number of the juniors are now building their own steam engines with all materials and training supplied and funding by the charity
- The railway has become a member of the Men’s Shed organisation to increase awareness on opportunity for membership and participation.
- Ran a number of Santa special trains in December for local families to enjoy.
## **Public Benefit Statement**
The trustees confirm that they have complied with their duty to consider the Charity Commissions guidance on public benefit. East Somerset Society of Model and Experimental Engineers directly benefit the public by Education and training of young people in the building and running the railway. Running days for members of the public. Open Weekends for members of other model engineering societies.
## **Financial Review**
## Income and Expenditure:
The charity received a total income of £27,063 primarily from public running. Expenditure totalled £24,733, with the main costs being:
- Site rent insurance and maintenance £13,663
- Building and maintaining engineering models £4,132
- Administrative and operational costs £6,938
## Reserves Policy:
At the end of the year the charity held reserves of £34,662. The trustees aim to maintain reserves sufficient to cover three months operating costs to ensure financial stability and the ability to continue activities in unforeseen circumstances.
Fundraising Activities
The charity raised funds through a combination of
- Public running £ 22,224
- Subscriptions £3,140
- Donations £1,674
- Interest £25
East Somerset Society of Model and Experimental Engineers adheres to ethical fundraising standards and maintains transparency in all financial dealings.
**Structure, Governance, and management**
Governing Document:
East Somerset Society of Model and Experimental Engineers is governed by a charitable trust deed adopted on 6th February 2008.
Trustee Recruitment:
Trustees are recruited based on their expertise and commitment to the charity’s mission.
Risk Management:
The trustees conduct regular risk assessments and have implemented measures to mitigate financial, operating, and safeguarding risks. The charity maintains appropriate insurance coverage for liabilities.
## **Plans for the Future**
In the coming year East Somerset Society of Model and Experimental Engineers aims to:
- Expand the junior membership and activities.
- Purchase a second steam locomotive for public running
- Improve club facilities to improve the member experience
## **Trustees Responsibilities Statement**
The trustees are responsible for ensuring proper accounting records, safeguarding assets, and preparing financial statements that provide a true and fair view of the charity’s financial status.
This report was approved by the trustees on 24 January 2026
George White
Chairman
|Charity Name : East Somerset Society of
Model and Experimental Engineers Ltd.|Charity Name : East Somerset Society of
Model and Experimental Engineers Ltd.|Charity No
|1122635|1122635||
|---|---|---|---|---|---|
|||Company No|6208865|||
|Annualaccountsforthe period||||||
|Period start date|**01/04/2024**|**To**|Period end
date|31/03/2025||
## **Section A Statement of financial activities (including summary income and expenditure account)**
|Guidance Note
S01
S02
S03
S04
S05
S06
S07
**Expenditure (Notes 6)**
**Expenditure on:**
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
**Extraordinary items**
S18
S19
S20
Other gains/(losses)
S21
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
**_Total_**
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Donations and legacies
Investments
Charitable activities
Other trading activities
Separate material item of income
Other
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Separate material expense item
**_Net movement in funds_**
**Other recognised** **gains/(losses):**
**Net income/(expenditure) before tax for**
**the reporting period**
Raising funds
Other
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) after tax before**
**investment gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
Total funds brought forward|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|
|---|---|---|---|---|---|
||4,814|-|-|4,814|4,186|
||22,224|-|-|22,224|19,592|
||-|-|-|-|-|
||25|-|-|25|262|
||-|-|-|-|-|
||-|-|-|-|-|
||27,063|-|-|27,063|24,040|
|||||||
||-|-|-|-|-|
||24,733|-|-|24,733|19,103|
|||||||
||-|-|-|-|-|
||24,733|-|-|24,733|19,103|
|||||||
||2,330|-|-|2,330|4,937|
||-|-|-|-|-|
||2,330|-|-|2,330|4,937|
||-|-|-|-|-|
||2,330|-|-|2,330|4,937|
||-|-|-|-||
||-|-|-|-|-|
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||2,330|-|-|2,330|4,937|
|||||||
||43,051|-|-|43,051|38,114|
||45,381|-|-|45,381|43,051|
## **Independent Examiner’s Report**
Report to the trustees/directors/ members of East Somerset Society of Model and Experimental Engineers Ltd,
On accounts for the year ended 31[st] March 2025
Charity no.:1122635
Company no.: 06208865
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 / 03 / 2025
Responsibilities and basis of report
As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed Date
Name
Relevant professional
Qualification
Adress