SWAN Annual Rep￿tfor 2021-2022 THE SWAN PROJECT Annual report and accounts 1st April 2021 to 31st March 2022 IIIIINNIII *A81XBJ15* 3011212022 COMPANIES HOiJSE A14 The SWAN ProiecL l Fairlawn Ro•d. Montpelier. Bristol B56 SJR Cornparky Re8istration Number 6236873 Registered Chartty Plumber 1122634 SWAN Annual Report for 2021-2022 SWAN Annual Report for 2021-2022 Admlnlstrative Details of the Company and its Dlrecto Charity Name: Company number Charity number: Principal Office," the SWAN Project 06236873 1122634 l Fairlawn Road Montpelier Bristol BS6 5JR Dlrectorsnrustees: James Chatterjee Owen Sunder5 Hannah Parker Massimo Chairman Treasurer Direttor IResiEned Nov 2022) Board member Projert Leader. Matthew Thacker Project Manager: Victoria Oonald Bankers: Santander 21, Prescot Street London El 8TN. SWAN Annual Report for 2021-2022 Direttors. Re rt for the Year Endin 31st March 2022 DefinlnE the SWAN Project The SWAN Project is a charity that 5pecialise5 in offering Song-term, low-cost therapy to vulnerable adults with needs in the following areas= Long-term dependency on alcohol Cross addictions Dual diagnosis To a lesser extent. we also work with adults who may not have an addiction issue, but are without access to support elsewhere. We don't turn people away if we think we can help. The pmjert work5 Wlth a psychological model of addictson that seeks to increase selA-compassion and self-care. reducing the need to rely on addlrtlve behaviours to selA-soothe. We do thts throuqh offering l.'I coun5elllng/p5ychothernpv. Public Benefit The purpose of the activities of the SWAN Projert is the advancement of health. particularly emotional and psychological, of our service users and those whose lives they touch. Overview of Activities Throughout the period. the project has continued to work towards and meet its charitable aims and objectives as laid out in our governing document. We have continued to offer I:1, long-term, loweThi50f5 IXJ. plus Pl¥r￿¥￿t Jperriswsl M*tta8er Prartltlon•ffs IAssÈssmeni Team) Admln15tratot Counsellws There have been two other significant staff changes since 31 March 2022. Matthew Thacker left the SWAN project as project lead in May 2022, and was replaced by Veronica Aaronson. Wictoria Donald left the project in July 2022. with Maria Zylinski tsking over a number of her duties in her role as Service Manager. Reserves The total reserves at 31 March 2022 were £2.97312021: £4,423) and are analysed between restritted and unrestricted funds. Unrestricted funds decreased to £1.459 (2021 £4.4231 as the result of a net deficit during the year. Restricted funds increased to £1,51412021: £Nill with a new grant having been received during the year, of which £986 had been spent by year end. Princlpal rfsks and uncertalntles The trustees have assessed the major risks to which the charity is exposed. and are sat15fied that systems are in place to mitigate exposure to major risk5. A Significant risk facing the organisation is key person dependency on its Board and in its senior management. The Board are working towards reducing this risk by appointing further trustees and are in the process of considering the overall structure of the project going forward. SWAN Annual ReFL)rt for 2021-2022 Financial Review Flnanclal sustslnabillty SORP: Thi5 report has been prepared in accordance with the Statement of Recommended Practice= Accounting and Reporting by Charitie5 {2LKIS). Statement of Trustees, Responsibilities The trustees, who are also directors of The Swan Project for the purp05e5 of company law. are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice)- Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure. of the charitsble company for the year. In preparing these financial statements. the trustee5 are required to.. select suitable accounting policies and then apply them consistently: ob5eNe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent: . state whether applicable UK Accounting Standards have been followed. subject to any rnaterial departures disclosed and explained in the financial statements,. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.. The trustees are responsible for keeping adequate accounting record5 that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant information of which the charitable company's independent examiner is unaware. and the trustees have taken all steps that they ought to have taken to make themselve5 aware of any relevant information and to establish that the independent examiner is aware of that information. Signed by order of and with the approval of the directors: . {James Chatteriee. Chairperson) Date- 17/121102 Ihéépolld•nl Examln•f8 R•port to th• Trn¥t••s of The Swan ProJKt .1 re￿ on thè a¢¢ounts of. tho company for tho year ended 31rt Marth 2022 wl4ch ar sel out cn page's 7 10 12, l•$pon$lbllltl•8 and bas18 ol*•port. As thé ¢harity INslee$ of the f))mpany land also its directots for Ihe Pury￿SeS of Lwny law) ar• responslblo lor the preparatlon of the accounts in a¢axdance tho requirements of Ihè Companles Act 2006 (Ihe 2006 Act,). . Il"aV"Ing' satlsfied myself that the at¢aunts of the company.are Th)t requlred to be audlled urthr Part 16 of the 2006 Act and ara oligiblo for indopendent gxaminat¥)n. I rgPQrt in tg$pe¢t of rny éxainlnailon ol your company's accthnls as carried out under sectiort 145 of the Chartties A¢t li (trlè 2011 A¢tJ. In ¢arying ¢wl my ￿aMInatiOn I havg foltowed the DireciKns 9iVon by Ihg harity Coftimisslon under seclion 145{5)Ibl ol Ihe 2011 ACL lfidèp+hd•Tht •xamln•rfs st4t•mwt t" havé eoffiplelèd Yty examinatlon. I confirni that no npllers have come to my attenlion in eiinhèction wilh the examinalion gmng cause to beI￿ve that in any material respect.. aceountlng reeords were noi kepl in respect of Ihe fAwnpary ¥ rewired by sectton 386 of Ihe 2006 ACL. or 2. the a¢uJunts do notattrmd wth thoseTr¢ords'. ry" 3: the accounts do not ts)mply Iwlh the a¢counting fequimwits ofse¢bon 3% olthe 21X)6 A¢1 olhèrlhan any requirement th4tlhe aeeounts gNe a INe aThl lair viev/ which is not a Matter ¢onstdered as part of an indepèndent examlnab"on'. or 4. Ibg f4owuDts not been proparod in accordance wilh the methods and princlples of thè Staigrnènt of Becommended prac￿¢8 trJraccountin9 and r•pofknng by charitles [appli¢able to harilies preparfng their accounts in acu>rdance the Financial Reporting Standard pNcablo In Ihe UK and Rewblic of Iro￿nd (FRS 102)>. I havg ng CQD¢•rnS and have comfr acrossfir*olher mattws in ¢onno¢tion with the examination io wh.ith. aLen(lon should be dravm in Ihis rep(xt in orderto enable a proper ur*derslandin9 of the Q￿Unts to be roached. EKI k PhbJLIC2LO SI SIIE&IIM HEIGttni 4 SItNcE£ Date.. £&.12. 21 Qual¢fiG8llon'. C l N & C4- K L Addrèss: The Swan Prolert Statement of Financlal Actlvftles [In¢ludln8 Income and Expendlture Accountl for the year ended 31sL March 2022 Unrestricted Restricted Total Funds Funds Funds Total Funds Notes 2022 2022 2022 2021 Income from Donations Incomefrom (I￿rItable artivities Counselling Room hire and miscellaneous Grant funding 2,158 2,158 5.553 64,692 1,435 64,692 1.435 8.500 62.140 1.2C(I 4,4 Total 74,285 2.5th) 76,785 73.293 Expenditure on.. Charitable artivities Fundraising 77,203 47 986 78.188 47 80,105 91 Totsl 141 77.249 986 78,235 80,196 Net Income / [expendltureJ 12.964) 1,514 11.4501 {6.9031 Reconclllatlon of funds Total funds brought forward 4.423 11.326 Total funds carried fonmard 1.459 1,514 2,973 4.423 The Swan Project 06236873 Balance Sheet as at 31st. March 2022 Notes 2022 2021 Fixed assets Tangible a55ets Current a￿ets Debtors and prepayments Cash at bank and on hand 1,703 7,293 8.996 2.676 9,453 12.129 Total current assets Current liabilitie5 Creditors- amounts falling due within 12 months 16,0231 17,7061 Net Current assets 2,973 4,423 Net assets 2.973 4,423 Unrestricted funds General funds 1.459 4,423 Restricted funds 1,514 Total charity fvnd5 2,973 4,423 The company was entitled to the exemption frorn audit under section 477121 of the Companie5 Act 2006 The members have not requested the company to obtain an audit in actordance with Section 476 of the Companies Act 2LKJ6. The directors acknowledge their responsibility for complying with the requirements of the act with respect to accounting records and for the preparation of the accounts. These accounts have been prepared in actordance with the provisions applicable to companies subject to the small company regime. 27/12 /7622 These financial statements were approved by the Council of Management on...... . On behalf of the Council of Management The Swan Project Notes to the accounts for the year ended 31sL March 2022 111 Prlnelpal Accountln8 Polkles Th• principal attounting policies adopted in the preparation of the financial statements are Set out below and have remained unchanged from the previous year. lal Ba515 of preparation The charity constitutes a public benefit entity 35 defined by FRS 102. The financtal stztements have been prepared in accordance with Accounting and Reporting by Charitie5'. Staternent of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 35 updated by Update Bulletin 2. the Charities Act 2011. and the Companies Act 2￿6. The financial statements have bttn prepared under the historical eost tonvention. Ib) Fund attountin8 lil UnrestTlCted funds are avaslable for use at the discretion of the tnjstees in furtherancè of the general objertives tsf the charity. liilDesi8nated funds are unrestrirted funds eamiarked by the Management Commitree for Particular purposes. liiil Restricted funds are subjected to restrlrknon5 1)n thwr expermliture imposed bythe donor or through the terms of an appèal. Icl Income Incorre is included in ihe ststement of financial activitiès when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The followin8 specific polities are applied to particular categories of income. lil Income received by way of 8rants, donations and gifts and is i￿luded in full in the Statement of Financial Artivities when ￿te1vable. Grants, where entit￿MeThI is not conditional on the delivery of a specific perfomance bythe charity, are re¢o8nisetl when the charity becomes unconditionalty entitled to the grant. lill Donated services and facilities are included at the vzlue to the charity where this can be quantified. liiilThe value of services provided by volunteers has not bEen induded in these accounts. Ilvl Investment income is included when ￿e1vable. Ivllntome from charitable trading activity are a¢counted for when earned. Ivillncomt frorn grants, where related to performaft￿ and specific deliverables. are accounted for as the charity earns the right to consideration by its pertorniance. Idl Expenditurè Expenditure is rtcognised on an actrual basis as a liability is incurred. Expenditure indudes any VAT whith cannot be fully rttovered lilcosts of generating funds comprise the tosts associated with attracting vgluntary income and the costs of trading for fundr3i5in8 purposes. 1111 Charitable exptnditure comprises th95e costs incurred by the charity in the delivèry of its artwities and strvice5 for its benefiuaries. M includes both costs that can be allocated dirertly to suth artivities and those t05ts of an indirect natu￿ n￿SSaryt0 support them liiilAII eosts are all¢xated between the expenditu￿ categories of the SOFA on a basis designed to reflèct the use of the resource. Costs relating to a particular xtNity are allo¢ated direcdy, others are apportioned on an approwiate basi& The Swan pro￿¢1 Notes to the accounts torthe year ended 31sL March 2022 (11 Prlndpal Accountlng Polldes (e) Flxed assets Tangible fixed assets are written off over the expected useful lrfe of the asset. at 25% per annum on the reducing balance method . Items costing over £5(Kl are capitalised. (2) Credhor5 2022 2021 Sundry creditors and accruals 6.023 7.706 {31 Debtors Sundry debtor5 and prepayments 141 Expenditure 1,693 2,676 Charitab5e ArtNities FundraisinÉ Total Total 2022 2022 2022 2021 Staff fees & expenses Trustee trainin8 and expenses Accountancy & bookkeeping Rooms Business rates Therapy consumables Telephone & Internet access Consultancy ènd support Bad Debt Insurance Office consumables Staff training Fundraising Independent examination 48.658 48.658 45.556 549 4,500 15,236 1.044 35 2.163 530 13,966 13,966 1.259 l(L) 3.014 603 251 1.243 1,259 3,014 603 251 1,243 47 439 1.410 2,696 91 675 1.542 47 1,366 428 I,ICM) 661 1,366 428 I,l(M) 661 Miscellaneous Cleanin& repair5 and maintenance Dues and Subscriptions 3.420 310 78.191 47 78,238 80,196 (S) Employee Infom)atlon All staff are freelance. io The Swan Projert Notes to the accounts for the yeai ended 31sL March 2022 (6) Restricted funds 2022 2021 Opening balance Grant5 received Restricted expenditure Closing balance 2,544 2.5¢XI 19861 1.514 12,5441 {71 Analysts of net a55ets between fvnds General Funds Restricted Funds Total Tangible fixed assets Current a55etS Current liabilities 7,482 16.0231 1.514 8,996 {6,0231 Net assets at 31st March 2022 1,459 1.514 2.973 li The Swan Prolect Notes to the accouThls for the year ended 3tsL March 2022 181 Analysis of prlor year furKIs ststement of Finan¢lal A¢tlvltles lincludlnt Income and Expendi￿re Accoufit] for the year ended 31st. March 2021 Unrestritted Restricted Total Funds Funds Funds Total Funds 2021 2021 2021 2020 Intome from Donations Income from charitable artivities Counselling Miscellaneous Grant fvndin8 5,553 5.553 7,599 62,140 1,200 4.41x1 62.140 1,200 65,304 2,916 Total 73,293 73,293 75,819 Expenditure on.. Charitable activities Fundraising 77,561 91 2.544 80,105 91 77,695 126 Total 77,652 80.196 77,821 Net income I lexpenditurel 14.3591 12,5441 16,9031 12,¢X121 Reconciliation of funds Total funds brou8ht forward 8,782 11,326 13,328 Total funds carried forward 4,423 4.423 11,326 12