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2022-10-31-accounts

Adventure Ashram

Charity No. 1122629

Company No. 05952642

Trustees' Report and Unaudited Accounts

31 October 2022

Adventure Ashram Contents

Pages
Trustees' Annual Report 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Summary Income and Expenditure Account 8
Balance Sheet 9
Statement of Cash flows 10
Notes to the Accounts 11 to 16
Detailed Statement of Financial Activities 17 to 18

Page 1

Adventure Ashram Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 October 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 05952642

Charity No. 1122629

Registered Office

86-90 Paul Street London EC2A 4NE

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

R. Clark I. Crockart (Resigned 6 May 2022) M. Edwards C. Jarvis U. Naidoo D. Pinkney (Resigned 20 July 2022) M.E. Ring (Appointed on 25 April 2022) C. Taylor

Key Management Personnel

Chair C. Taylor Secretary S.E.A Morton(Appointed on 25 April 2022)

Independent examiner

Solutions Accountancy & Bookkeeping Ltd 1 The Mews Little Brunswick Street Huddersfield HD1 5JL

OBJECTIVES AND ACTIVITIES

Adventure Ashram’s organisational aim remains to help some the poorest people living on or around the route’s adventurers supporting the charity travel. The organisation’s mission is to empower and support communities through education, healthcare and refuge from human trafficking.

Charities Supported

Page 2

Adventure Ashram Trustees Annual Report

Grace Charitable Trust: Facilitating access to education for children in the remote Mudumalai Tiger Reserve, Tamil Nadu, India.

Odanadi Seva Trust: Support for women and children affected by human trafficking, Mysore, Karnataka, India.

Staffing:

In Oct 2021, Jemina Talja resigned as CEO, but agreed to work one day per week in a freelance capacity, until a new CEO was appointed. A new CEO, Siobhan McCarthy Morton, was appointed on 25th April 2022. This role continues to be part-time, 20 hours per week. The charity continues to employ Chloe Tucker as a communications & campaign coordinator in a part-time role, 24 hours per week. A part-time bookkeeper is employed in a freelance capacity, approximately 12 hours per month.

ACHIEVEMENTS AND PERFORMANCE

Charitable Activities:

The 2021/2022 financial year continued to be difficult for many small charities and their beneficiaries across the globe, and Adventure Ashram was no exception. Following the COVID:19 Pandemic, there have been additional global challenges such as the war in Ukraine, the cost of living crisis and the energy crisis, all of which have had an adverse impact on fundraising. Adventure Ashram has continued to face a reduced income as a result of these ongoing external factors.

A great deal of commitment and passion goes into delivering Adventure Ashram’s offerings and programmes over the course of a year. The projects and campaigns are delivered by a small PT staff team and a small number of volunteers.

During this financial year Adventure Ashram was able to provide support to our partner charities in India to help with the following:

Grace Charitable Trust:

• Provide educational opportunities for 250 children living in the Mudumalai region of South India. This included funding uniforms and books, transport to and from school using four buses, tuition centre running costs and tuition centre teacher salaries.

• Arts & crafts and sports equipment for children at six tuition centres.

Odanadi Seva Trust:

• Support the running costs of two refuges, a home for women and children which can house up to 100 people. Plus, a second home for boys, which can house up to 30 people. This includes paying towards the running costs, such as salaries of house staff, clothing and uniforms, education costs and also wellbeing activities, including yoga, karate and other activities.

• Mechanical workshop running costs. This includes salary of the teacher, tools and equipment that the young men need to help them train to become mechanics.

Financial Year 2021/22 Achievements:

Despite the difficult global and national circumstances, Adventure Ashram delivered some successful fundraisers In 2021/2022:

Page 3

Adventure Ashram Trustees Annual Report

• The 2021 Christmas Appeal raised over £2,000. This was spent on arts and sports kits for children supported by Grace Charitable Trust and Odanadi Seva Trust. Thank you to companies Norfolk Holiday Properties and Arbiter Drucken for matching donations.

• We launched our first Karma Curry campaign raising just over £1,700. We were successful in securing donations from the following restaurants and companies: P & B Foods, Tuk in Foods, Sappho Sounds, Bolly Foods, Ganapati Peckham, Imm Thai Fusion Wimbledon, Imm Thai Fusion Beckenham, Babur, DabbaDrop, VEL Brighton, VEL Reading, and Kopitiam.

• The UK Car & Motorbike Rally returned in May 2022, raising £15,200. This fundraising event had been postponed during the COVID:19 Pandemic, and this was therefore the first time the event was able to go ahead since 2019. The event was held in the Peak District, and comprised a day's Rally riding and also a raffle and auction. Several supporters sponsored the event and funds were raised through a percentage of ticket sales, raffle tickets, auction prizes and event sponsorship.

• The 4th global Yoga Stops Traffick campaign managed by Adventure Ashram took place on Sat 12th March 2022. Over 70 yoga studios across the globe took part in this campaign raising funds to support the Odanadi safe houses and survivors of human trafficking in India. Just over £14,000 was raised via Adventure Ashram, and £2000 directly in India. We are very grateful for the global yoga community for adopting this campaign as their own, and for the corporate partners helping us run the campaign.

• Several fundraising challenges took place during the year, including RideLondon, the London Marathon and a new Adventure Ashram fundraiser the '10 for 10 Challenge' which involved a team of people running every day for 10 days in October 2022.

• We were fortunate to attend the OM Yoga Show at Alexandra Palace, London in Oct 2022, thanks to the help of two supporters who covered the cost of our stall. We spent two days at the show, which provided an excellent opportunity to meet lots of potential YST supporters and raise donations.

After making appropriate enquires, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future.

Adventure Ashram continues to follow up the progress of and impact on supported projects with regular visits by trustees and staff teams.

Page 4

Adventure Ashram Trustees Annual Report

FINANCIAL REVIEW

The 2021/22 financial year was challenging for many small charities, and this includes Adventure Ashram. Due to continuing difficulties following the COVID:19 Pandemic and further global challenges such as the war In Ukraine, the cost of living and energy crises resulting in ongoing economic uncertainty affecting charitable giving, we were unable to increase Adventure Ashram’s organisational income from the previous financial year.

The total income raised was £77,276 (31/10/2022) compared to £112,316 (31/10/2021). There was a deficit of £17,666 for the year ended 31/10/2022 compared to deficit of £856 for the year ended 31/10/2021 and this was a result of reduced income.

In April 2022, prior to the appointment of the new CEO, the trustee board agreed to allocate £5,000 of their reserves towards core costs, as a result of having reduced income and a low amount of free funds in the current account at that time. In September 2022 a further £3,000 of reserves was allocated to support salary costs.

Adventure Ashram continues to hold organisational reserves with the aim of holding a minimum of 3 months of operational funds as free reserves. The charity currently holds £9,534 in reserves and as such needs to increase the reserves held to meet this requirement fully.

Adventure Ashram enters the new financial year extremely cautiously. As the world continues to slowly recover from the pandemic, we expect there to be a continued period of slow financial growth. We have taken this into account in the projections we have made and projects we have planned for the new financial year. We do, however, carry over earmarked funding for a number of projects we wish to deliver in the new financial year and with this carry-over, increased fundraising activities and balance of reserves the Trustees feel reassured for the organisation’s financial stability and future. The trustees are also considering the reduction of core costs, where possible.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The company is registered as a charitable company limited by guarantee and is governed by its Memorandum and Articles of Association dated 2 October 2006. In the event of the company being wound up, each member is required to contribute an amount not exceeding £10. The company is constituted under a trust deed and is a registered charity number 1122629. The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

C. Taylor Trustee 21 June 2023

Page 5

Adventure Ashram Independent Examiners Report

Independent Examiner's Report to the trustees of Adventure Ashram

I report to the charity trustees on my examination of the financial statements of Adventure Ashram for the year ended 31 October 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

CPAA Solutions Accountancy & Bookkeeping Ltd 1 The Mews Little Brunswick Street Huddersfield

HD1 5JL 21 June 2023

Page 6

Adventure Ashram Statement of Financial Activities

for the year ended 31 October 2022

Notes
Income and endowments
from:
Charitable activities
4
Other
5
Total
Expenditure on:
Charitable activities
6
Other
7
Total
Net gains on investments
Net expenditure
8
Transfers between funds
Net expenditure before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2022
£
35,095
5,289		 Restricted
funds
2022
£
36,892
-		 Total funds
2022
£
71,987
5,289		 Total funds
2021
£
112,131
185
40,384
7,307
50,277		 36,892
37,358
-		 77,276
44,665
50,277		 112,316
63,789
49,383
57,584
-		 37,358
-		 94,942
-		 113,172
-
(17,200)
(7,082)		 (466)
7,082		 (17,666)
-		 (856)
-
(24,282) 6,616 (17,666) (856)
(24,282)
41,107		 6,616
14,243		 (17,666)
55,350		 (856)
56,206
16,825 20,859 37,684 55,350

Page 7

Adventure Ashram Summary Income and Expenditure Account for the year ended 31 October 2022

Income
Gross income for the year
Expenditure
Total expenditure for the year
Net expenditure before tax for the year
Net expenditure for the year		 2022
£
77,276
77,276
94,942
94,942
(17,666)
(17,666)		 2021
£
112,316
112,316
113,172
113,172
(856)
(856)

Page 8

Adventure Ashram

Balance Sheet

at 31 October 2022

Company No.
05952642
Notes
2022
£
Current assets
Cash at bank and in hand
37,684
37,684
Creditors:Amount falling due within one year
10
-
Net current assets
37,684
Total assets less current liabilities
37,684
Net assets excluding pension asset or liability
37,684
Total net assets
37,684
The funds of the charity
Restricted funds
11
Restricted income funds
20,859
20,859
Unrestricted funds
11
General funds
16,825
16,825
Reserves
11
Total funds
37,684		 2021
£
59,038
59,038
(3,688)
55,350
55,350
55,350
55,350
14,243
14,243
41,107
41,107
55,350

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 October 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 21 June 2023

And signed on its behalf by:

C. Taylor Trustee 21 June 2023

Page 9

Adventure Ashram Statement of Cash flows for the year ended 31 October 2022

Cash flows from operating activities
Net expenditure per Statement of Financial Activities
Adjustments for:
Dividends, interest and rents from investments
Other gains/losses
Decrease in trade and other payables
Net cash used in operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from financing activities
Net decrease in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Components of cash and cash equivalents
Cash and bank balances		 2022
£
(17,666)
(5,289)
-
(3,688)
(26,643)
5,289
5,289
-
(21,354)
59,038
37,684
37,684
37,684		 2021
£
(856)
(185)
-
(7,700)
(8,741)
185
185
-
(8,556)
67,594
59,038
59,038
59,038

Page 10

Adventure Ashram Notes to the Accounts

for the year ended 31 October 2022

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 11

Adventure Ashram Notes to the Accounts

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 12

Adventure Ashram

Notes to the Accounts

3 Statement of Financial Activities - prior year

3
Statement of Financial Activities - prior year
Income and endowments from:
Charitable activities
Other
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from charitable activities
Donations, Grants and Other
Income
5
Other income
Other Incoming Resources
Bank Interest Received		 Unrestricted
£
35,095
35,095		 Unrestricted
funds
2021
£
78,593
185
78,778
1,870
49,383
51,253
27,525
27,525
27,525
13,582
41,107
Restricted
£
36,892
36,892
Unrestricted
£
5,259
30
5,289		 Restricted
funds
2021
£
33,538
-
33,538
61,919
-
61,919
(28,381)
(28,381)
(28,381)
42,624
14,243
Total
2022
£
71,987
71,987
Total
2022
£
5,259
30
5,289		 Total funds
2021
£
112,131
185
112,316
63,789
49,383
113,172
(856)
(856)
(856)
56,206
55,350
Total
2021
£
112,131
112,131
Total
2021
£
179
6
185

Page 13

Adventure Ashram

Notes to the Accounts

6 Expenditure on charitable activities

Expenditure on charitable
activities
Grant Given and Other Costs
Governance costs
7
Other expenditure
Employee costs
Motor and travel costs
Premises costs
General administrative costs
Legal and professional costs
8
Net expenditure before transfers
This is stated after charging:
Independent Examiner's fee
9
Staff costs
Salaries and wages
Pension costs
No employee received emoluments in excess
10 Creditors:
amounts falling due within one year
Deferred income		 Unrestricted
£
7,307
7,307
of £60,000.		 Restricted
£
37,358
37,358
Unrestricted
£
39,745
515
2,170
2,805
5,042
50,277
2022
£
1,200
2022
37,571
2,174
39,745
2022
£
-
-		 Total
2022
£
44,665
44,665
Total
2022
£
39,745
515
2,170
2,805
5,042
50,277		 Total
2021
£
63,789
63,789
Total
2021
£
42,582
58
2,040
3,248
1,455
49,383
2021
£
900
2021
40,712
1,870
42,582
2021
£
3,688
3,688

Page 14

Adventure Ashram Notes to the Accounts

11 Movement in funds

11 Movement in funds
At 1
November
2021
20,510
(12,364)
(100)
19
6,178
14,243
41,107
55,350		 Incoming
resources
(including
other
gains/losses)
£
13,810
13,997
-
250
8,835
36,892
40,384
77,276		 Resources
expended
£		 Gross
transfers
£
(20,006)
40,817
100
1,184
(15,013)
7,082
(7,082)
-		 At 31
October
2022
£
154
19,752
-
953
-
Restricted funds:
Restricted income funds:
Grace Charitable Trust
Odanadi
Actif
Ted Jervis
Charitable Trusts
Total
Unrestricted funds:
General funds
Total funds
(14,160)
(22,698)
-
(500)
-
(37,358)
(57,584)
(94,942)
20,859
16,825
37,684

Purposes and restrictions in relation to the funds: Restricted funds: Grace Charitable Trust Odanadi Actif Ted Jervis Charitable Trusts

12 Analysis of net assets between funds

Net current assets
13 Reconciliation of net debt
Cash and cash equivalents
Net debt		 Unrestricted
funds
£
35,292
35,292
At 1
November
2021
£		 Restricted
funds
£
2,392
2,392
Cash flows
£		 Total
£
37,684
37,684
At 31
October
2022
£
59,038 (21,354) 37,684
59,038
59,038		 (21,354)
(21,354)		 37,684
37,684

Page 15

Adventure Ashram Notes to the Accounts

14 Commitments

Operating lease commitments

Annual commitments under non-cancellable operating leases are as follows:

2022 2022 2021 2021
Land and
buildings		 Other Land and
buildings		 Other
£ £ £ £
Operating leases with expiry date:
Pension commitments
2022 2021
£ £
The pension cost charge to the company
amounted to: 2,174 1,870

15 Related party disclosures Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 16

Adventure Ashram Detailed Statement of Financial Activities

for the year ended 31 October 2022

Income and endowments from:
Charitable activities
Donations, Grants and Other
Income
Other
Other Incoming Resources
Bank Interest Received
Total income and endowments
Expenditure on:
Charitable activities
Grant Given and Other Costs
Total of expenditure on charitable
activities
Employee costs
Salaries/wages
Pension costs
Motor and travel costs
Travel and subsistence
Premises costs
Rent
General administrative costs,
including depreciation and
amortisation
Bank charges
General insurances
Postage and couriers
Software, IT support and related
costs
Stationery and printing
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Consultancy fees		 Unrestricted
funds
2022
£
35,095
35,095
5,259
30
5,289
40,384
7,307
7,307
7,307
37,571
2,174
39,745
515
515
2,170
2,170
817
720
30
1,144
76
18
2,805
1,200
3,300		 Restricted
funds
2022
£
36,892
36,892
-
-
-
36,892
37,358
37,358
37,358
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
2022
£
71,987
71,987
5,259
30
5,289
77,276
44,665
44,665
44,665
37,571
2,174
39,745
515
515
2,170
2,170
817
720
30
1,144
76
18
2,805
1,200
3,300		 Total funds
2021
£
112,131
112,131
179
6
185
112,316
63,789
63,789
63,789
40,712
1,870
42,582
58
58
2,040
2,040
1,311
713
-
815
69
340
3,248
900
-

Page 17

Adventure Ashram

Detailed Statement of Financial Activities

Adventure Ashram
Detailed Statement of Financial Activities
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net expenditure
Transfers between funds
Net expenditure before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 542
5,042
50,277
57,584
-
(17,200)
(7,082)
(24,282)
-
(24,282)
41,107
16,825		 -
-
-
37,358
-
(466)
7,082
6,616
-
6,616
14,243
20,859		 542
5,042
50,277
94,942
-
(17,666)
-
(17,666)
-
(17,666)
55,350
37,684		 555
1,455
49,383
113,172
-
(856)
-
(856)
-
(856)
56,206
55,350

Page 18