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2023-03-31-accounts

Charity registration number: 1122601

St Mary’s Pre-School Playgroup

Annual Report and Financial Statements

for the Year Ended 31 March 2023

St Mary’s Pre-School Playgroup

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 14

St Mary’s Pre-School Playgroup

Reference and Administrative Details

Trustees

Mrs C Truelove Rev A Spence Mrs C Scriven Mrs M Stannard Mrs M Whytock

Principal address

Old Church Schools 86 Hayes Street Hayes Bromley Kent BR2 7BA

Charity Registration Number

1122601

Accountants

Bourner Bullock Chartered Accountants 114 St Martin’s Ln Covent Garden London WC2N 4BE

Independent examiner

David Wheeler Bourner Bullock Chartered Accountants 114 St Martin’s Ln Covent Garden London WC2N 4BE

Website : www.stmaryspreschoolplaygroup.co.uk

1

St Mary’s Pre-School Playgroup

Trustees’ Report

Trustees’ Report

The Trustees present their report along with the financial statements of the Charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out on the ensuing pages and comply with the Trust Deed, Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (2nd Edition, effective January 2019) (“Charities SORP”).

The Trustees confirm that they have complied with the requirements of Section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

There is currently provision for a maximum of 5 Trustees as follows:

The Trustees who served during the year were as follows:

Mrs Carol Truelove Chair The Reverend Amanda Spence Rector of Hayes Parish Church (from 1[st] March 2023) Mrs Clare Scriven Independent Trustee Mrs Mary Stannard Member of Hayes Parish Church Mr Mark Willoughby Member of Hayes Parish Church (resigned 1[st] March 2023) Mrs Mary Whytock Charity Secretary

The Trustees of the St Mary’s Pre-School Playgroup (the ‘PSPG’) have the responsibility of promoting the aims of the Pre-School, which are to enhance the development and education of children primarily under statutory school age, by:

2

St Mary’s Pre-School Playgroup

Trustees’ Report

Day-to-Day oversight of the Pre-School’s activities is undertaken on the Trustees’ behalf by the Chair supported by, amongst others, the following officers:

As part of these oversight duties the Chair has delegation from the Trustees to agree any matters that may be considered as non-material and/or part of ‘business as usual”. However, any financial delegation rests solely with the Financial Advisor to the Trustees.

The power to and responsibility for the appointment and removal of Trustees rests with the Trustees collectively. Upon appointment Trustees receive the Trust’s governing documents, the most recent Annual and Financial Reports and guides to good practice and governance. They meet with current Trustees for a briefing on the charity and its objectives and are also made aware of their Trustee responsibilities.

Report from the Chair of Trustees

The effects of COVID19 were still being felt at the Pre-School last April 2022 with staff absences quite high, including our leaders. Everyone pulled together and disruption of sessions was at a minimum, but it was a stressful time and our staff coped admirably. We continued to follow Government guidance re COVID adhering to strict systems of control including our rooms being deep cleaned every day.

In March 2023 the new Rector Designate of Hayes Parish Church, the Revd. Amanda Spence, was appointed a Trustee of the Pre-School and she was warmly welcomed by the Trust. Amanda is keen to support the work of the P-S and visits regularly to talk and read to the children. Their families are warmly invited to the church to attend regular and some special services throughout the year such as the Christingle service near Christmas. With Amanda’s encouragement the ‘Friends’ organised an enjoyable coffee morning at the church for parents and we hope this will become a regular event.

At the present time the P-S employs 13 permanent staff and 4 temporary staff. Our Leader, Gina Goddard and Deputy, Ella Skipp, together with our Room Leaders ensure the safe running of the P-S every day whilst providing an interesting and challenging curriculum. The children are their top priority, but they also work to ensure each member of staff feels supported and motivated and regular supervisory meetings take place to review their CPD (Continuous Personal Development), well-being and to review their assessments of their Keyworker children. All staff have had a job appraisal interview with myself and Gina. These were insightful and helpful and offered the opportunity to discover where improvements in our practices could be made. One member of staff, who is our SEN Co-ordinator, received a long-service gift this year for being with us for 25 years. Our curriculum plans have been enhanced this year through the efforts and expertise of one member of staff who joined us last year and is a qualified teacher. Our staff are committed to keeping parents informed of their child’s progress and particularly they have had a number of face-to-face reviews with parents of children with speech and language, behaviour or medical concerns. The leaders particularly have also provided help in chasing up appointments and referrals.

Our staff volunteer for various training courses throughout each year including Personal, Social and Emotional Development and Schemas (how children learn in different ways), which is particularly helpful so that we can teach each child more effectively. All staff completed their Paediatric First Aid training, which included defibrillator training and their statutory Safeguarding training was completed again this year.

This past year we have supported 13 children with special needs and our SENCo and leaders have worked tirelessly with parents and outside agencies to determine the best support for the children and each child had a written support plan. The SEN Advisory team from Bromley Borough have visited us a few times and gave help and advice about various strategies to help the children. They gave training on how to use literacy effectively when teaching children with speech and language difficulties and ran a behaviour management workshop which helped us to enhance our behaviour management strategies. They kindly offered us some very positive feedback about our P-S, which we were pleased to receive.

3

St Mary’s Pre-School Playgroup

Trustees’ Report

As at March 2023 the Pre-School is full to capacity every morning, i.e. 48 children, and over 28 children attend each of our 3 afternoon sessions. The Pre-School has a good staff/children ratio of 1:6 for the 3-4 year olds, and 1:4 for the 2-3 year olds.

We continue to enjoy a happy and supportive relationship with our parents and the P-S often receives emails of thanks and praise from them. They generously support the work of the P-S by taking part in various fundraising activities organised by the Friends. I would like to acknowledge the work of the Friends committee for their enthusiasm and efforts to raise money for any extra curricular activities we enjoy providing for the children. This year again the children enjoyed a Christmas Panto and Party, a Platinum Jubilee celebration, a Chinese New Year celebration and receipt of 5 duckling eggs to hatch and nurture along with some ‘Caterpillar’ kits. The funds also bought some new resources including play food and utensils, stencils, polydron, a map of the world and a children’s globe. We are so grateful to the fund-raising team, thank you.

Three charity fundraisers were held this year. We had ‘dress up’ week to raise money for the Crackerjacks Children’s Trust which helps children and their families with severe disabilities, ‘Xmas Jumper Day’ for Save the Children and ‘make your own Pudsey ears’ for Children in Need. We celebrated World Book Day with a visit from a local theatre group performing ‘Olivia and the Moon Dragon’ which was wonderful. A past parent visited us to talk to the children about Diwali and we celebrated the Chinese New Year eating noodles, dressing up in traditional Chinese clothes and the children took home a fortune cookie and an Ang Pow bag (traditional lucky bag) with a chocolate coin inside.

The church welcomed parents and children for an Easter service in which we enjoyed a parade of the children wearing their home-made Easter bonnets and an Easter egg hunt. We returned in the Autumn term for Harvest Festival and a Nativity which was enchanting and wonderfully performed to onlooking proud parents. Our youngest children did not attend the Nativity but enjoyed their own Christmas sing-a-long to their parents.

The children continue to enjoy our garden area which we have named ‘Platinum Jubilee Garden’. The Friends have generously bought some children’s gardening tools and they have enjoyed digging, weeding, planting wildflowers to encourage insects and wildlife, playing in the ‘mud kitchen’ and making bird feeds.

On behalf of all the Trustees I would like to thank our leaders and staff for their consistent high standards of work with the children and the contributions they make each year to making the Pre-School a safe, secure and happy environment in which our children can thrive and reach their full potential.

Carol Truelove

June 2023

4

St Mary’s Pre-School Playgroup

Trustees’ Report

Treasurer’s Report

The Pre-School’s principal sources of income emanate from fees (both session and lunch club) and fundraising. Session fees are paid for by the parents or funded by the London Borough of Bromley (“LBB”) through Early Years national funding. Fundraising activities are organised by the Friends of the Pre-School.

With the main impacts of the pandemic now thankfully behind us, the financial year ended 31st March 2023 again represented a more normal year for the Pre-School. However financial pressures remain with an enhanced sanitisation regime continuing to take its toll financially with increased costs on cleaning products, as well as some additional working hours now being needed. In addition there remains a greater need for ongoing staff training on important topics, whilst safeguarding quite rightly continues to be a prime focus.

Total fee income at £192,455 increased by 1.6% but within this there was a fall of some 2.4% in Local Authority funding due to a slight drop in qualifying numbers. However the planned increased level of fees of private fees for both sessions and lunch club (+10.7%) ensured that total income was increased.

Total expenditure increased by a modest 1.2% as the focus on cost control continued. Staff costs actually decreased by 0.5% but this was solely due to maternity costs being fully reimbursed by the Government. Most other costs increased in line with inflation but there were a couple of one-off items totalling c£800.

Overall the income and expenditure movements led to a deficit of £6,740 – this compares to a deficit of £7,600 in 2021/22. The deficit has been deducted from the General Reserve which as a result has fallen to £44,478: this level is now below our reserve policy of looking for a minimum of £50,000. The Trustees however remain comfortable from a going concern perspective with this reduced level but have acknowledged the need to address this and are taking steps to restore profitability, or at least a break-even position. There are also some external factors to take into account (see below).

As mentioned above the Trustees are conscious of the need to achieve a break-even position as a minimum and have taken the decision to increase the private fees again by some 12.5%. In coming to this decision the Trustees are very conscious of the current inflation situation and thus opportunities to reduce overall costs at the moment are probably limited. Fortunately reaction from parents to the increased fees, which will come into effect in September this year, has been supportive.

A key external factor though is the Government’s recent announcement that early year’s funding will be extended to two-year old children as from April 2024. Perhaps not unexpectedly, but equally not that helpfully, the detail on this in terms of amounts etc is not yet available: however, the impact could be significant.

Turning to Restricted Funds income totalled £2,851 with the vast majority of this (£2,617) coming from the fundraising activities of the “Friends”. Expenditure on Restricted Funds totalled £4,602 with again the lion’s share of this relating to the Friends through equipment purchases and other donations. It was good to see the Friends’ activities in “full swing” again post the pandemic.

5

St Mary's Pre-S¢hool P14ygroiip Trusteu, Report STATEMENT OF TRUSTEL8' RESPONSIBILrriE8 Th¢ tTQSt¢¢8 4Te r¢8poDsiblc for pr¢wJing th¢ knuaj R￿ort and th¢ fiDaDciaJ stbtemtuts in awrduce with Appli¢8ble IAW andregulatsons. Th¢ IHW applicBbl¢ to charitieB in England & Wules requiros the tru8teeB to prepare finaD¢id statstll¢nts for e4th fil￿￿¢]81 year in actord&ttce with Unitcd Kittgdom Generally Atcepted AccotsntinB Practice (Utiited KittBdoD) Accounting Stattdards aLd applicable law). The tTUStecs must not approve the fillancial Btatements unlessthey Ar¢ SIti￿fi¢d that th¢y givo a trne and f4ir vi¢w of thr atat¢ of affw'rs of th¢ tharity and aftht incomiog r¢$ources 8lld applicatioll of re8ourtts. ill¢luding the iLwme and expellditsjre. of the c]J8rity forthatperiod. Ill prepriti8 these fiw¢i41 Itate￿¢ll￿ the trllstees 8rere4uired to.. golectsuitable acLyJuntiuB po]i¢i¢¥ And4pply them ¢oNiit¢tttly. observi the meth¢MIs and principl￿ in th¢ ChaTitie8 SORP. jud8mellt9 8od a¢eoylltms eBtiti)ateB that are res￿￿1¢ andprndent.. stute whether applicable UK Accountin8 Stand8rdB have been followe￿ ￿bi￿t to any D￿1•1]47 d¢prnw¢8 di8¢loA¢d Aod ¢xplaitied itt the fijwwial 8l8t¢ttt¢ttlO. pr¢pare the finN￿lat &tatem¢ntB on th¢ goillg eoncem buiB unlesB It is illBppmpriate to preBum¢ tha¢ th¢ charirywill colltinue to operate. Tho try8tec8 Hre responsible for keeping Bufficicn¢ Bccoutlting re￿rds thAt di8cIo8e with reBsonable acwracy 1¢ any time th? finan¢ia] p08ition of the charity and ellable them ￿ onsure thai the financial $tatements comply with the Charities Act 2011. tht Ch•ity (Accoutsts aLd Reports) Re8ul8titrns 2008 and th¢ provi8ioL8 of the trwideed. They are 8180 responsible for sAfeBuardin8 the &8sets of the cknan'ty and for tskin8 r¢48¢)tt•bl¢ $iep8 for the preventi4Jn and detection of frAud and other inguigritie8. The trusteu. are rewnsible for tbe maint*Jance and integtity of the £hartty and fit￿￿1•1 ityfomtion includ on the eharity's website. Lkgislatiott itt the Ullittd Kit￿d0￿ gov¢rnm8 th¢ PT¢PATAtion And di¥¢Tnittatiott of finJrt¢ial $tst¢m¢tLts rnay differ from l¢gislation in other jun8diction8. Approv￿ by the Board of and 8iglled on tt8 ￿half by.. Corol Tru¢ltyvfy Chalr

St Mary's Pre-school PIAygroup Independent Examiner's Report to the trustees of St Mary's Pre-school Playgrovp I rervi"I to the trusiees otl rny examination of the financial sl?t¢menis of St Mary's Pir-school Playgroup I'ihe charity.) for the year ended 31 Marth 2023 which compi'i5e the Slalement of Financial AttiVili¢s, lh¢ BalanLe Sheet and related notes. This report is made solel), to the eharity'8 Iriisiees, ab a body, in accordance with section 145 of the Charities A¢t 2011. M), woi'k has been undei'laken so Iliat I mighi slate 10 Ihe chai'ily'5 ti'uslees Iho5e mallers l am required 10 state to Ihcm in thi% report and foi. na oihei. purpthsc. 'fo th¢ full¢sl extent pei'milled b), lai¥, I do not accepl or assume restM)nsibility to anyone other than thc chai'ity and the charity's Irusi¢¢8 as a bodyy for my woi'k, for tlii5 Irpoi'l, (>r tor the opinions I have lomied. Re5ponsibilitles basls of J'eport As the tl'U8tee8 ofthe charity, you llrc rcspx)nsiblc foi. the prcparation of the financial slalemenls it) a¢¢ordance with Ihe requirements of the CharttÉe5 Act 2011 I'the Aci'l. I r¢]x)rl in respect of my ￿aMInatIon of the charity's financial sthtemenls ¢aiTied out under 5¢clion 145 ofthe Act and in carryingout my exarnination I have followed 811 the applicablc Dire¢tionsgivcn by the C.hai'it), CA>mmi5sion under section 145(51(bl of the Act. An independ￿t examination does not involvc gaiherin8 all the evidence Ilial would be irquii'ed in an audii And con5equcntly docs not cover 811 the mattei'.% thai an 8udilni' considcrs in giving their opinion on the fjnancitl siaietn¢n15. The planning and conduct of an audit goe8 beyond the limited assui'ancc that an independent exaniinalioll can pivi'i(le. Consequently l express no opinion as io wheiher the financial slalement5 present a-true and fair, Iriew and my Irpoil 15 limited lo tliose 5pecilic malltis set out in th¢ independenl ¢.¥atniner's 5tatetllent. Independent exgmlner S st&temtnt I have cvmpleled tny examination. I confirm Ihat no maierial Tnalters h£tve come to my attention in COnn￿li0n Ivith the examination giviii8 rne cause to believe ihal in aiiy rnaterial respect.. accoiinting rccoi'ds ivcrc not kept in res￿Ct af the fjhai'ity a5 requiird by section 130 of the Act. or Ihc financial statcmcnts do not accord ivith those reco1￿$. OT the financial statcmen15 do not c(>mply with th¢ applicable r¢quiTemen15 concei'ning the loiTh and eontent of accounts sct out in thc Chai'iiie8 (Atcoynis and Report.5) Ilcgulations 2008 oihei. than any requii'emeni that the a¢Luunls give u'ti'ue and fair vieiv ivhich is not a mallET consi(lei'ed as part of an indetEndent eXa￿InatiOn. I havc no conceiM8 and have come acm8% no othci. matt￿5 in conncction with ihe examination io which attention should be dillwn in this report in otdeT 10 enable a proper understanding of th¢ finan¢i)I statements lo be Irached. David Wheeler Buuiner Bullock Chartered Accounlant5 114 St Mailin'5 Ln Covent (iarden London WC2N 4BE Date.. 19.07.2023

St Mary’s Pre-School Playgroup

Statement of Financial Activities for the Year Ended 31 March 2023 (including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Unrestricted
funds
£
Restricted
funds
£
Total funds
2023
£
Total funds
2022
£
-
2,617
2,617
352
192,455
234
192,689
192,040
145
-
145
7
364
-
364
1,412
192,964
2,851
195,815
193,811
199,704
4,602
204,306
201,004
199,704
4,602
204,306
201,004
(6,740)
(1,751)
(8,491)
(7,193)
(6,740)
(1,751)
(8,491)
(7,193)
51,218
9,075
60,293
67,486
44,478
7,324
51,802
60,293
Note
Income from
Donations
2
Charitable activities
3
Investment income
4
Other income
5
Total Income
Expenditure on:
Charitable activities
6
Total Expenditure
Net income/ (expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
11
Total funds carried forward
11

All of the Charity's activities derive from continuing operations during the period.

8

St Mary'8 Pr￿￿001 PJ*ygroup (Charlty nllmber: 1122601) Balance Sheet as at 31 March 2023 2•23 2022 Note Current D¢btor8 Cash atbAnk Pety ¢08h 110 68,239 40 68.389 59,541 59J46 Ll•bllllkn: Ath0￿￿ts faUIth8 wlthln ob¢ yeAr 10 Net ¢yrroDt ulets Net ￿￿ets R¢Btri¢ted income fun UDr&8tricied incom¢ fithd8 7,324 9,075 Total fund• The fllwici&l 8t8tem¢nts were apptovwj by the truste40, Ind AuthoTiaeA for ]￿u0 ou ....... their hbalf by.. C•r•l Trnèlovfy cts￿r

St Mary’s Pre-School Playgroup

Notes to the Financial Statements for the year ended 31 March 2023

1 Accounting Policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)(Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Second Edition)’rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

St Mary’s Pre-School Playgroup meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historic cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Charitable funds

Unrestricted funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the Charity. The current policy of the charity is for unrestricted funds to be a minimum level of £45,000, which is approximately three months’ ordinary expenditure. On this basis the trustees continue to adopt the going concern basis in preparing these financial statements.

Restricted funds represent monies that have been either donated or received in connection with a specific use, need or project and thus they may only be used in this connection. The purposes and uses of the restricted funds are set out in the notes to the accounts.

Incoming Resources

Charitable activities relate to school fees and as from the financial year ended 31 March 2021 are accounted for on an accruals basis and as such gives rise to both Debtors and Deferred Income.

All other income (including donations, gifts and grants) is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

10

St Mary’s Pre-School Playgroup

Notes to the Financial Statements

for the year ended 31 March 2023

1 Accounting Policies (continued)

Expenditure

All expenditure is recognised at the time it is incurred or (if earlier) once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. In addition, accruals are raised at the end of each accounting period for expenditure which has been incurred in that period but which has not been paid out by the period end.

Taxation

The charity is considered to pass the tests set out in Paragraph 1, Section 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3, Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Financial instruments

The charity only enters into basic financial instrument transactions that result in the recognition of financial assets and liabilities such as debtors and creditors and loans from related parties.

Financial assets that are measured at cost or amortised cost are assessed at the end of each reporting period for objective evidence of impairment. If objective evidence of impairment is found an impairment loss is recognised in profit and loss.

Financial assets and liabilities are offset and the net amount reported in the Balance Sheet where there is an enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

The charity does not have anything other than basic financial instruments.

Debtors

Amounts owing to the charity at the end of any reporting period in respect of fees or other income are shown as debtors less any provision for amounts that may prove uncollectable. Prepayments are valued at the amount prepaid, net of any discounts.

Cash and cash equivalents

Cash and cash equivalents comprise cash-on-hand and call deposits, as well as any other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. The charity seeks to pay such obligations without delay and will accrue at the end of each accounting period for goods and services which has been incurred in that period but which has not been paid out by the period end.

Judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results though may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

The trustees consider that there have been no significant judgements or accounting estimates in the year under review.

11

St Mary’s Pre-School Playgroup

Notes to the Financial Statements

for the year ended 31 March 2023

2
Income from donations
Grants and donations		 Unrestricted
funds
£
Restricted
funds
£
Total
2023
£
Total
2022
£
-
2,617
2,617
352
-
2,617
2,617
352

3 Charitable activities

3
Charitable activities
LB Bromley fees
Other fees
4
Investment income
Interest receivable on bank deposits
5
Other income
Sale of photographs		 Unrestricted
funds
£
Restricted
funds
£
Total
2023
£
Total
2022
£
128,037
234
128,271
133,876
64,418
-
64,418
58,164
192,455
234
192,689
192,040
Unrestricted
funds
£
Restricted
funds
£
Total
2023
£
Total
2022
£
145
-
145
7
145
-
145
7
Unrestricted
funds
£
Restricted
funds
£
Total
2023
£
Total
2022
£
364
-
364
1,412
364
-
364
1,412

Other income received during the year relates to income received from the sale of pupil photographs.

12

St Mary’s Pre-School Playgroup

Notes to the Financial Statements for the year ended 31 March 2023

6 Expenditure on charitable activities

Consumables and teaching supplies
Equipment purchase
Rent
Salary costs (including NI and pensions)
Photocopier
Sundry costs
Telephone and broadband
Training costs (including courses)
Support costs (See note 6.1)
Governance costs (See note 6.1)
Total		 Unrestricted
funds
£
Restricted
funds
£
Total
2023
£
Total
2022
£
3,561
4,157
7,718
5,646
400
-
400
-
14,752
-
14,752
14,110
164,235
367
164,602
166,045
1,295
-
1,295
1,240
2,558
-
2,558
2,568
903
-
903
825
900
78
978
220
8,438
-
8,438
7,626
2,662
-
2,662
2,724
199,704
4,602
204,306
201,004

6.1 Analysis of governance and support costs

Accountancy fees
Bank charges
CRB checks
Insurance
Payroll and pension administration
Professional fee and subscriptions
Total		 Support
Costs
£
Governance
costs
£
Total
2023
£
-
2,662
2,662
139
-
139
285
-
285
642
-
642
5,977
-
5,977
1,395
-
1,395
8,438
2,662
11,100

7 Trustees remuneration and expenses

Total staff costs are as set out in section 6 above. The average monthly headcount employed by the Pre-School in the year was 16 (2022: 16).

8 Related party transactions

No trustee, nor any person connected with them, has received any renumeration from the Pre-School during the year. In addition no trustee has received any reimbursed expenses or any other benefits during the year.

The Pre-School employs Bourner Bullock, Chartered Accountants for both Payroll Services and Independent Examination.

13

St Mary’s Pre-School Playgroup

Notes to the Financial Statements for the year ended 31 March 2023

9 Debtors

Notes to the Financial Statements
for the year ended 31 March 2023

Debtors
Other debtors Total
2023
£
Total
2022
£
-
110
-
110

10 Creditors: amounts falling due within one year

Accruals: Accountancy fees
Accruals: Independent Examiner fees
Other accruals
Deferred income
Pension liability
1
Funds
Restricted funds
SEN grant
Friends’ money
Early Years People Premium
Unrestricted funds
General unrestricted funds
Total funds		 Balance at 1
April 2022
£
Incoming
resources
£
3,364
-
4,139
2,617
1,572
234		 Total
2023
£
Total
2022
£
960
882
960
882
2,579
3,925
2,128
1,769
1,117
638
7,744
8,096
Resources
expended
£
Balance at 31
March 2023
£
(540)
2,824
(3,772)
2,984
(290)
1,516
9,075
2,851
51,218
192,964		 (4,602)
7,324
(199,704)
44,478
60,293
195,815		 (204,306)
51,802

11 Funds

The specific purposes for which the funds are to be applied are as follows:

Restricted funds:

SEN grant – This represents monies received from the authorities specifically for supporting children with Special Educational Needs.

Friends – This represents the balance of fundraising activities organized by, for example, the parents under the banner of “The Friends” who then in turn agree to release funds to support specific items of expenditure.

Early Years People Premium – This represents monies received from the Borough for disadvantaged children, as well as some associated expenditure.

Unrestricted funds: these funds are provided by donors for support of the charity, without restriction on how funds should be deployed.

14