FRIENDS OF THE WILLIAM HARVEY HOSPITAL {A COMPANY LIMITED BY GUARANTEEI REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 R•9lStèrèd Charity No= 1122585 RegSstered Company No: 06281808 (England and Wales)
FRIENDS OF THE WILLIAM HARVEY HOSPITAL CONTENTS Page No Charity Referen and Administrative Details Tru5t88s' Annual R8POrt Independent Examination Report Statement of Financial Activities lincluding Income and Expenditure Account) Balance Sheet Statement of Cash Flows Notes to the Accounts 10-18 The following page does not form part of the statutory accounts Detsiled Income and Expenditure Account- Shop 19
FRIENDS OF THE WILLIAM HARVEY HOSPITAL CHARITY REFERENCE AND ADMINISTRATIVE DETAILS CharSty reglstratlon number 1122585 Company registration number 6261808 Presid8nt Marion Dinwoodie Chaimian Mrs Susan Heritage Treasurer Mrs Nicola Curd Trustees Mrs Anna Bishop Mrs Louise Bowman Mrs Susan Heritag8 Mr Michael Lyons Ms Joy Mccue Mrs Margaret Moore Mrs Christine Strange Mr Bryan Strange (Appointed 14 September 20211 (Appointed 14 September 20211 Secrètary Mrs Jill Barringer Key Management Personnel Mrs Jill Barringer Mr Darren Sprules Reglstered Officè William Harvey Hospital Kennington Road Willesborough Ashlord Kent Independent Examiner M A Wilk85 FCA Azets Audit Services Ashlord Commeraal Quarter 1 Dover Place Ashlord Kent Bank•rs The Royal Bank of Scotland 17125 New Rents Ashlord Kent Bardays Bank High Street Ashlord Kent Calcash 25 Kings Hill Avenue Kings Hill West Malling Kent Metro Bank 72-76 High Street Bromley Kent Solicitors Kingsfords 2 Elwick Road Ashlord Kent
FRIENDS OF THE WILLIAM HARVEY HOSPITAL TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 The Trustees present their report and audited financial statement5 of the charity for the year ended 31 Decernbei 2020. The Trustees have adopted the provisions of the Staternent of Recornrnended Practice ISORPI °Accounting and Reporting by Charities" IFRS 1021 in preparing the annual report and financial statements of the charity. The financial stalements have been prepared in accordan with the accounting policies set out in the notes to the ac¢ountS and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable In th8 UK and R8public of Ir81and publish8d on 16 July 2014, as am8nded by Bulletin 1. Objectives and activities The main objective of the charity is to relieve patients and former patients of the William Harvey Hospital and its associated hospitals and other invalids in the community who are sick, convalescent, disabled, handicapped, Infim or in need of financial assistance. and. generally to support the charitable work of the hospital. Publle b•n*flt stat•m•nt Friends of the William Harvey Hospital meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otheiSe stated in the relevant accounting policy notes. The trustees confirm that they have referred to the guidance contained in the Charity Cornrnission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities. Achlevements and Perfomiance The rnain objective of the Charity 15 to raise funds to facilitate the donation of equipment to the hospitsl. The charity achieves this objective by operating a shop in the hospital, staffed by both volunteers and paid employees, which primarily s811s goods to patients, visitois and hospital staff. It also und8rtak85 fundraising activiti85. All profits from th8 hospital shop, donations, legacies. gift aid, investment income and fundraising activities provide our income. The majority of funds are raised via the Friends, shop in the foyer of the hospital. However, due to the Covid 19 pand8niic, th8 hospital shop was c105ed from 9 April 2020 to 1 June 2020 in order to safeguard th8 safety of th8 volunteers and staff working in the shop. This period of closure. together with a reduction in patients visiting the hospital during the yeai, has significantly reduced the shop tumover, which has subsequently reduced the donation ol equipment to the hospital by the charity. During the year £111,26812019'. £238,4821 was donated to Ihe hospital 85 detailed in note 6. Financial support from donations and legacies have increased in 2020. During the year legacies totalling £16.575 12019.'£15,5561 were received. In December 2020 the Charity wrapped hundreds of gifts for patients on the wards at Christmas. As reported in the accounts, gifts to the hospital are accounted for when the chaiity has comrnitted to the expenditure. On this basis gifts totalling £111,268 12019. £238,482) have been recognised in the accounts. During the year, a review of outstanding equipment pledges was undertaken. This resulted in pledges totalling £178,229 being cancelled, and therefore these funds are now available for future pledges. Commitments outstsnding at the year end totslled £295,41612019.' £303,479) and indudes amounts recognised in previous years but not yet paid for. The charity dgpends largely on unpaid volunt8ers for fundraising and for stsffing the hospit81 shop. We would also like to acknowledge the contribution made by the paid staff in the Offi and shop for their dedicated setvice and lor ensuring that we always present a professional image. We would like to thank them all for their hard work during this difficult year.
FRIENDS OF THE WILLIAM HARVEY HOSPITAL TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 Rlsk factors The trustees have a558ss8d the m8jor risks to which the charitable Gompany is expos8d, and are satisfi8d that systetllS are in place to mitigate exposure to them. The trustees continue lo review and monitor the systems lor managing the major strategic, business and operational risks which the charitable Company faces. The principal risk to which the charity is exposed is the withdrawal ol the space occupied by the Friends, shop in the foy8r of the hospit81. Should th8 spac& b8 Withdrawn, th8 charity would ne8d to increas8 th8 funds of the charity through alternative fundraising. Financial review Income amounted to £499,05712019'. £1,067,343), a decrease of approximately £568,000. Expenditure amounted to £537,562 12019.. £1,057.1061 a de¢re8se of approxirnately £519.500. This has resulted in 8 deficit for the year of £38,50512019.' surplus of £10,237). As at 31 December 2020 the investment property held by the charity was revalued resulting in a gain of £85,000 12019..loss (>f £50,000). As at 31 December 2020 total funds arntsunted to £915,305 12019.. £868,810). Reserves pollcy It is the policy of the charitable company to maintain unrestiicted fund5. which are the free reserves of the charitable company to provide sufficient funds to meet future expenditure. There are no significant commitments to meet recurring donations with the majority of donations being one-tsff payments based on individual applications. The charitable company h85 unrestricted funds as at 31 December 2020 of £423,13312019.' £467,138) to meet future expenditure of al least 3 months expenditure which would be in the region 01 £134,00012019.' £265,0001. The trustees have achieved this target. Investment policy Investrnent activities are managed in line with the requirements of the Trustee Act 2000. The trustees, having regard to the liquidity requirements of operating the charitable company and to the reserves policy, have operated a policy of k88ping available funds in interest beaiing deposit accounts and seek to achieve a rate of d8posit which match8s or exceeds inflation as measured by the retail prices index. The charitable company also has an investrnent property which is currenuy leased to a tenant and a satisfactory rate of retum is achieved. Plans for the future The trust88s consider that the assets of th8 charity at 31 DeceTnb8r 2020 are suffici8nt to tn88t future cotnrnitrn8nts and they maintain a reserve ol funds to meet any eventuality likely to occur wthin the Friends of the William Harvey Hospital. The charity will continue to consider the requests for equipment by the hospital. Covid 19 The trustees have considered ihe impact of the Covid-19 outbreak, which began during the year. The hospital shop was closed from 9 April 2020 in order to 58feguard the safety of the volunteers 8nd staff working in the shop. The shop reopened on 1 June 2020. Although turnover in the shop has signifciantly reduced during the year, there haven't been any cashflow or going concem issues identified at present, although the situation is being wularly monitored. The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable fulure and are unaware of any material uncertainties lacing the charity that could impact on this conclusion.
FRIENDS OF THE WILLIAM HARVEY HOSPITAL TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 Structure, govemance and management Trustees of the charity The directors of the charitable company are its trustees for the purSe$ of charity law. The trustees who have served during the year and since the year end were as follows Mrs Anna Bishop Mrs Louise Bowman Mrs Susan Heritage Mr Raymond Jones Mrs Amanda Lane Mr Michael Lyons Ms Joy Mccue Mrs Margaret Moore Mrs Marian Pratt Mrs Christs'ne Strange Mr Bryan Strange IResign8d 24 July 20211 (Resigned 6 January 20201 (Resigned 3 March 20201 (Appointed 14 September 20211 (Appointed 14 September 20211 Friends of the William Harvey Hospital was incorporated as a company limited by guarantee and not having a share pital under th& Companies Act 1985 on 29 May 2007. Friends of the William Harvey Hospit31 is a registered charity, number 1122585 with effect from 4 February 2008 and is established under its Memorandum and Articles ol Association dated 29 May 2007. On 12 May 2016 a Special Resolution was passed to amend the Articles of Association, modifwng the Quorum of trustees to be 3 trustees Ipreviously 6 trustees). The trustees must hold at least 4 rneetings each year. Decisions are made by a simple majority ol voles cast al a meeting. Except for the chairman ol the meeting, who has a second or casting vote, every trustee has one vote on each issue. At the rneetings the trustees are presented with a shopping list by hospital staff, from which the trustees agree lo purchase equipment for the hospital. The company has no share capital and the members of the board of trustees have no interest in its surplus or assets and receive no remuneration. No trustees have any contract or arrangement of a rnaterial nature wth the charitable company during the period under remew. Appointment of trustee5 Trustees are appciinled at the Annual General Meeting and must consist ol a Minimum of 3 trustees and not more than 24 individLJals (unless otherwise detertnined by oidinary resoluts"onl. Recruitment of trustees Prospective trustees are recommended by existing trustees to join the board ol trustees or advertisements are placed in the local pres5. Key manag8m•nt personn•l The trustees consider the trustees, the treasurer and the senior management tearn comprise the key management personnel ol the charity in charge of directing and controlling, running and operating the eharity on a day to day basis. All trustees give of their tirn8 freely and no trustee reiVed rernuneration in the year. The trustees approve th8 muneration for the key management personnel following recommendations by the Remuneration Committee. The Remuneration Committee consists of the Chairrnan, Treasurer and one othei trustee.
FRIENDS OF THE WILLIAM HARVEY HOSPITAL TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 Trustees. responslbllltles The trustee5 Iwho are also dir8ctors of the Fri8nds of the William Harvey Hospital for the purp059s Of company lawl are responsible for preparing the Trustees, Annual Report and the financial staternents in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the inwming resources and application of resour¢es, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, th& trust88s ar8 r&quired to.. select suitable accounting policies and then apply thern consistently., observe the methods and principles in the Charities SORP 2015 IFRS 1021., tnake judgements and estimates that are reasonable and prudent., stale whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained In the financial statements., prepare the fin8nci81 statements on the going concem basis unless il is inappropriate to presurne that the charitable company will continue in operaiion. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any tirne the financial position of the charitable company and enable them to ensuie that the financial statements comply with the Cornpanies Acl 2006. They are also responsible for safeguarding the asseis of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of Part 15 of the Cornpanies Act 2006 relating to small companies. By Order of the Board Date." 15 November 2021 Mrs Susan Heritage, Chairman
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF THE WILLIAM HARVEY HOSPITAL I report to the trustees on my examination of the accounts of the company lor the year ended 31 December 2020. Responslbllltles and basls of report As the charity's trustees of the ¢omp8ny land also its directors for the purposes of oomp8ny lawl you 8re sponsible for the preparation of the accounts in accordanTr wilh the requirements ol the Companies Act 2006 I'the 2006 Act'l. Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out my examination I have follow&d th8 Dir8Ctions giv8n by the Charty Comtnission under section 145151 Ibl of the 2011 Act. Independent examinerfs statement sin the ctsmpany's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undert8k& the 8x8min8tion because 18m 8 m8rnber of ICAEW which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with th8 examination giving me cause to believe.. 1. accounting records were not kept in respecl of the company as required by section 386 of the 2006 Act,. or 2. the accounts do not accord with those records,. or 3. th8 accounts do not cotnply with the accounting r8qui18m8nts of s8Ction 396 of th8 2006 Act oth8r than any requirement that the accounts give a 'true and fair view, which is not a matier considered as part of an independent examination", or 4. the accounts have not been prepared in accordance with the methods and principles ol the Statement of R8COtnmended Practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS 10211. I hav8 no Concerns and h8V8 come across no other matters in connection with the exarnination to which attention should be drawn in this reDOrt in order to enable a DroDer understandino of the accounts to be reached. M A Wilkes FCA For and on behalf of 2ets Audit Services Ashlord Commercial Quarter 1 Dover Place Ashlord Kent TN23 1 PP Date". 22 November 2021
FRIENDS OF THE WILLIAM HARVEY HOSPITAL STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 DECEMBER 2020 2020 Total Unrestricted Restricted Funds Funds 2019 Total Note Unrestricted Restricted Funds Fun(Is Ineome from.. Donations and legacies Other trading activities Investments 30,147 453.142 8,016 7,752 37,899 453.142 8,016 25,785 1,031.671 9,530 357 26,142 1,031.671 9,530 Total inc0rn8 491,305 7,752 499,057 1,066,986 357 1,067,343 Expendlture on.. Raising funds Charitable activities 426,294 109,016 426,294 111,268 818.624 238,097 818.624 238,482 2,252 385 Total axpanditurè 535,310 2,252 537,562 1,056,721 385 1,057,106 Net movement in funds 144,0051 5,500 138,5051 10.265 1281 10,237 other recognised gainslllossesl GainllLossl on revaluation of investment property 13 85,000 85,000 150,0001 150,0001 Net movement in funds 40,995 5,500 46,495 139,7351 1281 139,7631 R•conciliatlon of funds.. Total fund5 brought forward 867,138 1,672 868,810 906,873 1,700 908,573 Totsl fvnds carried forward 908.133 7.172 915.305 867.138 1.672 868.810 All transactions are derived from continuing activities. All recognised gains and losses are induded in the Statement ol Financial Activities.
FRIENDS OF THE WILLIAM HARVEY HOSPITAL BALANCE SHEET AS A T 31 DECEMBER 2020 Notè 2020 2019 Fixed assets.. Tangible assets Investment property 12 13 6,067 485.000 491.067 5,565 400.000 405,565 curt assets: Stocks Debtr)rs Cash at bank and in hand 14 15 19,101 13,111 716,653 748,865 23,932 11.240 784,191 819,363 Llabllltlas= Creditors falling due within one year 324.627 356,118 Net current assets 424,238 915,305 463,245 868,810 NET ASSETS The funds of the charlty: Restricted funds Unrestricted Funds Designated funds TOTAL FUNDS 17 17 17 18 7,172 423.133 485,000 915,305 1,672 467,138 400,000 868,810 The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 wth respecl to accounting records and the preparation of a¢Unt$. The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small cornpanies regime. The financial statements were approved and authorised for issue by the Board of Trustees on 15 November 2021 and signed on its behalf by.. Mrs Susan Heritage Chairman The notes on pages 10 to 18 form part of these finan¢ial statements Company Number= 06261808
FRIENDS OF THE WILLIAM HARVEY HOSPITAL STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2020 Note 2020 2019 Net cash flow from operating activities 19 173,0201 112,3161 Cash flow from investing activities Payments lo acquire tangible fixed assets Interest received Rents received from investment properbes Net cash flow from Investlng actlvltles 12,5341 576 7.440 5,482 11,7661 2,090 7.440 7,764 Net deerèasè in eash and eash èquivalents 167,5381 14,5521 Cash and cash equ5valents at 1 January 2020 Cash and eash 8quival8nts at 31 Dacember 2020 784,191 716 653 788,743 784 191
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 Accounting policies 1.1 Basis of accounting Friends ol the William Harvey Hospital is a registered charitable company in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is lirnited to £1 per tnember of the charity. The address of the registered Offi is given in the charity information on page 1 of these financial ststements. The nature of the charity's operations and principal activities is to relieve patients and former patients of the William Harvey Hospital and its 8Ssociated hospitsls 8nd other invalids in the wmmunity who are sick, convalescgnt, disabled, h8ndicapped, infirm or in need of finanaal assistan, and, generally to support the charitable work of the hospital. The charity wnstitutes 8 public benefit entity as defined by FRS 102. The financial ststements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise staled in the relevant notes to these account5. The financial statements have been prepared In accoidance with the Statement of Recomrnended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 as 8n18nd8d by Bulletin 1 and th8 Financial R8POrting Standard applicable in the United Kingdom and Republic of Ir81and IFRS 1021 and the Charities Act 2011. The financial statements are prepared on a going coneern basis under tt)e historical cost eonvenb"on, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity. The signrficant awounting policies applied in the preparation of these financial statements 8re set out below. These policies have been consistently applied to all years presented unless otherwise stated. 1.2 Income recognition All income is included in the Statement ol Financial Activities ISOFAI when the charity is legally entitled to the income 8fter any p8rformanc8 conditions have bgen rngt, the arnount can be megsured reliably and it is probab19 th8t the income will be reived. For donations to be recognised the charity will have been notified ol the amounts and the settlement date in writing. 11 there are conditions attached to the donation and thi5 requires a 18vel of perforrnanc8 before entitlernent can bg obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charily and it is probable that they will be fulfilled. No amount is included in the finanaal statements lor volunteer time in line with the SORP IFRS 1021. Further detail is given in th8 Truste85' Annual Report. Income from tiading activities includes income eamed from fundraising events and trading aetivities to raise lunds lor the charity. Inwme is received in exchange for supplying go(KIs and ServiS in order to raise funds and is recognised when entitlement has occurred. Investrnent income is earned through holding assets for investment purposes such as cash deposits and propety. It ineludes Int8rest and rent. Interest income Is recognised using the effective interest method and rent income is recLyJnised as the charty'5 right to receive payment is estsblished. 1.3 Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation ean be measured reliably. It is categorised under the following headings.. Costs of raising funds comprise the costs of running the hospital shop, fundraising expenses and the investment property costs, together with the associated support costs. Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them. The charitable cornpany makes charitable donations in the form of the purchases of specific items of equipment for the William Harvey Hospital. The cost of these donations is tak8n to the Statement of Financial Activiti85 when the purchas8 of the 8quipm8nt has b8en authoris8d by th8 trustees. 10
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 Aeeounting policias leontinuèdl 1.4 Support costs Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office c05t5, governance costs, administrative payroll costs. They are incurred direcuy in support of expenditure on the objects of the charity. The bases on which support costs have been allocated and the analysis of these costs is induded in note 7. 1.5 Funds Unrestricted general funds are funds which can be used in accordance wth the charitable objects at the discretion of the trustees. D8signated funds repres8nt unrestricted funds that have been s8t aside by the trustee5 foi particular purposes. The designaled fund balance has been represented to ensure that the fund balance accurately reflects the designation policy adopted by the trustees. Restricted fvnds are funds that can only be used for particular restricted purpose5 Wlthin the objects of the charitsble company. Restriction arises when specrfied by the donor or when funds are raised for particular restricted purposes. 1.6 Tangible fixed assets and depreciation Tangible fixed assets are stated at cost lor deemed costl or valuation 1855 8c¢urnulat8d depreciation and awumulated impairment losses. Fixed assets below £200 are not capilalised. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the eogt less estimated residual value, of each asset on a syslematic basis over its expected useful lrfe, as follows.. Fixtures and fittings Shop fixlures Computer equipment 25Q/o reduang balan 25.kn reducing balance 25¢/¢ reduang balan Impaimient Assets not measured at fair value are reviewed for any indication that the asset rnay be impaired al each balan sheet date. If such indication exists, the recoverable amount of the asset, or the asset's cash generats'ng unit, is estimated 8nd compared to the carrying amount. Wher8 the carrying atnount 8xceeds its r8cov8rabl8 amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease. 1.7 Investment property Investment properties for which fair value can be measured reliably without undue cost or effort are measured at fair value at each reporting date with ohanges in fair value recognised in 'nel gains I Ilossesl on investments. in the SOFA. Investrnent properties are not depreciated in accordance with FRS 102. which is a departure from the requirements of the Companies Act 2006. In accordance with FRS 102, the following disclosures are made in this respect., al The trustees have concluded that the financial statements present fairly the entity's financial position, financial performance and cashflows.. bl the charity has complied with applieable legislation, expl that it has departed from a particular requirement ol applicable legislation to achieve a fair presentation., cl rf the investment property had been depreciated, net assets would have reduced by £6,400. dl the investment property Was revalued using 8n online valuation guide as at 31 December 2020. 1.8 Stocks Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of wnver5ion and other wsts incurr8d in bringing stock to ts present location and condition. Cost is calculated using the firsl-in. first-out formula. Provision is made for damaged, obsolete and slow-rnoving stock where appropriate. 1.9 Debtors and Creditors receivable I payable within one year Debtors and creditors with no stated interest rate and r8ceivable or payab18 within on8 y88r are r8cord8d at transaction price. Any losses arising from impairment are recognised in expenditure. 11
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 Accounting policies Icontinuedl 1.10 Tax The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Aot 2010 and therefore it meets thg definition of a chgrit8ble company lor UK corporation tax purposes. 1.11 Going concem The financial statements have been prepared on a going concern basis as the trustees believe that no m8terial uncertainties exist. The trustees have considered the level ol funds held and the expected level of income and expenditure for 12 rnonths frorm authorising th&s8 fin8ncial 5tat8ments. The budg8t8d incotne and expenditure is sufficient with the level ol reserves for the charity to be able to continue as a going cOnrn. The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future and are unaware of any material un¢ertainties facing the charity that could irnpacl on this conclusion. 1.12 Judgements and key soUe5 of estimation uncertain Accounting estirnates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Usèful •conomlc Ilvès of tanglbl• ass•ts The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic live5 and residual value5 of the assets. The useful economic live5 and ie5idual values are reassessed annually. They are amended when necessary to reflect ourrenl estimates, based on technological adVanMent, future investments, economic utilisation and the physical condition of the assets. See note 12 for the carrying amount of the property plant and equipment, and note 1.6 for the useful econornic lives for each class of assets. 1.13 Financial instruments The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. Income from donations 2020 2019 Donations and legacies Members subscriptions Income tax reclaimable 34,620 2,281 998 22,586 2.443 1,113 The charity benefits greatly from the involvetnent and enthusiastic support ol its many volunteèrs, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP IFRS 1021, the economic contribution of general volunteers is not recognised in the accounts. Income from other tradlng actlvltles 2020 2019 Shop sales Christmas draw Concert Quiz Easter raffl8 453,142 1,030,109 489 682 112 279 1031671 453 142 Income from investments 2020 2019 Rent81 incom8 Interest- deposits 7,440 576 7,440 12
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 Expènditurè on raising funds 2020 Total 2019 Total Direct costs Support Costs Shop 8xpen58S Other fundraising expenses Investrnent property wsts 300,880 104,285 20,776 353 125414 405,165 20,776 353 426 294 798,147 18,348 818624 Expenditure on charitable activities 2020 Total 2019 Total Unre$tri¢ted expenditure Son05tte PX Ultrasound (Diagnostic) Sonosite Ultrasound x 2 Theatre staff room and showers Automation & Artificial Intelligence for Rapid Sepsis ID and Treatrnenl EEG for ICU Sonosite Ultrasound 3D printer & handheld scanner for head & neck canr patients Peri-operative Nerve Monitoring Baby warmer ft)r emergency department- Paedi8tri¢s Reclining chairs for Surgical Emergency Admissions Unit ISEAUI x 5 Charge Box for charging mobiles and devices in A&E Phlebotorny chairs Stryker Rough Terrain Stretcher lor Resus Team Bodyguard Pain Pump Kit x 4 Covid-19 contribution Discharge Lounge- RiselRecliner chairs x 4 Kwickscreens x 2 - Cardiology Croyde Suturing Couch Sofa and chairs x 2 Sealing at Cambridge Crossroads MRI compatible infusion pump for babies ITU sensory garden pH Xact.. pH strip reading device x 22 Sonosite S 11 N8rve Scann8r Wheelchairs Bus shelter improvements Tympanometer5 x 2 CAP and licence lor Fibroscan Bartholomew wards diug and medication preparatitsn room Children's therapy treatment room Air Pal Hover System x 4 Br8ast pumps x 4 Tilurehab chair Portering chairs x 15 Denver manually reclining armchair x 6 and round black stools x 6 Trolleys and examination lights PPAM aid equipment 4 x Denver reclining chairs Paediatric A&E additional storage Bedfront Nobreath V2 FeNO Monitor Opthalmoscope and Otoscope - 4 x Green Series 777 Wall transformer Clinitek Status urine t8Sting machin8 x 2 Chairslimprovemenls Readybed sleeper chair Christmas presents lor wards Other items le5S thari £1,000 37,800 36,200 30,000 25.184 22,450 19,000 18,455 14,349 14.000 11,103 9,920 8,369 8,286 6,574 5,000 4,554 2.895 2,865 1,725 1,000 36,000 25,000 23,100 19,000 17,238 14,067 13.842 13,720 12,656 10.621 10,512 7.265 6,895 6,750 5,626 5,391 4,052 3,511 2,411 2,107 1,980 1,750 1,258 1,162 1.400 3,748 251,062 12,965 238,097 2,153 5.364 287,245 178229 109,016 Old pledg8s writt&n off alld adju5tn18ntS to pledges frotn pr8MOLJS years Restricted expenditure Other items less than £1,000 2,252 111268 385 238 482 13
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 Allocation of govèmancè and support e¢)sts The charity initially identifies the costs of its support functions. It then identifies those costs which relate to the governance function. Having identified its govemance costs, the 18maining support costs togeth81 With th8 governance costs are apportioned between the charitable activities undertaken and the raising of funds in the year. The support costs below are diredy attributable to the various raising funds activities. Govemance costs are allocated pro-rata to income. Raising funds other Investment fundraising property costs exp&nse5 Shop expenses 2020 Total 2019 Total staff costs Training Rates Insurance Repairs and Maintenance Printing, postage and telephone Marketing Internet Book-keeping Software costs Bank charges and interest DebiV¢redit card charges Sundry expenses Travel Depreciation Loss on disposal of assets Governance costs (Note 81 75,572 40 331 1,129 3.577 18,786 94,358 40 331 1,408 3,577 1,125 88 322 8,295 128 939 7.272 827 94 2,027 88,511 290 513 1,232 6,262 915 1,489 241 10,118 36 2,362 9,995 291 336 1,862 279 1,125 88 322 8,295 128 939 7,272 171 656 1,912 115 74 353 125414 133552 Governanc8 Costs 2020 2019 Audit fee Independent examiner's lee Aocount8n¢y AGM costs 1801 1,500 3.158 4,200 4.700 199 Grant commltmants 2020 2019 As at 1 JanLJary 2020 New commitments Paid in year Old pledges written off As at 31 December 2020 303,479 287,245 1117,0791 178 229 295416 312,812 251,062 1247,4301 303 479 10 Staff costs and employee benefits The average nurnber of errployees during the year was 1012019.. 81, all of which related lo raising funds for the charity. There are no ernployees with emoluments above £60,00012019.. None). The total staff costs and employees benefit's was as follows 2020 2019 Gross wages Employerfs National Insurance Employerfs pension contributions 92,051 1,115 85,924 1,432 14
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 11 Trust•ès' and kèy managemènt parsonnal rèmunèration and 8xn$•$ The trustees neither reiVed nor waived any remuneration during the year12019.' £Nill. The total amount of remuneration reiVed by the two staff who are the key management personnel is £47,60812019= £45.3251- The Trust considers ts key managernent personnel compromise the shop manager and office seoret8ry. During the year. no Iruslees received reimbursernent of expenditure incurred on behalf of the charitable company 12019.. none). 12 Tangib18 Assets Shop fixture5 Office and fittings fixtu$ and fittinos Total Cost As at 1 January 2020 Additions Disposals At 31 December 2020 30,838 2.100 158 108 434 30,946 2.534 158 542 D•praclatlon As at 1 January 2020 Charge for period On disposals At 31 December 2020 25,298 1,912 153 83 115 25,381 2,027 153 198 Net book values At 31 December 2020 344 At 31 December 2019 25 13 Investment property Valuation As at 1 January 2020 Revaluation At 31 Dec8tnb8r 2020 400,000 485 000 Historical cost The investment property relates to 5 Meadway Drive, Addlestone. Rental income is received on this property at a market rat8. The property Is held at an op8n market value on th8 basis that it is a tenant8d prop8rty and was r8valu8d on thi5 basis in January 2021 using an online valuation guide. The property was bequeathed to the charity and cannot be disposed ol until such time as the current tenant no longer requires thè property. 14 Stock5 2020 2019 Good for resale 15 Debtor5 2020 2019 Trade debtors Incotne tax reclaimable Other debtors Pr8payrnents and accru8d incom8 9.886 860 2,030 335 8.880 1,230 240 890 15
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 16 Cr*ditors= amounts falling duè within on• yaar 2020 2019 Trade creditOTS Grant commitments (Note 91 W8rd funds Other taxes and social security Accruals and deferred income 19,103 295,416 2,249 41,218 303,479 2,249 2,522 324 627 356118 17 Fund TOn¢111allfjn Unrestricted fund5 2019 Asat1 January 2019 Income Expenditure Transfers Asat31 Dècemb•r 2019 Unrestri¢ted Designated.. Revaluation res8tv8 Investrrent property 456.873 1,066.986 11,056,721) 467,138 425,000 25,000 450,000 150,0001 375,000 25.000 400,000 150,0001 1066 986 1056 721 867 138 Unrestricted fund5 2020 Asat1 January 2020 Income Expenditure Transfers Asat31 Dac•mbèr 2020 Unrestricted Designated.. Revaluation res8tV8 Investrnent property 467,138 491.305 1535,3101 423,133 375,000 25.000 400,000 85,000 460,000 25.000 485,000 85,000 867 138 491305 535 310 908 133 16
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 17 Fund rèconeiliation leontinu•dl Restrlcted funds 2019 In¢ome Expenditure Tran$fgrs A$at31 December 2019 January 2019 CDU Cardiology Department Cambridg8 Ward ITU 1,000 589 31 80 1,000 589 357 13851 80 357 385 Restricted funds 2020 Asat1 January 2020 Income Expenditu Transfers Asat31 Dècernber 2020 CDU Cardiology Department Cambridge Ward ITU Kings C1 The Closet Project EEG machine Padua Ward Portable ECG machine Covid 19 Toiletries and underwear Cambridge K Ward ICU Garden 1.000 589 11.0001 15891 131 80 160 1,300 900 280 3,600 900 260 117 100 135 240 1,300 500 280 3,600 900 14001 12601 117 100 135 Fund descriptions lal Unrestricted funds This repres8nts th8 g8n8ral funds which can be used in 8ccord8nc8 With th8 charit8ble objects at the discretion of the trustees. Ibl Deslgnated funds D85ign8ted funds repr8sent unr8Stricted funds that hav8 been set aside by the trust88S for particular purposes. Revaluation reserve This reprèsents the uniealisèd gains on the investment property which ale not considered to be free reserves. Investment property 1¢) Restricted funds This represents the original cost of the investment property. Restricted funds are funds that can only be used for particular restricted purposes within the objects of the eharitable company. Restriction arises when specified by the donor or when funds are raised for particular restricted purposes. Frequently, the amount donated for a specific purpose eXed$ the cost of the equiptnent purchased and a small balance ietnains in the restricted fund. The trustees actively seek to spend the remaining balance or contact the donor to ask permission to transfer the remaining balance into the general funds. On occasion, a balance can remain unspent for sev8r81 yg8rs, after which the trustees approve the transfer to the general funds of the charity to further the objectives of the charily. 17
FRIENDS OF THE WILLIAM HARVEY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR EAIDED 31 DECEMBER 2020 1B Analysis of net assets between fund5 2019 Tangible Nèt current fixed assets assets 2019 Total Unrestricted funds Designated funds Restricted funds 5,565 400,000 461,573 467,138 400,000 1.672 463 245 405 565 868810 2020 Tangible Net current fix•d assèts assèts 2020 Total Unrestricted funds Designated funds Restricted funds 6,067 485,000 417,066 423,133 485,000 491067 424 238 915305 19 Reconclllatlon of net Income I lexpendlturel to net cash flow from operatlng actlvltles 2020 2019 Net incomellexpenditurel for the year 46,495 139,7631 Rents received from investment properties Interest re1vable Deprecistion and impairment of tsngible fixed assets Unrealised Igainllloss on investment properties Decre8sellincre8sel in stock Increase in debtors Decrease in creditors Net cash flow frotn operating activities 17,4401 15761 2,027 185,0001 4.831 11,8711 31.491 17,4401 12,0901 1,862 50,000 12,3081 11,8741 10.703 20 Related party transactions During th8 year the charitab18 company entered into no transactions with relat8d parti85 or trLJStees12019.. Non81. 21 Covld 19 The trustees have considered the impact of the Covid-19 outbreak, which began in March 2020. The hospital shop was closed from 9 April 2020 in order to safeguard the safety of the volunteers and staff working in the shop. The shop reopened on 1 June 2020. There haven't been any cashflow or going concem issues identified at present, although the situation is being regularfy Monito. 18