**REGISTERED COMPANY NUMBER: 06362767 REGISTERED CHARITY NUMBER: 1122523** **Chislehurst YFC Limited Report of the Trustees and Financial Statements for the Year Ended 29th February 2024** **Chislehurst YFC Limited Contents of the Financial Statements for the Year Ended 29th February 2024** ||Page| |---|---| |Report of the Trustees|1 to 3| |Independant Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6 to 7| |Notes to the Financial Statements|8 to 10| ## **Chislehurst YFC Limited Report of the Trustees** ## **for the Year Ended 29th February 2024** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 28th February 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Registered Company number :** 06362767 **Registered Charity number :** 1122523 ## **Registered Office** 103 High Street Chislehurst Kent BR7 5AG ## **Trustees** Mr Derek Holl - Chairman Mr Andrew Cartwright Mr Andrew Junaid Mrs Angela Short Mr Gary Byfield ## **Independent Examiner** Mr Zachary Ramsden ## **Principal Bankers** NatWest 143 High Street Bromley BR1 1JH ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The company was incorporated on 6th September 2007 and is governed by its Memorandum and Articles of Association. It constitutes a company limited by guarantee, as defined by the Companies Act 2006. The directors of the company are the trustees of the charity. Day to day responsibility for the running of the Trust is carried out by the Trustees, who met 7 times during the year. ## **Recruitment and appointment of new trustees** The trustees are appointed at the Annual General Meeting in accordance with the Articles of Association for a period of three years and retire by rotation. Those selected have a breadth of experience of our work and reflect the make-up of our supporting churches. ## **Induction and training of new trustees** New trustees are instructed in the ethos of working in a trust. We also take advantage, as necessary, of training oppertunities for trustees offered by YFC. Page 1 ## **Chislehurst YFC Limited Report of the Trustees - continued for the Year Ended 29th February 2024** ## **Risk Management** Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, young people and visitors to the shop and the youth centre. This policy and its implementation are under annual review. Working with Youth for Christ nationally we have a safe-guarding policy covering our work in schools and at our youth centre . This is based on the Thirtyone:eight guidance and caters for our various volunteer and staff levels of responsibility and includes a lone working policy to ensure everyone can conduct their work in a safe context. The Trustee responsible for safeguarding is Derek Holl, who has been appointed to advise the CEO and to receive any concerns that may arise amongst staff and volunteers. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The object of the charity, as stated in the Memorandum and Articles of Association, is to give every 11 to 18 year old living in and around Chislehurst the opportunity to hear and respond to the gospel, and to develop Christian youth work in the area. It is a local ministry in partnership with Youth for Christ (UK). The Trustees have considered the Charity Commission guidance on public benefit and are satisfied that both the aims of CYFC and what it delivers meets the public benefit test. Firstly, we believe that knowledge of the Christian faith is of immense value to young people in declaring to them that they are loved by God and valued for themselves, whatever their circumstances; secondly our contacts with young people teach social justice and demonstrate the advantage to the community of social awareness and interdependence. We are not aware of any detriment or harm that may arise from our aims or activities. Apart from limiting our work to Chislehurst and the surrounding areas for practical reasons of size and limited resources, there are no restrictions on any young person accessing our activities by their ability to pay or for any other reason. There is no charge to take part in our primary activities. Where a charge has to be made for trips outside the area the cost is never more than the direct expenses incurred and is often heavily subsidised below cost. No young person has ever been prevented from taking part in our activities because of poverty. ## **Significant activities** Money is raised through the sale of donated goods in a charity shop and through donations and fundraising. The charity shop has paid managers and over 30 dedicated volunteers. Financial donations are received from organisations and individuals. The money raised is used to pay for a Youth Work team who form relationships with young people through youth clubs (those we run ourselves and those we support), local schools and holiday activities. Our youth team has continued to work in local secondary schools to provide a programme of faith clubs, one to one mentoring to support students with a wide variety of issues, including those relating to mental health and wellbeing, and knife crime awareness courses. At the request of schools, our youth team have also developed a variety of courses, including what it means to be a friend and help students gain more understanding about developing good friendships. This has been having a positive impact with those referred onto the course. At the request of the police the youth team took part in the Bromley Youth Citizenship Scheme, which supports the transition of children in year 6 to secondary school. The team ran an adapted knife crime awareness session for two one-week periods alongside sessions delivered by the police, TFL and the British Red Cross. Outside of the schools work the youth team have continued to support youth clubs, with specific focus on the Fuel youth club which is based in the Crays and attracts around 40 - 50 young people each week. The St Barnabas Bike Project we support has also continued to be a popular and successful endeavor and the charity's connections with the young people continue through our links with schools and clubs. During the 2023 summer holiday we provided a series of activities for young people including cookery, sport and craft sessions. In partnership with St Barnabas Church we also organised some trips out for Page 2 ## **Chislehurst YFC Limited Report of the Trustees - continued** ## **For the Year Ended 29th February 2024** ## **Significant activities cont.** young people attending the Fuel youth club and we took a number of them to the Sattelite summer camp run by Youthscape. They thoroughly enjoyed the camp and some of them expressed their faith for the first time. The team continues to facilitate a popular worship club for young people and the youth worker leading that group has been invited to lead worship at the Transform Bromley Borough leader's breakfasts as well as at regional Youth for Christ events. The team have also continued to provide a forum for church youth workers in the borough, which is beginning to creat a real sense of momentum and a place for support, sharing and input. Our relationship with Churches Together in Chislehurst and Bickley (CTCB) is positive with regular updates provided at their meetings. The work of the charity, and an encouragement to focus more on reaching young people, was presented to church leaders at a Transform Bromley Borough leader's breakfast in February this year. The CEO has worked closely with the Senior Youth Worker to improve the professionalism of our team and the quality of our work, which has resulted in additional opportunities coming our way over the past 12 months. These have included strengthening links with Bromley Youth Services and the Police, contributing on the main stage of the Youthscape conference and the national YFC conference, an invitation to submit a proposal to support student engagement at Bromley College and the potential to participate in the HAF (Holiday Activities & Food) programme with government funding in summer 2024. Whilst recognising the value in looking for additional income streams, our finances overall remain strong and due to the incredible hard work of the team, the 2gether shop continues to see it's income grow. We remain in awe of the amazing volunteers who give their time at the 2gether shop and immensely proud of both staff and volunteers who work tirelessly to support the charity. We continue to work closely with our CEO to develop our strategy and, as our influence increases, are seeing real evidence of the impact the charity is making in the lives of young people in the borough. As we look forward to celebrating 20 years of our charity later in 2024, we are grateful for all we have achieved and aware that it provides us with an excellent foundation on which to build. We look forward to the next 20 years and, with God's continued grace and leading, will continue to bring a positive change to the lives of young people in Chislehurst and the wider Bromley area now and in the future. ## **FINANCIAL REVIEW** ## **Reserves policy** The Trustees have examined the charity's requirement for cash reserves in light of the main risks to the organisation. It has established a policy whereby the funds not committed to future expenditure should be 3 months of the budgeted charitable expenditure for the year. This is necessary to meet the working requirements of the charity in the event of a significant drop in funding. ## **ON BEHALF OF THE BOARD** .......................................... Mr Derek Holl - Chairman Date: ................................ Page 3 ## **Independant Examiner's Report to the Trustees of Chislehurst YFC Limited** I report on the accounts for the year ended 29th February 2024 set out on pages 5 to 10. ## **Respective responsibilities of Trustees and examiner** The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 ( the 2011 Act)) and that an indepedent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under Section 145 of the 2011 Act - follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - state whether particular matters have come to my attention. ## **Basis of the Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanantions from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view' and the report is limited to those matters set out in the statements below. ## **Independant examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with Section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr Zachary Ramsden Date....19/09/2024........ Page 4 ## **Chislehurst YFC Limited Statement of Financial Activities** ## **for the Year Ended 29th February 2024** |Notes
**INCOMING RESOURCES**
**Income from charity shop:**
Sale of donated goods
Donations
Gift Aid
**Total Incoming Resources**
**RSOURCES EXPENDED**
Expenditure on raising funds - charity shop costs
2
Charitable activities
3
Contribution to Youth for Christ
4
**Total Resources Expended**
**NET INCOMING RESOURCES &**
**MOVEMENT OF FUNDS**
**RECONCILLIATION OF FUNDS**
**Total funds brought forward**at 1st March 2023
**Total funds carried forward**at 29th February 2024|**2024**
**£**
**194,789**
**976**
**120**
**195,885**
**52,658**
**121,960**
**6,000**
**180,618**
**15,267**
**362,023**
**377,290**|2023
£
194,916
911
120| |---|---|---| |||195,947| |||54,267
128,184
6,000| |||188,451| |||7,496
354,527| |||362,023| All amounts relate to continuing activities. All recognised gains and losses are included in these financial statements. All income is unrestricted. The notes form part of these financial statements Page 5 ## **Chislehurst YFC Limited Balance Sheet at 29th February 2024** |Notes
**TANGIBLE FIXED ASSETS**
103 High Street, Chislehurst
**CURRENT ASSETS**
Debtors
6
Cash at Bank and in hand
**CURRENT LIABILITIES**
7
**NET CURRENT ASSETS**
**LONG TERM LIABILITIES**
Mortgage
8
Bounce Back Loan
9
**NET ASSETS**
**TOTAL FUNDS**
10|**2024**
**£**
**421,341**
**7,297**
**65,352**
**72,649**
**(12,144)**
**60,505**
**76,598**
**27,961**
**104,559**
**377,287**
**377,287**|2023
£
421,341| |---|---|---| |||2,889
64,865| |||67,754
(14,612)| |||53,142| |||79,574
32,886| |||112,460
362,023| |||362,023| The notes form part of these financial statements Page 6 ## **Chislehurst YFC Limited Balance Sheet - continued** ## **at 29th February 2024** The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29th February 2024. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 28th February 2023 in accordance with Section 476 of the Companies Act 2006. ## The Trustees acknowledge their responsibility for - (a) ensuring that the charitable company keeps accounting records that comply with Section 386 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Section 396 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small company regime and in accordance with FRS 102 SORP. The financial statements were approved by the Board of Trustees on ............................... and were signed on its behalf by: ............................... Mr Derek Holl - Chairman ............................... Mrs Philippa Robinson - Treasurer Page 7 **Chislehurst YFC Limited Notes to the Financial Statements for the Year Ended 29th February 2024** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant notes, and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011. ## **Going Concern** The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12months from authorising these financial statements. The budgeted income and expenditure i sufficient with the level of reserves for the charity to be able to continue as a going concern. ## **Incoming resources** All incoming resources are included on the statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Fixed Assets and depreciation** Purchase of individual items of furniture, fittings and equipment under £1,000 are expensed as incurred. No depreciation has been provided on the freehold property as the Trustees consider that it's value is not less than cost. ## **Taxation** The charity is exempt from Corporation Tax on its charitable activities. ## **Going Concern** The trustees consider that there are no material uncertainties about the ability to continue as a going concern. |**2. CHARITY SHOP COSTS**
Shop Salaries
Bank Charges
Rates
Repairs & Renewals
Electricity
Fire Alarm
Insurance
Telephone/Broadband
Rubbish Removal
Pricing etc.
Sundries
Staff/volunteers socials/gifts
Tea/Coffee etc.
Cleaning
Office Expenses|**2024**
**£**
**34,733**
**687**
**860**
**751**
**2,454**
**62**
**1,403**
**604**
**5,928**
**300**
**929**
**2,084**
**585**
**1,045**
**233**
**52,658**|2023
**£**
29,484
-
1,260
9,361
1,852
294
1,319
544
6,186
552
876
1,050
377
1,086
26| |---|---|---| |||54,267| Page 8 ## **Chislehurst YFC Limited** ## **Notes to the Financial Statements - continued for the Year Ended 29th February 2024** |**3. CHARITABLE ACTIVITIES**
Salaries
Pension costs
Insurance
Mortgage Interest paid
BBL interest paid
Youth Work expenses
Youth Club expenses
Youth Club hall rental
Furniture/equipment
Repairs and Renewals
Telephone/broadband
Rent
Sundries
Printing and postage
Office expenses|**2024**
**£**
**96,568**
**4,830**
**600**
**5,806**
**889**
**3,346**
**1,495**
**-**
**-**
**31**
**796**
**5,355**
**918**
**415**
**911**
**121,960**|2023
£
101,441
4,361
514
3,330
1,007
987
4,113
2,168
2,032
59
711
5,146
1,067
529
719| |---|---|---| |||128,184| ## **4. CONTRIBUTION TO YOUTH FOR CHRIST** In return for help and advice given to us during the year we make an annual contribution to Youth for Christ UK (YFC). This is used to help with the opening of new YFC centres. ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 29th February 2024. ## **Trustees' Expenses** There were no trustees' expenses paid for the year ended 29th February 2024 ## **6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |VAT reclaim
Other debtors|**2024**
**£**
**810**
**6,487**
**7297**|2023
£
511
2,378| |---|---|---| |||2889| Page 9 ## **Chislehurst YFC Limited** ## **Notes to the Financial Statements - continued** **for the Year Ended 29th February 2024** ## **7. CREDITORS:AMOUNTS FALLING DUE WITHIN ONE YEAR** |Mortgage repayments
Bounce Back Loan repayments
Other creditors|**2024**
**£**
**2,157**
**4,892**
**5,095**
**12,144**|2023
£
3,319
4,771
6,522| |---|---|---| |||5,342| ## **8. MORTGAGE** A new mortgage was taken out on 29th January 2020 for £138,000 secured on the freehold property at 103 High Street, Chislehurst . It was for a term of 20 years, at a rate of 3.96% fixed for 3 years. In October 2021 £45,000 from the Bounce Back Loan was used to pay down the mortgage. On 31st October 2023 a new fixed interest rate came into effect at a rate of 9.43%. The amount outstanding at 29th February 2024 which falls due after 1 year is £76,598. ## **9. BOUNCEBACK LOAN** The Government Bounce Back Loan was taken out on 15th March 2020 to the value of £46,000. It is for a term of 10 years at a rate of 2.5%, with no interest payable for the first year. The amount outstanding at 29th February 2024 which falls due after 1 year is £27,961. ## **10. MOVEMENT IN FUNDS** |**10. MOVEMENT IN FUNDS**||||| |---|---|---|---|---| |||Net m'ment||| ||||in funds|| ||At|1/3/23||At 29/2/24| |||£|£|£| |General Fund||362,023|15,267|**377,290**| Net movement in funds, included in the above, are as follows: |Incoming|Resources|Gains &|Movement| |---|---|---|---| |resources|expended|losses|in funds| |£|£|£|£| |**143,227**|**127,960**|**0**|**15,267**| Page 10