REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
FOR
HEADWAY SOUTH STAFFORDSHIRE Registered Charity Number: 1122504 (A Company Limited by Guarantee) Company Registration Number: 06416198
Dean Statham Chartered Accountants 29 King Street Newcastle-under-Lyme Staffordshire ST5 1ER
HEADWAY SOUTH STAFFORDSHIRE (A Company Limited by Guarantee)
Contents
| Page | |
|---|---|
| Reference and Administrative Information | 1 |
| Report of the Trustees | 2-4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8-11 |
1
HEADWAY SOUTH STAFFORDSHIRE (A Company Limited by Guarantee)
Reference and Administrative Information
Charity number 1122504 Company Number 06416198 Registered Office 6 Castle Hill Tenterbanks Stafford ST16 2QP
Directors/Trustees Mrs A J Smith Mrs S L Hackett - resigned 1 January 2023 Mr W M Evans - resigned 1 January 2023 Mr J C Whitworth - appointed 1 January 2023 Mr L J Cairns - appointed 1 May 2023 Mrs L Wilson - appointed 1 June 2023 - resigned 21 February 2024 Mr N Evans - appointed 13 June 2023
Independent Examiner Heather Tweddle FCA CTA Dean Statham Chartered Accountants 29 King Street Newcastle-under-Lyme Staffordshire ST5 1ER Bankers Lloyds TSB Bank Plc Stafford Branch PO Box 1000 Andover BX1 1LT
2
HEADWAY SOUTH STAFFORDSHIRE
(A Company Limited by Guarantee)
Report of the Trustees' for the year ended 30 November 2023
The Trustees are pleased to present their report together with the Financial Statements of the Charity for the year ended 30 November 2023. The reference and administrative information set out on page 1 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
Structuring Governance and Management
Governing Documents
Headway South Staffordshire is a charitable company limited by guarantee, incorporated on 2 November 2007 and registered as a charity on 22 January 2008. The Company was established under a Memorandum of Association which established the objects and powers of the Charitable Company and is governed under its Article of Association. In the event of the Company being wound up members are required to contribute an amount not exceeding £10. Headway South Staffordshire is affiliated to Headway UK.
Recruitment and Appointment of Board of Directors
The Directors of the Company are also Charity Trustees for the purpose of Charity Law. They are appointed by ordinary resolution. Under the Articles of Association the number of members of the Board shall not be less than three or more than ten.
New Trustees are selected in order to be representative of the diverse qualities and experience needed to fulfil the objectives of the Charity.
Trustee Induction and Training
When a new Trustee is appointed they are provided with a pack with contains:
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n A copy of the Memorandum and Articles of Association;
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n A copy of the most recent Annual Report and Accounts;
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n Copy Minutes of previous Trustees' Meetings;
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n A copy of the Charity Commission Guidance 'The Essential Trustee'.
Risk Review
The Trustees have examined the major internal and external risks which the charity faces and confirm that systems have been established to minimise these risks. In particular protection policies are in place in respect of vulnerable adults.
Objectives and Activities
The company's objectives are:
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To promote understanding of all aspects of brain injury;
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To provide information, support and services to people with brain injury, their families and carers and relevant professionals;
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To promote a co-ordinated multidisciplinary approach to brain injury screening, acute care, assessments, rehabilitation and return to the community;
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To increase public awareness and understanding of brain injury;
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To participate in activities which will reduce the incidence of brain injury.
3
HEADWAY SOUTH STAFFORDSHIRE
(A Company Limited by Guarantee)
Report of the Trustees' for the year ended 30 November 2023 (Continued)
Public Benefit
The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and have complied with their duties under the Charities Act 2011.
Achievements and Performance
Over the reporting period, Headway South Staffordshire has continued to provide high quality recovery and support for local people living with the long term effects of an acquired brain injury (ABI).
Relocation to our own premises has always been an aspiration for the organisation, and early in 2023 new premises in Stafford were identified as being suitable. The staff and Trustees spent eight months preparing the move to these new premises and in November 2023 our dream was finally realised when we took over the lease of the premises at Tenterbanks. These new premises will allow the organisation to grow and meet the needs of our ever expanding membership. Our members now have three rooms where a variety of activities can take place including a games room, art room and therapy room, as well as a large garden area. The premises are used solely by Headway South Staffordshire, and provide a secure environment for our members whilst meeting their diverse needs. Headway South Staffordshire continues to open 5 days a week and the new larger premises allow us to provide recovery and support to more people suffering an ABI.
We have seen no changes in staff during 2023. Ann Marie leads the centre with a superb team of staff and volunteers. We have had another strong financial year, allowing us to continue to re-invest some of the surplus into complementary services, and we continue to provide speech and language therapy sessions to our existing members whilst additional services are being discussed. Much of the surplus is being held for improving the new premises. The Board of Trustees does also recognise the importance of protecting the cash reserves for the immediate future, the global pandemic has demonstrated the need to maintain such reserves.
During the year 1 December 2022 to the 30 November 2023 three new Trustees were welcomed: Liam bringing a wealth of knowledge on HR matters whilst Lavern provided the much needed safeguarding lead for the Board of trustees: Neal joined as both a Trustee and a volunteer, bringing a sense of understanding on living with an ABI. The Board of Trustees continued to work with a voluntary consultant to assist on devising a five year strategic plan. However the relocation meant we needed to readdress the strategic plan and this has become an important agenda item for 2024. We did see two Trustees stepping down from their role immediately following the AGM in 2022.
Acknowledgments
The Board of Trustees would like to thank all the staff and volunteers for their continued hard work and commitment to Headway South Staffordshire over the last twelve months. The Board of Trustees would also like to thank both Sarah Hackett and Will Evans for their contribution over the past two years. Both resignations were due to increased work commitments.
As ever we remain indebted to all those who have supported the charity, without this our Members would not be able to access the service and the support that empowers them all in their daily lives.
4
HEADWAY SOUTH STAFFORDSHIRE
(A Company Limited by Guarantee)
Report of the Trustees' for the year ended 30 November 2023 (Continued)
Financial Review
Free reserves at 30 November 2023 totalled £173,264. This compares with free reserves of £142,211 at 30 November 2022. Free reserves are held to finance working capital requirements and the Trustees aim to maintain free services at a level sufficient to cover six months running expenses. Actual reserves exceed this level. The additional reserves will give the Charity the opportunity to develop and expand services within a safe and measured manner.
Statement of Trustees' Responsibilities
The trustees (who are also directors of Headway South Staffordshire for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom General Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:-
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n select suitable accounting policies and then apply them consistently;
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n observe the methods and principles in the Charities SORP;
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n make judgements and estimates that are reasonable and prudent; n state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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n prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small Company Exemptions
This report is prepared in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006.
Approved by the Board of Management on …..................... and signed on its behalf by:
….............................................. Mrs A J Smith (Director)
5
HEADWAY SOUTH STAFFORDSHIRE
(A Company Limited by Guarantee)
Independent Examiner's Report to the Trustees of Headway South Staffordshire
I report to the charity trustees on my examination of the accounts of the company for the year ended 30 November 2023 which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of the company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ('the '2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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Accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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The accounts do not accord with those records; or
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The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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The accounts have not been prepared in accordance with the methods an principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
…......................................... Heather Tweddle FCA CTA Dean Statham Chartered Accountants 29 King Street Newcastle-Under-Lyme Staffordshire ST5 1ER
Dated ...........................
6
HEADWAY SOUTH STAFFORDSHIRE (A Company Limited by Guarantee)
Statement of Financial Activities (including Income and Expenditure Account) For the year ended 30 November 2023
| Notes Income from: Grants and donations 3 Fundraising Bank interest Charitable activities Other income Total income Expenditure Charitable activities 4 Other 5 Total expenditure Net income (expenditure) Funds brought forward Total funds carried forward |
Unrestricted Funds £ 896 - 2,446 150,567 - 153,909 121,176 1,680 122,856 31,053 142,211 173,264 |
Restricted Funds £ - - - - - - - - - - - - |
Total Funds 2023 £ 896 - 2,446 150,567 - 153,909 121,176 1,680 122,856 31,053 142,211 173,264 |
Total Funds 2022 £ 11,460 822 708 118,124 - |
|---|---|---|---|---|
| 131,114 | ||||
| 94,024 1,560 |
||||
| 95,584 | ||||
| 35,530 106,681 |
||||
| 142,211 |
The statement of financial activities includes all gains and losses in the period. All incoming resources and resources expended derive from continuing activities.
7
HEADWAY SOUTH STAFFORDSHIRE (A Company Limited by Guarantee)
Balance Sheet as at 30 November 2023
| Notes Tangible assets 6 Current assets Trade debtors - Client fees Cash at bank and in hand Creditors - Amounts falling due within one year Trade creditors Other creditors - Accruals - Deposits - Pension Net Current Assets Total Assets less Current Liabilities The Funds of the Charity Restricted Income Funds Unrestricted Income Funds |
2023 £ £ 3,412 21,844 150,456 172,300 568 1,680 200 - 2,448 169,852 173,264 - 173,264 173,264 |
2022 £ £ 1,277 17,308 130,387 147,695 5,185 1,561 - 15 6,761 140,934 142,211 - 142,211 142,211 |
2022 £ £ 1,277 17,308 130,387 147,695 5,185 1,561 - 15 6,761 140,934 142,211 - 142,211 142,211 |
|---|---|---|---|
| 142,211 | |||
| - 142,211 |
|||
| 142,211 |
For the year ending 30 November 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities
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n The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
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n The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Approved by the Board for issue on …..............................
…………………………………… Mrs A J Smith (Director)
Charity Registration Number 1122504 Company Number 06416198
8
(A Company Limited by Guarantee)
HEADWAY SOUTH STAFFORDSHIRE
Notes to the Financial Statements for the year ended 30 November 2023
1 Accounting Policies
The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Assets and liabilities are initially recognised at historical cost or transacting value unless otherwise stated in the accounting policy note.
The charity constitutes a public benefit entity as defined by FRS 102.
Income
Grants and donations are included in income when receivable. When donors specify that they are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included as restricted funds when receivable.
Interest receivable is included in the Statement of Financial Activities in the year when it is receivable.
Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis.
Funding Accounting
Restricted funds are to be used for specific purposes laid down by the grant making body or donor
Unrestricted funds are incoming resources receivable for expenditure on the general objectives of the Charity.
2 Legal Status of the Charity
The charity is a Company Limited by Guarantee and has no share capital. The liability of each member in the event of winding up is limited to £10.
3 Grants and Donations
| Grants and Donations | ||||
|---|---|---|---|---|
| Donations Stafford District Arts Council Grant Staffordshire County Council Grants |
Unrestricted Funds £ 896 - - 896 |
Restricted Funds £ - - - - |
Total 2023 £ 896 - - 896 |
Total 2022 £ 2,258 380 8,822 |
| 11,460 |
9
HEADWAY SOUTH STAFFORDSHIRE
(A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 30 November 2023 (Continued)
| 4 Charitable Activities Notes Salaries including Pension Contributions 7 Travel Expenses Room Rental Telephone, Postage and Stationery Materials, Equipment and Therapies Bank Charges Subscriptions Sundry Expenses Affiliation Fee: Headway UK Training And Conferences Social Activities Professional Fees Bad Debts Written Off Insurance Depreciation |
2023 £ 73,534 3,308 27,845 1,966 4,259 92 1,035 401 - 574 706 2,055 2,600 567 2,234 121,176 |
2022 £ 60,909 1,819 22,859 1,579 2,296 111 777 257 155 410 938 202 - 953 759 |
|---|---|---|
| 94,024 |
In 2022 charitable expenditure of £83,200 was from unrestricted funds and £10,824 was from restricted funds.
| 5 Other Costs Independent Examiner |
2023 £ 1,680 1,680 |
2022 £ 1,560 |
|---|---|---|
| 1,560 |
10
HEADWAY SOUTH STAFFORDSHIRE (A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 30 November 2023 (Continued)
| 6 Tangible assets Cost As at 1 December 2022 Additions Disposals As at 30 November 2023 Depreciation As at 1 December 2022 Charge for the year Depreciation on disposals As at 30 November 2023 Net Book Value As at 30 November 2023 As at 1 December 2022 |
£ 2,301 4,369 - |
|---|---|
| 6,670 | |
| 1,024 2,234 - |
|
| 3,258 | |
| 3,412 | |
| 1,277 |
11
HEADWAY SOUTH STAFFORDSHIRE
(A Company Limited by Guarantee)
Notes to the Financial Statements for the year ended 30 November 2023 (Continued)
| 7 Wages and Salaries Salaries Defined Contribution Pension Contributions |
2023 £ 72,784 750 73,534 |
2022 £ 60,253 656 |
|---|---|---|
| 60,909 |
8 Trustees Remuneration, Expenses and Related Party Transactions
No remuneration directly or indirectly out of the funds of the charity was paid or payable for the period to any trustee or to any person known to be connected with any of them.
No trustee expenses were paid during the year (2022 - £Nil)
9 Taxation
No liability to U.K Corporation Tax arose in respect of the period ended 30 November 2023 (2022 - £Nil).
10 Assets and Liabilities
The assets and liabilities of the charity are represented by the funds as detailed below:
| Tangible Assets Current Assets Current Liabilities |
Total £ 3,412 172,300 (2,448) 173,264 |
Restricted Funds £ - - - - |
Unrestricted funds £ 3,412 172,300 (2,448) |
|---|---|---|---|
| 173,264 |
11 Operating Leases
The total future minimum lease payments under non-cancellable operating leases are as follows:
| Not later than 1 year Later than 1 year and not later than 5 years |
2023 £ 23,000 44,083 67,083 |
2022 £ 27,368 - |
|---|---|---|
| 27,368 |