## **Independent Examiner's Report To the trustees of Cambourne Pre-School**
I report on the accounts of the Trust for the year ended 30 June 2023, which are set out on pages 1 to 12.
## **Respective responsibilities of trustees and examiner.**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act
- To follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and,
- To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report.**
The accounts have been prepared on a receipts and payments basis.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in any material respect the following requirements have not been met:
- to keep accounting records in accordance with section 130 of the 2011 Act, and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and
2. which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Peter Barlow Thomas Quinn Chartered Accountants The Station House 15 Station Road St Ives Cambs PE27 5BH
Date: 29 February 2024
## **Cambourne Pre-School**
The Blue School, Eastgate Great Cambourne Cambridge CB23 6DZ
Telephone: 01954 715150 Email: office@cambournepreschool.org.uk Website: www.cambournepreschool.org.uk
Cambourne Pre-School Accounts Reporting Year 2023
## **Trustees’ Annual Report for the period**
**From 1[st] July 2022 To 30[th] June 2023**
**Charity name: Cambourne Pre-School Charity registration number: 1122459**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To support and nurture each individual coming
into Cambourne Pre-School and enhance their
development through well planned and
stimulating experiences within an inclusive,
challenging and welcoming environment. Our
pre-school is located in the heart of the
community of Cambourne. We are dedicated to
providing high quality care and education to
children aged between two and five years old
and to support the families of those children so
we can ensure the best possible outcomes for
each individual child. We want to give each child
the best start to their school years, so we have
created a nurturing and inspiring environment
where children can develop their talents and
build their confidence. Our experienced team of
pre-school teachers offer a balanced and
challenging early years curriculum where
activities are planned carefully so that every
individual child can explore their interests,
understand the world around them, learn and
understand the importance of values and boost
their self-esteem in readiness for their transition
to primary school. Development and learning is
guided by the Early Years Foundation Stage and
we continually echo the four guiding themes and
principles in our setting, our activities and our
planning.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19||
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**EYA:**
We are members of the Pre-School Learning
Alliance (membership 58181) and our standard
governing document is the Pre-School Learning
Alliance Constitution (2011), which is adopted
each year at the General Meeting.
**Professional Advisers:**
-
The co-operative bank plc - PO Box 101,
1 Balloon Street, Manchester, M60 4EP
-
Pre-School Learning Alliance - The
Fitzpatrick Building, 188 York Way,
London, N7 9AD
-
Numbers Count Limited - 5 Brookfield
Way, Lower Cambourne, CB23 6EB
**Trustees:**
Chairperson – Hannah Bartram
Treasurer – Poppy Chatzantonakis
Secretary – Adam Ball
Committee members – Emma Ball, Donna
O’Shea, Petya Valcheva, Chara Kokori & Lorraine
Burdett (Joint Administrator and Committee
Member – left both positions, April 2023)
**Election Process:**
Trustees are elected or re-elected each year by
the parents at the General Meeting. All trustees
have Enhanced Disclosure and Barring (DBS)
checks carried out when they commence their
trusteeship. The committee meet on the first
Friday of each month where the Treasurers’
Report and Managers report are presented, any
issues are raised and addressed and planning for
events is discussed|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Committee met when possible, during the
school year to discuss fundraising events and
other important pre-school topics, where
needed. Financial meetings were held on site
with the chair, treasurer and pre-school
manager and other committee members to
ensure finances continued to be used
effectively.
We have been looking at ways in which we can
raise funds for the pre-school and have held a
Christmas Fete and Summer Party. Both events
were well received by parents\carers as well as
the wider community.
We have also been working with staff to make
sure that all relevant training is up to date, as
well as working with 2 staff members to enable
them to start on a Level 2 qualification.
Outside of learning, the committee have worked
under the guidance of the chairperson to update
and rejuvenate tired areas of the pre-school to
create a more welcoming and inviting setting.
We have also undertaken some ground works
within the pre-school to clear areas to enable
safer play. A shed has also been purchased for
the pre-school, using fundraising monies, that
we anticipate to use for storage and upcoming
events, including a Santa’s grotto for our 2023
Christmas Fete.|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 30thJune 2023, we hold cash funds of
£14896.63.
We have still not paid rent since moving into our
new building and await the town councils
update on this. We have however, paid
£7198.94 to the council for owed rent. Our
rental arrears stands at £4634, however is still
accruing. We have a zero balance with HMRC
and NEST Pensions with all payments being up
to date. We hold reserves to cover notice
periods and unforeseen expenses.
The pre-school’s greatest expenditure is its staff
costs. We employ a full time pre-school manager
who has a foundation degree in early years
along with four other full time members of
teaching staff, three of which are Level 3
qualified and one is unqualified. We also have a
part time member of staff who is unqualified,
however, holds a degree in business.
We manage our budget effectively to ensure
that we can meet all of our liabilities and
continue to offer quality care and education to
the families in our community. We keep our fees
at a rate in line with current government
funding, so we are affordable and accessible to
as many families as is possible. In September
2023, we increased our fees inline with other
settings of a similar size in the area. We also
reorganised our rooms and have split the
children in to two classes – one with 2 years olds
and the other 3 years olds. This enables us to
increase our revenue through fee paying
children in the 2 year old room as this is our
highest fee rate.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22||
|Amount of reserves held|Para 1.22||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We are in receipt of Council Funding which is
paid to us 4 times a year based on predictive and
actual head count. We also offer privately
funded spaces for children whose parents\carers
who are not in receipt of funded spaces. We also
receive SENIF and EYPP.
Fundraising is a key area for us, with the
Christmas Fete and Summer Party being our
biggest income streams. We also hold Mothers
and Father’s Day events as well as fruit payment
donations for snack time.|
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|The pre-school’s greatest expenditure is its staff
costs and we are continually reviewing head
count to staff ratios and are always looking to
cost save where needed. We will always ‘shop
around’ for the best deals when purchasing for
the setting.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||We are members of the Pre-School Learning
Alliance (membership 58181) and our standard
governing document is the Pre-School Learning
Alliance Constitution(2011)|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected or re-elected each year by
the parents at the General Meeting. All trustees
have Enhanced Disclosure and Barring (DBS)
checks carried out when they commence their
trusteeship. The committee meet on the first
Friday of each month where the Treasurers’
Report and Managers report are presented, any
issues are raised and addressed and planning for
events is discussed.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Manager**: Donna O’Shea
**Assistant Manager**: Angela Seward
**Safeguarding Lead:**Donna O’Shea
**Chairperson:**Hannah Bartram
**Treasurer:**Poppy Chatzantonakis
**Secretary:**Adam Ball
**Administrator:**Lorraine Burdett (vacated, April
2023)|
|Relationship with any related
parties|Para 1.51|**Bank:**The co-operative Bank PLC
**Early** **Years Advisor**: Pre-School Learning
Alliance
**Accountant**: Numbers Count Limited|
|Other||**Building Owner:**Cambourne Parish
Council|
## **Reference and Administrative details**
|Charity name|Cambourne Pre-School|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1122459|
|Charity’s principal address|Cambourne Pre-School
The Blue School,
Eastgate
Great Cambourne
Cambridge
CB23 6DZ|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Hannah Bartram|Chair|September 2022 -
Present||
||Poppy
Chatzantonakis|Treasurer|As above||
||Adam Ball|Secretary|As above||
||Emma Ball|Committee Member|As above||
||Donna O’Shea|Committee Member|As above||
||Lorraine Burdett|Committee Member|September 2022 – April
2023||
||Chara Kokori|Committee Member|As above||
||Petya Valcheva|Committee Member|As above||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year **||
|---|---|---|
|**N/A**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|**Extract from our Constitution:**
**8.0 Property:**
**8.1**If the Pre-school acquires an interest in any property, either
as a freehold, lease or licence of any land or buildings, then this
property interest will be held by individuals appointed by the
Committee to act as holding trustees of the property on behalf of
the Pre-school. These holding trustees may be members of the
Committee, Members of the Pre-school, Member of staff or any
other persons which the Committee may appoint. A holding
trustee need not be a Member of the Pre-school. The holding
trustees are not charity trustees and appointment as a holding
trustee will not of itself make a holding trustee either a
Committee Member or Member of the Pre-school. Where
holding trustees are required to hold property on behalf of the
Pre-school then there shall not be less than 2 or more than 4 of
them appointed by the Committee at any time
**11.0 Dissolution:**
**11.4**If the Pre-school is wound up or dissolved and after all of its
debts and liabilities have been satisfied there remains any
property or assets these shall not be paid or distributed amongst
the Members of the Pre-school but shall be applied in one or
more of the following ways: (a) transferred to the Pre-school
Learning Alliance or, with the agreement of the Pre-school
Learning Alliance, to another pre-school established as a charity
whose governing instrument prohibits the distribution of income
and property to an extent at least as great as is imposed on the
Pre-school and whose objects are similar to those of the Pre-
school; or (b) in such other manner consistent with the charitable
status of the Pre-school as the Pre-school Learning Alliance and
the CharityCommission have approved in writingin advance.|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects||
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **Statement of Accounts:**
## **Section A Receipts and payments**
|**payments**||||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricte**
**d funds**
**to the nearest**
**£**
**81,204**
**21,664**
**4,119**
**41**
**-**
**-**
**-**
**-**
**107,028**|**Restricte**
**d funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowmen**
**t funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total**
**funds**
**to the**
**nearest £**
**81,204**
**21,664**
**4,119**
**41**
**-**
**-**
**-**
**-**
**107,028**|**Last**
**year**
**to the**
**nearest**
**£**|
|
Funding|**81,204**|**-**|**-**|**81,204**|**114,453**|
|Fees|**21,664**|**-**|**-**|**21,664**|**22,393**|
|Fundrasings &
Donations|**4,119**|**-**|**-**|**4,119**|**446**|
|Other|**41**|**-**|**-**|**41**|**0**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**107,028**|**-**|**-**|**107,028**|**137,292**|
## **Payments & Expenditure**
|
Wages|**89,290**||**-**||**-**||**89,290**||**117,571**|
|---|---|---|---|---|---|---|---|---|---|
|Pension (NEST)|**4,956**||**-**||**-**||**4,956**||**3,005**|
|Tax and NI|**11,963**||**-**||**-**||**11,963**||**12,745**|
|Training|**170**||**-**||**-**||**170**||**809**|
|Equipment & Supplies (inc.
Stationary)|**4,025**||**-**||**-**||**4,025**||**1,587**|
|Insurance|**626**||**-**||**-**||**626**||**0**|
|Tutors|**-**||**-**||**-**||**-**||**-**|
|Legal\Professional Services
Fees|**450**||**-**||**-**||**450**||**717**|
|Repairs and Renewals|**1,233**||**-**||**-**||**1,233**||**1,867**|
|Other|**118**||**-**||**-**||**118**||**18**|
|Trips|**-**||**-**||**-**||**-**||**-**|
|Telephone, Print & other
Admin|**1,756**||**-**||**-**||**1,756**||**2,341**|
|Rent|**7,199**||**-**||**-**||**7,199**||**0**
**140,660**|
|**_Sub total_**|**121,786**||**-**||**-**||**121,786**|||
|**_Net of receipts/(payments)_**
**_Income- Expenditure_**|**- 14,758**|
|---|---|
|**A5 Transfers between funds**|**-**|
|**A6 Cash funds last year end**|**27,445**|
|**_Cash funds thisyear end_**|**12,687**|