2020-07-31-accounts

(HARITY (OMMISSION Independent Examiner's Report on the Accounts Seition A Independent Examiner's Report Repoit lo the 11usteeslfflem￿iS 01 trIM6oJ £AJ £ Ro£ SCHOOL On ariount5 lov the year ended EJThnllFJU Th￿F]Lry￿ Set out i)n pages Respe¢tl¥e iesponslbllltles Ol tIUSlee5 Jnd eurnlnei Ihe chaiity's trustee5 ère ie5POTrsible lor the prepafatiofi ol the ￿coUnt5. The charity's IIU51ees consider thal an audil 15 Ilot iequired Iof this year under se(tion 144 01 the Charilie5 A(12011 Ilhe Charities Act) and that an independent examination is neede¢J. 11 is my responsibility to.. examine ihe aCCOUn15 under seclion 145 01 the Charltles Ail. 10 lollow Ihe pro(eduies laid down in the geneial Directions glven by the CharSly (ommission (under se(iion 14515)Ibl ol the Charities Acl}. and 10 stale whether parli(utsi matters have come lo my aiienilon. sls of Independeni t￿mIner'S slalement My e￿mInall0￿ was iaiiSed oul In a(Corda￿e with 9eneral Diieiton$ 9lven by the Chaflty (ommi55ion. An examinalion include5 a ieview of the accounting iecords kepi by the charily and a (otnpaii5M ol ihe accounts presented with those ieiords. It also includes consideration ol ony unusual ilems 01 disclosures in the accounts, and seekin9 explanations Iiom the trustees ionceining any such malteis. The procedures undertaken do wovide all the eviden(e thai would be iequired in an audit. and (onsequenlly no opinion is given as to wheiher the accounts piesent a 'tiue and lair, view and the iepoil is limited lo those rnatleis set out in the staiement below. IndependeAt x•rnlner's stsiemeni In fonnection wlth my examlnatlon. no fflaiiei has come lo my atientlon latth*pth 111 which gives me reasonable cause lo believe that in, any material iespect. the requiiements.. to keep accounting le(￿d5 in ￿(Old￿e with Secti￿ 130 01 the Chaiities Acl., lo prepare accounts which ￿(ord with the ac(oufiting re(ords and comply with the accounting iequiiemenis ol the Chalities Att have not been met,. or {2) lo which, in my opinion, aiteThii¢)n should be dithft in ordei to enable a ptopei undefstanding ol the account5 10 be leached. "Pleose delete ihe word5 in the biockels il they do not opply. Oate Name Relevant piolessional qualith'calionl5) or boty (il anv) FIAT Addiess Lt Kk-ThJ IE March 2012

Section B Disclosure Only complele il examiner needs to highlight mateiial probleffls Give here biiel details ot any items that the examiner wishes to disilose If R Mavch 2011

2020 Trustees’ Annual Report and Accounts

Cambourne Pre-School

operating activities

Our pre-school is located in the heart of the community of Cambourne. We are dedicated to providing high quality care and education to children aged between two and five years old and to support the families of those children so we can ensure the best possible outcomes for each individual child.

We want to give each child the best start to their school years, so we have created a nurturing and inspiring environment where children can develop their talents and build their confidence.

Our experienced team of pre-school teachers offer a balanced and challenging early years curriculum where activities are planned carefully so that every individual child can explore their interests, understand the world around them, learn and understand the importance of values and boost their self-esteem in readiness for their transition to primary school.

Development and learning is guided by the Early Years Foundation Stage and we

OUR VISION: to support and nurture each individual coming into Cambourne Pre-School and enhance their development through well planned and stimulating experiences within an inclusive, challenging and welcoming environment.

continually echo the four guiding themes and principles in our setting, our activities and our planning.

A UNIQUE CHILD - Every child is a unique child, who is constantly learning and can be resilient, capable, confident and selfassured.

POSITIVE RELATIONSHIPS - Children learn to be strong and independent through positive relationships.

ENABLING ENVIRONMENTS - Children learn and develop well in enabling environments in which their experiences respond to their individual needs and there is a strong partnership between practitioners and parents and carers. Every parent and carer is encouraged to be involved in the pre-school, they can vote at general meetings and participate in continually developing the preschool by joining the committee.

LEARNING AND DEVELOPMENT - Children learn and develop in different ways and at different times. They start to learn about the world around them from the moment they are born. By providing them with interesting activities that are age appropriate, challenging and tailored to their stage of development, children can move onto the next stage of their schooling with confidence.

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MONDAY 9am - 12pm 12pm - 3pm
TUESDAY 9am - 12pm 12pm - 3pm
WEDNESDAY 9am - 12pm 12pm - 3pm
THURSDAY 9am - 12pm 12pm - 3pm
FRIDAY 9am - 12pm (staff meetings)
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uptake of sessions

This year we were delighted to have 54 families enrolled at Cambourne Pre-School. We currently have over 40 children due to start in September, a few families on our waiting list have chosen to defer their start due to Covid-19. Our waiting list includes start dates up to January 2022.

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WHERE
OUR
FAMILIES
ARE
FROM:
Lower Great Upper Other
Cambourne Cambourne Cambourne
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2yr olds
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3/4yr olds
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Cambourne Pre-School

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fees & funding

Children who are not yet eligible for free hours, or who wish to attend sessions beyond their entitlement are invoiced at an amount depending upon their age. The difference in price represents the additional staff costs related to younger children and is determined by the funding levels we receive for these ages.

In total we received income of £13,035 from paying children in 2019/2020.

All three and four year olds are able to claim universal funding of up to 15 free hours each week in the term following their third birthday. We also offer e x t e n d e d 3 0 h o u r s f r e e childcare to eligible three and four year olds, 10% of funded hours claimed were for extended hours.

Restricted funds represent Early Years Pupil Premium (EYPP), Deprivation Funding and Disability Access Funding received for eligible three and four year olds.

We had sixteen children in receipt of EYPP at an increased rate of £14.01per session. This additional funding is used to close the gap between the child’s progress and that of their peers by improved staff training, resources or support for children. Any spend must benefit these particular children, but may also be of benefit to others at the pre-school.

An additional six children received deprivation funding at an increased rate of £13.32 per session. This funding should be used to maximise the quality of teaching, improve the quality of the setting, help with language development, provide parenting support and help with school transitional arrangements, all proven areas that help the more disadvantaged children progress.

Eligible two year olds are also able to claim up to 15 hours of free childcare each week, 20% of our funded hours were for free 2’s.

For the academic year, we r e c e i v e d i n c o m e o f £130,765 in Early Years Funding which includes £5,478 of restricted funds and £8,642 in SENIF.

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Restricted Funding Universal, Extended & 2yr Funding
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The funding rates we receive per session are:

We had two children in receipt of the Disability Access Funding, which is currently £615 per annum for each child. This fund is to ensure all children with SEND have access to the provision and all the benefits and services provided.

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Covid-19

Lockdown and new government regulations since March 2020 have had a major impact on how we can deliver care to children and their families, with many of our policies and procedures being updated to reflect the new way the pre-school operates to achieve it’s aims and objectives whilst keeping everyone safe during the pandemic.

Many activities that we usually enjoy have not been possible this year. Unfortunately, we had to cancel our annual school trip along with our summer party and graduation ceremony for our primary school leavers’. We also decided to temporarily stop providing our dance and Mandarin lessons where we hire in specialist teachers, this decision was taken in order to better protect the ‘bubbles’ that we have formed.

During lockdown and throughout the Easter break we remained open for children of key workers and vulnerable children. The smaller amount of children attending resulted in us being able to open with fewer staff and therefore many staff members were able to stay at home during the lockdown.

Our staff used the opportunity to work from home and support those children who were not in attendance. Staff made regular telephone calls to parents checking how they were managing and offering whatever support was needed. We found this often included supporting those struggling to provide enough food for their family and for anyone having difficulty with home schooling we supplied books and activities.

During lockdown we kept in daily contact with all parents and children though our Facebook page, posting ideas for activities that could be tried at home. Staff also read daily live stories for the children to watch and enjoy.

We continued as normal with our summer term intake of new starters, albeit with social distancing guidelines in place. This did mean we were unable to provide home visits to each new child as we normally would and we could only

invite parents into the preschool building when absolutely necessary to help children settle.

Funding has continued to be paid in relation to all children registered with us for the summer term regardless of whether the children were attending or remaining at home. Therefore we have continued to pay staff and suppliers as normal.

We have however seen a financial impact, which we expect to continue during 2020/2021. So far, we have lost expected income from fee paying children as we are unable to invoice for any missed attendance related to Covid. During the spring and summer terms this totalled £3,839 lost in expected fees.

We have also lost potential income for children on our waiting list who have chosen to defer their start date.

The cost of cleaning has been steadily increasing and is projected to continue using more of our budget going forward as increased levels of deep cleaning and sterilising is needed. We are also seeing items that we usually purchase cost more, such as gloves and hand sanitisers doubling in price during the pandemic.

We have had to limit the availability of certain toys and equipment due to the need to clean and ‘rest’ them more frequently. Examples of this include sand, where it is not possible to ensure it can be cleaned to avoid transmission.

Although the look and feel of the pre-school has changed during the pandemic, all the children have shown themselves to be resilient to this change and take it all in their stride. We were delighted that our school leavers’ were still able to leave us as happy and confident children ready for the next steps in their education!

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Cambourne Pre-School
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Each year we aim to raise around £1,000 with our various fundraising activities.

Most of our fundraising is planned for the summer term and has unfortunately not been possible this year due to lockdown and social distancing guidelines.

Each year the majority of our fundraising is achieved at our summer fete where we usually make around £600, we also historically have fundraised a further £200 at our summer party and graduation, where we sell yearbook posters, graduation photographs and cakes.

We have managed to raise £197 this year, most of which was in December where we sold tickets and refreshments for parents to come and see their children in the nativity play.

Monies raised will be used in conjunction to the grant we received from the Co-op Local Community Fund to improve our outside spaces, which are proving more important than ever during the pandemic.

So far we have received £347 from the grant and expect a second payment in November of £897.

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expenditure income
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Our pre-schoolers
raised £90 for
‘Children in Need’
by holding a
cake sale giving
a £1 donation
to come into
pre-school
wearing
pyjamas!
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WE ARE MANAGED BY A COMMITTEE OF VOLUNTEERS NOMINATED BY THE PARENTS OF THE PRESCHOOL. TOGETHER THEY FORM THE TRUSTEES OF THE CHARITY.

trustees and governance

We are members of the Pre-School Learning Alliance (membership 58181) and our standard governing document is the Pre-School Learning Alliance Constitution (2011), which is adopted each year at the General Meeting.

PROFESSIONAL ADVISERS

The co-operative bank plc - PO Box 101, 1 Balloon Street, Manchester, M60 4EP Pre-School Learning Alliance - The Fitzpatrick Building, 188 York Way, London, N7 9AD Numbers Count Limited - 5 Brookfield Way, Lower Cambourne, CB23 6EB

TRUSTEES

Chairperson - Elizabeth Smith Treasurer - Sam Corban Secretary - Andreia Da Silva Committee members - Rebecca Brown, Jonathan Buwert, Donna O’Shea, Lorraine Burdett

Trustees are elected or re-elected each year by the parents at the General Meeting. All trustees have Enhanced Disclosure and Barring (DBS) checks carried out when they commence their trusteeship. The committee meet on the first Friday of each month where the Treasurers’ Report and Managers report are presented, any issues are raised and addressed and planning for events is discussed.

Cambourne Pre-School

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financial review

We have £30,414 in total cash funds this year end. (2019: £27,846)

We have still not paid rent since we moved into our new building as we wait for the town council to take ownership, but we have been advised to accrue £9,466 for past rent owed. This amount will be carried forward in our cashflow forecast and increased each month to reflect expected costs. We are also accruing £712 for tax and national insurance costs for July. This will be paid to HMRC in October along with upcoming August and September amounts. Both of these amounts are listed in the Statement of Assets and Liabilities.

Our expenditure on staff including wages, pensions, tax, national insurance, training and uniform costs represents more than 92% of our total expenditure this year. This is in line to the proportion of expenditure on staff costs in the previous years.

We manage our budget effectively to ensure that we can meet all of our liabilities and continue to offer quality care and education to the families in our community.

We keep our fees at a rate in line with current government funding, so we are affordable and accessible to as many families as is possible.

We hold reserves that are sufficient to cover notice periods and unforeseen expenses.

We did not experience any serious incidents in 2019/2020 that should have been brought to the Charity Commission’s attention.

The pre-school’s greatest expenditure is its staff costs. We employ a full time pre-school manager who has a foundation degree in early years along with three other full time members of teaching staff, two of which are Level 3 qualified and one is unqualified.

We have 5 part time members of teaching staff, two are Level 3 qualified and one is Level 2 qualified. We also employ an administrator on a part time basis.

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recei ts & a ments p p y

	for the period 1 August 2019 to 31 July 2020		Unrestricted Funds (£)	Restricted Funds (£)	YE 2020 Total Funds (£)	YE 2019 Total Funds (£)
	RECEIPTS
	Early Years Funding/SENIF		116,645	14,120	130,765	117,783
	Fees Invoiced		13,035		13,035	15,986
	Fundraising/Donations/Grants		400	347	747	1,491
	Uniform		185		185	276
	Other Income		23		23	576
			130,288	14,467	144,755	136,112
	PAYMENTS
	Staff costs:
	Wages		106,017	8,642	114,659	118,168
	Pension (NEST)		3,386		3,386	2,450
	Tax & National Insurance		12,408		12,408	10,737
	Training		392		392	2,151
	Uniform		121		121	173
	Indirect Expenses:
	Cost of Fundraising		-		-	76
	Christmas & Leavers’ Parties		45		45	224
	Equipment/Toys - Consumable		693	690	1,383	1,216
	Insurance		612		612	605
	Additional Tutors			1,713	1,713	1,080
	Legal/Professional Fees		716		716	653
	Maintenance		1,038		1,038	1,092
	Other Expenses		17		17	701
	Postage & Stationery		259		259	303
	Rent
	Summer Outing				-	749
	Teacher Resources & Publications		66	558	624	388
	Telephone & Other Admin		2,266		2,266	1,923
	Uniform		251		251	135
			128,287	11,603	139,890	142,824
	Asset PurchasesFurniture		243	413	656	373
	Asset PurchasesEquipment		248	1,393	1,641	2,772
	Sub Total		491	1,806	2,297	3,145
	Total Payments		128,778	13,409	142,187	145,969
	Net of Receipts & Payments		1,510	1,058	2,568
	Cash Funds Last Year End		24,566	3,280	27,846
	Cash Funds This Year End		26,076	4,338	30,414

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statement of assets & liabilities

	Unrestricted Funds (£)	Restricted Funds (£)	Total (£)
CASH FUNDS
Cash at Bank	26,026	4,338	30,364
Petty Cash	50		50
TOTAL CASH FUNDS	26,076	4,338	30,414
OTHER MONETARY ASSETS
Stock - children’s uniform	229		229
Outstanding fees/invoices	-		-
	2,139		2,139
ASSETS RETAINED FOR THE CHARITY’S OWN USE
Furniture	4,108	1,103	5,211
Equipment	5,707	5,518	11,225
	9,815	6,621	16,436
LIABILITIES
Rent - (Updated fgure from Cambourne Town Council)	9,466		9,466
Tax & NI	712		712
Fees prepaid & overpaid	99		99
	10,277		10,277

Cambourne Pre-School

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trustees signature and declaration

Mrs Elizabeth Smith Chairperson

Mrs Lorraine Burdett Administrator

Cambourne Pre-School

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The Blue School Eastgate Great Cambourne CB23 6AP

Tel: [phone] email: [e-mail]