**YR HEN YSGOL, DINAS TRUSTEES ANNUAL REPORT FOR THE FINANCIAL YEAR 1[ST] APRIL 2024 TO 31[ST] MARCH 2025** ## **YR HEN YSGOL, DINAS** (Called “the Charity”) **TRUSTEES ANNUAL REPORT -** for the financial year 1[st] April 2024 to 31[st] March 2025 ## _Reference and Administration details - Trustees and Advisers_ Name - The name of the Charity is - Yr Hen Ysgol, Dinas Charity registration number - 1122445 Charity registration date - 23[rd] January 2008 Company number - 05735031 Incorporation date - 8[th] March 2006 Registered office address - Broyan House, Priory Street, Cardigan, SA43 1BZ ## _The names of the Trustees are as follows -:_ a) Brendan Patchell (Chairman) b) Anne McKernan c) David Hutton (appointed 1[st] July 2024) d) Duncan Wigney e) Eric Nicholas f) Gareth Jones g) Rosemary Lait h) Simon Reeves i) Pat Francis (resigned 12[th] April 2024) The Treasurer and book-keeper prepare the annual accounts; the accounts are independently examined by DMB Davies Accountants, Cardigan, who also submit them to the Charity Commission and Companies House. ## _Structure, Governance and Management_ Yr Hen Ysgol, was gifted to the people of Dinas by the Barony of Cemaes in November 2005 and the title to the land was transferred to ‘Yr Hen Ysgol Dinas Trust’ on the 10[th] March 2008. The only duty of ‘Yr Hen Ysgol Dinas Trust’ is to hold the ‘deeds’ to the land and Property. Under the Trust, the Charity - ‘Yr Hen Ysgol, Dinas’ - holds the Property as sole trustee for and on behalf of the people of Dinas. The Charity was registered with the Charity Commission on the 23[rd] January 2008 and its governing document is _‘The Memorandum and Articles of Association’_ . The Charity was incorporated as a ‘company limited by guarantee’ on the 8[th] March 2006. ## _Recruitment, appointment and training of Trustees_ Trustees have been recruited largely by approaching local residents who are known to have suitable background and experience and are willing to volunteer. In addition, any Member who is nominated or who expresses an interest in becoming a Trustee, or any nominee from a user group, should send a brief ‘pen portrait’ of interests and experience to the Chair of the Trustees. Their application will be considered by all the Trustees, usually at the following monthly meeting of Yr Hen Ysgol Trustees meeting. 1 **YR HEN YSGOL, DINAS TRUSTEES ANNUAL REPORT FOR THE FINANCIAL YEAR 1[ST] APRIL 2024 TO 31[ST] MARCH 2025** ## _The Trustees_ During this financial year the Charity initially had 8 Trustees, all residents of Dinas; one has retired and one new Trustee was appointed in July 2024. The Trustees, together with other volunteers, are members of Yr Hen Ysgol Committee (see below) which manages Yr Hen Ysgol. The Trustees consider and approve the annual accounts and prepare an annual report. They also consider and approve matters relating to strategic planning of the land and buildings, official charity policies, and all legal matters of the charities. ## _Yr Hen Ysgol Committee_ All Committee volunteers are responsible for the _‘day-to-day’_ running of the Charity. At every opportunity, the Committee encourages Members and user groups to make suggestions for the use of Yr Hen Ysgol and likewise encourages them to organise and take part in their own ‘activities’ at Yr Hen Ysgol. The website has been enhanced with the on-line bookings allowing users to readily identify which time slots are vacant for each of the rooms. The major maintenance and improvement projects completed during the year include: - (a) Kitchen refurbishment - (b) Kitchenette and chair store repainting - (c) Corridor repainting - (d) Boundary wall recapping on the East side - (e) New boundary wall section on the West side. - (f) Native apple trees to boundary wall - (g) Walled garden flower bed extended with obelisks, tree planting - (h) Car park corner flower bed created with tree planting - (i) Electrical safety lighting replacement. Building electrical certificates and drawings. - (j) Replacement projector ## _Objects of the Charity_ The Charity’s objects as expressed in its ‘Memorandum of Association’ are: _To provide, maintain and enhance 'Yr Hen Ysgol' for the benefit of the people of Dinas and its environs, by associating together the said individuals in a common effort to provide facilities in the interests of education, the arts, social welfare, sport, recreation and leisure, with the aim of improving the conditions and quality of life of the said individuals._ In summary, Yr Hen Ysgol Committee volunteers look after the _‘building’_ and provide _‘facilities’_ so that _‘the people of Dinas’_ - _‘the Members’ -_ can organise and take part in their own _‘activities’._ It is a joint responsibility. We work closely with Dinas Wellbeing Hub to enable events. ## _Public Benefit Statement_ The Trustees acknowledge their duty to meet the public benefit requirement, in compliance with the Charity Commission’s guidance on public benefit. All the good works of the Charity, as defined in its constitution, are ‘ _for the benefit of the people of Dinas’_ - they are all beneficiaries of the Charity. The partnership between Yr Hen Ysgol Committee and participating Members is the framework that delivers _‘improved conditions and quality of life for the people of Dinas’_ . 2 **YR HEN YSGOL, DINAS TRUSTEES ANNUAL REPORT FOR THE FINANCIAL YEAR 1[ST] APRIL 2024 TO 31[ST] MARCH 2025** ## _Financial Review_ |**Income**|| |---|---| |ORDINARY ACTIVITIES|| |Bookings|£14,077| |3Cs coffee mornings|£670| |Fund raising, summer, autumn and Christmas fairs|£5,795| |Friends of YHY|£ 2,966| |Total income “ordinary activities”|**£23,508**| |OTHER INCOME mainly “one off” grants or donations that were spent on projects.|| |Grants * Includes £11,400 from**ASDA**for the**kitchen**|£18,600| |Sundry (Donation and bank interest)|£ 3,529| |Total income “Other”|**£22,129**| |**Total income**|**£45,637**| |**Expenditure**|| |---|---| |Direct costs purchases|**£300**| |PREMISES|| |Water|£1,218| |Electricity|£2,682| |Oil (heating)|£2,629| |Cleaning|£2,599| |Repairs and maintenance|£7,267| |Total expenditure “premises”|**£16,395**| |GRANTS|| |YHY / Playing fields new boundary wall|£20,312| |Kitchen (Includes replacement of kitchen plumbing and electrics)|£22,607| |Total expenditure “Grant”|**£42,919**| |ADMINISTRATION|| |Internet / Bank charges/ helping halls|£1,067| |Stationary and post|£31| |Accountancy|£906| |Membership and licences|£896| |Insurance|£1,736| |Sundry|£482| |Total “Administrative”|**£5,118**| |**Total Expenditure (Direct, Premises, Grants and Administration)**|**£64,732**| 3 **YR HEN YSGOL, DINAS TRUSTEES ANNUAL REPORT FOR THE FINANCIAL YEAR 1[ST] APRIL 2024 TO 31[ST] MARCH 2025** ## **Savings and contingencies** The Trustees contingency for this year was set at £30,000. On the 31[st] of March 2025, the funds in the Charity’s bank accounts were: |Current Account|£3,982| |---|---| |Deposit Account|£31,497| |Friends’ Account|£34,380| |Grant Account|£15,678| |PayPal Account|£ 136| |The total cash balance was|**£85,673**| |Previous year_£95,784_|| ## _Charitable Activities_ Regular activities included art, choir, dancercise, film club, history club, Jig-So children’s group, Pilates, quilting, table tennis, tai chi, yoga, Under 3 children’s group, Community Council, Yr Hen Ysgol Committee, the 3Cs Community coffee mornings, and Quaker and Buddhist groups. The numbers participating in these activities ranged from 5 to 90, with most between 10 and 20. Courses/training exercises were run by Pembrokeshire County Council, Pembrokeshire College, and the Coastguard Agency among others. The Eileen Webb Fund: this supported the boundary wall and kitchen refurbishment. Dinas Wellbeing Hub volunteers organised many community activities based at Yr Hen Ysgol; they also continued to maintain and improve the garden. ## _The future_ We are currently bidding for funding for: Roof repairs from Enhancing Pembrokeshire PV Panels from Community Facilities Programme (Welsh government) Warm room electricity cost from the National Grid. In addition we are in the process of gaining planning permission for a new extension called the “Garden Room”. We have a greatly improved usage, and therefore income, which will enable us to further improve Yr Hen Ysgol. ## **19th October 2025** ## **Brendan Patchell** Chair of the Trustees **Anne McKernan** Treasurer 4 Yr Hen Ysgol Dinas Accounts 202415 YR HEN YSGOU DINAS c(rt￿ts Pap (Thts pogo) 8&7 8 (Fry D[r￿￿nts18e 8fKI M8mbern- Not for ddr¥pry to Cry•ni86 Yr Hen Ysgol Dinas Accounts 202415 YR HEN YSGOU DINA8 Mrn Pat Fr8ncls 1Y ArKI 2024) Mr Brerthn Palchell Mrn Rosgmary Lat Eric Nic*￿3 Mr Simm Roeves Mr t￿nG￿n W*My Mr Davkl Hutlon (apwkn￿ 2024} HSBC C8fdyn Ceredigir Broyan HCA Prlory Stre8t Cardig&n SA43 18Z Yr Hen Ysgol Dinas Accounts 202415 YR HEN YSGOL DINAS Company for thè a¢cl￿r￿1n9 erKled 31n)3r2025. Com￿￿$ tharrtable purpcw the 0th4ancemerrt of educ*bon orrfl the proYAion malnten8nce ofyr Hèn Ysgol kn r￿n9$ Cro88 forthe bB of tts In￿bIlants and of th8 gwr￿r￿lIng arogs 8ppear& on Ihe precediry page. P8rt 15 of the Companw Act 2008 whith appl*8 k> smal ccAnpar*. Dlr&Xor (Signatw•) Name of &gnat(ry. BRENDAN PATCHELL Yr Hen Ysgol Dinas Accounts 202415 YR HEM YSGOL DINAS 2025 2024 Income fr(#n Lydlnary athili08 (Notè 2) Othw Incom8 & Grants 27.037 1&6 21.345 4,763 Grots Surpm (D} {0) 28,108 45.637 (64.732) (23.995) (21.81e) (881) Yr Hen Ysgol Dinas Accounts 202415 YR HEN YSGOU DINAS BAlanw 8h••l M at 31M*2025 2025 ikJirth3 3&8 £696.T12 £696,772 Total br￿ d¢r•m £707.6S7 07.950 and M(Yw pay4bl8 to tt* £S.(KXJ Ca8h {Bor* ond In hand) Tota16 £90.673 £95.834 (Money du8 to ¢xeditors Or r8L*W from boc*irYdB) 5 £16 £781.710 Yr Hon Y8got. Dirw T￿￿1 -ThèPrq￿.YrHeny (Restric￿ Fund) Al￿Mulated Ann￿1 Surpknas bruyht fonvard £532.000 £271.528 £272.207 Doficit Icff the 18 Trf*•l C•ptt•l £781.710 For the year erxjlry 31103f2025 the Company was 8ntitF8d io gxemptk)n from aLKlit under seC￿n 477 of the Corr4)anie8 Act 2006 reLqtirvJ to small componies. Th8 m8mb8rs have requir￿1 ts Company to obtah an 8tKlil in accordance ￿ryth sectkin 476 of Companies Act 20C6. The Direcknr8 ackn(y￿ge their reswnslbilty for complsfj'i¥J Y•ith tt requirements of the Act with respect to ac(x)unting re￿rdS aThl for tt preparnllon of aco)urts. appllrAble to companleg suL¥8ct to the small companies regkne. pro￿1 by the D¥ector on ol th8 comp￿ on /mmeThJ￿l Pr8ckn (SORPI.4bith Ac(xJuntir¥ slandartl& ar#d Cl*rliBs Acl 2011. Depreciation of Equ￿xn￿t Is at ￿ a￿￿1 Trto of 20% on k8 origirnl cA)st value kn order to wrlte it off ils esllmth weful Iwo. The ineome is after dwglrg d•prec*kn ofQ720 {£2.794 -2024}_ and addS1ion ofbw* wrteresl I￿£1.205 (£1.050-2024) ling5 Ew¥¥Mnl Tolal wrltten at 01AW2024 696.TT3 £26,801 Addiuc Oisposa Tots18 £723,374 At 01nw2024 Forthe ygar k131nJ312025 £15.424 £2.720 £15.424 Tot81 a8 at 31m&W2S £1 At 3110312025 AI 3110312024 .773 £10.885 £696.773 £11.177 £707,856 £707,950 Yr Hen Ysgol Dinas Accounts 202415 YR HEN YSGOU DINAS Rgport and AGGwnts for tho Accountlng Pwlod •nd•d 3110Y2025 Note• to th• Accounts (Contlnu•d) Dgbtors As at 3110312025 thgr• ar• £5.OIJO of D•btor8 to n(rt• thh y•nr. Th18 18 spllt botw••n a grant from Dlnas CC (£4000). a frwb donatlon (£1,000) and a kitchen donatlon {£1.000). Cr•ditmlA¢cruals As at 3110312025 there are £16.620 Irf Croditorn to not•. Th51 is spllt Into duning1£180) and kltch•n impTov•mwrts (£1W). Yr H•n Ysgol. Dlnu Trust- The Property RMtrlct•d Capltal Accumulat•d Annual Surplu•o8 Yr Hen Y8901 is ts ￿0F￿ty ofa separate dwriy called Yr Ysgj. Dinas Trust- ofwhich the Company is the sole Trustee. The proFwty was gifted to the people of Dinas in 2005. 11 has been intrL)Juced into the baLqnc& sheet as propety of that T￿￿t- as restricted ￿pts1 al the insured value of £532.0(Xl. The Company cannot as Trustee of that Twst derive any benefit from it- excA8Pt in relatrjn to ils charitable actIv￿es. The tharitabk activities are and shall be Gerried on by the Company exdusrvety for the benefit of the inhabilants of Dinas arml the swroundiThJ area. Any distribution of the su￿luse5 of income and exrthdriure (note 7 below) is prohibited by the ArbGles of Association of ts Company Capital las at 31/0￿025) Restricted Capital (Property held by the Company as Truslee of Yr Hen Ysgol. Dinas Tn￿t and A￿mulated Annual Surpluses Yr Hen Ysgol AC￿mUlated annual surpluses as at 0110412024 £271,526 Defiut of In(y)me and expenditure for year (£21,816) acGumulated annual surpluses as at 3110312025 £532.000 Totsl Capital as at 3110312025 Bank Balances (as at 3110￿2025) £781710 Grant AC￿Unt Current A¢¢ount Deposit Account Friends Account PayPal AC￿Unt £15.678 £3.982 £31.497 £34,380 £136 D M B DAVIES • ACCOUNTANTS CYFRIFYDDION BROYAN HOUSE. PRIORY STREET, CARDIGAN, CEREDIGION SA43 1BZ Tel.1Ff£￿.l01239)6l2467 E4naiVE-tosL postmasler@dmbdavies.rJJ.uk Mr. J. Evans. Our ref: Y.14. JEIJJ. 3181 October. 2025. Dr. A. McKernan 12 Parc yronnen. Dinas Cross. Newport, Pembrokeshire. SA42 OSU Dear Dr. McKernan. RE: YR HEN YSGOLDINAS CROSS. We have pleasure in enclosing the final bound copy of the Accounts forthe year ended 3181 March. 2025 and confirm that a copy has been sent to Companies House. Yours sincerely. D.M.B. DAVIES. Enc. D M 8 Daw*s B thwtrdding name ef D kl B D8vw Lld. Oirec491F' Cryny No 5583231 R¥JtsiÈrtd In ErKJland & Waks J. G EVANS, FCGA. J. C. HARRIES. FC.CA THE INDEPENDENT EXAMINERgS REPORT ON THE ACCOUNTS OF YR HEN YSGO DINAS umber: 1122445 FOR THE YEAR EI¥DED 311 312025 The Charity s Trustees who are res￿nSIble for the preparation of the accounts consider that an audit is not required under section 144 of the 'Chariti¢s Act 2011, and that an inde￿ndent examination is needed. The aecounts are set out on pages I to 8. The respoDslblllty of the IndepeDdent examiner Il is my respo[￿I￿111ty io:. ¢xamin¢ the accounts under Section 145 of the Clwiiics Act. to follow th¢ pr(*edures laid down in the general directior￿ givcn by the Clwity Commissioners under section 145(5Xb) of the Clwkties ACL and to state whfAher matters have come to my attention. Basis of th¢ Independent ExamiMllon My eMmi￿110n was caffied out in accord￿ with general directions given by the Charity Commissiona5. An examination includes a review of the accounting records k¢pt by the Cl)arity and a comparison of th¢ accounts prcs¢nied with those rccords. It also includes consideration of any unusual items or disclosures in th¢ accounts and seeking explanations from the ttustees concerning any such Matt￿S. The prixxth￿ undert￿en do n(* provide all the evidence that would be required in an audit. Consequently, no opinion is given as to whether the accounts present a 'true and fair, view and the re￿rt is limit¢d to those matters set out in the ststement below. IDdependemt Examlner's St*temenl In connection with my examiDatson no matter bas come to my atlention . which gives me ￿SOnable cause to believe that in any material rw the requircm¢nts:. to keep accounting rcconls in accordall￿ with sethion 130 of the Cbaritics ACL and to prepare accounts which accord with the accounting rcquirnents of the Charities have noi been m<. or 2. to which in my opinion altenlion should be drawn iti Order to enable a proper UDderstanthg of the accounts to be reach¢d. Name:..... Profcssional Qualifications:..............................................................................