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2025-03-31-accounts

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2025

1. Reference and administrative details of the charity, its trustees and advisors

Charity Name The Elders Council of Newcastle Limited

Registered 06188907 Company Number

Registered Charity 1122424 Number

Trustees Anne Raffle Alan Gowers Resigned 17.07.2024 Violet Rook Resigned 17.07.2024 Keith Williamson Bruce Davenport Resigned 17.07.2024 John Telfer Resigned 17.07.2024 Diane Scott Nadeem Ahmad Resigned 17.02.2025 Farida Rehman Appointed 17.07.2024 Sylvia Leigh Appointed 17.07.2024 Susan Harrop Appointed 17.07.2024 John White Appointed 21.05.2025 Registered Office 2[nd] Floor, Biomedical Research Building Campus for Ageing & Vitality Nuns Moor Road Newcastle NE4 5PL Independent David Kilner Examiner 7 Eldon Square Newcastle NE1 7JG Bankers Cooperative Bank 1 Balloon Street Manchester M4 4BE

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2025

2. Structure, governance and management

Governing documents

The Elders Council of Newcastle Limited is a charitable company, governed by its constitution, adopted on 28[th] March 2007, amended on 26[th] November 2007.

3. Trustees responsibilities in relation to the financial statement

The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure of the charity for the year. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on ………………….. and signed on their behalf by: 28/07/25 Keith Williamson V Treasurer L a

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2025

I report on the financial statements of The Elders Council of Newcastle Limited for the year ended 31 March 2025, which are set out on pages 21 to 33.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a Member of the Association of Accounting Technicians.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David L Kilner FCA Chartered Accountant 7 Eldon Sqaure Newcastle upon Tyne NE1 7JG

Date: 28/07/25

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT)

For the year ended 31 March 2025

6
7
Other trading activities
8
9
10
Expenditure on:
11
11
Raising funds
Operation of the charity
Total expenditure
Net income/(expenditure) and net
movement of funds
Charitable activities
Total income
Donations and legacies
Income from:
Other income
Charitable activities
Grants and contracts
Investments
Notes
Total funds carried forward
Reconciliation of funds
Total funds brought forward
Unrestricted
Funds
£
2,945
53,838
9,074
-
5,994
71,850
-
113,365
113,365
( 41,514 )
70,396
28,882
Restricted
Funds
£
7,172
42,852
-
-
-
50,024
-
6,421
6,421
43,603
8,802
52,405
Total
2025
£
10,117
96,690
9,074
-
5,994
121,874
-
-
119,786
119,786
2,089
79,198
81,287
Total
2024
£
3,425
73,620
2,590
1,691
7,050
88,376
-
113,528
113,528
( 25,152 )
104,350
79,198

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 23 to 33 form an integral part of these accounts.

Charity Number 1122424 Company Number 06188907

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

BALANCE SHEET

As at 31 March 2025

Notes £ Total
2025
£
£ Total
2024
£
Fixed assets
Tangible assets 18 580 1,101
Total fixed assets 580 1,101
Current assets
Debtors 19 663 2,010
Cash at bank and in hand 20 90,578 118,164
Total current assets 91,241 120,174
Creditors:amounts falling due within
one year 21 ( 10,534 ) ( 42,077 )
Net current assets 80,707 78,097
Total assets less current liabilities 81,287 79,198
Total net assets or liabilities 81,287 79,198
Funds of the charity
Unrestricted income funds 28,882 70,396
Restricted income funds 52,405 8,802
Total funds 81,287 79,198

The company was entitled to an exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The notes on pages 23 to 33 form an integral part of these accounts.

These financial statements were approved by the Board on: These financial statements were approved by the Board on: 28/07/25
and are signed on its behalf by: Keith Williamson
Trustee

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The Elders Council of Newcastle Limited meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The financial statements have been prepared on a going concern basis. In making their assessment the trustees have reviewed and considered relevant information, including their annual budget and future cash flows. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

3.9 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £500 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis, a full years depreciation charge is applied in the year of acquisition and no charge is made in the year of disposal:

Office and computer equipment

25% straight line

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

Analysis of income

6
7
8
9
10
Donations and legacies
Charitable activities
Other trading activities
Income from investments
Other income
Newcastle City Council
Community Foundation - Culture Investment
Dunhill Medical Grant
Grants other
Centre for Ageing Better
Ward Grant
Income from services
Bank interest
Other income
Kellet - Community Foundation
Donations
Grant income
Unrestricted
Funds
£
2,945
2,945
53,838
-
-
-
-
-
53,838
9,074
9,074
-
-
5,994
5,994
Restricted
Funds
£
7,172
7,172
-
14,000
500
12,000
14,352
648
1,352
42,852
-
-
-
-
-
-
Total
2025
£
10,117
10,117
53,838
14,000
500
12,000
14,352
648
1,352
96,690
9,074
9,074
-
-
5,994
5,994
Total
2024
£
3,425
3,425
59,620
14,000
-
-
-
-
-
73,620
2,590
2,590
1,691
1,691
7,050
7,050

Income was £121,874 (2024: £88,376) of which £71,850 was unrestricted or designated (2024: £74,376) and £50,024 was restricted (2024: £14,000)

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

Analysis of expenditure on charitable activities

11 Charitable activities
Direct costs
Newsletter postage & delivery
Publishing and printing
YHN small grant
Activities
Support costs
Governance costs
Rent, service charge and telephone
Office stationery
Staff costs
Innovation Super Network
Social Justice Advisory Group
Small Sparks
IT and website costs
Sundries
Independent examiner's fees for reporting on
the accounts
Bank charges
Professional fees
Depreciation
Repairs and renewals
EC Video
Legal fees
Insurance
Booked transport
Training and conferences
AGM & other member support
Magazine printing
Unrestricted
Funds
£
-
1,142
698
3,617
-
3,605
-
-
-
-
8,792
5,390
658
81,164
2,345
19
4,029
521
-
-
600
120
663
3
113,365
Restricted
Funds
£
-
-
-
-
-
384
150
-
-
1,439
-
-
-
-
-
-
4,448
-
-
-
-
-
-
-
6,421
Total
2025
£
-
1,142
698
3,617
-
3,989
150
-
-
1,439
8,792
5,390
658
81,164
2,345
19
8,477
521
-
-
600
120
663
3
119,786
Total
2024
£
12
1,463
1,184
3,022
574
3,704
3,600
2,573
750
-
1,183
5,390
736
79,307
2,479
246
3,745
641
250
1,584
500
13
572
-
113,528

Expenditure on charitable activities was £119,786 (2024: £113,527) of which £113,365 was unrestricted or designated (2024: £95,893) and £6,421 was restricted (2024: £17,634)

12 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts 2025
£
600
600
2024
£
500
500

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

13 Analysis of staff costs and the cost of key management personnel

Salaries and wages
Social security costs
Pension costs (defined contribution pension plan)
2025
£
71,825
6,076
1,228
79,129
2024
£
62,681
5,617
1,428
69,726

No employee received remuneration above £60,000 (2024: nil)

The key management personnel of the charity, comprise the Trustees, and the Executive Officer.. The total employee benefits of the key management personnel of the charity were £41,906. (2024: £25,333)

14 Staff numbers

The average monthly head count was 3 staff (2024: 3 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

The parts of the charity in which the employee's work
Membership development and support
2025
Number
2.5
2.5
2024
Number
2.5
2.5

15 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

The following detail the expenses incurred by the trustees.

he following detail the expenses incurred by the trustees.
Travel 2025
£
34
34
2024
£
387
387

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

16 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The employer's pension costs represent contributions payable by the charity to the fund and amount to £1,228 (2024: £1,428). There was £23 outstanding as at 31 March 2025 (2024: £157)

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

17 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

18 Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
Net book value
Brought forward
Carried forward
19 Debtors and prepayments (receivable within 1 year)
20
Short term cash investment
Short term deposits
Cash at bank and in hand
Cash at bank and in hand
Prepayments & accrued income
Fixtures &
fittings
£
-
-
-
-
SL
20%
-
-
-
-
-
-
2025
£
663
663
2025
£
31,443
40,000
19,134
90,578
Office
equipment
£
2,607
-
-
2,607
SL
25%
1,507
521
-
2,027
1,101
580
2024
£
2,010
2,010
2024
£
31,443
25,917
60,804
118,164
Total
£
2,607
-
-
2,607
1,507
521
-
2,027
1,101
580

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

21 Creditors and accruals (payable within 1 year)

Pension
Accruals
Independent examination of accounts
Deferred income
Taxation and social security
Other creditors
Other accruals
2025
2024
£
£
3,483
3,767
23
419
600
500
6,428
1,413
-
35,518
-
461
10,534
42,077

22 Deferred income

Deferred income comprises of advance payments from grants that relate to future periods

Balance carried forward
Amount deferred in year
Amount released to income earned from
charitable activities
Balance brought forward
2025
£
35,518
( 35,518 )
-
-

23 Events after the end of the reporting period

No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

24 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ending 31 March 2025

Fund
balances
brought
forward
Unrestricted funds
£
General unrestricted fund
70,396
Totals
70,396
Fund
balances
brought
forward
Unrestricted funds
£
General unrestricted fund
92,663
Totals
92,663
For the year ending 31 March 2024
Incoming
resources
£
71,850
71,850
Incoming
resources
£
74,376
74,376
Resources
expended
£
( 113,365 )
(113,365)
Resources
expended
£
( 95,893 )
(95,893)
Transfers
£
-
-
Transfers
£
( 750 )
(750)
Fund
balances
carried
forward
£
28,882
28,882
Fund
balances
carried
forward
£
70,396
70,396

Purpose of unrestricted funds

General unrestricted fund

The 'free reserves' after allowing for designated funds

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

24 Analysis of charitable funds continued

Analysis of movement in restricted funds For the year ending 31 March 2025

For the year ending 31 March 2025
Analysis of movement in restricted funds
Fund
balances
brought
forward
Restricted funds
£
1,403
Ways to Wellness - Front Door
Feasibility Study
1,400
Newcastle University Social
Justice Fund (Older BAME
Women)
1,232
Kellett Community Foundation
4,767
Centre for Ageing Better
-
NE Combined Authority
-
Dunhill Medical Grant
-
Ward grant
-
Community Foundation - Culture
Investment
-
Other grants
-
Totals
8,802
For the year ending 31 March 2024
Fund
balances
balances
brought
forward
Restricted funds
£
2,586
Ways to Wellness - Front Door
Feasibility Study
5,000
Newcastle University Social
Justice Fund (Older BAME
Women)
4,100
Kellett Community Foundation
-
YHN Small Grants
-
Totals
11,686
Analysis of movement in restricted funds
Newcastle City Council - Small
Grants Programme
Newcastle City Council - Small
Grants Programme
Incoming
resources
£
-
-
-
14,000
500
7,556
14,352
648
12,000
968
50,024
Incoming
resources
£
-
-
-
14,000
-
14,000
Resources
expended
£
-
-
-
( 2,190 )
( 640 )
( 384 )
( 2,448 )
( 599 )
( 160 )
-
(6,421)
Resources
expended
£
( 1,183 )
( 3,600 )
( 2,868 )
( 9,233 )
( 750 )
(17,634)
Transfers
£
-
-
-
-
140
-
-
-
-
( 140 )
-
Transfers
£
-
-
-
-
750
750
Fund
balances
carried
forward
£
1,403
1,400
1,232
16,577
-
7,172
11,904
49
11,840
828
52,405
Fund
balances
carried
forward
£
1,403
1,400
1,232
4,767
-
8,802

THE ELDERS COUNCIL OF NEWCASTLE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

24 Analysis of charitable funds continued

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Newcastle City Council - Small Grants Programme

A small sparks grant pot to be used in West Fenham, Byker and Walker. To do a creative project with Unfolding Theatre in two neighbourhoods in Newcastle (Fenham and Walker) to produce a perfirmance and film on Age Friendly Neighbourhoods.

Ways to Wellness - Front Door Feasibility Study Newcastle University Social Justice Fund (Older BAME Women)

Kellett Community Foundation

To conduct the feasibility study

To highlight and illustrate the experiences of living in Newcastle of older women from South Asian and Chinese communities and what their expectations for themselves are as they grow older.

To diversification of membership through development work

25 Capital commitments

As at 31 March 2025, the charity had no capital commitments (2024 -£nil)

26 Analysis of net assets between funds

nalysis of net assets between funds
Other net current assets/(liabilities)
Cash at bank and in hand
Tangible fixed assets
Unrestricted
Funds
£
580
38,173
( 9,871 )
28,882
Restricted
Funds
£
-
52,405
-
52,405
Total
2025
£
580
90,578
( 9,871 )
81,287
Total
2024
£
1,101
118,164
( 40,067 )
79,198