| Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod |
|---|---|---|---|---|---|---|---|
| **From ** | Period start date | To | Period end date | ||||
| 01 | 01 | 2024 | 31 | 12 | 2024 |
Section A Reference and administration details Charity name Kingsnorth School Parent and Friends’ Association Other names charity is known by Kingsnorth School PFA Registered charity number (if any) 1122386 Charity's principal address Kingsnorth Church of England Primary School ~~—~~ Church Hil, Kingsnorth Ashford Kent TN23 3EF Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Abbie Self Chair Whole year NA 2 Karen Wilkins Secretary/Treasurer Whole year NA 3 Rachel Lane Whole year NA 4 Katie McCarter Whole year NA 5 Jen Hazelhurst Whole year NA 6 Sarah Collins Whole year NA 7 Rebecca Jeffery Whole year NA 8 Toni Fuller From 7[th] April 2024 NA 9 Rose Higgins From 20[th] April 2024 NA ~~oo~~ Section B Structure, governance and management Description of the charity’s trusts Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointment by membership Trustee selection methods (eg. appointed by, elected by) ~~oe~~
TAR Kingsnorth School PFA 1122386 Eng & Wales 1
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
The Association has a committed and dedicated team of Trustees and volunteers who regularly give their time and energy to furthering the purposes of the charity.
All trustees undergo annual safeguarding training and are DBS checked by the school. Trustees are responsible for disseminating that information to other parent volunteers at events such as school discos. All non DBS checked PFA Volunteers must be chaperoned whilst on school premises during operational hours.
• trustees’ consideration of major risks and the system and procedures to The Association prepares a Risk Assessment for every event and submits manage them. this to the school site manager and Headteacher. The Association aims to mirror school practices in all areas of health and safety; safeguarding and managing risks.
The Association uses Classlist, a GDPR compliant PTA platform which enables us to communicate with the parent community and sell tickets to our events.
Section C Objectives and activities
The object of the Association is to advance the education of pupils in the school in particular by:
Summary of the objects of the • charity set out in its Developing effective relationships between the staff, parents and others governing associated with the school; document • Engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils.
The Association delivers a range of events throughout the year, the majority of which are to raise funds to enrich the pupils’ education. Events include:
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Fireworks night
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School discos
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Christmas Fayre
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Year R Storytime event
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World Book day event
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Summary of the main activities • Roald Dahl day event undertaken for the • Easter raffle public benefit in • Olympic raffle
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relation to these objects (include • Euros 24 competition within this section • Academic year end celebration the statutory • Year six leavers’ party declaration that trustees have had • Frozen Fridays regard to the • Class Parties guidance issued by • Supporting school with Mothers’/Fathers’ day events and opening the Charity evenings.
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Commission on public benefit) The Association also supports the school at a range of school initiative events including information evenings, world book day and Mother/fathers’ day events. The Classlist platform provides a community based platform where parents can communicate with the PFA and each other, organise birthday parties etc.
Trustees understand and have exercised their duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission.
TAR Kingsnorth School PFA 1122386 Eng & Wales 2
Section D Achievements and performance
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2024 has delivered the Association’s most successful fundraising performance to date with
Summary of
the main a turnover of £39.5k and donations to school totally £33k. This included funding for:
achievements
of the charity •
Opal (Outdoor play and learning) & portable speaker
during the year
• Nurture provision
•
Sensory Street
• Enrichment workshops linked to curriculum (23/24 & 24/25)
•
After school activity clubs
• IT Equipment
• Whole school pantomime
• Class resources
• Year R T shirts
• Year 6 leavers’ party
•
Science project
•
Safety in Action and Years 3-6 Safety workshop
Fireworks night was the best performing event bringing in £6.2k and five discos were
delivered raising £5.1k . The Christmas fayre raised a net total of £3.5k and we had our
marathon runner raise an impressive £3.5k for the school. Other events included our easter
raffle (£1.5k) and regular frozen Fridays (£2k).
The Association has successfully raised its profile within the school community through
more regular events (including popular frozen Fridays), and delivering presentations to the
pupils during their collective worship. We also have a weekly PFA news article in the
school’s newsletter and PFA members are visible to new families at school open evenings
and the Year R events.
Classlist has provided an essential GDPR compliant platform for the Association to be able
to communicate with the whole school community and also provides online ticketing
functionality which is more convenient for families and PFA event organisers whilst
significantly reducing the amount of cash handling.
The Association operates a pre loved uniform service via its Classlist platform enabling
parents to purchase good quality branded uniform at a cost of £1.50 per item. This is valued
by parents looking to reduce uniform costs and to be more sustainable.
The PFA committee members and regular volunteer group have achieved this years’
performance through their commitment and dedication to the charity’s work. ’s work. s work.
----- End of picture text -----
The Association has successfully raised its profile within the school community through more regular events (including popular frozen Fridays), and delivering presentations to the pupils during their collective worship. We also have a weekly PFA news article in the school’s newsletter and PFA members are visible to new families at school open evenings and the Year R events. Classlist has provided an essential GDPR compliant platform for the Association to be able to communicate with the whole school community and also provides online ticketing functionality which is more convenient for families and PFA event organisers whilst significantly reducing the amount of cash handling. The Association operates a pre loved uniform service via its Classlist platform enabling parents to purchase good quality branded uniform at a cost of £1.50 per item. This is valued by parents looking to reduce uniform costs and to be more sustainable. The PFA committee members and regular volunteer group have achieved this years’ performance through their commitment and dedication to the charity’s work. ’s work. s work.
Section E Financial review
The Association has an interest earning savings account linked to the Brief statement of the current account with National Westminster Bank. An operating balance is charity’s policy on reserves held within the current account for charity/event purchasing and the remaining balance is held in the business reserves until a donation is made to school. Details of any funds materially NA in deficit
TAR Kingsnorth School PFA 1122386 Eng & Wales 3
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Fundraising is the charity’s principal source of funds. The Association aims to deliver fun and enriching events whilst raising funds for the school.
The Association works closely with the school SLT about how funding should be spent and considers any requests in year for funding in collaboration with the Headteacher.
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how expenditure has Restricted funding is used when the Association receives a donation for a
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supported the key objectives specific purpose.
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of the charity;
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investment policy and All purchases on behalf of the charity must be supported by a receipt. objectives including any These are shared with the treasurer via screen shot and used to ethical investment policy reconcile the accounts on a weekly basis. adopted.
~~ee~~ Section F Other optional information
Inclusion
To mirror the school’s commitment to inclusion, the Association has introduced a number of initiatives to ensure events are accessible to all. This includes free tickets available via the Family Liaison Officer to every event. We hold regular silent discos that are more accessible to pupils with SEND and we held our first SEND only Christmas Fayre session in 2024 to ensure all our pupils could attend the fayre in a way that best suited their needs. We also offer a quiet space during the annual fireworks display.
Ambassadors
To promote the PFA community and engage pupils with our fundraising, we introduced a PFA Ambassador scheme in 2024. This gives all pupils and their families the opportunity to volunteer to help the PFA in whatever way they can. Pupils are then awarded their Ambassador badge during collective worship.
Succession planning
As with all PTAs, we must ensure that the Association has an effective succession planning strategy to provide effective continuity as members leave the school at the end of their child’s primary journey. The Association is always keen to welcome new members and to share knowledge and experience. We have developed sub teams from within the main trustee body where individuals take on a lead role for each event, supported by the wider team.
Effective Governance
The Association has due regard to its constitution and all funding decisions are taken as a committee (with the Chair having the casting vote where necessary). Trustees are aware of their individual and collective responsibilities in the discharge of their duties and follow the charity’s policies to ensure governance is effective and transparent.
~~a~~ Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) |
|---|---|
| Full name(s) | Full name(s)Abbie Self Karen Wilkins ~~ee~~ |
| Position (eg Secretary, Chair, etc) |
Position (eg Secretary, Chair, Chair Secretary and Treasurer ~~ee~~ |
| Date15.2.25 | 15.2.25 |
TAR Kingsnorth School PFA 1122386 Eng & Wales
4
| Kingsnorth School PFA Reg Charity 1122386 Eng & Wales | Kingsnorth School PFA Reg Charity 1122386 Eng & Wales | Kingsnorth School PFA Reg Charity 1122386 Eng & Wales | Kingsnorth School PFA Reg Charity 1122386 Eng & Wales |
|---|---|---|---|
| 2024 Event / Fundraising Income | |||
| Events | Income | Expenses | Profit |
| Discos | £7,396.79 | -£2,227.03 | £5,169.76 |
| Frozen Fridays | £2,633.55 | -£619.55 | £2,014.00 |
| World Book DayGolden Ticket event | £1,397.13 | -£773.85 | £623.28 |
| Easter Raffle | £1,715.00 | -£208.00 | £1,507.00 |
| Marathon fundraising | £3,511.52 | £0.00 | £3,511.52 |
| Euros 2024 | £208.50 | £0.00 | £208.50 |
| Olympic Raffle 2024 | £871.00 | -£115.00 | £756.00 |
| Roald Dahl Day | 1012 | -£339.00 | £673.00 |
| Year R Storytime Oct24 | £296.00 | -£4.44 | £291.56 |
| Fireworks Night 2024 | £13,549.00 | -£7,340.36 | £6,208.64 |
| Xmas Fayre 2024 | £4,539.00 | -£941.16 | £3,597.84 |
| Ashford Pantomime commission | £40.00 | £0.00 | £40.00 |
| Christmas Cards 2024 | £249.00 | £0.00 | £249.00 |
| Carols around the Tree 2024 | £68.50 | £0.00 | £68.50 |
| Sub Total | £37,486.99 | -£12,568.39 | £24,918.60 |
| Additional Income 2024 | |||
| Ashford LotteryIncome | £293.20 | £0.00 | £293.20 |
| Easyfundraising | £856.28 | £0.00 | £856.28 |
| Leavers Party2024 balance | £176.58 | £0.00 | £176.58 |
| Back to school/Mr T collection | £191.50 | £0.00 | £191.50 |
| Payit forward & Misc donations | £170.63 | £0.00 | £170.63 |
| Bank Interest | £171.54 | £0.00 | £171.54 |
| Uniform Sales | £211.50 | £0.00 | £211.50 |
| Total Events and Fundraising | £39,558.22 | - £12,568.39 |
£26,989.83 |
| PFA Expenses, charges and Purchases(non event) | |||
| Consumables / running costs | -£1,052.03 | Stationery toner, card, bags consumables etc |
|
| Travel/Petrol claimed/parking | £0.00 | None claimed | |
| ParentKind membership | -£153.00 | renewed Jan 24 | |
| Promotional material / banner updates | -£465.84 | Fireworks/xmas | |
| Training | £0.00 | Free Safeguarding training | |
| Welfare free tickets staff wellbeing etc | -£614.00 | Welfare fund | |
| Bank Charges 12 months | -£21.60 | *HSBC discontinued | |
| TENS licenses / other licenses | -£84.00 | Alcohol &gambling | |
| Stripe onlinepayment charges | -£989.00 | Handling costs | |
| Sum up Charges | -£77.00 | Handling costs | |
| PFA equipment / Assets | -£1,500.00 | Mobile freezer ;new games ;glasses ;Safe; extensions leads; stanchions etc |
|
| Website hosting fee | -£12.00 | Ionos charity account | |
| Raffle costs | -£349.20 | Ticketprinting charges | |
| Classparty costs | -£123.00 | Cakes/Food/Ice creams | |
| Total OTHER Exp | -£5,440.67 | ||
| Totals | £39,558.22 | -£18,009.06 | £21,549.16 |
TAR Kingsnorth School PFA 1122386 Eng & Wales 5
| Donations to School | Donations to School | Donations to School | Donations to School |
|---|---|---|---|
| Opal Donation | Bank Transfer £3.5k |
-£1,500.00 | Jan 24 |
| Nurture Donation | -£2,000.00 | ||
| Year R T Shirts Sep23 | Bank Transfer £14.5k |
-£360.00 | Mar24 |
| Portable speaker opal 2024 | -£700.00 | ||
| Classroom resources sep2023 | -£1,400.00 | ||
| Enrichment workshops 23/24 | -£3,550.00 | ||
| IT equipment 2024 | -7160 | ||
| Scienceproject March 2024 | -£850.00 | ||
| Safety in Action March 2024 | -£480.00 | ||
| Years 3-6 Safety June 2024 | Bank Transfer £5087.50 |
-£500.00 | Sep24 |
| Sports donation(marathon) clubs | -£3,000.00 | ||
| School Resources(back to school) | -£187.80 | ||
| Class donations £100 each | -£1,400.00 | ||
| Year 5 Donation workshop | £111.80 | -£111.80 | Oct24 |
| Yeargroup enrichment to 2024/25 | Bank Transfer £10k |
-£3,500.00 | Nov24 |
| Year R T shirts Sep24 | -£360.00 | ||
| Pantomime Dec24 | -£700.00 | ||
| IT equipment 2024 | -£1,840.00 | ||
| Sensory Street 2024 | -£3,600.00 | ||
| Total Donations to School 2024 | -£33,199.60 | ||
| Opening Balance at bank 2023 | 18008.12 | ||
| Petty cash held at school end of 2023 |
400 | ||
| Opening balance 2023 | 18408.12 | ||
| Income 2024 | £39,558.22 | ||
| Expenditure 2024 | -£18,009.06 | ||
| Donations | -£33,199.60 | ||
| Balance | 6757.68 | ||
| Reconciled to Year end at bank andpetty cash C/F TO 2025 |
6757.68 |
TAR Kingsnorth School PFA 1122386 Eng & Wales 6
| Kingsnorth School PFA Reg Charity 1122386 Eng & Wales | Kingsnorth School PFA Reg Charity 1122386 Eng & Wales | Kingsnorth School PFA Reg Charity 1122386 Eng & Wales | Kingsnorth School PFA Reg Charity 1122386 Eng & Wales |
|---|---|---|---|
| 2024 Event / Fundraising Income | |||
| Events | Income | Expenses | Profit |
| Discos | £7,396.79 | -£2,227.03 | £5,169.76 |
| Frozen Fridays | £2,633.55 | -£619.55 | £2,014.00 |
| World Book DayGolden Ticket event | £1,397.13 | -£773.85 | £623.28 |
| Easter Raffle | £1,715.00 | -£208.00 | £1,507.00 |
| Marathon fundraising | £3,511.52 | £0.00 | £3,511.52 |
| Euros 2024 | £208.50 | £0.00 | £208.50 |
| Olympic Raffle 2024 | £871.00 | -£115.00 | £756.00 |
| Roald Dahl Day | 1012 | -£339.00 | £673.00 |
| Year R Storytime Oct24 | £296.00 | -£4.44 | £291.56 |
| Fireworks Night 2024 | £13,549.00 | -£7,340.36 | £6,208.64 |
| Xmas Fayre 2024 | £4,539.00 | -£941.16 | £3,597.84 |
| Ashford Pantomime commission | £40.00 | £0.00 | £40.00 |
| Christmas Cards 2024 | £249.00 | £0.00 | £249.00 |
| Carols around the Tree 2024 | £68.50 | £0.00 | £68.50 |
| Sub Total | £37,486.99 | -£12,568.39 | £24,918.60 |
| Additional Income 2024 | |||
| Ashford LotteryIncome | £293.20 | £0.00 | £293.20 |
| Easyfundraising | £856.28 | £0.00 | £856.28 |
| Leavers Party2024 balance | £176.58 | £0.00 | £176.58 |
| Back to school/Mr T collection | £191.50 | £0.00 | £191.50 |
| Payit forward & Misc donations | £170.63 | £0.00 | £170.63 |
| Bank Interest | £171.54 | £0.00 | £171.54 |
| Uniform Sales | £211.50 | £0.00 | £211.50 |
| Total Events and Fundraising | £39,558.22 | -£12,568.39 | £26,989.83 |
| PFA Expenses, charges and Purchases(non event) | |||
| Consumables / running costs | -£1,050.03 | Stationery toner, card | |
| Travel/Petrol claimed/parking | £0.00 | None claimed | |
| ParentKind membership | -£153.00 | renewed Jan 24 | |
| Promotional material / banner updates | -£465.84 | Fireworks/xmas | |
| Training | £0.00 | Free training only this year | |
| Welfare free tickets staff wellbeing etc | -£614.00 | Welfare fund | |
| Bank Charges 12 months | -£21.60 | *HSBC discontinued | |
| TENS licenses / other licenses | -£84.00 | Alcohol & gambling | |
| Stripe onlinepayment charges | -£989.00 | ||
| Sum up Charges | -£77.00 | ||
| PFA equipment / Assets | -£1,500.00 | Mobile freezer ;new games ;glasses ;Safe; extensions leads; stanchions etc |
|
| Website hosting fee | -£12.00 | Ionos charity account | |
| Raffle costs | -£349.20 | Ticket printing charges | |
| Classparty costs | -£123.00 | Cakes/Food/Ice creams | |
| Total OTHER Exp | -£5,438.67 | ||
| Totals | £39,558.22 | -£18,009.00 | £21,549.22 |
| Donations to School | Donations to School | Donations to School | Donations to School |
|---|---|---|---|
| Opal Donation | Bank Transfer £3.5k |
-£1,500.00 | Jan 24 |
| Nurture Donation | -£2,000.00 | ||
| Year R T Shirts Sep23 | Bank Transfer £14.5k |
-£360.00 | Mar24 |
| Portable speaker opal 2024 | -£700.00 | ||
| Classroom resources sep2023 | -£1,400.00 | ||
| Enrichment workshops 23/24 | -£3,550.00 | ||
| IT equipment 2024 | -7160 | ||
| Scienceproject March 2024 | -£850.00 | ||
| Safety in Action March 2024 | -£480.00 | ||
| Years 3-6 Safety June 2024 | Bank Transfer £5087.50 |
-£500.00 | Sep24 |
| Sports donation(marathon) clubs | -£3,000.00 | ||
| School Resources(back to school) | -£187.80 | ||
| Class donations £100 each | -£1,400.00 | ||
| Year 5 Donation workshop | £111.80 | -£111.80 | Oct24 |
| Yeargroup enrichment to 2024/25 | Bank Transfer £10k |
-£3,500.00 | Nov24 |
| Year R T shirts Sep24 | -£360.00 | ||
| Pantomime Dec24 | -£700.00 | ||
| IT equipment 2024 | -£1,840.00 | ||
| Sensory Street 2024 | -£3,600.00 | ||
| Total Donations to School 2024 | -£33,199.60 | ||
| Opening Balance at bank 2023 | 18006.12 | ||
| Petty cash held at school end of 2023 b/f |
400 | ||
| Opening balance 2023 | 18406.12 | ||
| Income 2024 | £39,558.22 | ||
| Expenditure 2024 | -£18,009.00 | ||
| Donations | -£33,199.60 | ||
| Balance | 6757.00 | ||
| Year end at bank and petty cash C/F TO 2025 |
6757.68 | ||
| Reconciled | 0.00 |
| Opening Balance at bank 2023 | 18006.12 |
|---|---|
| Petty cash held at school end of 2023 | |
| b/f | 400 |
| Opening balance 2023 | 18406.12 |
| Income 2024 | £39,558.22 |
| Expenditure 2024 | -£18,009.00 |
| Donations | -£33,199.60 |
| Balance | 6757.00 |
| Year end at bank and petty cash | |
| C/F TO 2025 | 6757.68 |
| Reconciled | 0.00 |
| Closing Balance 2024 Cash and Bank | Closing Balance 2024 Cash and Bank |
|---|---|
| Reserve Account N West | 6511.67 |
| Current Account balance | 221.51 |
| Total Nat West Accounts | 6734.18 |
| Cash held inpetty cash | 23.5 |
| Total Cash at bank and held | 6757.68 |
| Committed expenditure 2025 | |
| Year Six leavers'party 2025 | -250 |
| Total at bank(current and res) | 6757.68 |
| Unallocated assets c/f | 6507.68 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Kingsnorth School Parents, and Friends, Association (PFA) On accounts for the year ended December 2024 Charity no (if any) 1122386 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31112 12024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act", or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 20th February 2025 Name: Virginia Coughlan Relevant professional qualification(s) or body (if any): Address: IER