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← Clasp (Caring, Listening And Supporting Partnership)

2025-03-31-accounts

CLASP (Caring, Listening and Supporting Partnership)

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

Registered Charity 1122254 Company Limited by Guarantee 6034599

1

CLASP (Caring, Listening and Supporting Partnership)

INDEX Page
Introduction
3
Company Information
4
Report of the Trustees
5 - 9		 5 - 9
Independent Examiner’s Report
10
Statement of Financial Activities
11
Balance Sheet
12 – 13		 12 – 13
Notes to the Financial Statements
14 – 26		 14 – 26

Page

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

INTRODUCTION

CLASP is a charitable Company supporting adults with learning disabilities to speak up for themselves. Our mission is ‘To develop independence through self-advocacy for adults living with a learning disability’. We deliver this through workshops and training, providing resources and signposting and peer support. We are a small team of staff, volunteers and Trustees and are a well-established part of the learning disability community in and around the Wokingham borough.

CLASP believes that everyone should be valued and treated equally. Staff and self-advocates work together to raise awareness of learning disabilities and important issues affecting the local learning disability community. We empower people with learning disabilities to have the same opportunities and choices as everyone else. Self-advocates are involved in all areas of the charity’s delivery and our Board of Trustees and team of staff includes people with learning disabilities.

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

COMPANY INFORMATION

TRUSTEES David Chaffe Dean Cocoran

Myles Harrison Thomas Ormsby

Steve Allen Philip Peterson Julie Tattersdill Ellie Harrison

CHAIR

Myles Harrison

SECRETARY

Vacant

CEO

REGISTERED CHARITY NO.

Debs Morrison 1122254

COMPANY REGISTRATION NO.

6034599

REGISTERED OFFICE

Waterford House Erftstadt Court Wokingham Berkshire RG40 2YF

BANKERS

National Westminster Bank Plc Broad Street Wokingham Berkshire RG40 1AX

INDEPENDENT EXAMINER

Naomi Lynam

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

REPORT OF THE TRUSTEES

The trustees present their report together with the financial statements of the charitable company for the year ended 31 March 2025

GOVERNANCE AND CONSTITUTION

The company was incorporated on 20 December 2006. Its governing document is its Memorandum and Articles of Association, and it is subject to the provisions of the Companies Act 2006 and the Charities Act 2011. The company is incorporated as a private charitable company limited by guarantee, not having share capital, and a registered charity in England and Wales. No trustee has any beneficial interest in the charitable company. In the event of the charitable company being wound up, members are required to contribute an amount not exceeding one pound.

The Board of Trustees, who are also directors for the purposes of company law, meet quarterly or more regularly as necessary and administer the company.

A staff management team carries out the day-to-day functions of the Company.

PRINCIPAL ACTIVITIES

The principal activities of the charitable company are to support people with learning disabilities in the Wokingham borough to advocate for themselves, develop community, and support networks, and advocate for them in order for them to reach their full potential, making a positive difference in our society.

APPOINTMENT OF TRUSTEES

The Chairman is nominated by the Board of Trustees. Trustees are elected at the Annual General Meeting, or whenever there is a vacancy, for a term of three years, following which they are eligible for re-election. The charitable company seeks to achieve a ratio of fifty per cent between trustees with and without a learning disability. The maximum number of trustees is twelve.

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

TRUSTEES

The following trustees held office during the period under review:

David Chaffe Dean Corcoran

Myles Harrison Philip Peterson

Julie Tattersdill

Thomas Ormsby

Steven Allen Ellie Harrison

ACHIEVEMENTS AND PERFORMANCE

Membership ended the year at 295 for CLASP and 363 for the Learning Disability Partnership Board (LPDB).

Our main activities were as follows:

Coffee Shop

This is our social group and drop-in session on Tuesday mornings. The first Tuesday of the month is our Book Corner with Wokingham Libraries. The second Tuesday of the month is Dancing to Music with Mandy .

We also have an open table for other organisations to come and consult with our members – we have various agencies take up this opportunity, alongside a member of staff hosting the table for an hour each week to cover any new surveys or relevant signposting for our members and their families/support.

Take Notice

This is our campaigning group on Friday mornings. Here are some of our highlights:

Registered Charity 1122254

Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

CLASP Community Choir

This is our inclusive community choir, in partnership with Sing Healthy Choirs. We practice regularly face to face. We also perform in schools and in the town centre, and support Sing Healthy concerts.

Listen To Us

This is our training group that delivers Learning Disability Awareness training and Hate Crime Awareness training to local schools, care agencies, Wokingham Borough Council and community groups.

A video explaining the work CLASP does to be shared with different support services was produced which we are looking to present to primary care services.

We have also worked with WBC and the fire service to create awareness videos on specific subjects for them across the year.

LDPB (Learning Disability Partnership Board)

We send out monthly notices with news for the learning disability community of over 300 members. Some of our key events were:

Dentistry workshop

Tackling health inequalities via healthy eating, hygiene and wellbeing Mental health awareness

Keeping safe in the dark

Happy & Healthy Club

We have a craft session weekly where members get to spend time together doing different craft activities.

We also have sessions at the local sports hall playing various sports from walking football, badminton and even trying pickleball.

Dancing to music and choir also are part of this programme.

We, the trustees, would like to thank the management team for their hard work going well above and beyond their jobs to ensure members are best supported. We also want to specifically acknowledge and thank the role that the 10 volunteers have played over the last year, without

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

whom many of the activities could not have taken place and others would not be nearly as effective.

We also run craft clubs, gardening club, active sessions consisting of walking and accessible cycling, and give back to our community via volunteering at other charities.

FINANCIAL REVIEW

It is the company’s agreement to maintain a level of financial reserves sufficient to ensure that its core support to members would continue for a period of six months were its main source of income to cease, while attempts are made to secure new funding or, if such attempts prove unsuccessful, time and support given to members would be adjusted and allow for an appropriate ending to the services provided.

This is monitored on a quarterly basis at meetings of the trustees and reviewed annually or whenever there is any significant change to the charitable company’s organisation that affects its core running costs. With more than 80% of the income from the one source (two contracts with Wokingham Borough Council), the reserves are focused on covering the costs of a much scaled back operation if that contract was lost, as many activities (and associated costs) would end at that time. We continue to run a tight budget.

In January 2022, Wokingham Borough Council confirmed renewal of our grant for running the provision of a learning disability self-advocacy service, including the management of the learning disability partnership board. In addition, CLASP was awarded a second grant for the provision of service giving support and promoting independence to people with mild learning disabilities. These began in April 2022 for a three-year term, and then in 2025 confirmation of a renewal until March 2027.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

This report has been prepared in accordance with the special provisions of the Companies Act 2006 relating to small companies.

The trustees have adopted the Statement of Recommended Practice 2015 (FRS 102). As a small charitable company not subject to statutory audit, the trustees have opted for the lesser reporting requirements permitted under SORP 2015.

The trustees acknowledge their responsibility to prepare financial statements that give a true and fair view of the state of affairs of the charitable company as at the end of its financial year and of its statement of financial activities for the financial period, in accordance with the Companies Act 2006.

In preparing those financial statements the trustees are required to: (a) select suitable accounting policies and apply them consistently;

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Registered Charity 1122254 Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

The trustees are responsible for keeping proper accounting records that comply with the Companies Act 2006 and which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006.

The trustees are responsible for ensuring the maintenance of an adequate system of internal control designed to provide for safeguarding the company’s assets and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees certify that:

(a) so far as they are aware, there is no relevant information to which the charitable company’s independent examiner is unaware; and \

(b) they have taken all steps that ought to have been taken in order to make themselves aware of any relevant information and to establish that the charitable company’s independent examiner is aware of that information.

Approved by the Board of Trustees on (tbc) and signed on its behalf by:

Myles Harrison Chair of Trustees

Registered Charity 1122254 Company Limited by Guarantee 6034599

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Alj CLASP (Caring, Listening and Supporting Partnership) INDEPENDENT EXAMINERS REPORT I report to the truste6s on my examination of the accounts of the above charity for the year ended 31 March 2025 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acr) I report in respect of my examination of the Trust's accounts carried out under Section 145 of the 2011 Act and in Carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under saction 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the exam ination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charitie5 Act: or the accounts did not accord with the accounting records; or • the accounts dKI not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understarKling of the accounts to be reached. Printed Name: KJftJY { Lyt4rt Date: Professional qualiflcatlon: A CGA 10 Registered Charfty 1122254 Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2025

Prior
Unrestricted Designated Restricted Restricted
Total		 year
Note funds funds funds funds funds
2025 2025 2025 2024
£ £ £ £
Income
Income and endowments:
Donations and legacies 3 18,452 - 141,223 159,675 163,476
Charitable activities 3 9,558 - - 9,558 7,460
Other trading activities 3 1,451 - - 1,451 4,811
Total 29,461 141,223 170,684 175,747
Expenditure
Expenditure on:
Charitable activities 5 3,401 - 130,650 134,051 124,797
Total 3,401 - 130,650 134,051 124,797
Net income 26,060 10,573 36,633 50,950
Transfer between funds (73,544) 73,544 - - -
Net movement in funds 12 (47,484) -
10,573		 36,633 50,950
Reconciliation of funds:
Total funds brought forward 12 60,978 0 48,181 109,159 58,209
Total funds carried
forward 12 13,494 73,544 58,754 145,792 109,159 145,792 109,159

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

BALANCE SHEET

2025 2024
Note £ £
Fixed assets
Tangible assets 8 2,976 2,930
Total fixed assets
2,976 2,930
Current assets
Debtors 9 0 195
Cash at bank and in
hand 11 169,393 114.863
Total current assets 169,393 115,058
Creditors: amounts
falling due within one
year 10 26,577 8,829
Net current assets 142,816 106,229
Total assets less
current liabilities 145,792 109,159
Funds of the
Charity:
Restricted funds 12 58,754 48,181
Unrestricted funds 12 13,494 60,978
Designated funds 12 73,544 -
Total funds 145,792 109,159

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by trustees on behalf of all the trustees and authenticating accounts being sent to companies house:

Print Name & signature

Date dd/mm/yyyy 1. Myles T Harrison 08/12/25

2.

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

NOTES TO THE ACCOUNTS

Note 1: Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.

The accounts have been prepared in accordance with:

The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.

1.2 Going concern

The trustees consider there are no material uncertainties about the charitable company's ability to continue as a going concern for the next 12 months.

1.3 Change of accounting policy

No changes in accounting policy have occurred in the reporting period of the year to 31[st] March 2023 and the financial statements present a true and fair view and the accounting policies adopted are those outlined in Note 2.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period.

1.5 Material prior year errors

No material prior year error have been identified in the reporting period.

Registered Charity 1122254

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Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

Note 2: Accounting policies

2.1 Functional Currency

The financial statements have been prepared in sterling which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

2.2 Incoming Resources

Income is recorded in the financial statements when received or when the charitable company becomes entitled to the resources. Grants in the form of core funding from Wokingham Borough Council is included in the Statement of Financial Activities to match the time periods when the services relating to this funding is delivered

2.3 Offsetting

There has been no offsetting of assets and liabilities or income and expenditure.

2.4 Tangible Fixed Assets

Items that can be used for more than one year and cost in excess of £500.00 are capitalised and valued at cost.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Office furniture and equipment: 25%

IT equipment: 25%

2.4 Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives of the company at the discretion of the trustees

Restricted funds can only be used for specific restricted purposes and arise either when specified by the donor or when funds are raised for particular restricted purposes.

2.5 Deferred Income

Income from grants received with performance related criteria is only recognised ins the SOFA when the performance related criteria has been fulfilled. The amounts relating to unfilled performance criteria is transferred to deferred income.

2.6 Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 3: Income from Donations and Legacies

3.1 Donations and

legacies:

legacies:
Prior
Restricted Prior year Prior year Prior year
year
Unrestricted income Total unrestricted restricted Total
funds funds funds funds funds funds
£ £ £ £ £ £
Donations
and gifts 18,452 18,452 13,558 13,558
General
grants
provided by
government/		 - 141,233 141,223 149,918 149,918
other
charities
Total 18,452 141,223 159,675 13,558 **149,918 ** 163,476
3.2 Charitable activities:
Fundraising 9,558 - 9,558 7,460 - 7,460
Total 9,558 - 9,558 7,460 - 7,460
3.3 Other trading
activities:
Consultancy 1,049 - 1,049 1,610 - 1,610
Other 402 - 402 3,210 3,210
Total 1,451 - 1,451 4,811 - 4,811
TOTAL 29,461 141,223 170,684 25,829 149,918 175,747 149,918 175,747
INCOME

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 4: Analysis of receipts of government grants

This year
Description £
Wokingham Borough Council Lot 21 – Adult Social Care 70,570
Wokingham Borough Council Lot 22 – Adult Social Care 57,196
Wokingham Borough Council Car parking 1,026
Total 128,792
Last year
Description £
Wokingham Borough Council Lot 21 – Adult Social Care 66,263
Wokingham Borough Council Lot 22 – Adult Social Care 53,705
Wokingham Borough Council Car parking 722
Total 120,690
This Last
year year
Details of any unfulfilled conditions and other contingencies attaching
to grants that have been recognised in income. None None
This Last
year year
Details of other forms of government assistance from which the charity
has directly benefited.
None None

Registered Charity 1122254

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Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

Note 5: Expenditure

This year Last year Last year
Restricted Restricte
Unrestricted Unrestricted
income		 Total Unrestricted d income Total
funds funds funds funds funds funds
Expenditure on charitable
activities:
Salaries and
pension costs - 104,413 104,413 90,277 90,277
Office rent - 6.809 6,809 4,763 4,763
IT Services - 1,689 1,689 1,714 1,714
Other 3,401 17,739 21,140 24,498 28,043
Total
expenditure on
charitable
activities 3,401 130,650 134,051 121,252 124,797

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 6: Details of certain types of expenditure

Note 6.1 Fees for examination of the accounts

This Last
year year
£ £
Independent examiner’s fees - -
Assurance services other than independent examination - -
Tax advisory fees - -
Other fees: Accountancy services - payroll 586 432

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 7: Paid employees

7.1 Staff Costs

7.1 Staff Costs
This year Last year
£ £
Salaries and wages 88,333 79,995
Social security costs 11,536 9.584
Pension costs 4,544 3,698
Other employee benefits - -
Total staff costs 104,413 93,277

7.2 Staff banding costs over £60,000

Number of
Band employees
This year Last year
£60,000 to £69,999 - -
£70,000 to £79,999 - -
£80,000 to £89,999 - -
£90,000 to £99,999 - -
£100,000 to £109,999 - -

7.3 Average head count in the year

This Last
year year
Number Number
Fundraising - -
Charitable Activities 9 7
Governance - -
Other - -
Total 9 7

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 8: Tangible fixed assets at cost

Freehold land Fixtures, fittings Total
& buildings and equipment
£ £ £
At the beginning of the year - 9,031 9,031
Additions - 1,408 1,408
Revaluations - - -
Disposals - - -
Transfers * - - -
At end of the year - 10,439 10,439
8.2 Depreciation and impairment
**Basis Straight Line Straight Line
** Rate 25% 25%
At beginning of the year - 6,101 6,101
Disposals - - -
Depreciation - 1,362 1,362
Impairment - - -
Transfers* - - -
At end of the year - 7,463 7,463
8.3 Net book value
Net book value at the - 2,930 2,930
beginning of the year
Net book value at the end of - 2,976 2,976
the year

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 9: Debtors and prepayments

10.1 Analysis of debtors
This year Last year
£ £
Trade debtors - -
Prepayments and accrued income 0 195
-
Other debtors - -
Total 0 195

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 10: Creditors and accruals

10.1 Analysis of creditors

10.1 Analysis of
creditors
Amounts falling due within Amounts falling due after
one year more than one year more than one year
This year Last year This year Last year
£ £ £ £
Accruals and deferred
income 26,577 8,829 - -
Total 26,577 8,829 - -

10.2 Deferred income

This year Last year Last year
The reasons why Performance related Performance related
income is deferred. conditions not yet met for conditions not met for grants conditions not met for grants
grants received. received.
Movement in deferred This year Last year
income account
£ £
Balance at the start of
the reporting period 8,149 16,991
Amounts added in
current period 30,859 19,716
Amounts released to
income from previous
periods 12,431 28,558
Balance at the end of the reporting period 26,577 8,149

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 11: Cash at bank and in hand

This year Last year
£ £
Short term cash investments (less than 3 months
maturity date) - -
Short term deposits 25,135 -
Cash at bank and on hand
Other 144,258 114,863
Total 169,393 114,863

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

Note 12: Funds

Fund balances Fund balances
brought forward Income Expenditure Transfer carried forward
Fund names £ £ £ £
Restricted 48,181 141,223 (130,650) 58,754
Unrestricted 60,978 29,461 (3,401) (73,544) 13,494
Designated - - 73,544 73,544
-
- -
Total 109,159 170,684 (134,051) 0 145,792

Designated funds are unrestricted funds that are earmarked for specific planned future expenditure as agreed by the trustees.

12.1 Designated funds

12.1 Designated funds
This year
Planned use Purpose of designation Amount
Reserves On loss of WBC contracts to continue other 25,000
activities, in line with our reserves policy.
Leisure Centre To cover the Wokingham leisure centre contract 6,000
for 3 years
Cooking and lifeskill To pay for rent and supplies for providing 7,000
members lessons in cooking and lifeskills for 3
years
Assistant CEO Succession planning and strategic position to 19,000
CLASP staffing for 3 years
Teambuilding To provide vital staff teambuilding for 3 years 4,500
Minibus hire or transport To assist minibus and transport costs for specific 5,400
activities for 3 years
Marketing and promotional 3,000
supplies
Craft club To ensure sufficient funds to continue craft club 3,644
for 3+ years

Registered Charity 1122254

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Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

Note 13: Transactions with trustees and related parties

13.1 Trustee remuneration and benefits

During the year no fees or payments were made to any Trustees (2024 - nil)

13.2 Trustees' expenses

No trustee expenses have been incurred (2024 - nil)

13.3 Transaction(s) with related parties

There have been no related party transactions in the reporting period (2024 - nil)

Registered Charity 1122254 Company Limited by Guarantee 6034599

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