CLASP (Caring, Listening and Supporting Partnership) 8nd SUPPOryh9 A charity supporting adults with leaming disabilities to speak up REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) INDEX Page Introduction Company Infonnation Report of the Trustees Independent Examinerfs Report 10 Statement of Financial Activities 11 Balan Sheet 12-13 Notes to the Financial Statements 14-27 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) INTRODUCTION CLASP Is a charitable Compary supporting adults with leaming disabilities to speak w) for themselves. Our misslon is To develop Independen through seff-advocacy f¢x adults Imng with a learning disabili. We deliver this through workshops and training, provirfirYJ resources and signposting and Pe 8upporL We are a small team of staff. volunteers and Trustees and are a well-establi8hed part of the leaming disabilty communty in and around the Wokingham borough. CIASP believes that everyone should be valued and treated equalty. Staff and seff-advocates work together to raise awareness of leaming disabilities and important issues affecting the local learning disabilty communty. We empower people with leaming disabiliti to have the same opportunities and choices as everyone else. Seff-advocates are invofved in all areas of the charity's delNery and our Board of Trustees and team of staff indudes people with leamirrfj dlsabllities. Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) COMPANY INFORMATION TRUSTEES David Chaffe Dean Cocoran Joseph Davidson Myles Harrison Steve Allen Philip Peterson Samantha Lola Gibbs Ellie Harrison CHAIR Myles Harrison SECREfARY Samantha Lola Gibbs CEO Debs Morrison REGISTERED CHARITY NO. 1122254 COMPANY REGISTRATION NO. 6034599 REGISTERED OFFICE Waterford House Erftstadt Court Wokingham Berkshire RG40 2YF BANKERS National Westminster Bank PLC 5 Broad Street Wokingham Berkshire RG40 1AX INDEPENDENT EXAMINER Naomi Hunt Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) REPORT OF THE TRUSTEES The trustees present their report together with the financial statements of the charitable company for the year ended 31 March 2023. GOVERNANCE AND CONSTITufioN The company was incorporated on 20 December 2006. Its governing document is its Memorandum and Artides of Association. and it is subject to the provisions of the Companies Act 2006 and the Charities Act 2011. The company is incorporated as a private charitable company limited by guarantee. not having share capitsl, and a registered charity in England and Wales. No trustee has any beneficial interest in the charitsble compary. In the event of the charitable company being wound up, members are required to contribute an amount not exceeding one pound. The Board of Trustees. who are also directors for the purposes of company law. meet quarterly or more regularly as nSSary and administer the company. A staff management team carries out the day-to-day functions of the Company. PRINCIPAL ACTIVITIES The principal activities of the charitsble company are the provision of an advocacy Servi for people with a leaming disabilty living in the Wokingham tx)rough and the running of the local Leaming Disabilty Partnership Board. At the present time. the trustees do not anticipate any changes to these principal activities. APPOINTMENT OF TRUSTEES The Chairman is nominated by the Board of Trustees. Trustees are elected at the Annual General Meeting, or whenever there is a vacancy, for a term of three years. following which they are eligible for re-election. The charitable company seeks to achieve a ratio of fify per nt between trustees with and without a leaming disabilty. The maximum number of trustees is twelve. Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) TRUSTEES The following trUStS held office during the period under review: David Chaffe Dean Corcoran Joseph Davidson Myles Harrison Philip Pearce (Resigned March 2023) Philip Peterson Samantha Lola Gibbs Sheetal Dalal (Resigned May 2023) Steven Allen Tim Murgatroyd (Resigned March 2023) Ellie Harrison ACHIEVEMENTS AND PERFORMANCE Membership ended the year at 200 for CLASP and 312 for the Leaming Disabifty Partnership Board (LPDB). Our main activities were as follows: Coffee Shop This is our social group and dropin session on Tuesday momings. We are now Friendship Alliance Ambassadors- everyone is welcome at our coff* shop! The first Tuesday of the month is our Book Comer with Heather. The second Tuesday of the month is Dancing to Music with Rachel. We also have an open table for other organisations to come and consult with our members- we have Healthwatch, Wokingham Borough Council, Social workers, etc. Take Notlce This is our campaigning group on Friday mornings. Here are some of our highlights: Learnt from Wokingham Borough Council how to report issues on the web and by phone Met with lte Watch at Dinton Pastures and saw what they do when rescuing people when water is involved. Met Paul Brown from Reading Football Club to talk about their communty work LDBP held a Health Day in October with COVID vaccinations, 67 people attended, with 12 stalls Supported Hate Crime week with session from TVP Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) CLASP Community Choir This is our inclusive communty choir, in partnership with Sing Healthy Choirs. We practi regularly face to face. We also perform in schools and in the town centre, and support Sing Healthy concerts. Listen To Us This is our training group that delivers Learning Disabilty Awareness training and Hate Crime Awareness training to local schools, care agencies, Wokingham Borough Council and communty groups. A video explaining the work CLASP does to be shared with different support services was prodUd which we are looking to present to primary care services. LDPB (Learning Dlsability Partnershlp Board) We send out monthly nOtiS with news for the leaming disability communty. Some of our key events were: Health screening Pharmacy A series of roadshows around being environmentally aware - recycling, food waste, water savings, etc. Happy & Healthy Club We have a craft session weekly where members get to spend time together doing different craft activities. We also have sessions at the local sports hall playing various sports. Dancing to music and choir also are part of this programme. We, the trustees, would like to thank the management team for their hard work going well above and beyond their jobs to ensure members are best supported. We also want to specifically acknowledge and thank the role that the 8 volunteers have played over the last year, withoLrt whom many of the activiti'es could not have taken pla and others would not be as nearly as effective. FINANCIAL REVIEW It is the company's agreement to maintain a level of financial reserves sufficient to ensure that its core support to members would continue for a period of six months were its main source of income to aSe, while attempts are made to secure new funding or, rf such attempts prove unsuccessfvl, time and support given to members would be adjusted and allow for an appropriate ending to the services provided. Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) This is monitored on a quarterty basis at meetings of the trustees and reviewed annually or whenever there is any signfficant change to the charitable company's organisation that affects its core running costs. With more than 800A of the income from the one Sour (two contracts Wtth Wokingham Borough Council). the reserves are focused on covering the costs of a much- scaled back operation rf that contract was lost, as many activities (and associated costs) would end at that time. We continue to run a tight budget. In January 2022, Wokingham Borough Council confirmed renewal of our grant for running the provision of a leaming disability self-advocacy service, including the management of the leaming disabilty partnership board. In addition, CLASP was awarded a second grant for the provision of Servi giving support and promoting independence to people with mild leaming disabilities. These began in April 2022 for a three-year term, with possibilty of two one-year renewals after that and represent the major Sour of income for CLASP. STATEMENT OF TRUSTEES, RESPONSIBIUTIES This report has been prepared in accordan with the special provisions of the Companies Act 2006 relating to small companies. The trustees have adopted the Statement of Recommended Practi 2015 (FRS 102). As a small charitable company not subject to statutory audit. the trustees have opted for the lesser reporting requirements permitted under SORP 2015. The trustees acknowledge their responsibilty to prepare financial ststements that give a true and fair view of the state of affairs of the charitable company as at the end of its financial year and of its statement of financial activities for the financial period, in accordance with the Companies Act 2006. In preparing those financial statements the trustees are required to: (a) select suitable accounting policies and apply them consistently; (b) observe the methods and principles in the Charities SORP; (c) make judgements and estimates that are reasonable and prudent; (d) state whether UK Accounting Standards have been followed. subject to any material departures disclosed and explained in the finanaal statements: (e) prepare the financial statements on the going concem basis unless it is inappropriate to presume the company will continue in business. The trustees are responsible for keeping proper accounting records that comply with the Companies Act 2006 and which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements compty with the Companies Act 2006. Registered Charity 1122254 Company Limited by Guarantee 6034599
al] CLASP (Caring. Listening and Supporting Partnership) The trustees are responsible for ensuring the maintenance of an adequate system of intemal control designed to provide for safeguarding the company's assets and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees rtrfY that (a) so far as they are aware, there is no relevant information to which the charitable company's independent examiner is unaware; and (b) they have taken all steps that ought to have been taken in order to make themselves aware of any relevant information and to establish that the charitable company's independent examiner is aware of that information. Approved by the Board of Trustees on 24th November 2023 and signed on its behalf by. Samantha Lola Gibbs Company Secretary Registered Charity 1122254 Company Limited by Guarantee 6034599
olj CLASP (Caring, Listening and Supporting Partnership) INDEPENDENT EXAMINERS REPORT I report to the trustees on my examination of the accounts of the above charity for the year ended 31 March 2023 As the charity's trustees, you are rponSIble for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 Cthe Acn I report in resped of my examination of the Trust's accounts carried out under Section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: . the accounting records were not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements conmIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 21X)8 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Printed Name: Naoml Lynam FCCA Date: 16 November 2023 Professlonal qualification: Assoclation of Chartered certified Accountsnts 10 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) TATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT EAR ENDED 31 MARCH 2023 Restricted income funds Prior year funds Unrestricted funds Totsl funds Note Income Income and endowments from: Donations and legacies Charitable activities Other trading actNities Total 7,357 6,171 1,918 15,446 131.973 139,330 69,315 6.171 3.488 1.918 3,545 147,419 76.348 131.973 enditure Ex nditure on: Charitable activities Total 1.306 1,306 115.613 115,613 116.919 116.919 70,422 70,422 Net income 14 140 16,360 30.500 5,926 Net movement in funds 13 14 140 16 360 30.500 5,926 Reconclliatlon of funds: Total funds brou ht forward Totsl funds carried forward 13 13 24.554 38 694 3,155 19 515 27,709 58,209 21,783 27 709 11 Registered Chaiity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) BALANCE SHEET Restricted income funds Unrestricted funds Total last ear Total this ear Note Fixed assets Tan ible assets Total fixed assets 2.000 2,000 1,921 2000 1921 Current assets Debtors Cash at bank and in hand Total current assets 10 176 176 12 38,694 38 694 35,677 35 853 74,371 74 547 41,876 41876 Creditors: amounts falling due within one ear 11 18,338 18.338 16,088 Net current assets 38 694 17 515 25 788 Total assets less current liabilities 38 694 19 515 58 209 27 709 Funds of the Chari Restricted income funds Unrestricted funds 13 19,515 19.515 38.694 3.155 24.554 13 38,694 Total funds 38 694 19.515 27 709 The company was entitled to exemption frDm audit under s477 of the Companies Act 2006 relatin to small com anies. 12 Registered Chaiity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) The members have not required the company to obtain an audit in accordance with section 476 of the Com anies Act 2006. The directors acknowledge their responsibiliti.es for complying with the requlrements of the Com anies Act with res ect to accounts"n records and the ration of accounts. These accounts have been prepared in accordance with the pmvisions applicable to small companies subject to the small companies rBgime and in accordance with FRS102 SORP. Signed by trustees on behalf of all the trustees: Print Name Date d(Vmm les Harrison Tattersdill Signature of director authenticating accounts being sent to Companies House Signature Date ddlm 4/i 1/23 Samantha Lola Gibbs 13 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) NOTES TO THE ACCOUNTS Note 1: Basis of preparation 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordan with: The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. 1.2 Going concern The trustees, consider there are no material uncertainties about the charitable companys abilty to continue as a going conrn for the next 12 months. 1.3 Change of accounting policy No changes in accounting policy have occurred in the reporting period of the year to 31st March 2023 and the financial statements present a true and fair view and the accounting policies adopted are those outlined in Note 2. 1.4 Changes to accounting estimates No changes to accounting estimates have occurred in the reporting period. 1.5 Material prior year errors No material prior year error have been identified in the portIng period. 14 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 2: Accounting policies 2.1 Functional Currency The finanaal statements have been prepared in sterling which is the fvnctional currency of the charitsble company. Monetary amounts in the financial statements are rounded to the nearest 2.2 Incoming Resources Income is recorded in the financial statements when received or when the charitable company becomes entitled to the resources. Grants in the form of core fvnding from Wokiroham Borough Council is included in the Statement of Financial ActNities to match the time periods when the ServIS relating to this fvnding is delNered 2.3 Offsetting There has been no offsetting of assets and liabilities or income and expenditure. 2.4 Tangible Fixed Assets Items that can be used for more than one year and cost in excess of £500.00 are capitalised and valued at cost. Depreciation is provided at the following annual rates in order to write off each asset over its estimated usefvl lrfe: Office fvmiture and equipment: 250 IT equlpment: 250A 2.4 Fund Accounting Unrestricted funds can be used in accordan with the charitable objectives of the company at the discretion of the trustees Restricted funds can only be used for specffic restricted purposes and arise either when specified by the donor or when fvnds are raised for particular restricted purposes. 2.5 Deferred Income Income from grants received with perforniance related criteria is only recognised ins the SOFA when the performance related criteria has been fulfilled. The amounts relating to unfilled performance criteria is transferred to deferred income. 2.6 Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report. 15 Registered Chaiity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 3: Income from Donations and Legacies 3.1 Donations and legacies: Prior year Totsl funds Restricted income funds Prior year unrestricted funds Prior year restricted funds Unrestricted funds Total funds Donations and ifts General grants provided by govemmenvother charities Totsl 6357 6.357 5,879 5,879 1.000 7,357 131,973 131,973 132.973 139 330 2.000 7879 61,437 61.437 63.437 69,316 3.2 Charitable activities: Fundraising Total 6,171 6,171 6.171 6171 3,488 3,488 3.3 Other trading activities: Compensation ments Consultancy Total 1.918 1,918 1.918 1918 3.545 TOTAL INCOME 15,446 131,973 147,419 14,912 61,437 76,349 16 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 4: Analysis of receipts of government grants This year Description Wokingham Borough Council Wokingham Borough Council Wokingham Borough Council Wokingham Borough Council Lot 21- Adult Social Care 61.928 Lot 22 - Adult Social Care 51,192 Easy Read 2,650 Car parking 1,693 Total 117,463 Last year Descrlption Wokingham Borough Council Lot 21- Adult Social Care 48,183 Totsl 48,183 This ear Last ear Detalls of any unfulfilled conditi.ons and other contingencles attachlng to grants that have been recognised In Incom& None None This ear Last ear 17 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Details of other fonns of government assistance from which the char7ty has directly benefrted. None None Note 5: Expenditure This year Restricted income funds Last year Restricted income funds Unrestricted funds Total funds Unrestricted funds Total funds Expenditure on charitsble activities: Salaries and ension costs offi rent 77,847 77,847 5,284 2.761 43.911 6,404 1.493 43,911 6.404 1,493 IT Services 2,761 29,721 Other 1,306 31.027 18.614 18.614 Total expenditure on charitable activities 115 613 116,919 70,422 70 422 18 Registered Chaiity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 6: Details of certain types of expenditure Note 6.1 Fees for examination of the accounts This ear Last ear Independent examinerfs fees Assurance services other than independent examination Tax advisory fees Other fees: Accountancy ServIS - payroll 468 432 19 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 7: Paid employees 7.1 Staff Costs Thls year Last year Salaries and wages Social security costs Pension costs (defined contribution scheme) Other employ benefits Total staff costs 67,524 7.730 2.593 39.274 3.612 1.024 TT.847 43,910 .2 Staff banding costs over 60 000 Band Number of em lo This year Last year £60,000 to £69,999 £70,000 to £79 999 £80,000 to £89,999 £90,000 to £99,999 £100.000 to £109,999 7.3 Avera e head count In the ear Thls ear Last ear Number Number Fundraisin Charitable Activities Governance Other Totsl 20 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 8: Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme. 11 11 11 This ear ear Amount of contributions recognised in the SOFA as an expense (as re-stated) 11 21 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring. Listening and Supporting Partnership) Note 9: Tangible fixed assets at cost Freehold land & buildings Fixtures. ffttings and equipment Total 11 At the beginning of the year 4.990 4.990 Additions Revaluations Disposals Transfers . 1,616 1,616 11 11 11 At end of the year 6,606 6,606 9.2 De reciation and im airnient 11 11 11 "Basis Rate Straight Line 25/0 Straight Line 25Vo At beginning of the year Disposals Depreciation Impaimient Transfers" 3,070 3,070 11 11 11 1.536 1.536 At end of the year 4.606 4.606 9.3 Net book value 11 Net book value at the beginning of the year 1.921 1,921 Net book value at the end of the year 2,000 2,000 22 Registered Chaiity 1122254 Company Limited by Guarant& 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 10: Debtors and prepayments 10.1 Anal sis of debtors This year Last year Trade debtors Pre ments and accrued income 176 Other debtors Total 176 23 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 11: Creditors and accruals 11.1 Analysis of creditors Amounts falling due within one year Amounts falling due after more than one year This year Last year This year Last year Accruals and deferred income 18,338 16,088 Total 18 338 16 088 11.2 Deferred income Thls year Last year The reasons why income is deferred. PerfOrrnan related conditions not yet met for grants reived. PerfOrnn related conditions not met for grants Movement in deferred income account This year Last year Balan at the start of the re ortin nod Amounts added in current eriod Amounts released to income from previous eriods 16,088 22,148 13,948 7,194 - 13,045 - 13,254 Balance at the end of the re ortln eriod 16 991 16 088 24 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring, Listening and Supporting Partnership) Note 12: Cash at bank and in hand This year Last year Short temi cash investments (less than 3 months maturi date Short temi de osits Cash at bank and on hand Other 74.371 41876 Totsl 74.371 41.876 25 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring. Listening and Supporting Partnership) Note 13 . Charity funds 11 11 11 11 11 11 13.1 Details of material funds held and movements during the CURREKr re ortin eriod Fund balances brou ht forward Expenditur Fund balances carried forward Fund names Income 11 131,97 Restricted Unrestricted 3,155 24,554 115,613 - 1.306 19,515 38,694 15.446 11 11 11 147.41 Total 27 709 - 116.919 58,209 26 Registered Charity 1122254 Company Limited by Guarantee 6034599
CLASP (Caring. Listening and Supporting Partnership) Note 14: Transactions with trustees and related parties 14.1 Trustee remuneration and benefits During the year no fees or payments were made to any Trustees (2022 - nil) 14.2 Trustees. ex enses No trustee e nses have been incurred (2022 - nil) 14.3 Transaction with related rtles There have been no related transactions in the re rtin od 2022 - ni 27 Registered Charity 1122254 Company Limited by Guarantee 6034599