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2022-03-31-accounts

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

Registered Charity 1122254 Company Limited by Guarantee 6034599

CLASP (Caring, Listening and Supporting Partnership)

INDEX

Page
Introduction 3
Company Information 4-5
Report of the Trustees 6-11
Independent Examiner’s Report 12-13
Statement of Financial Activities 14
Balance Sheet 15-16
Notes to the Financial Statements 17-24

Registered Charity 1122254 Company Limited by Guarantee 6034599

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CLASP (Caring, Listening and Supporting Partnership)

INTRODUCTION

CLASP is a charitable Company supporting adults with learning disabilities to speak up for themselves. Our mission is ‘To develop independence through self-advocacy for adults living with a learning disability’. We deliver this through workshops and training, providing resources and signposting and peer support. We are a small team of staff, volunteers and Trustees and are a well-established part of the learning disability community in and around the Wokingham borough.

CLASP believes that everyone should be valued and treated equally. Staff and self-advocates work together to raise awareness of learning disabilities and important issues affecting the local learning disability community. We empower people with learning disabilities to have the same opportunities and choices as everyone else. Self-advocates are involved in all areas of the charity’s delivery and our Board of Trustees and team of staff includes people with learning disabilities.

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CLASP (Caring, Listening and Supporting Partnership)

COMPANY INFORMATION

TRUSTEES Ellie Harrison David Chaffe Dean Paul Corcoran Joseph Davidson Myles Harrison Phillip Patrick Welby Pearce Philip James Peterson Samantha Lola Gibbs Sheetal Dalal Steven James Allen Timothy Murgatroyd CHAIR Myles Harrison SECRETARY Samantha Lola Gibbs CEO Debs Morrison REGISTERED CHARITY NO. 1122254

COMPANY REGISTRATION NO. 6034599

REGISTERED OFFICE Waterford House Erfstadt Court WOKINGHAM Berkshire RG40 2YF

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CLASP (Caring, Listening and Supporting Partnership)

BANKERS National Westminster Bank plc 5 Broad Street Wokingham Berkshire RG40 1AX INDEPENDENT EXAMINER Fergus Bristow, CA 260 Lower Road London SE8 5DJ

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CLASP (Caring, Listening and Supporting Partnership)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their report together with the financial statements of the Charitable Company for the year ended 31 March 2022.

GOVERNANCE AND CONSTITUTION

The Company was incorporated on 20 December 2006. Its governing document is its Memorandum and Articles of Association, and it is subject to the provisions of the Companies Act 2006 and the Charities Act 2011. The Company is incorporated as a private charitable company limited by guarantee, not having share capital, and a registered charity in England and Wales. No trustee has any beneficial interest in the charitable Company. In the event of the charitable Company being wound up, members are required to contribute an amount not exceeding one pound.

The Board of Trustees, who are also directors for the purposes of Company law, meet quarterly or more regularly as necessary and administer the Company.

A staff management team carries out the day-to-day functions of the Company.

PRINCIPAL ACTIVITIES

The principal activities of the charitable Company are the provision of an advocacy service for people with a learning disability living in the Wokingham borough and the running of the local Learning Disability Partnership Board. At the present time, the Trustees do not anticipate any changes to these principal activities.

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CLASP (Caring, Listening and Supporting Partnership)

APPOINTMENT OF TRUSTEES

The Chairman is nominated by the Board of Trustees. Trustees are elected at the Annual General Meeting, or whenever there is a vacancy, for a term of three years, following which they are eligible for re-election. The charitable Company seeks to achieve a ratio of fifty per cent between Trustees with and without a learning disability. The maximum number of Trustees is twelve.

TRUSTEES

The following Trustees held office during the period under review:

David Chaffe Dean Paul Corcoran James Leggett (Resigned 21 January 2022) Jennie Grieve (Resigned 21 January 2022) Joseph Davidson Myles Harrison Phillip Patrick Welby Pearce Philip James Peterson Samantha Lola Gibbs Sheetal Dalal Steven James Allen Timothy Murgatroyd Timothy Holland (Resigned 06 September 2021)

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CLASP (Caring, Listening and Supporting Partnership)

ACHIEVEMENTS AND PERFORMANCE

Membership ends the year at 151 for CLASP and over 260 for LDPB.

Our main activities were as follows:

Coffee Shop

This is our social group and drop-in session on Tuesday mornings. We are now Friendship Alliance Ambassadors – everyone is welcome at our coffee shop!

The first Tuesday of the month is our Book Corner with Heather.

The second Tuesday of the month is Dancing to Music with Aby.

There are Arts & Craft sessions with Faye and regular guests drop-in to see us like the police, social workers, Health Watch and more.

Take Notice

This is our campaigning group on Friday mornings. Here are some of our highlights:

CLASP Community Choir

This is our inclusive community choir, in partnership with Sing Healthy Choirs. We practice regularly on Zoom and face to face.

We also perform in schools and in the town centre.

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CLASP (Caring, Listening and Supporting Partnership)

Listen To Us

This is our training group that delivers Learning Disability Awareness training and Hate Crime Awareness training to local schools and community groups.

Hate Crime Project

This project raises awareness of hate crime & mate crime, and support victims.

As well as running workshops and creating leaflets about hate & mate crime, we also worked with Thames Valley Police to make a Hate Crime awareness video. This video was viewed over 28,000 times in the first week!

In October 2021, we held an event to launch our Hate Crime Charter. The event was attended by 67 attendees, including the Head of the Council, the Mayor and senior police officers.

LDPB (Learning Disability Partnership Board)

We send out monthly notices with news for the learning disability community. Some of our key events were:

We also ran our first LDPB Heath Day. We were joined by 17 professionals from 10 different services including:

Our members said that there was lots of interesting information and would like us to run more days like this.

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CLASP (Caring, Listening and Supporting Partnership)

FINANCIAL REVIEW

It is the Company’s agreement to maintain a level of financial reserves sufficient to ensure that its core support to members would continue for a period of six months were its main source of income to cease, while attempts are made to secure new funding or, if such attempts prove unsuccessful, time and support given to members would be adjusted and allow for an appropriate ending to the services provided.

This policy is monitored on a quarterly basis at meetings of the Trustees and reviewed annually or whenever there is any significant change to the charitable Company’s organisation that affects its core running costs. With more than two thirds of the income from the one contract, the reserves are focused on covering the costs of a much-scaled back operation if that contract was lost, as many activities (and associated costs) would end at that time. We continue to run a tight budget.

The major source of income of the charitable Company is funding from local government to undertake specific projects for the benefit of people with learning disabilities.

In January 2022, Wokingham Borough Council confirmed renewal of our grant for running the provision of a learning disability self-advocacy service, including the management of the learning disability partnership board. In addition, CLASP was awarded a second grant for the provision of service giving support and promoting independence to people with mild learning disabilities. These will begin in April 2022 for a three-year term, with possibility of two one-year renewals after that.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

This report has been prepared in accordance with the special provisions of the Companies Act 2006 relating to small companies.

The Trustees have adopted the Statement of Recommended Practice 2015 (FRS 102). As a small charitable company not subject to statutory audit, the Trustees have opted for the lesser reporting requirements permitted under SORP 2015.

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CLASP (Caring, Listening and Supporting Partnership)

The Trustees acknowledge their responsibility to prepare financial statements that give a true and fair view of the state of affairs of the charitable Company as at the end of its financial year and of its statement of financial activities for the financial period, in accordance with the Companies Act 2006.

In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records that comply with the Companies Act 2006 and which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006.

The Trustees are responsible for ensuring the maintenance of an adequate system of internal control designed to provide for safeguarding the Company’s assets and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees certify that:

Approved by the Board of Trustees on 28 December 2022 and signed on its behalf by:

Samantha Lola Gibbs

Company Secretary

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CLASP (Caring, Listening and Supporting Partnership)

INDEPENDENT EXAMINER’S REPORT

Independent examiner’s report to the trustees of CLASP CARING, LISTENING AND SUPPORTING PARTNERSHIP

I report to the trustees on my examination of the accounts of CLASP CARING, LISTENING AND SUPPORTING PARTNERSHIP for the year ended 31 March 2022.

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

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Alj CLASP (Caring, Listening and Supporting Partnership) Signed.. Name.. Fergus Bristtsw Relevant professional qualification.. Chartered Accountant with the Institute of Chartered Accountants of Scotland Address.. 260 Lower Road. London SE8 5DJ Date.. 29 December 2022 Page 13 of24

CLASP (Caring, Listening and Supporting Partnership)

STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND EXPENDITURE ACCOUNT FOR THE

YEAR ENDED 31 MARCH 2022

Note
INCOME
Donations and Legacies
3
Charitable Activities
4
Other Trading Activities
5
TOTAL INCOME
EXPENDITURE
Charitable activities
6
TOTAL EXPENDITURE
NET INCOME/(EXPENDITURE)
NET MOVEMENT OF FUNDS
RECONCILIATION OF FUNDS
Funds brought forward
FUNDS CARRIED FORWARD
9		 2022
Total
Funds
£
69,316
3,487
3,545
76,348
69,111
69,111
7,237
7,237
21,783
29,020		 2021
Total
Funds
£
54,421
3,593
100
58,114
54,285
54,285
3,829
3,829
17,954
21,783

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CLASP (Caring, Listening and Supporting Partnership)

BALANCE SHEET as at 31 MARCH 2022

Note
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Cash at bank and in hand
Debtors and prepayments
13
TOTAL ASSETS
LIABILITIES
Creditors falling due within one year
8
TOTAL LIABILITIES
NET ASSETS
FUNDS
Unrestricted funds
Restricted funds
TOTAL FUNDS
9		 2022
£
1,921
41,876
1,311
43,187
45,108
16,088
16,088
29,020
25,865
3,155
29,020		 2021
£
3,356
40,387
188
40,575
43,931
22,148
22,148
21,783
18,628
3,155
21,783

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CLASP (Caring, Listening and Supporting Partnership)

For the year ended 31 March 2022, the Company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies.

The members have not required the Company to obtain an audit of its accounts for the year in question in accordance with Section 476 of the Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved by the Board of Trustees on 28 December 2022 and signed on its behalf by:

Sheetal Dalal

Myles Harrison

Treasurer Chair of Trustees

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CLASP (Caring, Listening and Supporting Partnership)

NOTES TO THE FINANCIAL STATEMENTS

1 BASIS OF PREPARATION

Basis of Accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Going Concern

The Trustees consider there are no material uncertainties about the charitable Company’s ability to continue as a going concern.

Accounting Policy

No changes in accounting policy have occurred in the reporting period. The financial statements present a true and fair view and the accounting policies adopted are those outlined in Note 2.

Accounting Estimates

No changes to accounting estimates have occurred in the reporting period.

Material Prior Year Errors

No material prior year errors have been identified in the reporting period.

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CLASP (Caring, Listening and Supporting Partnership)

2 ACCOUNTING POLICIES

Functional Currency

The financial statements have been prepared in sterling, which is the functional currency of the charitable Company. Monetary amounts in these financial statements are rounded to the nearest £.

Incoming Resources

Income is recorded in the financial statements when received or when the charitable Company becomes entitled to the resources. Grants in the form of core funding from Wokingham Borough Council is included in the Statement of Financial Activities to match the time periods when the services relating to this funding is delivered.

Offsetting

There has been no offsetting of assets and liabilities or income and expenditure.

Resources Expended

Expenditure is recognised on an accruals basis as a liability is incurred.

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Office furniture and equipment – 25%

IT equipment – 25%

Taxation

The charitable company is exempt from Corporation Tax on its charitable activities.

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CLASP (Caring, Listening and Supporting Partnership)

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives of the Company at the discretion of the Trustees.

Restricted funds can only be used for specific restricted purposes and arise either when specified by the donor or when funds are raised for particular restricted purposes.

Deferred Income

After a grant has been received the work and expense of delivering the associated project may be incurred in later accounting periods. Here the income is deferred to match against the expenses incurred when the amount is of such significance to otherwise distort the accounts.

Pension Costs and Post-Retirement Benefits

The charitable Company operates a defined contribution pension scheme for nominated employees. Contributions payable to the charitable Company’s pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

3 INCOME FROM DONATIONS AND LEGACIES

Donations
Legacies
Grants - Unrestricted
Restricted		 2022
£
5,879
0
2,000
61,437

69,316
 2021
£
911
0
300
53,210
54,421

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CLASP (Caring, Listening and Supporting Partnership)

4 INCOME FROM CHARITABLE ACTIVITIES

Fundraising 2022
£
3,487
3,487		 2021
£
3,593
3,593

5 INCOME FROM OTHER TRADING ACTIVITIES

Compensation payments
Consultancy		 2022
£
200
3,345
3,545		 2021
£
100
0
100

6 EXPENDITURE ON CHARITABLE ACTIVITIES

Salaries and pension costs
Office rent
IT services
Other		 2022
£
43,911
5,093
1,493
18,614
69,111		 2021
£
40,924
4,805
1,296
7,260
54,285

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CLASP (Caring, Listening and Supporting Partnership)

7 TANGIBLE FIXED ASSETS

Office and
IT
Equipment
£
Fixed Assets net book value at 1 April 2021 4,990
Additions during the year 0
Disposals during the year 0
Total cost asat 31 March 2022 4,990
Accumulated depreciation at 1 April 2021 1,634
Depreciation expense for the year 1,435
Depreciation on disposals 0
Accumulated depreciation asat 31 March 2022 3,069
Net book value at 31 March 2021 3,356
Net book value at 31 March 2022 1,921
8 CREDITORS FALLING DUE WITHIN ONE YEAR
2022
2021
£
£
Residual balance from restricted grants 16,088
22,148

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CLASP (Caring, Listening and Supporting Partnership)

9 MOVEMENT IN FUNDS

Unrestricted Restricted Total
£ £ £
Balance as at 1 April 2021 18,628 3,155 21,783
Incoming resources 14,911 61,437 76,348
Outgoing resources 7,675 61,437 69,111
Movement between funds 7,237 0 7,237
Balance as at 31 March 2022 25,865 3,155 29,020

10 STAFF COSTS

Salaries
Social security costs
Pension costs		 2022
£
39,274
3,612
1,024
43,911		 2021
£
35,879
4,055
990
40,924

No employee received employee benefits of over £60,000 during the year ( 2021 – nil ).

The average monthly number of employees engaged in charitable activities during the year was 7 (2021 – 7).

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CLASP (Caring, Listening and Supporting Partnership)

11 TRUSTEES REMUNERATION AND BENEFITS

During the year ended 31 March 2022 no fees payments were made to any Trustees in relation with the Charitable Company’s Easy Read Project (2021 - £120).

During the year ended 31 March 2022, no consultancy fees payments were made to any Trustees.

12 DEFINED CONTRIBUTION PENSION SCHEME

The charitable Company makes payments into a defined contribution pension scheme in respect of one employee ( 2021 – 1 ). This cost is allocated between activities and between unrestricted and restricted funds on the basis of time spent.

2022 2021
£ £
Contributions recognised in the Statement
of Financial Activities as an expense		 1,024 990

13 DEBTORS AND PREPAYMENTS

Debtors
Prepayments		 2022
£
0
1,311
1,311		 2021
£
0
188
188

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CLASP (Caring, Listening and Supporting Partnership)

14 RELATED PARTY TRANSACTIONS

There have been no related party transactions during the period under review other than those referred to in Note 11.

15 POST BALANCE SHEET EVENTS

No events have occurred after the end of the reporting period but before the financial statements were authorised which relate to conditions that arose after the end of the reporting period that in the opinion of the Trustees would require any adjustment to these financial statements.

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