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2021-06-30-accounts

THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO

(A Company limited by guarantee)

Company Number 06283224

Registered Charity Number: 1122222

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 30 JUNE 2021

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

INDEX

Legal and Administrative Information 2
Report of the Trustees 3 – 6
Trustees’ Responsibilities 7
Report of the Independent Examiner 8
Income and Expenditure Account 9
Balance Sheet 10

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

LEGAL AND ADMINISTRATIVE INFORMATION

For the Year ended 30 June 2021

The organisation was registered with Companies House on 18 June 2007 and registered with the Charity Commission later that year.

Trustees Rev’d Eugeniah Adoyo Mr. James Dobson Mrs Janet Dobson Rev’d Amiel Osmaston Mrs Betty Payne Mr. David Payne Mrs Balbena Wint Mrs Christine Morgan Principal Officers Rev’d Eugeniah Adoyo Chairman James Dobson Treasurer David Payne Secretary Registered Office 1 Bensfield Cottages Beech Hill Wadhurst East Sussex TN5 6JR Business Address The Rock Charney Wall Lane Grange-over-Sands LA11 6DB Independent Examiner R J Kenyon FCA 30 Wordsworth Street Penrith Cumbria CA11 7QY Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Registered Charity no. 1122222 Registered Company Number 06283224 Website www.janddchildrenscentre.org

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

REPORT OF THE TRUSTEES

The trustees present their report and financial statements of The Friends of Julius and Dora Children’s Centre, Maseno for the year ended 30 June 2021. The Accounts are in the Receipts & Payments format with Balance Sheet.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Friends of Julius and Dora Children’s Centre, Maseno (the Friends of J & D) is governed by its Memorandum & Articles of Association prepared according to The Companies Acts 1985 and 1989 as a Company Limited by Guarantee and Not Having a Share Capital.

Organisational Management

The trustees meet three times per year and run the business of the charity in a voluntary capacity, without paid staff. The trustees are resident in the UK, and all trustees are registered as Directors of the Company. Trustees meetings are usually held in London or Cumbria, but since March 2021 due to government restrictions during the coronavirus pandemic meetings were held via Zoom internet link.

The main function of the Friends of J & D is to generate funds and provide support for the Julius and Dora Children’s Centre at Maseno, Kenya (the Centre). The Centre started operations in April 2008 as a registered NGO in Kenya providing a home for orphaned and abandoned children, including food, education and care, and offering them dignity and hope for a sustainable future.

The trustees receive and review progress reports from their sister charity in Kenya. The chairman is in regular contact with the Director of the Centre, who is accountable to the Kenyan board for the running of the Centre. The Director responds to the Friends of J & D trustees’ queries about the Centre’s policy and activities. The trustees fundraise in support of the Centre’s activities, publicise the Centre’s needs and activities, and facilitate prayer support and gifts in kind.

Recruitment and Training of Trustees

The trustees’ policy is to appoint trustees with due consideration for the skills and experience required to assist the development of the Friends of J & D being careful to ensure a breadth of diversity. Trustees are required to retire from office on the third anniversary of the commencement of their term of office and may be reappointed. New trustees receive a copy of the Governing Documents, the previous annual financial statements, minutes of meetings and progress reports. The trustees are briefed on the current aims and objectives of both the Friends of J & D and the Children’s Centre and are fully advised on the financial position of the charity.

OBJECTS AND ACTIVITIES

Objects of the charity

The objects of the charity are to relieve poverty, hardship, sickness, homelessness and distress amongst destitute children and young people in particular in Western Kenya and at the Julius and Dora Children’s Centre, Maseno, through the provision of financial assistance for the establishment, provision and maintenance of accommodation, essential supplies (including water, food, medical treatment and clothing), facilities, counselling and carers and other charitable support.

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

Background

The problem of abandoned babies is increasing in Western Kenya. Children discarded and left to die sometimes end up with social services, who try to find suitable places to look after them. However, in that part of the country such places are few and inadequate and funding is extremely hard to find. For that reason, the Friends of J & D was registered as a charity in the UK in 2007 in order to provide support for the Julius & Dora Children’s Centre in Kenya in caring for some of these children. The Centre was named after a Christian couple who fostered many children in their home during their lifetime. Their daughter, Flossie Adoyo, was appointed as Director and started operating the Centre in April 2008 in rented premises on the outskirts of Kakamega in Western Kenya. The Centre was relocated to its permanent site at Maseno in January 2014, when the first accommodation building was made ready for occupation. The Board of Directors of the Kenya NGO firmly believes that without the Friends of J & D’s support from the UK the provision of care for the children would have been impossible.

Most of our longer-term children were victims of attempted infanticide, having been abandoned outside and left to die. They were brought to us soon after birth. None of these children would be alive without the Centre’s help. There is no other charity or government agency in Kenya’s Western Province which is willing to take on the demanding work of providing long-term care for abandoned babies. The Centre was registered as a Children’s Home by the local authority in March 2014.

Principal Activities and Public Benefit

The Friends of J & D’s main activity is fundraising and providing support for the Children’s Centre. The main beneficiaries are the children who receive the love and care provided by the Centre’s staff and volunteers. The local community benefits, too, from the rescue of abandoned children, who would otherwise not have lived. The Trustees are deeply grateful to Floice Adoyo for all that she does in ensuring the high standard of care that is provided for the children.

ACHIEVEMENTS AND PERFORMANCE

The trustees acknowledge with gratitude the generous support of individual friends, which accounts for the majority of income received during the year ended 30 June 2021. Information about the charity’s activities may be found at www.janddchildrenscentre.org.

Fundraising activities in the year included:

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

Activities: from reports received from Floice Adoyo, Director of the Julius & Dora Children’s Centre:

Accommodation : During this period the Children’s Centre was home to 32 children, having been put under severe pressure in 2019 by the Government to take in 12 extra children who could not be accommodated elsewhere. We were therefore seriously constrained for space, since our existing building was designed to house 15 children at most, with three house mothers and a small bedroom for the director. Despite the constraints of the coronavirus pandemic, by God’s grace and the generosity of grantmaking trusts and individuals, the Boys’ House was built and opened by Bishop Asilutwa on 18[th] February 2021. This would not have been achieved without the dedication and commitment of the building contractor, Engineer George. The boys’ house was named Julius House and the girls’ Dora House.

Education : Due to the Coronavirus pandemic, schools were forced to close from March 2020 and the children had to continue with their studies at the Centre. One of the care-givers helped them with their studies, and one of the school teachers came to give them tuition, with regular testing, marking and grading. We found that the children’s performance was actually better while they were at home rather than at school. This was due to them receiving individual attention from their teacher, while at school classes were too large and congested so the teacher was unable to give any one child individual attention.

Schools reopened in January 2021 after the children had stayed at home for a whole year due to the Covid-19 pandemic. The academic year was changed due to Covid to end in April, with the new school year starting in July. Due to the large class sizes (as many as 100 pupils per class) and overcrowding in local primary schools, we decided to move nine children in classes 5 – 7 to medium-cost private/government partnership schools. The partners are either the Catholic Church or the Anglican Church. The teachers in these ‘partnered’ schools are employed and paid by the government but management of the school is under the partner. Classes are a maximum of 45 pupils and teachers take an individual interest in their pupils, who are taught to think for themselves rather than just memorize things. The children have much enjoyed being at these boarding schools and have improved considerably in their academic performance and outlook.

17 of the early years primary and pre-primary children have continued in home schooling under Grace’s tuition. Grace is well trained, talented, passionate about her work and loves the children. We are fortunate to have found a very good teacher to do the home schooling.

Childcare and health : The children learn to care for each other from an early age. For example, Kinsley came to us at only three weeks old. Soon after he was diagnosed with mild cerebral palsy. As he grew, he could not sit on his own nor could he walk but he loved just laying around on the floor. Since then we have been taking him for physiotherapy and speech therapy. He is now five years old and still unable to walk. We pray that one day he will be able to talk and to feed himself. There is no special school around here. The older children help Kinsley to drink his porridge. Whoever is near him at dinner time will automatically feed him first before taking his own food.

With some of the children reaching the adolescent stage, we arranged for a trained counsellor to meet them and discuss topics such as personal health care, sex education and relationships, drug and subsistence abuse, HIV/AIDS, etc. The staff also benefitted from these and their own sessions.

Thanks: The children remarked, “We are all fine here at Julius and Dora Children’s Centre thanks to you and your unfailing support. We sincerely appreciate the support you give for our sustenance and development, including good food, quality education and health care, fine clothes, a nice home to live in and more especially the new house for the boys. We thank God for you every day and pray that he will continually bless you.”

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

RESERVES POLICY

The trustees currently aim to hold a minimum of £1000 as ‘free reserves’ - other than funds which are restricted or set aside for a specific purpose - to finance publicity and fundraising events in the immediate future. (The trustees do not, at present, employ staff nor have significant overhead liabilities.) The trustees’ reserves policy is kept under review, considering the current needs and situation of the Centre.

FINANCIAL REVIEW

The trustees are grateful to all donors for their contributions, together with the tax refund on gift aided donations, which amounted to £60,958 during the year. Regular donors to the Friends of J & D include six ‘sponsors’ making monthly donations in support of named children.

A total of £54,500 was transferred to the Centre during this period, representing 99% of the year’s expenditure, thanks to the trustees’ voluntary administration of the charity.

The costs of caring for the Centre’s 32 children has risen steeply during the coronavirus pandemic due to price inflation in Kenya, which means that we need to increase our funding in future. We are currently looking for more sponsors of individual children in the Centre’s care, and for funds to complete the furnishing of the new Boys’ House.

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

TRUSTEES’ RESPONSIBILITIES

The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

The financial statements are required by law (UK Accounting Standards) to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing these financial statements, the trustees should follow best practice and

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the applicable law, regulations and Memorandum & Articles of Association. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Notes to the accounts

  1. For the year ending 30 June 2021 the company was entitled to exemption under section 249A(1) of the Companies Act 1985.

  2. The members have not required the company to obtain an audit in accordance with section 249B(2) of the Companies Act 1985.

  3. The Directors acknowledge their responsibility for:

  4. i. Ensuring the company keeps accounting records which comply with section 221; and

  5. ii. Preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profits or loss for the financial year, in accordance with the requirements of section 226, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as is applicable to the company.

  6. The accounts have been prepared in accordance with the special provisions in Part VII of the Companies Act 1985 relating to small companies.

  7. The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller entities effective January 2005.

Approved by the board on 24 February 2022

And signed on behalf of the Trustees by :

………………………………………………… Eugeniah Adoyo – Chairman

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

I report on the accounts of the Friends of Julius & Dora Children’s Centre for the year ended 30 June 2021 set out on pages 9 - 10.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. a. to keep accounting records in accordance with section 386 of the Companies Act 2006; and

  3. b. to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met, or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

R J Kenyon FCA

30 Wordsworth Street Penrith Cumbria CA11 7QY 24 February 2022

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO

(A Company limited by guarantee)

INCOME AND EXPENDITURE ACCOUNT

For the Year ended 30 June 2021

2021
£
Receipts:
Donations received:
Regular donations
9,640.00
One-off donations
14,651.28
Received via Charities Trust
1,494.96
Building donations
27,000.00
Tax Refund on Gift Aid
8,172.45		 2021
£
Receipts:
Donations received:
Regular donations
9,640.00
One-off donations
14,651.28
Received via Charities Trust
1,494.96
Building donations
27,000.00
Tax Refund on Gift Aid
8,172.45		 2020
£
9,285.00
11,531.49
569.43
21,500.00
4,371.83
Total Income 60,958.69 47,257.75
Payments:
Contributions to Julius & Dora Childrens’ Centre
Costs:
Companies House
Bank Account Fees
Bank Transfer Charges		 54,500.00
13.00

78.00
115.00
206.00		 53,500.00
13.00
60.00
100.00
173.00






Total Expenditure 54,706.00 53,673.00
Net Income (Deficit) in Year 6,252.69 (6,415.25)

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THE FRIENDS OF JULIUS & DORA CHILDREN’S CENTRE, MASENO (A Company limited by guarantee)

BALANCE SHEET

As at 30 June 2021

Current assets
Bank Balance
Debtor		 2021
£
6,143.17
6,596.25		 2020
£
2,115.48
4,371.25
Net Worth
 12,739.42 6,486.73
Capital and reserves
General funds brought forward
Net Income (Deficit) in Year		 6,486.73
6,252.69		 12,901.98
(6,415.25)
Balance carried forward 12,739.42 6,486.73

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