Charity registration number 1122214 Company reglstration number 05962393 {England and Wales) REGIONAL DRIVING ASSESSMENT CENTRE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
REGIONAL DRIVING ASSESSMENT CENTRE LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr P MGCormick Mr M N Nelson-smith Mr G Russell Mr P Seedhouse Mr A M Chishti Ms K B Forbes MrREHeap Dr M J Pearson Seeretary Mr S M Barratt Charity number 1122214 Company number 05962393 Registered office Patrick Farm Barns Meriden Road Hampton-In-Arden Solihull United Kingdom B92 OLT Auditor Ormerod Rutter Limited The Oakley Kidderminster Road Droitwich Worcestershire WR9 9AY
REGIONAL DRIVING ASSESSMENT CENTRE CONTENTS Page Trustees, report Independent auditor's report Statement of financial activities Balance sheet 9-10 statement of cash flows 11 Notes to the financial statements 12-24
REGIONAL DRIVING ASSESSMENT CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2019)" The charity also trades under th8 name RDAC. Objectives and activities Policies and objectives The charity's activities and services are summarised in its Mission Statement, i.e. to help older people and people wilh disabilities to achieve a better quality of life by helping them to maintsin or achieve independent mobility as drivers and passengers. Our primary function is driving assessment. Our aim is to offer practical advice on fitness to drive, equipment and adaptations, and retraining which will enable people to drive safely and comfortably. The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Achievements and performance Review of activities The Regional Driving Assessmenl Centre (RDAC) is one of the 20 centres across the UK accredited by Driving Mobility {DM) to help the elderly and disabled people achieve independent mobility. The charity was established in 2006 and started trading in 2007. Having originally been based in Birmingham, in March 2020, our Head Office facility moved to purpose-built accommodation in Hampton in Arden, Solihull. We operate 2 accredited centres, Solihull and Manchester which support, 6 satellite centres which operate at least 4 days a week, and 6 outreach centres which operate 1 or 2 days a week. Achievements As with many organisations, the 2023 2024 year has continued to have its business challenges, with a number of staff and potential clients continuing to suffer illnesses, some of which are long temi effects of covid. The organisation continued to benefit from the ongoing support of the Department for Transport and our involvement with the Driving Mobility charity. Over the year. the hard work and dedication of RDAC staff has enabled the challenges of working in the sector to be met. There were changes to the senior management team during the year, the Chief Operation OffIr left during autumn of 2023 after being at RDAC for almost 4 years, their responsibilities being allocated to other senior managers. At the end of 2023 one of the Assessment Mangers left to take up a related teaching post in Academia after almost a decade at RDAC this role was filled with an internal promotion. The RDAC Driving School continued both at the Solihull and Manchester centres, as did the Powered WheelGhair and Mobility Scooter assessment service. Throughout the year. RDAC staff were involved in a number of exhibitions and events across the region to promote and develop both RDAC and Driving Mobility services. During the year, a successful 'Open Day, was held at the Solihull cenlre, where referral agencies. clients. staff from local NHS organisation. and representative5 from the local communities were able to look at the facilities and hear more about RDAC'S services.
REGIONAL DRIVING ASSESSMENT CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 RDAC staff continued to successfully undertake their academic qualifications though Oxford Brooks University. A number of these face-to-face training I teaching sessions were held at our centres. RDAC staff continued to provide expertise in a number of working groups and the board of Driving Mobilily. During November 2023 Driving Mobility (DM) representatives undertook their 3 yearly Accredilation of our Manchester centre. This review involved DM inspecting systems, procedures, alongside meeting with staff and Trustees. There was also a practical and on-road Driving Assessment and fleet review following which the centre gained its approval for the next 3 years. RDAC also acted as host I trainers for the training of new driving assessment staff. both from other centres in the UK and from overseas. Specific aspects have included: Ongoing staff training and development Maintenance of Accreditation Standards An update of current policies - Appraisals of staff Regular Trustees meetings and Trustees being involved in RDAC and DM events Review of both internal and external targets Use of the RDAC facilities for both RDAC and DM activities Continuation of both RDAC and DM bulletins to staff Durlng November 2023, a new Vice Chair of Trustees was appointed (Rob Heap) Working with a local university on research into assessment simulators. Financial review Reserves policy The trustees have considered the level of reserves they wish to retain. appropriate to the charily's needs and ongoing obligations. There is uncertainly over the VAT position of the charity, and it has been deemed prudent to hold sufficient free reserves to cover any potential repayment which might occur in the future. Overall, the charity aims to maintain the current level of reserves going forward. Total funds held amount to £970.427 {2023- £1.050,079) of which £Nil12023: £3.625) is restricted. The ¢harity has no designated reserves. The net book value of assets are £1,357,542 {2023'. £1,387,496} which would be required to be disposed of to realise funds.
REGIONAL DRIVING ASSESSMENT CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Plans for the future At the end of March 2024, the RDAC Chief Executive accepted a new role at the national charity Mobility. He had held the RDAC CEO post for 4 years, after previously being employed as the manager of the Manchester centre for 3 years. A new CEO (Claire Brown) was appointed in June 2024. Claire Brown has had previous experience in senior roles at a number of not for profit and 3rd sector organisations. Since joining as the new CEO Claire, has been very active in meeting all of the staff and external stakeholders including the Department for Transport officers as well as managers frorn DM and other driving assessment centres. From these discussions in ollaboration with the Trustees and staff. plans are being developed to take RDAC forward. These plans include:_ Developing governance at RDAC to include a corporate approach to risk management Succession planning against an organisational structure which is fit for the future Developing a five-year strategy which ensures RDAC continues to adapt to customer needs, addressing financial diversification and encourages colleague development through reward and recognition. RDAC continue to work with HMRC to Clarify the future treatment of Value Added Tax. Structure, governance and management Governing document The charity is controlled by its goveming document, a deed of trust. and constitutes a limited company. limited by guarantee, as defined by the Companies Act 2006. Trustees The Trustees, who are also the directors for the purpose of company law, and who seNed during the year were.. Mr P Mccormick Mr M N Nelson-smith Mr G Russell Mr P Seedhouse MrA M Chishli Ms K B Forbes MrREHeap Dr M J Pearson Method of appointment or election of Trustees The Trustees are elected at the annual general meeting and subject to re-election at each subsequent Annual General Meeting. The directors of the company are also the charity trustees for the purposes of company law, and serve as members of the Management Committee. Those who served during the year are shown in the legal and administrative details. All members of the Management Committee give their time voluntarily and receive no benefits from the charitable ompany apart from expenses reclaimed as disclosed in the notes to the accounts. We recruit through word-of-mouth and by direct approach to people who have skills that we require. In accordance with our Memorandum and Articles of Association members are nominated and elected at ourAnnual General Meeting. We can also ¢o-OPt members throughout the year. Organisational structure and decision making The organisation is run by the Board of Trustees. The Chief ExeGutive (Claire Brown). supported by the Senior Management Team, is responsible to the Truslees. Policies adopted for the induction and training of Trustees The Trustees in Conjunction with the CEO have now produced an updated indudion and training policy which requires the Chair of the Trustees and the RDAC management team to ensure the induction process is carried out effectively.
REGIONAL DRIVING ASSESSMENT CENTRE TRUSTEES. REPORT {INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Statemont of Trustees, responsibilities The Trustees, who are also the directors of Regional Driving Assessment Centre for the purpose of ¢ompany law. are responsible for prepartng the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iuniled Kingdorn Generally Accepted Accounting Practice). Company Law requires the Trustees to prepare financial statements for each financial year which give a twe and fair view of the state of affairs of Ihe charity and of tre incoming resources and applic81ion of resources, including Ihe income and expenditure. of the charitable company for that year. In preparing these financial statements, the Trustees are required lo: select suitable a¢¢ounbng policies and then apply Ihem consistently.. obseNe the methods and prtnciples in the Charities SORP.. make judgements and estimates that are reasonable and prudent- 51ale whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial slalemenls., and prepare the financial statements on the going concem basis unless it Is inappropriate to presume that the charily will continue in operation. The Trustees are responsible for keeping adequale accounting recorés that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply wtlh the Companies Act 2006. They are also responsible for safeguarding the assets of Ihe charity and hence for taking reasonable steps for the prevention and delectson of fraud and other egUlarItIeS. Disclosure of information to auditor Each of the Tru51ee5 ha5 confirmed that there is no information of which they are aware which is relevant to the audit, but of whieh the auditor is unaware. They have further confirmed that they have taken appropriate sleps to identify such relevant information and to establish that the auditor is aware of such information. The TNstees' report was approved by the Board of Trustees. G Russell Trustee Dated- ...
REGIONAL DRIVING ASSESSMENT CENTRE INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF REGIONAL DRIVING ASSESSMENT CENTRE Opinion We have audited the financial statements of Regional Driving Assessment Centre (the 'charity') for the year ended 31 March 2024 which comprise the statement of financial activities, the balance sheet. the statement of cash flows and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards. including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion, the financial statements: give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, for the year then ended: have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice. and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with Intemalional Standards on Auditing (UK) {ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditorfs responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical standard, and we have fulfilled our other elhical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements. we have concluded that the Trustees. use of the going concem basis of accounting in the preparalion of the financial siatements is appropriate. Based on the work we have performed, we have not identified any malerial uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on Ihe charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibililies of the Trustees with respect to going concern are described in the relevant sections of thi5 report. Other information The other information comprises the information included in the annual report other than the financial statements and our auditorfs report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the olher information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or othernise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If. based on the work we have performed, w8 conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Matters on which we are required to report by exception We have nothing to report in resped of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion.. the infomiation given in the financial statements is inconsistent in any material resped wilh the Trustees, report: or sufficient accounting records have not been kept,. or the financial statements are not in agreement with the accounting records., or we have not received all the information and explanations we require for our audit.
REGIONAL DRIVING ASSESSMENT CENTRE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF REGIONAL DRIVING ASSESSMENT CENTRE Responsibilities of Truslees As explained more fully in the statement of Trustees, responsibilities. the Trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charity's ability to continue as a going Goncern, disclosing, as applicable, matters related to going concem and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements We have been appointed as auditor under section 144 of the CharFties Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error. and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordan with ISAS (UK) will always detect a material misstalement when it exists. Misstalements can arise from fraud or error and are considered material if. individually or in the aggregate, they could reasonably be expected to influen the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatemenls in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities. including fraud. is detailed below. Based on our understanding of the charitable company, we identified the principal risks of non-compliance with laws and regulations including those that have a direct impact on the preparation of the financial statements and the extent to which non-compliance might have a material effect on the financial statements. Audit procedures performed included discussions with management. review of board meeting minutes, testing of journals, designing and performing audit procedures and challenging assumptions and judgements made by management in relation to accounting estimates. There are Inhent limitations in the audit procedures described above. We are less likely to become aware of instances of non-compliance with laws and regulations that are not closely related to events and transactions reflected in the financial statements. Also. the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecling one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misreprèsentalions, or through collusion. A further d8sGription of our responsibilities is available on the Financial Reporting Council's website at.. https'.11 www.frc.org.uldauditorsresponsibilities. This description forms part of our auditor's report. Use of our report This report is made solely to the charity's trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent permitted by law. we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body. for our audit work, for this report, or for the opinions we have formed.
REGIONAL DRIVING ASSESSMENT CENTRE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF REGIONAL DRIVING ASSESSMENT CENTRE Colm McGrory FCA {Senlor StatutoryAuditor) for and on behalf of Om)erod Rutter Limited ..16.111120114 Chartered Accountants Statutory Auditor The Oakley Kidderminster Road Droitwich Worcestershire WR9 9AY Ormerod Rutter Limited is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.
REGIONAL DRIVING ASSESSMENT CENTRE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Notes Income and endowments from: Donations and legacies Charitable activities Investments Other income 50 1,744,081 7,270 5.470 50 94,600 1,838.681 7.270 5,470 1.571 1,618,973 914 1.571 141,699 1,760,672 914 Total income 1,756,871 94,600 1,851.471 1,621.458 141,699 1,763,157 Expenditure on: Charitable activities 1,832,898 98,225 1,931,123 1,795.334 150,735 1,946.069 Total expenditure 1,832,898 98,225 1,931,123 1,795,334 150,735 1.946.069 Net expenditure and movement in funds {76,027) {3,625) (79,652) (173,876) (9,036) 1182.912) Reconciliation of funds: Fund balances at 1 April 2023 1,046,454 3.625 1,050,079 1,220.330 12,661 1,232,991 Fund balances at 31 March 2024 970,427 970,427 1,046.454 3,625 1,050,079 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
REGIONAL DRIVING ASSESSMENT CENTRE BALANCE SHEET ASAT 31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 13 1,357,524 1,387,496 Current assets Debtors Cash at bank and in hand 14 82,227 651,371 107,558 644,052 733,598 751,610 Creditors: amounts falling due within one year 15 1549,915) (501,941) Net current assets 183,683 249.669 Total assets less current liabilities 1,541,207 1.637,165 Creditors: amounts falling due after more than one year 16 (550,7801 1587.086) Provisions for liabilities 18 (20,000) Net assets excluding pension liability 970.427 1,050.079 Net assets 970,427 1,050.079 The funds of the charity Restricted income funds Unrestricted funds 20 3,625 1,046,454 970,427 970,427 1,050,079 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024. although an audit has been carried out under section 144 of the Charities Act2011. The Trustees acknowledge their responsibilities for ensurlng that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of ils incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. The members have not required the Gompany to obtain an audit of its financial statements under the requirements of the Companies Act 2006. for the year in question in accordan with section 476. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
REGIONAL DRIVING ASSESSMENT CENTRE BALANCE SHEET (CONTINUED) ASAT31 MARCH 2024 The financial statements were approved by the Trustees on . Mr G Russell Trustee Company registration number 05962393 (England and Wales) 10
REGIONAL DRIVING ASSESSMENT CENTRE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Notes Cash flows from operating activities Cash generated froml(absorbed by) operations 25 31,734 {90,736) Investing activities Purchase of langible fixed assets Proceeds from disposal of tangible fixed assets Investment income received {5.807) {13,5631 6,971 7,270 914 Net cash generated froml(used in) investing activities 8,434 112.649) Financing activities Repayment of bank loans (32,849) 137.724) Net cash used in financing activities (32,849) (37,724) Net increasel(decrease) in cash and cash equivalents 7.319 (141,109) Cash and cash equivalents at beginning of year 644,052 785,161 Cash and cash equlvalents at end of year 651,371 644,052 11
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting pollcles Charity informatlon Regional Driving Assessment Centre is a private company limited by guarantee incorporated in England and Wales. The registered office is Patrick Farm Barns, Meriden Road, Hampton-In-Arden, Solihull, B92 OLT, United Kingdom. 1.1 Accountlng convention The financial statements have been prepared in accordance with the charity's governing document, tha Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Praclice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 2019)" The charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtheran of their charitable objectives. Reslricted funds are subject to specific conditions by donors or grantors as lo how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Incoming resources Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts Can be measured reliably. and it is probable that income will be received. Cash donations are recognised on reipl. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under GiftAid or deeds of ¢ovenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not Known, Ihe legacy is Ireated as a contingent asset. Government granls are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be reived. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance Gonditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability. 12-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.5 Resources expended Liabilities are recognised as expenditure as soon as there is a legal or constructive obligalion committing the charity to that expenditure, it is probably that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannol be directly attributed to parti¢ular headings. they have been allocated to activities on a basis consistent with the use of resources. 1.6 Tangible fixed assels Assets costing £1,000 or more are capitalised as tangible fixed assets and are carried at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Leasehold property Fixtures and fittings Motor vehicles over the lease term 20 /0 on cost 25 /0 on cost The gain or loss arising on the disposal of an asset is determined as the difference been the sale proceeds and the carrying value of the asset. and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tsngible assets to determine whether there is any indication that those assets have suffered an impaiment loss. If any such indication exists. the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The ¢harity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes paty to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements. when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financlal assets Basic financial asse15, which include debtors and cash and bank balances, are initially measured at Iransaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. 13-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing Iransaction, where the debt instrument is measured at the present value of the fvlure payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 1.10 Provisions Provisions are recognised when the charity has a legal or constructive present obligation as a result of a past event, it is probable that the charity will be required to settle thal obligation and a reliable estimate can be made of the amount of the obligation. The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the reporting end date. taking into account the risks and uncertainties surrounding the obligation. Where the effect of the time value of money is material, the amount expected to be required to settle the obligation is recognised at present value. When a provision is measured at present value, the unwinding of the discount is recognised as a finance cost in net incomel(expenditure) in the period in which it arises. 1.11 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's seNices are received. 1.12 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. Critical accounting estimates and judgements In the application of the Charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the Carrying amount of assets and liabililie5 that are not readily apparent from olher sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both Current and future periods. Donations and legacies 2024 2023 Donations and gifts 50 1,571 14-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Income from charitable activltles Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Grants and contracts Assessments and courses 1,526,068 94,600 1,620,668 1,416,000 141,699 1,557,699 198,726 19.287 198,726 19,287 175,577 27,396 175,577 27,396 Driving lessons 1,744,081 94.600 1,838,681 1,618,973 141.699 1,760,672 Investment Income 2024 2023 Interest receivable 7,270 914 other income 2024 2023 Net gain on disposal of tsngible fixed assets 5.470 15-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Charitable activities 2024 2023 staff Gosts Vehicle costs Related costs Training Bad debts Insurance Irrecoverable VAT 1,295,626 1,285,600 105,615 124,168 16,080 30,619 7,898 18,402 450 40,639 25,402 44,147 11.261 1,480,627 1,525,280 Share of support costs (see note 8) Share of govemance costs (see note 8) 436,520 13,976 407,384 13,405 1,931.123 1,946,069 Analysis by fund Unrestricted funds Restricted funds 1,832,898 1.795.334 98.225 150,735 1,931,123 1,946,069 16-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Support costs Support Governance ¢osts costs 2024 Support costs Governance costs 2023 Depreciation Property costs Telephone, postage and stationery IT Gosts and equipment rental Repairs and renewals Advertising Sundry expenses Bank Gharges 34,278 191,821 34,278 191,821 40,744 162,880 40,744 162.880 (27,717) 46,219 46,219 46,407 46,407 58,461 22.888 6.669 28.215 47,969 58,461 22,888 6,669 28,215 47,969 69,171 22,192 6,844 26,782 32,364 69,171 22.192 6,844 26,782 32,364 Audit fees Accountancy fees Legal and professional fees Professional fees re new property 5,500 3,500 5,500 3,500 5,200 2.345 5,200 2,345 4,976 4.976 5.860 5.860 27.717 436,520 13,976 450,496 407,384 13,405 420,789 Analysed between Charitable activities 436.520 13,976 450,496 407,384 13,405 420,789 All support costs are recharged to the organisations single charitable activity in recognition of the use of the support facilities to the activity. Governance costs includes payments to the auditors as detailed in note 10. Net movoment in funds 2024 2023 The net movement in funds is stated after ¢hargingl(Grediting): Fees payable for the audit of the charity's financial statements Depreciation of owned tangible fixed assets Profit on disposal of tangible fixed assets 5,500 34,278 (5,470) 5,200 40,744 10 Audltor's remuneration The analysis of auditorfs remuneration is as follows- Fees payable to the auditors: 2024 2023 Audit of the annual accounts 5,500 5.200 17-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Employees The average monthly number of employees during the year was". 2024 Number 2023 Number Staff 45 44 Employment costs 2024 2023 Wages and salaries Social security costs Other pension costs 1,165,734 104,155 25,737 1,154,054 105,943 25,603 1,295,626 1,285,600 The number of employees whose annual remuneration was more than £60,000 is as follows.. 2024 Number 2023 Number £60,000 - £70,000 Remuneration of key management personnel The remuneration of key management personnel {inGluding employers national insurance and employers pension contributions) is as follows: 2024 2023 Total remuneration 265,735 212.738 12 Taxatlon The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 18-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 13 Tangible fixed assets Leasehold Fixture5 and Motor vehlcles property fittings Total Cost At 1 April 2023 Additions Disposals 1.389.171 84.013 5.807 62,014 1,535,198 5.807 (4.238) 14,238) At 31 March 2024 1,389,171 89,820 57,776 1,536,767 Depreciation and impairment At 1 April 2023 Depreciation charged in the year Eliminated in respect of disposals 42,096 14,032 61,031 12,552 44,575 7,694 {2.737} 147,702 34,278 (2,737) At 31 March 2024 56,128 73,583 49,532 179,243 Carrying amount At 31 March 2024 1,333,043 16,237 8.244 1,357,524 At 31 March 2023 1,347,075 22,982 17.439 1,387,496 14 Debtors 2024 2023 Amounts falling due within one year: Trade debtors Other debtors Prepayment5 and accrued income 37.008 45.442 45.217 62,116 82.227 107.558 15 Creditors: amounts falling due within one year 2024 2023 Notes Bank loans Other tsxation and social security Trade creditors other creditors Accruals and deferred income 17 34.922 36.024 60,228 400.131 18,610 31,465 33,221 56,104 355,661 25,490 549,915 501,941 19-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 16 Credltors: amounts falling due after more than one year 2024 2023 Notes Bank loans 17 550,780 587,086 17 Loans and overdrafts 2024 2023 Bank loans 585,702 618,551 Payable within one year Payable after one year 34,922 550,780 31,465 587,086 The long-term loans are secured by fixed charges over the land and buildings at Patrick Farm Barns. Meriden Road. Hampton-In-Arden, Solihull, England. B92 OLT. 18 Provisions for liabilities 2024 2023 Dilapidation provision 20,000 Movements on provislons: Dilapidation provision Additional provisions in the year 20,000 The provision was made in accordance with the lease terms which required reinstatement of the premises to the original condition at the end of the lease. 19 Retirement benefit schemes 2024 2023 Defined contribution schemes Charge to profit or loss in respect of defined contribution schemes 25.737 25,603 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. -20-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 20 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to speGific conditions by donors as to how they may be used. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 Manchester Grant 3,625 94,600 (98,225) Previous year: At 1 April 2022 Incoming resources Resources At 31 March expended 2023 Manchester Grant DFT Centre Development Fund Hubs DM Educational Courses Grant draw down claims via Driving Mobility 12,661 (9.0361 (60,3201 (51,6001 (22,553) (7,226) 3,625 60,320 51,600 22,553 7,226 12,661 141.699 1150,735) 3,625 The Manchester grant funding is to be utilised for the provision of training new members of staff and the acquisition of a premises and new vehicles. The staff and training costs were expensed in previous periods and the assets purchased were Capitalised in accordance with standard accounting policies and are being depreciated. The above expenditure in this financial year relates to depreciation of those assets and the restricted fund carried forward is the net book value of those assets. 21 Unrestrlcted funds The unrestricted funds of the charity comprise the unexpended balances of donations and granls which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 General funds 1,046.454 1,756.871 (1.832,8981 970.427 Previous year". At 1 April 2022 Incoming resources Resources At 31 March expended 2023 General funds 1.220,330 1,621,458 {1.795.334) 1,046,454 -21
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 22 Analysis of net assets between funds Unrestricted funds 2024 Restricted funds 2024 Total 2024 At 31 March 2024: Tangible assets Current assetsl{liabilities) Long term liabilities Provisions 1,357,524 183,683 {550,780) (20,000) 1,357,524 183,683 1550,780) 120,0001 970,427 970,427 Unrestricted funds 2023 Restricted funds 2023 Total 2023 At 31 March 2023: Tangible assets Current assetsl{liabilities) Long term liabilities 1,383,871 249,669 (587.086) 3,625 1.387,496 249,669 1587,086) 1,046.454 3,625 1,050,079 -22-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 23 Operating lease commitments Al the reporting end date the charily had outstanding commitment5 for future minimum lease payments under non-cancellable operating leases, which fall due as follows: 2024 2023 Within one year Beeen two and five years In over five years 92,021 290,286 1,240,020 95,316 332,844 1,292,096 1,622,327 1,720,256 24 Related party transactlons Transactions with related parties During the year the charity did not enter into any transactions with related parties (2023 £nil). No other trustees reiVed any remuneration or benefits during the year (2023: £nil). 25 Cash generated from operatlons 2024 2023 Deficit for the year (79,6521 (182,912) Adjustments for- Investment income recognised in statement of financial activities Gain on disposal of tangible fixed assets Depreciation and impairment oftangible fixed assets (7,2701 (5,4701 34,278 (914) 40,744 Movements in working capital: Decrease in debtors Increase in creditors (Decrease) in provisions 25,331 44,517 20,000 21,991 30,355 Cash generated froml(absorbed by) operatlons 31,734 (90,736) -23-
REGIONAL DRIVING ASSESSMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 26 Analysis of changes in net funds At 1 April 2023 Cash flowsAt 31 March 2024 Cash at bank and in hand 644,052 7,319 651,371 Loans falling due within one year Loans falling due after more than one year {31.465) {587,086) {3,457) 36,306 134,922) 1550,7801 25,501 40,168 65.669 -24-