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2025-03-31-accounts

REGISTERED COMPANY NUMBER: 06212268 (England and Wales) REGISTERED CHARITY NUMBER: 1122196

Trustees' Report and

Financial Statements for the Year Ended 31 March 2025

for Kiveton Park and Wales Village Hall

M Ahmed & Co Accountants Ltd Chartered Accountants 83 Park Road Chilwell Nottingham NG9 4DE

Kiveton Park and Wales Village Hall

Contents of the Financial Statements for the Year Ended 31 March 2025

Page
Reference and Administrative Details 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15

Kiveton Park and Wales Village Hall

Reference and Administrative Details for the Year Ended 31 March 2025

TRUSTEES Mrs J Drakett Chair Mr J Holden Trustee Mrs K A Stanley Vice Chair Trustee (resigned 11.9.25) Mrs A L Armitage-Griffiths Trustee (resigned 2.8.25) Mrs H E Carline Trustee Mrs H M Phoenix Treasurer Trustee Miss J Reilly Trustee COMPANY SECRETARY REGISTERED OFFICE Walesmoor Avenue Kiveton Park Sheffield S26 5RF REGISTERED COMPANY NUMBER 06212268 (England and Wales) REGISTERED CHARITY NUMBER 1122196 INDEPENDENT EXAMINER M Ahmed & Co Accountants Ltd Chartered Accountants 83 Park Road Chilwell Nottingham NG9 4DE

Page 1

Kiveton Park and Wales Village Hall

Trustees' Report for the Year Ended 31 March 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the organisation are to provide a village hall for use of the inhabitants of the parish of Wales and the surrounding area in the county of South Yorkshire without distinction of political, religious, or other opinions including use for meetings, lectures, classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life of said inhabitants.

ACHIEVEMENT AND PERFORMANCE

Charitable and Fundraising activities

As with most charities survival is a real issue, every year brings new challenges for our depleted board of trustees. The cost of services has soared, especially utilities, insurance and wages. Our accounts show how difficult it has been this year.

Of the different income streams, the income from the Lamp & Pony Bar and the associated help in the form of Gift Aid has suffered the most. For the fifth year, no Gift Aid has been received as no profit has been made by the Lamp & Pony. Increased payroll and operating costs have resulted in them also not being able to pay any rent for the whole year.

We need to attract new classes to replace ones who have left - to say it has been a year of swings and roundabouts is an understatement.

In line with our principles we like to keep a balance of classes, with educational, fitness and well being and social activities for all ages including children, whilst making sure we leave enough time and space for parties and celebrations of all kinds, in particular children's parties which since Covid have become a key part in socialisation of children born through this time.

We continue to support and raise money for charities. This year we have supported the local Horse and Pony Trust, Dragonfly Cancer Trust and "all for Giselle" fundraiser (severe form of cancer) as well as MacMillan Cancer, and an Art Exhibition for our local artists; at the same, raising money for our own events through second hand book sales and printing services. Through these efforts, we were able to to continue to provide events for families over Easter, Halloween and Christmas.

As the Board of Trustees gets older so does the building which will need investment to help secure another 15 years of continuous service to the community.

After countless appeals we are still waiting for new blood to reach us by way of additional trustees and volunteers.

Fundraising activities

We continue to support local community groups and charities (local primary schools, animal welfare groups, children's events, whenever we can.

We are extremely conscious of the economic impact on the community and try and keep our events affordable whilst raising funds.

Christmas this year was extremely successful we look forward to replicating this next year. Annual Halloween, Bonfire and Easter events were also well supported, however we are limited by the resources we have available to undertake events which adds pressure on to us all.

Page 2

Kiveton Park and Wales Village Hall

Trustees' Report for the Year Ended 31 March 2025

FINANCIAL REVIEW

Financial position

The results for the period are shown on page 6 - 7.

Donations of £1,352 were broadly the same as 2023/24 - £1,080. There were no gift aid payments from the Lamp & Pony again in 2024-25 (2023/24 £nil).

£38,619 (2023/24 - £29,204) income was received from charitable activities. The increase was due to higher income from room hire and £3,050 of services provided to the Lamp and Pony (included in Misc Income).

Other trading activities represent income from gaming machine takings, raffle/other ticket sales and Renewable Heat Incentive (RHI) payments. The £7,348 decrease from 2023-24 is mainly due to a reduction in the RHI income from £8,714 in 2023-24 to £2,371 in 2024-25 which was due to a combination of demand and rates.

Investment income is bank interest, rent from the Lamp & Pony and rent from hire of a room to a Physio. Income was in line with 2023-24.

Total costs excluding depreciation of £70,856 are 4% higher than than 2023/24 - £67,829 due to inflationary pressures. The 2024-25 figures also include a £14,925 (2023-24 - £13,960) provision for bad debts relating to the rent from the Lamp & Pony.

Depreciation of £21,997 represents the writing down of the land and buildings and plant and machinery over time. The £21,997 charge was the same as in 2023-24.

Overall, excluding depreciation, expenditure was £8,074 (2023/24 - £7,549) more than income. This was funded from reserves.The excess of expenditure over income is mainly due to the provisions against the income from the Lamp and Pony.

Principal funding sources

The main sources of funding are the hire of facilities at the hall for regular private functions, community group classes, fund raising events, and donations received from The Lamp and Pony bar. There are no outstanding funding applications at the present time.

Investment policy and objectives

The Village Hall is a very young company and is not yet at the stage of having funds to invest.

Reserves policy

The Management Committee is aware, and has a policy, that unrestricted funds held by the charity and not committed or invested in tangible fixed assets should be between 3 and 6 months of expenditure.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The organisation is a charitable company limited by guarantee, incorporated on 13 April 2007 and registered as a charity on 7 January 2008. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under the Articles of Association. In the event of the company being wound up members are required to contribute £10 each only. The company is exempt from the requirement to include 'limited' in the name.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law. The Articles require a minimum of five and a maximum of nine trustees. Any vacant positions may be filled by co-option throughout the year. One quarter of the trustees must retire at each AGM, the longest serving to retire first, and may offer themselves for re-election if qualified. A retiring trustee may offer themselves for re-election for a maximum of two consecutive terms.

Page 3

Kiveton Park and Wales Village Hall

Trustees' Report for the Year Ended 31 March 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisational structure

The Village Hall has a Management Committee of up to 9 trustees who meet monthly and are responsible for the strategic direction and policy of the charity. At present the committee has 5 trustees as itemised under Company Information above. The Management Committee is responsible for all decision making and direction of the business.

The Chairperson has overall control on all the final decisions after liaising with, and agreement from, all trustees. The Chairperson will use their authority on any issues that are unable to be agreed upon.

There are currently 2 part time employees working at the village hall. All work in the area of support services.

Induction and training of new trustees

New Trustees are invited to attend a short induction training session following their appointment. This is usually led by the Chair. Trustees are given an induction pack to include:

" The operational framework for the Company

" A copy of the Memorandum and Articles of Association

" The latest published accounts

" A skills checklist in order to identify what skills they can bring to the organisation.

" The Trustees Code of Conduct

In addition trustees are encouraged to attend any appropriate training identified throughout the year.

Trustees are made aware on appointment that if the Village Hall gets in financial difficulties then their financial liability is limited to £10.

Risk management

The Management Committee is responsible for risk management issues. Risks are reviewed and policies put in place to minimise risks in all areas.

INDEPENDENT EXAMINER

The Management Committee has agreed to re-appoint M Ahmed & Co Accountants Ltd as accountants and independent examiners of the financial statements.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 22 October 2025 and signed on its behalf by:

Mrs J Drakett - Trustee

Page 4

Independent Examiner's Report to the Trustees of Kiveton Park and Wales Village Hall

Independent examiner's report to the trustees of Kiveton Park and Wales Village Hall ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Maqbool Ahmed

M Ahmed & Co Accountants Ltd Chartered Accountants 83 Park Road Chilwell Nottingham NG9 4DE

22 October 2025

Page 5

Kiveton Park and Wales Village Hall

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2025

31.3.25
Unrestricted
Restricted
Total
fund
funds
funds
Notes
£
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
1,352
-
1,352
Charitable activities
Room hire income
31,575
-
31,575
Catering Services
1,263
-
1,263
Miscellaneous income
3,889
-
3,889
Events & entertainment
1,860
-
1,860
Membership fees
32
-
32
Other trading activities
3
4,134
-
4,134
Investment income
4
18,677
-
18,677
Total
62,782
-
62,782
EXPENDITURE ON
Charitable activities
Cost of sale
1,642
-
1,642
Administration Expenses
16,059
-
16,059
Establishment Expenses
35,147
-
35,147
Legal & Professional Expenses
3,083
-
3,083
Fixed Asset costs
-
21,997
21,997
Other
14,925
-
14,925
Total
70,856
21,997
92,853
NET INCOME/(EXPENDITURE)
(8,074)
(21,997)
(30,071)
RECONCILIATION OF FUNDS
Total funds brought forward
68,861
623,895
692,756
TOTAL FUNDS CARRIED FORWARD
60,787
601,898
662,685
31.3.24
Total
funds
£
1,080
25,857
1,409
268
1,627
43
11,482
18,514
60,280
1,511
15,698
33,564
3,096
21,997
13,960
89,826
(29,546)
722,302
692,756

The notes form part of these financial statements

Page 6

Kiveton Park and Wales Village Hall

Balance Sheet 31 March 2025

Unrestricted
Restricted
fund
funds
Notes
£
£
FIXED ASSETS
Tangible assets
9
-
601,899
CURRENT ASSETS
Debtors
10
805
-
Cash at bank and in hand
60,291
-
61,096
-
CREDITORS
Amounts falling due within one year
11
(309)
(1)
NET CURRENT ASSETS
60,787
(1)
TOTAL ASSETS LESS CURRENT LIABILITIES
60,787
601,898
NET ASSETS
60,787
601,898
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS
31.3.25
Total
funds
£
601,899
805
60,291
61,096
(310)
60,786
662,685
662,685
60,787
601,898
662,685
31.3.24
Total
funds
£
623,895
-
68,886
68,886
(25)
68,861
692,756
692,756
68,861
623,895
692,756

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 22 October 2025 and were signed on its behalf by:

Mrs J Drakett - Trustee

The notes form part of these financial statements

Page 7

Kiveton Park and Wales Village Hall

Notes to the Financial Statements for the Year Ended 31 March 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

These costs are incurred by the charity in the delivery of its activities and services for beneficiaries. It includes both costs that can be allocated direct to such activities and those costs of an indirect nature necessary to support them.

Governance costs

This includes those costs associated with meeting the constitutional and statutory requirements of the charity, and include the audit fees and costs linked with the strategic management of the charity. All costs are allocated between the categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, other are apportioned on an appropriate basis.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost Plant and machinery - 10% on cost Fixtures and fittings - 10% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Page 8

continued...

Kiveton Park and Wales Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

2.
DONATIONS AND LEGACIES
Gifts and donations
Grants
3.
OTHER TRADING ACTIVITIES
Machine Takings
Ticket sales
RHI income
4.
INVESTMENT INCOME
Rents received
Deposit account interest
5.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
31.3.25
£
1,252
100
1,352
31.3.25
£
1,263
500
2,371
4,134
31.3.25
£
17,760
917
18,677
31.3.25
£
21,996
31.3.24
£
641
439
1,080
31.3.24
£
2,267
501
8,714
11,482
31.3.24
£
17,660
854
18,514
31.3.24
£
21,997

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

7. STAFF COSTS

The average monthly number of employees during the year was as follows:

31.3.25 31.3.24
Administration, cleaning and general 1 2

No employees received emoluments in excess of £60,000.

Page 9

continued...

Kiveton Park and Wales Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
1,080
Charitable activities
Room hire income
25,857
Catering Services
1,409
Miscellaneous income
268
Events & entertainment
1,627
Membership fees
43
Other trading activities
11,482
Investment income
18,514
Total
60,280
EXPENDITURE ON
Charitable activities
Cost of sale
1,511
Administration Expenses
15,698
Establishment Expenses
33,564
Legal & Professional Expenses
3,096
Fixed Asset costs
-
Other
13,960
Total
67,829
NET INCOME/(EXPENDITURE)
(7,549)
RECONCILIATION OF FUNDS
Total funds brought forward
76,410
TOTAL FUNDS CARRIED FORWARD
68,861
9.
TANGIBLE FIXED ASSETS
Freehold
Plant and
property
machinery
£
£
COST
At 1 April 2024 and 31 March 2025
1,034,571
3,305
DEPRECIATION
At 1 April 2024
410,676
3,305
Charge for year
21,996
-
At 31 March 2025
432,672
3,305
NET BOOK VALUE
At 31 March 2025
601,899
-
At 31 March 2024
623,895
-
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
21,997
-
21,997
(21,997)
645,892
623,895
Fixtures
and
fittings
£
61,586
61,586
-
61,586
-
-
Total
funds
£
1,080
25,857
1,409
268
1,627
43
11,482
18,514
60,280
1,511
15,698
33,564
3,096
21,997
13,960
89,826
(29,546)
722,302
692,756
Totals
£
1,099,462
475,567
21,996
497,563
601,899
623,895

Page 10

continued...

Kiveton Park and Wales Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

9. TANGIBLE FIXED ASSETS - continued

The land and buildings, which are stated at cost, represent the village hall in the Parish of Wales. No valuation of this has been carried out. However, as this is a public building, the market value on an existing use basis may be lower than cost. No adjustment has been made to reflect this.

The buildings were part funded by a grant from the Wales Parish Council who hold a debenture over all of the fixed assets of the village hall.

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.25 31.3.24
£ £
Trade debtors 805 -
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.25 31.3.24
£ £
Trade creditors 310 -
Other creditors - 25
310 25

12. SECURED DEBTS

The bank loans are secured on the Village Hall land and buildings.

13. MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Net
movement
At 1.4.24 in funds At 31.3.25
£ £ £
Unrestricted funds
General fund 68,861 (8,074) 60,787
Restricted funds
Village Hall 628,668 (21,997) 606,671
Equipment (4,773) - (4,773)
623,895 (21,997) 601,898
TOTAL FUNDS 692,756 (30,071) 662,685
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 62,782 (70,856) (8,074)
Restricted funds
Village Hall - (21,997) (21,997)
TOTAL FUNDS 62,782 (92,853) (30,071)

Page 11

continued...

Kiveton Park and Wales Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement
At 1.4.23 in funds At 31.3.24
£ £ £
Unrestricted funds
General fund 76,410 (7,549) 68,861
Restricted funds
Village Hall 650,665 (21,997) 628,668
Equipment (4,773) - (4,773)
645,892 (21,997) 623,895
TOTAL FUNDS 722,302 (29,546) 692,756
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 60,280 (67,829) (7,549)
Restricted funds
Village Hall - (21,997) (21,997)
TOTAL FUNDS 60,280 (89,826) (29,546)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Village Hall
Equipment
TOTAL FUNDS
Net
movement
At 1.4.23
in funds
At 31.3.25
£
£
£
76,410
(15,623)
60,787
650,665
(43,994)
606,671
(4,773)
-
(4,773)
645,892
(43,994)
601,898
722,302
(59,617)
662,685

Page 12

continued...

Kiveton Park and Wales Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 123,062 (138,685) (15,623)
Restricted funds
Village Hall - (43,994) (43,994)
TOTAL FUNDS 123,062 (182,679) (59,617)

14. RELATED PARTY DISCLOSURES

The charitable company has taken advantage of exemption, under the terms of Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', not to disclose related party transactions with wholly owned subsidiaries within the group.

Page 13

Kiveton Park and Wales Village Hall

Detailed Statement of Financial Activities for the Year Ended 31 March 2025

INCOME AND ENDOWMENTS
Donations and legacies
Gifts and donations
Grants
Other trading activities
Machine Takings
Ticket sales
RHI income
Investment income
Rents received
Deposit account interest
Charitable activities
Room Hire
Catering services
Miscellaneous income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Rates and water
Insurance
Light and heat
Telephone & broadband
Printing, postage & stationery
Sundries
Cleaning
Repairs and maintenance
Machine game duty
Events and entertaining
Gardening services
Hygiene & pest control
Licences
Fire alarm servicing & repairs
Waste management
Dep'n freehold property
31.3.25
£
1,252
100
1,352
1,263
500
2,371
4,134
17,760
917
18,677
31,575
3,123
3,921
38,619
62,782
13,455
805
3,065
24,437
461
659
1,484
621
5,274
567
1,642
358
-
621
314
273
21,997
76,033
31.3.24
£
641
439
1,080
2,267
501
8,714
11,482
17,660
854
18,514
26,030
2,986
188
29,204
60,280
13,741
725
2,169
25,777
450
928
579
433
2,641
684
1,511
303
876
552
415
225
21,997
74,006

This page does not form part of the statutory financial statements

Page 14

Kiveton Park and Wales Village Hall

Detailed Statement of Financial Activities for the Year Ended 31 March 2025

Charitable activities
Other
Bad debts
Support costs
Governance costs
Accountancy and legal fees
Total resources expended
Net expenditure
31.3.25
£
14,925
1,895
92,853
(30,071)
31.3.24
£
13,960
1,860
89,826
(29,546)

This page does not form part of the statutory financial statements

Page 15