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2021-03-31-accounts

THE A.C.Y.P CENTRE LIMITED

Charity number 1122187

A Company limited by guarantee number 06300278

Annual Report and Financial Statements

for the year ended 31 March 2021

THE A.C.Y.P CENTRE LIMITED

Annual Report and Financial Statements

for the year ended 31 March 2021

Contents Page
Trustees' Annual Report 2 to 3
Independent Examiner's Report 4
Statement of financial activities 5
Balance sheet 6
Statement of Cash Flows 7
Notes to the accounts 8 to 16

Prepared by the Greater Merseyside Community Accountancy Service

1

THE A.C.Y.P CENTRE LIMITED

Trustees' report continued

Review of progress and achievements

The Directors had previously adopted a Business Plan for 2018-21 but regretfully found difficulty in implementing its final year targets.

We started the year in lockdown due to the coronavirus situation and ended the year in similar circumstances. During the year, the ever-changing instructions from the government for operation of the community centre offered many challenges.

A large percentage of our user group activities were either totally unachievable or at least severely affected. Our face to face work with children and young people was almost nonexistent. However due to our superb, innovative staff, a switch to social media/on-line contact allowed important continuity to be achieved with our young centre users. We were grateful for the additional financial support from Children in Need to enable this initiative to be successful.

Centre staff continued in place throughout the year with a mixture of home based work and attendance in the office. This enabled the centre to have a presence whenever needed by our community. Evidence of this has shown itself in all our user groups, and indeed several new groups lining up to be welcomed back into the centre as we approached relaxation of restrictions.

Although room hire income naturally plummeted, we were fortunate enough to receive support grants from the local council and some of our funders. One such grant allowed us to operate a food distribution programme during the most difficult times of the pandemic for our community.

An advantage of having an almost empty centre has allowed us to continue, in earnest, our programme of improvements within and around the building.

We are extremely fortunate to have and be appreciative of our loyal, hard-working and versatile staff and volunteers. They have enabled us to be positive about the future after a very trying and worrying year.

Towards the end of the year, we have been able to adopt a new 5 year Business Plan to take us through to 2026. This plan includes an initial year of looking to complete actions delayed by the pandemic, and seeks to move our organisation towards self-sustainability within the 5 year course of the plan.

2

THE A.C.Y.P CENTRE LIMITED

Reserves Policy

The trustees are currently reviewing the adequacy of the charity’s reserves. The trustees are confident that reserves are sufficient to enable the charity to continue meeting its stated aims and objectives. The aim of the charity is to hold a minimum of three months running costs while moving towards holding a reserve of six months costs. The trustees consider that a reserve of this size would allow for any eventuality occurring, which could cause funding sources to become exhausted. A six month period would allow for alternative funding to be sought to maintain sustainability of the company.

Risk Management

The trustees have assessed the major risks to which the charity is or may be exposed, and in particular those related to the operations and financing of the charity. It is satisfied that by reviewing its policies, procedures and systems regularly it is mitigating its exposure to major risks.

Statement of Directors' responsibilities

Company law requires the directors to prepare financial accounts for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charity for that period. In preparing those financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.

prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business;

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the Board on 9th June 2021 and signed on behalf of the directors by:

David James Bishop

David James Bishop Director / Trustee

3

Reference and Administrative Details THE A.C.Y.P CENTRE LIMITED

Charity number 1122187

A Company limited by guarantee number 06300278

The trustees,who are the directors of the company for the purposes of company law, are pleased to present their report and financial statements together with the independent examiner's report for the year ended 31 March 2021.

year ended 31 March 2021.
Name Position Dates
David James Bishop
Peter Bold
Lorraine Brunt
John Fulham
Patricia Long
Nicola Anders

Method of appointment

Members of the board of trustees, who are the directors for the purpose of company law and trustees for the purpose of charity law who served during the year are set out above. The trustees meet monthly and receive reports from management to manage their charity's affairs.

Registered address 54 Kentmere Avenue St Helens Merseyside WA11 7PG Bankers Natwest 5 Ormskirk Street St Helens WA10 1DR

Governing document

Memorandum and Articles of Association Incorporated 3 July 2007 as amended by certificate of incorporation upon change of name dated 3rd June 2008. Registered as a Charity on 7th January 2008 number 1122187

Objects of the organisation

To promote the benefit of the local community in the Moss Bank and surrounding areas of St Helens borough, without distinction or predjudice, and promote the health and development of children and young people through activities which offers safe, supervised, constructive social opportunities.

Independent Examiner Jane Williams Greater Merseyside Community Accountancy Service Beacon Building College Street St Helens WA10 1TF

Approval

This report, which has been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies, was approved by the trustees on 9th June 2021 and signed on their behalf by:

4

Independent Examiner's report to the trustees of The A.C.Y.P Centre Limited

I report on the accounts of the charity for the year ended 31st March 2021 set out on pages 6 to 12

Respective responsibilities of the Trustees and examiner

The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

q state whether particular matters have come to my attention.

Basis of Independent examiner's statement

My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:

q to keep accounting records in accordance with section 386 of the Companies Act 2006; and

q to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jane Williams

Jane Williams MAAT Greater Merseyside Community Accountancy Service Beacon Building College Street St Helens WA10 1TF

9th June 2021

5

THE A.C.Y.P CENTRE LIMITED

Statement of Financial Activities (Including Income & Expenditure Account) for the year ended 31 March 2021

Notes
2021
Unrestricted
funds
Income from:
£
Income from donations
(4)
-
Income from charitable activities
(5)
15,000
Other incoming resources
(6)
19,425
Bank interest
8
Total incoming resources
34,433
Resources expended
Charitable activities
(7)
18,452
Net incoming / (outgoing) resources
15,981
Transfers between funds
(289)
Net movement in funds
15,692
Reconciliation of funds
Total funds as at 01 April 2020
15,237
Total funds as at 31 March 2021
(7a)
30,929
2021
Restricted
funds
£
-
93,292
-
-
93,292
94,134
(842)
289
(553)
29,023
28,470
2021
Total
funds
£
-
108,292
19,425
8
127,725
112,586
15,139
-
15,139
44,260
59,399
2020
Total
funds
£
371
91,875
30,224
40
122,510
121,506
1,005
-
1,005
43,255
44,260

The above statement includes all gains and loses recognised during the year. All activities are regarded as continuing.

The Notes on pages 9 to 15 form an integral part of these accounts.

6

THE A.C.Y.P CENTRE LIMITED

Charity number 1122187

A Company limited by guarantee number 06300278 Balance sheet

as at 31 March 2021

2021
Unrestricted
Fixed Assets
£
Tangible Assets
(10)
10,511
Total fixed assets
10,511
Current Assets
Debtors and prepayments
(11)
-
Cash at bank and in hand
(12)
29,791
Total current assets
29,791
Current liabilities:
amounts falling due within one year
Creditors (due within one year)
(13)
9,373
Total current liabilities
9,373
Net Assets
30,929
Funds of the charity
Restricted Funds
-
Unrestricted funds
30,929
Total Funds
(15)
30,929
2021
Restricted
£
-
-
-
28,470
28,470
-
-
28,470
28,470
-
28,470
2021
Total
£
10,511
10,511
-
58,261
58,261
9,373
9,373
59,399
28,470
30,929
59,399
2020
Total
£
12,613
12,613
1,542
43,086
44,628
12,982
12,982
44,260
29,023
15,237
44,260

The trustees (who are also the directors of the company for the purposes of company law) confirm that for the year ended 31 March 2021

the company was entitled to exemption from audit under section 477 of the Companies Act 2006, and

the members have not required the company to obtain an audit of its accounts for the year in question in . accordance with section 476 of the Act

the trustees acknowledge their responsiblities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

The notes on pages 9 to 15 form an integral part of these accounts.

These accounts, which have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies, were approved by the trustees on 9th June 2021 and signed on their behalf by:

Peter Bold

Peter Bold Director / Trustee

7

THE A.C.Y.P CENTRE LIMITED

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 March 2021

Cash flows from operating activities:
Net income/(expenditure) per SOFA
Investment income
Depreciation
(Increase)/decrease in debtors
(5)
Increase/(decrease) in creditors
Cash flows from investing activities
Investment income
(6)
Net increase/(decrease in cash:
Total cash as at 01 April 2020
Total cash as at 31 March 2021
2021
Total
£
15,139
(8)
2,102
1,542
(3,608)
15,167
8
15,175
43,086
58,261
2020
Total
£
1,005
(40)
2,102
0
(7,607)
(4,540)
40
(4,500)
47,586
43,086

The notes on pages 9 to 15 form an integral part of these accounts.

8

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts for the year ended 31 March 2021

1 Basis of preparation

These accounts (financial statements) have been prepared under the historical cost convention,

2 Accounting Policies

2.1 Fund accounting

(a) Unrestricted funds are those that can be expended at the discretion of the trustees in the furtherance of the objects of the charity.

(b) Restricted funds are those that may only be used for specific purposes. Restrictions arise when specified by the donor, or when funds are raised for specific purposes.

2.2 Income

2.3 Expenditure and liabilities

(d) Governance costs include the costs of preparation and examination of the statutory accounts, the cost of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

9

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts for the year ended 31 March 2021

2.4 Tangible Fixed Assets

(a) Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or, if gifted, at their value on receipt. Rates of depreciation

Building Improvements: 10% straight line basis to nil Fixtures and fittings: 15% straight line basis to nil Equipment: 33% straight line basis to nil

2.5 Debtors

(a) Debtors are recognised at the settlement amount due.

(b) Prepayments are valued at the amount prepaid.

2.6 Cash

(a) Cash comprises bank deposits repayable on demand and any short-term highly liquid investments with a maturity date of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Creditors

(a) Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount, usually the invoice amount.

(b) Accrued charges are normally valued at their settlement amount.

2.8 Taxation

The charity is not liable to income tax or capital gains tax on its charitable activities.

3 Transactions with trustees and related parties

During the accounting period one trustee L Brunt received £4,422 for providing cleaning and adminstration services at the centre (2020: £3,809)

Owing to the nature of the charity's activities and the composition of the board of trustees (being drawn from local statutory and voluntary organisation), it is inevitable that transactions will take place with organisations in which a trustee may have an interest. All transactions in which a trustee may have an interest are conducted at arm's length and in accordance with the charity's financial regulations and expenditure procedures. No transactions were indentified which should be disclosed under FRS 102.

10

THE A.C.Y.P CENTRE LIMITED

Notes to accounts

for the year ended 31 March 2021

4 Income from donations

Donations
5
Income from charitable activities
BBC Children in Need
BiG Lottery Reaching Communities
John Moores Foundation
Warburtons Family Matters
LCR Cares
The Steve Morgan Foundation
BBC CiN COVID 19 Booster
BBC CiN COVID 19 Next Steps
Amazon
The Foyle Foundation
ASDA Community Champions
St Helens Council: COVID 19 Support grant
Woodward Charitable Trust
PH Holt Foundation
Skelton Charity
Cash for Kids
LCVS Community Impact
Elizabeth Rathbone Fdtn
6
Other Incoming resources from
charitable activities
Room Hires
Fundraising
Unrestricted
funds
£
-
-
2021
Unrestricted
funds
£
-
-
-
-
-
-
-
-
5,000
-
-
10,000
-
-
-
-
-
-
15,000
Unrestricted
funds
£
19,275
150
19,425
Restricted
funds
£
-
-
2021
Restricted
funds
£
9,726
58,698
-
400
5,000
3,920
1,500
6,748
-
7,000
300
-
-
-
-
-
-
-
93,292
Restricted
funds
£
-
-
-
Total
funds
£
-
-
2021
Total
funds
£
9,726
58,698
-
400
5,000
3,920
1,500
6,748
5,000
7,000
300
10,000
-
-
-
-
-
-
108,292
Total
funds
£
19,275
150
19,425
Total
funds
£
371
371
2020
Total
funds
£
10,000
56,925
5,000
250
-
-
-
-
-
-
-
-
500
11,200
1,500
1,500
2,000
3,000
91,875
Total
funds
£
30,224
-
30,224

11

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2021

7 Expenditure of charitable activities

2021
Unrestricted
funds
Direct Costs
£
Salaries and NICs
(3)
601
Payroll costs
424
Events and activities
554
Building & Premises Costs
6,886
Rent
150
Travel and transport
-
Insurance
1,542
Equipment
95
Consultancy
462
Volunteer costs
1,009
Training
35
Depreciation
2,102
Bank Charges
140
Utilities
305
Cleaning
1,360
Telephone, IT and postage
599
Stationery and printing
11
Refreshments
56
Subscriptions and memberships
610
Governance Costs
(8)
1,511
Total resources expended
18,452
2021
Unrestricted
funds
Direct Costs
£
Salaries and NICs
(3)
601
Payroll costs
424
Events and activities
554
Building & Premises Costs
6,886
Rent
150
Travel and transport
-
Insurance
1,542
Equipment
95
Consultancy
462
Volunteer costs
1,009
Training
35
Depreciation
2,102
Bank Charges
140
Utilities
305
Cleaning
1,360
Telephone, IT and postage
599
Stationery and printing
11
Refreshments
56
Subscriptions and memberships
610
Governance Costs
(8)
1,511
Total resources expended
18,452
2021
Restricted
funds
2021
Total
funds
2020
Total
funds
£
601
424
554
6,886
150
-
1,542
95
462
1,009
35
2,102
140
305
1,360
599
11
56
610
1,511
18,452
£
65,744
136
5,861
5,184
150
192
-
1,229
2,610
160
580
-
19
6,846
3,538
1,303
305
11
266
-
94,134
£
66,345
560
6,415
12,070
300
192
1,542
1,324
3,072
1,169
615
2,102
159
7,151
4,898
1,902
316
67
876
1,511
112,586
£
64,697
435
3,866
12,660
300
119
1,542
3,804
13,794
23
946
2,102
259
9,358
4,627
1,388
511
407
205
463
121,506

12

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2021

7a Restricted funds summary
BBC CiN
BiG Lottery RC
Postcode Community Trust
Warburtons Family Matters
PH Holt Foundation
Cash for Kids
LCVS Community Impact
Elizabeth Rathbone Fdtn
LCR Cares
The Steve Morgan Fdtn
BBC CiN COVID 19 Booster
BBC CiN COVID 19 Next Steps
The Foyle Foundation
ASDA Community Champions
Balance b/f
£
521
13,182
327
250
8,243
1,500
2,000
3,000
-
-
-
-
-
-
29,023
Incoming
£
9,726
58,698
-
400
-
-
-
-
5,000
3,920
1,500
6,748
7,000
300
93,292
Outgoing
£
10,536
60,147
135
517
8,243
989
-
-
5,000
3,920
1,500
3,147
-
-
94,134
Transfers
£
289
-
-
-
-
-
-
-
-
-
-
-
-
-
289
Balance c/f
£
-
11,733
192
133
-
511
2,000
3,000
-
-
-
3,601
7,000
300
28,470

Purpose of restricted funds

BBC Children in Need contributed towards our Children & Young People's Services.

BiG Lottery Reaching Communities provided a grant of £303,676 in August 2018. This funding is for 2 posts, community celebration events and volunteer expenses. At 31 March 2021 the balance of that fund was £146,426.

The Steve Morgan Foundation provided funding to cover loss of income due to Covid restrictions. To assist towards running costs of the building.

The Foyle Foundation have provided funding for our Centre Support Worker.

LCR Cares have provided funding towards providing emergency food hampers.

The Postcode Community Trust have provided funding for our Craft Project

Funding transfers represent contributions towards room hire costs

8
Governance Costs
Independent Examiners' fee
Annual Return Fee
Legal Fees
9
Staff costs and numbers
Gross salaries
Other wages
Social security costs
Pension
2021
£
450
13
1,048
1,511
2021
£
65,208
862
-
274
66,345
2020
£
450
13
-
463
2020
£
58,926
5,421
131
220
64,697

No employee earned £60,000 per annum or more in the current accounting period The average number of employees during the year was 3 FTE (2020:3)

13

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2021

10
11
12
**13 **
Tangible assets
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020
Debtors and prepayments
Debtors
Prepayments
Cash at bank and in hand
Current Account
Business Account
Cash in hand
Creditors and accruals
Creditors
Accruals
Fixtures
Building
Computers &
& Fittings Improvements
Equipment
£
£
20,750
21,021
4,050
-
-
-
20,750
21,021
4,050
20,750
8,408
4,050
-
2,102
-
20,750
10,510
4,050
-
10,511
-
-
12,613
-
2021
£
-
-
-
2021
£
38,133
20,105
23
58,261
2021
£
8,409
964
9,373
2021
Total
£
45,821
-
45,821
33,208
2,102
35,310
10,511
12,613
2020
£
-
1,542
1,542
2020
£
22,863
20,097
127
43,086
2020
£
12,982
-
12,982

14

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2021

14 Analaysis of Charitable Activities

Analaysis of Charitable Activities
Notes
Salaries and NICs
(4a)
Payroll costs
Events and activities
Building & Premises Costs
Rent
Travel and transport
Insurance
Equipment
Consultancy
Volunteer costs
Training
Depreciation
Bank Charges
Utilities
Cleaning
Telephone, IT and postage
Stationery and printing
Refreshments
Subscriptions and memberships
Governance Costs
Centre
Costs
601
424
554
6,886
150
-
1,542
95
462
1,009
35
2,102
140
305
1,360
599
11
56
610
1,511
18,452
BiG Lottery
RC
£
45,262
-
135
2,919
75
-
-
-
2,610
-
-
-
19
5,059
3,407
465
122
11
62
-
60,146
BBC CIN
£
10,012
-
150
100
-
-
-
-
-
-
-
-
-
228
-
46
-
-
-
-
10,536
Warburtons
Family
Matters
£
-
-
-
123
-
-
-
-
-
160
-
-
-
-
14
186
34
-
-
-
517
Postcod
e Com
Trust
£
135
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
135
PH Holt
Fdtn
£
8,243
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
8,243
Cash for
Kids
£
-
-
-
-
-
-
-
989
-
-
-
-
-
-
-
-
-
-
-
-
989
LCR
Cares
£
-
-
4,148
-
-
192
-
-
-
-
-
-
-
355
117
74
114
-
-
-
5,000
Steve
Morgan
£
-
136
-
2,042
75
-
-
-
-
-
-
-
-
1,204
-
412
35
-
17
-
3,921
BBC CiN
COVID 19
Booster
£
-
-
866
-
-
-
-
94
-
-
540
-
-
-
-
-
-
-
-
-
1,500
BBC CiN
COVID 19
Next
Steps
£
2,092
-
562
-
-
-
-
146
-
-
40
-
-
-
-
120
-
-
187
-
3,147
Total
2021
£
66,345
560
6,415
12,070
300
192
1,542
1,324
3,072
1,169
615
2,102
159
7,151
4,898
1,902
316
67
876
1,511
112,586

15

THE A.C.Y.P CENTRE LIMITED

Statement of Financial Activities (Including Income & Expenditure Account) for the year ended 31 March 2021

15 Comparative income and expenditure by fund type

Income from:
Income from donations
Income from charitable activities
Other incoming resources
Bank interest
Total incoming resources
Expenditure on:
Charitable activities
Net incoming / (outgoing) resources
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds as at 01 April 2020
Total funds as at 31 March 2021
2021
£
-
15,000
19,425
8
34,433
18,452
15,981
(289)
15,692
15,240
30,932
Unrestricted
2020
£
179
-
30,225
40
30,444
26,108
4,336
1,441
5,777
9,463
15,240
Funds
2021
2020
£
£
-
192
93,292
91,875
-
-
-
-
93,292
92,067
94,134
95,398
(842)
(3,331)
289
(1,441)
(553)
(4,772)
29,023
33,795
28,470
29,023
Restricted Funds
2021
2020
£
£
-
192
93,292
91,875
-
-
-
-
93,292
92,067
94,134
95,398
(842)
(3,331)
289
(1,441)
(553)
(4,772)
29,023
33,795
28,470
29,023
Restricted Funds
92,067
95,398
(3,331)
(1,441)
(4,772)
33,795
29,023

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