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2023-12-31-accounts

REGISTERED COMPANY NUMBER: 05854972 (England and Wales) REGISTERED CHARITY NUMBER: 1122165

TRUSTEES' REPORT AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

FOR

GHANSHYAM EDUCATION TRUST

GHANSHYAM EDUCATION TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Page
Trustees' Report 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Cash Flow Statement 9
Notes to the Cash Flow Statement 10
Notes to the Financial Statements 11 to 17

GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The Trustees (who are also directors of the charity for the purposes of the Companies Act) present their annual report together with the financial statements of Ghanshyam Education Trust (the charity) for the year ended 31 December 2022. The Trustees confirm that the Annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005.

OBJECTIVES AND ACTIVITIES

Objectives and aims

1) To advance the education of the congregation of Shree Kutch Satsang Swaminarayan Temple (Mandir) London, Kenton Harrow Middlesex by the provision of education and learning to children and young persons which shall be administered in accordance with the tenets and doctrines of the Hindu faith and in particular in accordance with the teachings and principles of Lord Shree Swaminarayan.

2) To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

Significant activities

Factors relevant to the achievement of the charity's objectives

The Charity continues to undertake activities that contribute to the achievement of the stated objectives which are summaries below as well as achieving the Charity Commission's guidance on public benefit, including the guidance on public benefit and fee charging.

The Charity continues to provide and organise various educational activities for all age groups. The charity relies on grants and income from fees and charges to cover its operating costs. All such activities are supported by a team of volunteers who give support in the functions of maintenance, security, cleaning and special events.

Public benefit

The charity has achieved the public benefit objectives by running the educational activities listed below on behalf of the members of the Shree Kutch Satsang Swaminarayan Temple and their congregation. The activities provide education and learning to children and young persons which are administered in accordance with the tenets and doctrines of the Hindu faith and in particular in accordance with the teachings and principles of Lord Shree Swaminarayan.

The activities provided enhance the development and education of children under statutory school age which also encourages parents to understand and provide for the needs of their children through community groups.

Social investments

Charity's funds are being used in the short term for the running of the Educational activities and subsidies together with improvement of the facilities, hence assisting in the furtherance of the charity and supporting its key objectives.

Volunteers

The charity is grateful for the unstinting efforts of its volunteers who are involved in service provision. We thank all volunteers for the hard work during the year to facilitate the various educational activities, maintenance,security cleaning and organized special events.

The charity continues to ensure that best value is derived from the sterling efforts of our volunteers.

Page 1

GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

FINANCIAL REVIEW

Principal funding sources

The principal funding sources for the charity are currently by way of Educational activities in the Gujarati School, Ghanshyam Nursery and grants.

Reserves policy

The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (free reserves) held by the charity are adequate at all times.

To reduce the risk of over expenditure, proper procedures for authorization of all transactions and projects exist. To further mitigate the risks, the Trustees will carry out periodic review of the progress of objectives stated.

FUTURE PLANS

In 2023 the trustees carried out a review of the charity`s activities and produced a medium and long term plan as detailed below to enable it to meet its objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 22/06/2006 .

Charity constitution

The charity is constituted under a Memorandum of Association dated 22/06/2006 and is a registered charity number 1122165.

Recruitment and appointment of new trustees

The management of the charity is the responsibility of the Trustees who are elected under the terms of the Articles of Association.

Page 2

GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organizational structure

The Charity was registered on the 3 January 2008 and is governed by its constitution.

The Trustees are elected annually by the members and comprises of nine (2023: seven) advisors. The constitution allows the Shree Kutch Satsang Swaminarayan Temple's (SKSST) managing committee members, who are also the members of the company, to appoint further Trustees.

Induction and training of new trustees

As part of their induction program new Trustees are made aware of their responsibilities. This includes an introduction to the objectives, scope and policies of the charity, Charity Commission information on Trustees' responsibilities and a copy of the constitution. Additional training is available to keep up to date with all new regulations concerning the charity’s activities.

Related parties

GET is a charity and a company limited by guarantee, in which the managing members of Shree Kutch Satsang Swaminarayan Temple are the Guarantors. In the event of the charity being wound up, the liability in respect of the guarantee is limited.

GET runs the activities with the support and guidance from the Temple volunteers and the management committee.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05854972 (England and Wales)

Registered Charity number

1122165

Registered office

Westfield Lane Kenton Harrow Middlesex HA3 9EA

Trustees

A Bhanderi A Halai Teacher S S Rabadia M K Vaghji

Company Secretary

MEMBERS' LIABILITY

The Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up.

Approved by order of the board of trustees on 31 October 2024 and signed on its behalf by:

Page 3

GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

A Bhanderi - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

Independent examiner's report to the trustees of Ghanshyam Education Trust ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the ERROR - relevant professional body must be completed, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Hitesh Gadhia

31 October 2024

Page 5

GHANSHYAM EDUCATION TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

31/12/23 31/12/22
Unrestricted Total
fund funds
Notes £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 2 242 239
Charitable activities 3
Gujrati School 25,007 18,693
Nursery School 656,326 525,161
Total 681,575 544,093
EXPENDITURE ON
Charitable activities 4
Gujrati School 19,539 20,547
Nursery School 608,045 554,630
Total 627,584 575,177
NET INCOME/(EXPENDITURE) 53,991 (31,084)
RECONCILIATION OF FUNDS
Total funds brought forward (17,398) 13,686
TOTAL FUNDS CARRIED FORWARD 36,593 (17,398)

The notes form part of these financial statements

Page 6

GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

BALANCE SHEET 31 DECEMBER 2023

31/12/23 31/12/22
Unrestricted Total
fund funds
Notes £ £
FIXED ASSETS
Tangible assets 10 12,953 17,279
CURRENT ASSETS
Debtors 11 39,350 2,339
Cash at bank 46,966 48,934
86,316 51,273
CREDITORS
Amounts falling due within one year 12 (62,676) (85,950)
NET CURRENT ASSETS/(LIABILITIES) 23,640 (34,677)
TOTAL ASSETS LESS CURRENT
LIABILITIES 36,593 (17,398)
NET ASSETS/(LIABILITIES) 36,593 (17,398)
FUNDS 13
Unrestricted funds 36,593 (17,398)
TOTAL FUNDS 36,593 (17,398)

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

GHANSHYAM EDUCATION TRUST (REGISTERED NUMBER: 05854972)

BALANCE SHEET - continued 31 DECEMBER 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 31 October 2024 and were signed on its behalf by:

A Bhanderi - Trustee

The notes form part of these financial statements

Page 8

GHANSHYAM EDUCATION TRUST

CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2023

31/12/23 31/12/22
Notes £ £
Cash flows from operating activities
Cash generated from operations 1 (1,968) 40,111
Net cash (used in)/provided by operating activities (1,968) 40,111
Change in cash and cash equivalents in
the reporting period (1,968) 40,111
Cash and cash equivalents at the
beginning of the reporting period 48,934 8,823
Cash and cash equivalents at the end of
the reporting period 46,966 48,934

The notes form part of these financial statements

Page 9

GHANSHYAM EDUCATION TRUST

NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2023

1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM
OPERATING ACTIVITIES
31/12/23 31/12/22
£ £
Net income/(expenditure) for the reporting period (as per the
Statement of Financial Activities) 53,991 (31,084)
Adjustments for:
Depreciation charges 4,326 31,155
(Increase)/decrease in debtors (37,011) 14,219
(Decrease)/increase in creditors (23,274) 25,821
Net cash (used in)/provided by operations (1,968) 40,111
2. ANALYSIS OF CHANGES IN NET FUNDS
At 1/1/23 Cash flow At 31/12/23
£ £ £
Net cash
Cash at bank 48,934 (1,968) 46,966
48,934 (1,968) 46,966
Total 48,934 (1,968) 46,966

The notes form part of these financial statements

Page 10

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 10% on cost Fixtures and fittings - 25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 11

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

2.
DONATIONS AND LEGACIES
Donations
3.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Gujrati fees
Gujrati School
Miscellaneous income
Gujrati School
Nursery fees
Nursery School
Gujrati fees
Nursery School
Miscellaneous income
Nursery School
4.
CHARITABLE ACTIVITIES COSTS
Gujrati School
Nursery School
5.
SUPPORT COSTS
Direct
Costs
£
19,504
540,314
559,818
31/12/23
£
242
31/12/23
£
22,421
2,586
649,409
1,848
5,069
681,333
Support
costs (see
note 5)
£
35
67,731
67,766
31/12/22
£
239
31/12/22
£
18,693
-
508,279
-
16,882
543,854
Totals
£
19,539
608,045
627,584
Management
£
Gujrati School
-
Nursery School
65,114
65,114
Finance

£
-
117
117
Human
Governance
resources
costs
£
£
35
-
-
2,500
35
2,500
Totals
£
35
67,731
67,766

continued...

Page 12

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

5. SUPPORT COSTS - continued

Support costs, included in the above, are as follows:

Rates and water
Insurance
Light and heat
Telephone
Repairs & maintenance
Books & Journals
Depreciation of tangible and heritage assets
Bank charges
IT & Computer costs
Accountancy fees
Gujrati
School
£
-
-
-
-
-
-
-
-
35
-
35
31/12/23
31/12/22
Nursery
Total
Total
School
activities
activities
£
£
£
2,444
2,444
12,207
5,239
5,239
8,942
16,419
16,419
19,399
525
525
490
36,161
36,161
11,373
-
-
129
4,326
4,326
31,155
117
117
-
-
35
-
2,500
2,500
1,800
67,731
67,766
85,495
31/12/23
31/12/22
Nursery
Total
Total
School
activities
activities
£
£
£
2,444
2,444
12,207
5,239
5,239
8,942
16,419
16,419
19,399
525
525
490
36,161
36,161
11,373
-
-
129
4,326
4,326
31,155
117
117
-
-
35
-
2,500
2,500
1,800
67,731
67,766
85,495
85,495

6. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31/12/23 31/12/22
£ £
Depreciation - owned assets 4,326 31,155
Other operating leases 95,000 95,000

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

8. STAFF COSTS

STAFF COSTS
Wages and salaries
Social security costs
Other pension costs
31/12/23
£
375,760
19,744
3,250
398,754
31/12/22
£
345,286
18,490
3,235
367,011

continued...

Page 13

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

8. STAFF COSTS - continued

The average monthly number of employees during the year was as follows:

31/12/23 31/12/22
Administrative team 4 4
Teachers & facilitators 21 21
25 25
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies 239
Charitable activities
Gujrati School 18,693
Nursery School 525,161
Total 544,093
EXPENDITURE ON
Charitable activities
Gujrati School 20,547
Nursery School 554,630
Total 575,177
NET INCOME/(EXPENDITURE) (31,084)
RECONCILIATION OF FUNDS
Total funds brought forward 13,686
TOTAL FUNDS CARRIED FORWARD (17,398)

9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

continued...

Page 14

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

10.
TANGIBLE FIXED ASSETS
Improvements
to
property
£
COST
At 1 January 2023 and 31 December 2023
286,707
DEPRECIATION
At 1 January 2023
279,369
Charge for year
2,338
At 31 December 2023
281,707
NET BOOK VALUE
At 31 December 2023
5,000
At 31 December 2022
7,338
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Other creditors
SKSST Creditor
Net wages
Accruals and deferred income
Accrued expenses
Deposits held
Nest pension creditor
Fixtures
and
fittings
£
85,252
75,311
1,988
77,299
7,953
9,941
31/12/23
£
38,675
675
39,350
31/12/23
£
24,607
25,037
(112,129)
23,542
12,073
57,228
31,064
1,254
62,676
Totals
£
371,959
354,680
4,326
359,006
12,953
17,279
31/12/22
£
1,664
675
2,339
31/12/22
£
11,639
25,037
(28,475)
27,202
12,073
9,340
28,710
424
85,950

Page 15

continued...

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

13. MOVEMENT IN FUNDS

At 1/1/23
£
Unrestricted funds
General fund
(17,398)
TOTAL FUNDS
(17,398)
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
681,575
TOTAL FUNDS
681,575
Comparatives for movement in funds
At 1/1/22
£
Unrestricted funds
General fund
13,686
TOTAL FUNDS
13,686
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
544,093
TOTAL FUNDS
544,093
Net
movement
At
in funds
31/12/23
£
£
53,991
36,593
53,991
36,593
Resources
Movement
expended
in funds
£
£
(627,584)
53,991
(627,584)
53,991
Net
movement
At
in funds
31/12/22
£
£
(31,084)
(17,398)
(31,084)
(17,398)
Resources
Movement
expended
in funds
£
£
(575,177)
(31,084)
(575,177)
(31,084)

Page 16

continued...

GHANSHYAM EDUCATION TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1/1/22 in funds 31/12/23
£ £ £
Unrestricted funds
General fund 13,686 22,907 36,593
TOTAL FUNDS 13,686 22,907 36,593

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 1,225,668 (1,202,761 ) 22,907
TOTAL FUNDS 1,225,668 (1,202,761 ) 22,907

14. RELATED PARTY DISCLOSURES

The charity contributed £95,000 (2022: £95,000) towards licences and other costs to the the Shree Kutch Satsang Swaminarayan Temple (Mandir) London (SKSST), during the year. The Charity was owed £112,129 by SKSST, (2022: £28,745).

Page 17