To
Trustees' Annual Report for the period
Period start date Period end date 1st April 2022 31st March 2023
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1122154
Hanley Swan Pre-School Playgroup
Charity's principal address Hanley Swan Village Hall Welland Road Hanley Swan, Worcestershire Postcode WR8 0EQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Paul Bundy | ||||
| Valerie Holmes | Chairperson | |||
| Stephen Wardle | Treasurer | |||
| Stephanie Myers | 01/04/22 – 31/07/22 | |||
| Katherine Webb | Secretary | 01/04/22 – 31/07/22 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
TAR
March 2012
1
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Committee How the charity is constituted
- (eg. trust, association, company)
Appointed by Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
During the year, following a continued review of the PlayGroup’s financial performance, the Trustees took the decision to close the Play Group at the end of the summer term. All Play Group activities ceased in July 2022 and all permanent staff were subsequently made redundant
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families
TAR
March 2012
2
and promoting public interest in and recognition of such needs in the local areas; (c) Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. Village Pre-School Playgroup Educate and train children and young people
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
TAR
March 2012
3
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
TAR
March 2012
4
Section D Achievements and erformance p Provided regular nursery and pre-school education, play and care Summary of the main facilities to a number of children over three terms, including one child who achievements of the charity required one-to-one during all of his sessions during the year
TAR
March 2012
5
Section E Financial review
Following on from the decision by the Trustees to cease Trading Brief statement of the Activity as at 31[st] July 2022, it is the Charity’s wish to redistribute charity’s policy on reserves any remaining reserves to similar Charities within the local area. Details of any funds materially None in deficit
Further financial review details (Optional information)
In May 2022, due to the projected continued loss making of the Charity, You may choose to include the decision was taken by the Trustees to close the pre-school in July additional information, where 2022 relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
V Holmes | S J Wardle |
|---|---|---|
| Valerie Holmes | Stephen Wardle | |
Chair |
Treasurer | |
| 31st July 2023 | ||
| 31st July 2023 |
TAR
March 2012
6
Hanley Swan Pre-School Playgroup (Charity No. 1122154) Financial Activities 1st April 2022 - £1st March 2023
| Income 4000 LEA Funding 4001 Breakfast Club 4003 Fund Raising 4004 Unfunded Hours 4005 Sundry Income 4100 Sale of Sweatshirts/T-Shirts Total Income Expenditures 6204 Pre-School Equipment & Toys 6205 Pre-School Play Materials 6206 Childrens Uniforms 7000 Gross Wages & Employers NI 7007 Employers Pensions (Staff) 7013 Redundancy Costs 7100 Hall Hire 7101 Hire of School Grounds 7403 U.K. Entertainment 7405 Trips/Activities 7501 Postage and Carriage 7502 Office Stationery 7503 Books etc. 7504 First Aid 7553 Mobile Charges 7554 Committee Expenses 7602 Accountancy Fees 7604 Professional Fees 7606 Software Subscriptions 7700 Equipment Hire 7801 Cleaning 7901 Bank Charges 8100 Bad Debt Write Off 8202 Staff Uniform, Sweatshirts & T-shirts 8203 Training Costs 8204 Insurance 8205 Refreshments 8250 General Expenses Total Expenditures Net Income/(Expenditure) |
£ 25,030.44 225.00 135.00 4,756.00 579.59 20.00 |
|---|---|
| 30,746.03 | |
| 306.86 32.95 -13.00 22,148.60 319.35 19,349.06 2,019.50 645.00 266.25 210.00 30.65 193.82 32.35 28.53 10.00 3,990.98 2,761.00 13.00 108.00 285.00 41.03 85.92 662.60 52.20 35.00 -185.68 317.99 103.58 |
|
| 53,850.54 | |
| - 23,104.51 |
Hanley Swan Pre-School Playgroup
Hanley Swan Village Hall Welland Road Hanley Swan Worcestershire WR8 0EQ
31[st] August 2023
Dear Sirs
Ref: Hanley Swan Pre School Accounts ending 31st March 2023
In accordance to the instructions given to me and any explanations given, I have examined the accounting records for the year ending 31st March 2023 and certify that the accounts represent a true and fair view of the Hanley Swan Pre-School accounts state of affairs at that time