Samye Foundation Wales 2023 Annual Report '.SAMIY&.- FOtiSJl)ATIU IV A l. l. ANNUAL REPORT JANUARY 2023 to DECEMBER 2023 Contact Details: 250 Cowbridge Road East, Canton, Cardiff CF5 IGZ Tel: 02920 228040 email: lorraine@sfwales.org web: www.sfwales.o Samye Foundation Wales Registered Charity 1122144 Registered Company Limited by Guarantee 05901855
Samye Foundation Wales 2023 Annual Report TheTrustees. who are also Directors of the charity forthe purposes of the CompaniesAct 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The Trustees have adopted the provisions of Accounting and Reportin8 by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20151. Mlssion Statement °Samye Foundotion Wales will endeovour to promote o greoter sense of physicol and mentol well-being ond empower individuals and communities through the provision of meditotion. compassion-based mindfulness training, counselling and well-being octivities.- Aims to improve the health and well-being of people in Wales to tackle health inequaltties and social exclusion by making previously exclusive practices and treatments available to all to break new ground in the world-wide development of using mindfulness meditation to improve health and reduce the risk of ill-health to provide opportunities for personal development via education and training to promote tolerance, compassion and respect of cultural diversity Printiples/values We believe in the largely untapped potential of every individual and will do all we can to help people realise this based on five core values: We will recognise that all people, regardless of circumstance, are essentially good We recognise that genuine peace, compassion and happiness are inherent qualities of this inherent goodness We believe that all people are deserving of tolerance. respect and compassion We respect the value and contribution of all cultures and religions We believe that positive change can be brought about through the provision of the appropriate environment and opportunities
Samye Foundation Wales 2023 Annual Report REPORT FROM THE DIREcfoRS It Is clear from our firsances for 2023 that there was a contit)ued 5trug8le to attract good numbers to the courses. This was probably dLte to the recent cost of livlng crisis. People were a¢¢essing more fe content online a5 $0 many people are working from home now. Lorraine, our Centre Manager, volunteered to take a drop In salary towards the end of the year to be able to rnake ends meet. It was 8ood to see some corporate mindfulness courses were run throughout the year, although numbers of Corporate courses had started to decline during 2023. Anthony Harris Idirector) had been consisteftt in donating his valuable time and effort in deliverin8 courses,. Ann Davtes Idirectorl had donated her valuable time pparIng the accounts throu6hout the year, and prepartng for audlt in 2024. We are also 8ratefvl for the valuable support from loan (direttorl and his team. who provided support for the Samye Foundation Wales webslte. We also relied on fantastic support from ovr volunteers, whose numbers increased this year by another 30. This was due to vs employin8 3 part-time Volunteer Co-ordinator. We would particularly like to thank Good Gym. who were quite remarkable in the help they have given us throughout the year. and in previous year5. We have received tremendous help from our financial volunteers, and we would Ilke to say a very big thank you to Karen who has been loyal ond supportive over many years. Her help has included training other volunteers, invoicing, overseeing the cash book and preparlng the accounts each month to send to ovr finance director. We are also grateful to our marketin& DIY and gardening volunteer5 throughout the year. and we now have a healthy number of 60 volunteers including the Trustees. Anna Polya and Anthony Harris continued to interview pr05pectlve theraplsts who wished to vse our centre, and we thank them both for malntaining rlgorous and high standards. All in all, considering we are still recovering after the pandemlc, we managed to keep going. Uev Wint on behalf of lama Yeshe Rlnpoche, Llev Wint (Gelong Thubten}, Anthony Harris, Ann Davles. In Evans, Rashpal Singh and Minu Mandorn. Director5.
Samye Foundation Wales 2023 Annual Report TREASUREIVS REPORT 2023 Turnover In¢ased from £50k in 2022 to £64k in 2023 mainfy due to Room Hlre and the Incluslon of £6k Lottery Funding held over from the previous year. Income from all ¢outses was steady at £15L the same as in 2022. Donations decaSed slightly from £19k to £18k. Induded in Donation5 is £334 from the sale of Louis Harris, book. Room Htre Income increased by £llk from £12k in 2022 to £23k in 2023 wlth increased donations for the hall and shrine room. We applted for Lottery Funding to cover a yearfs salary for a Volunteer Co-ordinator and received £9,960 in June'22. £3,875 vns taken into last yearf5 accounts and the balance of £6,085 has been included in 2023. This role 15 invaluable and has already increased the ymber of volunteers at the centre and has allowed the CEO to fotus on other areas so we made the declsion to self-fund the position afterjuly. Expenses in 2023 were welpcontrolled and mostwere compatible with the previousyearwlth the exception of a few area5. Repairs and Maintenance decreased by£4k after some essential maintenance had been carried out in 2022. Salarles intteased by £3k covering the Volunteer Co-ordinator post. Course expenses decreased from £3k in 2022 to £770 with no summer school being run in 2023. A sawng of £lk was made In Office Expenses with the only area of Increase being £3k in Advertisingfor2023 Compa d to £lk in 2022. Overall the total expenses of £64k redu¢ed by £3k from £67k in 2022. Although 2023 was a positive year with good growih again In the number of people visiting the centre we are Still comrnitted to make Èn¢rea5es in Mindfulne55 courses offered and taken up and to impmve ftoom Hire tumover in 2024. With Increased revenue and well-controlled expenses we hope to turn thls yearfs smaller loss of £714 to a profit in 2024. As always we are grateful to Lorraine and Anthony for maintsining the on-line se$5iOn5 as well a5 centre-based mindfulness courses. We also benefit greatly from the various servi5 of our loyal volunteers and 5UPPOrters wlthout whom we could not continue to operate as we do.
Samye Foundation Wales 2023 Annual Report COMI)ANY SECRETARY'S REPORT The year had been quite a struggle financially with 51stanCe from people coming out to end courses. Also. with electricity and gas prices rising we can only assume people were spending less on courses. The free mindfulness morning sessions on loom with Lorraine had contlnued all through the year and well into 2023. Also the evening aÈ7d mornin8 zoom sessions with Anthony. as well as Lorraine, were attrartlng between 10 to 20 people per se55ion. We ran 5 free sessions per week. Sometimes peopte became supporters of the centre fter they had attended these sessions. We are still using Eventbrite for reservatlon fees for our courses. We advertise all our events on the Meetup platform, and we now have 3500 followers on meetup. Volunteer numbers increased agaln due to us having a volunteer co-ordinator. In-house mlndfulness classes were onty attratting small numbers. as in 2022, which had affected our revenue. We ¢an only assume thls was either due to the Mindfulness market becomin8 saturated, or a resistance to come In person to courses at the centre due to COSt. This Is illustrated by an increase in the number of people attendrng the free Classes online instead. We We well supported at both our Summer and Winter Fayres at thè centre. Despite the rain, many people attended, both new and regular centre visitors. We set up many stalls, sellrn8 arts & Crafts and homemade gifts donated by our volunteers. We r3n free tsster sessions of mindfulness meditstion and did tours of the centre. This all helped to ralse our profile. Support from Dlrectors/Tru5tee$ Lama Yeshe Rlnpoche continued to provide clear directlon to Lorralne {Company SecretarylCEOI about how to move forward with issues that may have arisen from time-to- time. both practical and financial. He is plannin8 to visit the centre in 2024. Gelong Thubten (Liev Wintl continued to deliver the Corporate Mindfulness talks to ratse money for SFW. He Ilaised regularly with Lorraine Harris ICEO and Mindfulne55 TTrinerl, worklng together to see how they could bring in more income from courses. Anthony Harris contlnued to lead the Therapists. Committee and Interviewed potential therapists before they hired space at the centre. Also. background checks were made on the potential therapists. This involved investigating the particular therapy. thelr Insurance. their certifltates and their professional bodies. Dr Anna Polya {volunteer) sat on the interview panel with Anthony. Also, Anthony volunteered his time weekly to deliver mlndfulnes5 courses. Snvolving both one-to-one session5 and group sessions, thus raising income for SFW. Anthony continued to maintaln high standards at Samye Foundation Wales.
Samye Foundation Wales 2023 Annual Report Ann Davies laccountantl kept the account5 UP-date on a monthly basis and prepared the charity accounts ready for the auditor. She was also a regular support to Karen. our volunteer financial administrator. loan Evans provided invaluable guidance arKf offered hi5 time to support the webslte, which is continually being updated. Rashpal Singh had sald he could contact theraplsts to see ff theyère interested In hlrln8 rooms from the cent. MINDFULNESS COURSE5 JANUARY 2023 to DECEMBER 2013 orate Mlnd Iness Talks and Courses O courses this year 7 Corporate Talks (Glven by Gelong Thubten and Lorralne Harrisl General Mindfulness Course5 an Retreats 8 mlndfvlness courses glven. 10 one-to-one courses given. 11 Mlndfulness Retreat Days 12 Supervislon session5 Wlth Anthonv 4 Workshops 5 General talks USERS OF THE CENTRE IN 2023 .. 1,479, a sisnificant drop compared to 2022 VOWNTEER C04)RDINATOWS REPORT I took over the role of Volunteer Cothordinator and have continued with the role after the funding came to an end August 2023. It was decided that I would continue wÉth this role because of the amount of volunteers th8t were coming to the cent. My top priorities slnce stsrting the role were to make sure all the current volunteers felt happy and suptjorted. recrulting new volunteers and advertisinglpromoting our centre as much as possible. We conslder ourselves lucky to have a fantastic team of volunteers who have dedl¢ated thelr tlme and really want the centre to succeed, and it is important that they feel valued. I pride myself on rny friendly and personable nature and I have spent a lot of time gettSng to know 311 our volunteers and spendtrng time wtth each, where possible, when at the centre. The tsble below shows our volunteer numbers and total number of hours that our volunteets have contributed to OUT centre on a monthly basis.
Samye Foundation Wales 2023 Annual Report Month Numberof athve volunteers 23 19 29 29 28 NIA 21 22 24 26 Total number of vol- unteer hours 185.5 231 294 309 347.5 N/A 211 258.5 263 248.5 Number of new vol- unteers March 2023 il 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 NIA Our busiest months for taklng on new volunteers were May and Ottober, but our busiest month ft>r tombined volunteer houts was July. which was when we ran our Summer Fayre. (her the last year. we have run two successful fayres èt the centre. one In summer and one in winter. Our volunteer team were it7tegrdl in organisTrn& advertisin8 and helping out at the Fayre. We would not have been able to run the events If it wasn'tforthe amazing team effort made by our volunteers and staff alike. These events are a Breat way to reach the wlder comrnunty and bring people In to the centre to find out more about wh3t we do. Both f8yres were successful at raising both awarene55 of the centre and some fund5 towards the running of the centre, ènd could not have gone ahead If we did not have the dedicated volunteer team that we havel In order to recruit new volunteer5 to the centre, l Bdvertised our available volunteer roles we have across multiple platform5, these beirsg: Reach. Indeed and Volunteering Wales. Of the three, I found that Indeed was by far the rnost popular platform with the hi8hest number of applicants. l also advertised on our s¢xial media for volunteers every now and then. and this could also be quite beneficial. Ouring my time In this role we have had a steady influx of at least one new volunteer per month. sometimes up to fNe volunteers in one month. As is the nature of volunteerin& sometimes people leave us and sometime5 new volunteers join, but on the whole we have Steadily maintained an average of 20 volunteers per month every month. I regularly attended Volunteer Co-ordin3tor meetings and levant courses via C35C (such as "Getting the best out of your volunteers") and through attending these. have built up excellent connertions with the team at C35C. It Was C35C who helped us orchestrate Employment Supported Volunteering opportunwties. This is when we liaise with a company who offer volunteering days to their staff and organise large groups of volunteers to come to our centre forthe day and take part in tasks. We have been Sucky enough to host British Gas fortwo days of volunteering Iwith approx. 15-20 volunteers per dayl, who helped us
Samye Foundation Wales 2023 Annual Report tremendously with working on our Bardenin& digging a path and laylng paving slabs. among other tasks. We a150 welcomed a large group of volunteers from Admlral, who were 3 huge help wlth both indoor tasks, such as painting our office, and outdoor tasks, such a$ 8ardenin8 and helplng with our huge outdoor m05aic tiled wall. The team at Admiral were also Invited to stay for a Mlndfulnes5 Session, led by Lorralne afterwards, which was a wonderful way for us to also glve back for all the help they had provided. We had also maintained excellent connectlons wtth Goodgym, a local group of volunteers who meet up and all run to a location such as ours. then volunteer for 30 minutes and run back, combining health, social and volunteering Into onel The Goodgym 8roup have been coming to our centre slnce 2018 and we are lucky to h05t them at least every three rnonths, where they are once again 3 huge help to Us as they come in a group of at least 10 and are so enthu51aStic In the short time they are here. Building up and malntBlning connections with local organisations, particularly Universlties, has been an integral part of my role as volunteer to-ordinator. We have worked very £losety with University of South Wales and were invited to have o st311 as part of thelr Volunteer recruitment drive. We were then invited back In JanLFary to pitch our centre and ideas to groups of film students, who will be shooting promotion31 videos ol our Cent for us to use for promotion and for upcoming fundin8 projects. This will be absolutely priceless for us and we are so grateful to have the opportunity to have this. We had 3150 been lucky enou8h to malntain strong connections with the Work Experience department in Cardiff University, who facllitate volunteering opportunities. Through this we managed to recruit multiple student volunteers for different roles. who proved to be worth their weight In gold in the three months they were with us. It was mutually beneficial to both parties. a5 the students 8atned work experience in the field of their degree and we got the benefit of volunteers who were passionate about a particular subSett. suth as finance or marketing. Through a council-run event I was also able to network with the Into Work Advice Servlce. who now run a monthly drop-ln session at our centre to provide into work support and advice to anyone in the local community. Thi5 had also been a great b¢)OSt for our volunteers, some of whom were looking for atlvice in thos area, who had been able to use th55 service whSle at our centre. Connections like this really strengthen our involvement in the lo¢al community. Over the last year, we have run two successful fayres at the centre, one in summer and one in winter. Our volunteer team were integral for or8anisin& advertising and helpin8 at the fayres. We would not have been able to run the events if it wasn't for the amazing team effort everybody made by helping out on the day, e.g. making and distributing postets to advertise the event, and setting up/clearing ijp afterwards. These events are a great wayto reach the wider community and brin8 people into the centre to find out more about what we do. Both fayres were successful at ralsing both awareness of the centre and some fund5
Samye Foundation Wales 2023 Annual Report towards the running of the centre and the events could not have gone ahead if we ¥Jid not have the dedicated volunteer team that we havel Thls year we had seen an increase in people connectlng with our social media and findin8 the centre through this, whichls hugely in part due to the volunteers who had come on board with us and worked hard to market us, makSn8 SU we were consistent acr055 multiple soclal media platforms, which is inteBral these days. It is so important for us to let our volunteers know how important they are to Samye and how valued they are to us, so we try and give thanks where we can. In exchan8e for volunteering wlth us. all of our volunteers were invited to attend an eight-week IntrOdUrt)n to Mindfulne55 course. for free. We were 3150 able to reimburse any publtc transport Costs and we a150 offered volunteers free ve8etartan lunch cooked in our onsite café. as well as other refreshments whenever possible. We also aim to have regular social meetups, as a huge part of volunteering Is the sotial aspert. A5 a whole. the Stn8th$ I feel I have brought to the role Include recruitment and retention levels of volunteers. my approa£hable and frlendly nature and the boost of our Social media/marketing productlvlty. I very much enjoy working at the centre and being part of the team and feel so pleased to have been asked to head up this role. FUTURE PLANS FOR 2024 Room hire wlll be marketed by Unlverslty students as part of their Marketing and 8usiness Degrees. The funding application to the National Lottery for our Mother Earth GroLtp prolect has been completed, and it 15 hoped we will be Successful in 2024 to run ittowards the end of the year. We alm to rebrandourmindfulness courses in 2024 a5 Mindfulness ReIlenceTraining courses. We are thlnking of uslngthe Pantheon platform in 2024, where we can provide audible MP3s for sale to help raise our profile and our revenue. In 2024. we 3re due a full elertrl¢al inspection of our 250 Buildlng. We will also be inrtalling a new fire door In the hall. It 15 a150 our intention to Investigate, with the advice of Building Regulations, to make a fire escape route from the 2nd floor from one building into the other bublding. We plan to run more events in 2024, as they were a great success in 2023.
Samye Foundation Wales 2023 Annual Report Stiucture. Governance and Management Govemlng document The charity is a Companylimited by guarantee and a registered tharity and is governed by Its Memorèndum and Articles of Associats"on. Recruitment and 4ppolntment of new tNstees No-one new has come forward to apply for a trustee post thls year. All tN5tee5 are Voted in at the AGM each year, both by a prop05er and a seconder. So the elght trustees in post. Organlsatlonal stru<ture Board of Dlre¢torsifru$tees Company Secretary CEO Volunteers Finance l GeneralAdmini5trationl Coutse Administratorl Markettng I Social Media l DIYI Gardening Indurtion and trainln8 of trustees Each year the Company Secretsry, Lorraine Harris. inform5 all the trustees of Cardiff 3rd Sector Council IC35CI and Wales Council for Voluntary Associations IWCVAI workshops and all trusiees are offered training on these courses if they feel they need to gain more knowledge. Reference and adrninlstfative detslls General office Addre5S: 250 Cowbridge Road East, io
Samye Foundation Wales 2023 Annual Report Cardiff CF5 IG2. Tel.. 02920 228040 Web.. www.sfwale5.org emall.. admln@sfwales.org R¢gistered Company number 05901855 (England and W31esl Reglstered Charlty number 1122144 Reglstered office 252 Cowbrid8e Road East Canton Cardiff CF5 IGZ Trustees lama Yeshe Rinpoche Llev Wint Anthony Harris Ann Davies loan Evan5 Rashpal Singh Minu Mandora Company Se¢retary Lorraine Harris Indèpendent examlner MHA Elfed House Oak Tree Court Mulberry Drive Cardiff Gate Business Park Cardiff CF23 8RS Approved by order of the Board of Trustees on ...1JK>.J.i.l.ao................. and slgned on its behalf by: Lorraine Harris, Company Secretary
INDEpENDEP EXAMItrIER'S REPQRTTO THE TRUSTEES OF SAMYE FOUNDATIO14 WALES 1ndependentexamlnt9 rtporttothetrustse¥ vf&mye FOU11¥ Walosl'tho Companfl I reporttothe tharily tYU51ees on olthe acwwil$ of Companyforthe yearefided 31 Oewnber 2023. RPonSIbIl•S and bals of report As the Iruslees ofthe Company land 80 rts dlre¢¢ors forthe pwpo88s of rgynp4ny law) yotj are respOnse Tor th¢ swralv)n of the 8ccwnts in accorda18 lh¢ requiremerrts ofth8 ¢ompani•s Act 2LIJ6 flhe 20(A&). Having sal(sfied myselfthat the 8ccount$ of Ihe companYa not required to be Srted under Part 16 Oft 2cA otul are eligitrrfe forIndeperrt eyaminalion, I report In re$peGt ofmy eXann2110n ef y¢ur chaTrtys accounts as c8rrled out tsndeT Section 145 ofth8 Ch4ritie5 Acl 2011 nho 2011 Act). In catyng out my eInatIon I ha foll(xYedfhe DirertiM$ gwen tythe ChaiityComrni$81)n under se¢lion 145151 (bl of the 2011 Ad. IndopendentexamlneV• glatement I have compleled my examination. l ¢onfirm that no matters hève come to ryattention connecllon ltslth the examination uu3e lo bekne.. accoun1)1 rewd$ We not kept respect olthe Comparly as (8qre by $ethon 386 olthe 2C¥J6AcL c Ihe awounts do rx•¢cwl th Ihose cords,. or tha 8c¢ounis do nol comwy wilh Xl)tIng reqrements d sKtion 396 olthe 2006 Act 0lherlhaM arry requ1mei that Ihe give a true and fair is not 8 matter wnsldwod as part of lnEfeppndentexarniThalh. or Re¢¢Ynmended Practrce ioraGcryJnting aftd reptybng by charlties tts chsrSti88 weparftvJ Ihe4r ¥¢¢4unts in 8ccordance with the Fknal RepDrbng Standard appIl¢ae in the UK 8nd RePU1C of Iland (FRS 102)). I have no have c4)me Hcm55 no olher mailers in cOn[¢ton Ythh the 0xarninath?n lo oth1n Ihwtd bt repcffiin orderto enable a propwurthtandffl9 olthe actwrts to be reached. J18 MOrb"M FCCA lor and on b8halfofMHA Eweil Hou¥e Oak Cwrt Mulb8rry Dri Cardlff Gate 8usknes$ Park Carditr F23 8RS MHA k% the tradinp name ofmacrnle LLP. 8 ¥rnlled lithlrty partnersh in Éngl8Rd and Wak8 Ir6Wered nwii*r OC3123131 12
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