2023-12-31-accounts - British Earthquake And Tsunami Support

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British Earthquake And Tsunami Support

Charity Name and Number

British Earthquake And Tsunami Support (BEATS) Registered Charity Number: 1122133

Correspondence Address

47 Arnold Way, Bosham, West Sussex PO18 8NJ

Trustees:

Mrs. Sarah Page (Chair) Mrs. Julie Collins (Treasurer) Dr. Martin Fair (Secretary) Mrs. Elaine Hooper (Child Protection Advisor) Mr. Neil Watt (Projects Auditor) Mr. Timothy Hitchings (Legacies and Marketing)

Professional Advisors

Bankers:

Co-operative Bank PLC, P.O. Box 250, Delf House, Southway, Skelmersdale, Yorkshire WN8 6WT Independent Examiner:

Mrs. K. Gowling, Barn Close, Ham Lane, Prinsted, West Sussex PO10 8XT

Trustees’ Annual Report: Year Ending December 31[st] 2023

History, Objectives and Activities of the Trust

British Earthquake And Tsunami Support (known as ‘BEATS’) was formed in order to help a) victims of the 2004 Boxing Day tsunami and b) people affected by other earthquakes and tsunamis in the future. The charitable Trust Deed was established in 2007.

Trustees

The charity receives new trustees by invitation from current trustees who know the candidate to be already interested in BEATS, with a previous connection to the charity as a supporter, and who it is felt by trustees would add usefulness to the work and/or insight to deliberations. New trustees are invited for an initial 3-year period and on the understanding that there are five meetings per year (more if needed) and that all the work is voluntary. New trustees are given appropriate information from the Charity Commission and relevant information about BEATS, including a glossary/summary produced during 2023. BEATS currently has 2 trustees who have served for more than 9 years, namely, the Chair, who has the most knowledge of the workings of the charity, who has built relationships with all our partners over many years, who has visited the principal projects in Indonesia many times and who is learning the Indonesian language in order to facilitate good working relationships; and also, the Child Protection Advisor, whose advice is invaluable. Mr. Timothy Hitchings stood down as a trustee at the end of 2023, having completed 9 years valuable service. Having read ‘What to look for in a Trustee’ produced by ‘Stewardship’, trustees unanimously agreed to ask Mr. Ian Phillips to consider becoming a trustee, who has been a supporter of BEATS for a considerable number of years. He came to the final 2023 trustees’ meeting as an observer and also had meetings with the Chair about being a BEATS trustee as well as reading information from the Charity Commission. As a result, all agreed that he would start his trusteeship in January 2024.

Early each year BEATS’ trustees read and discuss the purposes, powers and policies of the Trust, the role of charitable trustees within BEATS’ organisation, and safeguarding. BEATS trustees have taken the charity commission’s public benefit guidance into account when making decisions. The three purposes of this charitable trust are explained below. The annual review considers each of BEATS’ purposes, the activities undertaken to achieve these purposes and the powers trustees have at our disposal to do so. Trustees deliberate over which members of the ‘public’ we are serving and the ‘benefit’ they are receiving, in line with the charity’s purposes. This helps the trustees to ensure that the trust remains focused on its stated purposes, as well as celebrating its achievements and planning for future activities.

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Trustees also re-visit the Charity Commission’s Governance Code each year for guidance as to how best to run the charity.

Supporting BEATS Indonesian partners:

Indonesian charity ‘ Y ayasan A donai C inta A nak N usantara’ / ’The Father Loves the Children of S E Asia Foundation’ (YACAN) in two ways: a) YACAN Children’s Home in Medan North Sumatra, which is helping Aceh victims of the 2004 Boxing Day tsunami, victims of the Nias Island earthquake of Easter Monday 2005 and other needy children; b) continuing to support young people who live in Aceh with their family, who were victims of the Boxing Day 2004 tsunami.
Indonesian charity ‘ Y ayasan A nugrah S ungai A ir H idup’ / ’Streams of Living Water and Grace Foundation’ (YASAH) Children’s Home in Medan North Sumatra, which is helping victims of the Nias Island earthquake of Easter Monday 2005 and other needy children. Also, by helping to provide a good education for children from the home and children from nearby villages by contributing towards salaries of teachers at their affiliated onsite school, known locally as Anastasia School.
Indonesian charity ‘ Y ayasan S aluran I nternasional’ / ’International Channel Foundation’ (YSI), training schools in Disaster Preparedness and helping victims of the 2004 tsunami to set up micro-businesses.

’ ’ 4. Indonesian church ‘ G ereja B ethel I ndonesia - J amaat B etlehem A mbon / Bethel Church Indonesia - Bethlehem Congregation Ambon’(GBI-JBA), helping victims of the 2019 earthquake by providing grants for people to set up micro-businesses, house-building and sponsorship of children/families.

In mid-2023, trustees started a partnership with an ex-headteacher at YASAH, Habel Tungka, (who still does their accounts for BEATS), who is overseeing students who have left YACAN or YASAH and who are now living independently, whilst attending university.
In late 2023, trustees decided to start a new project in January 2024 with YASERA, providing Disaster Preparedness in Bali. More news next year!

The Trust’s first purpose is to provide relief by means of material assistance to victims of earthquakes / tsunamis.

In 2023, BEATS helped

a) the people of Aceh, Indonesia via YACAN and YSI charities;

b) two Children’s Homes in Medan: i) Deli Tua Children’s Home run by YACAN for approximately 40 children and students, about 40% of whom are earthquake victims, ii) Deli Serdang Children’s Home run by YASAH for approximately 120 children and students, only a small percentage of whom are earthquake victims. Also, a similar number of teachers / staff who were victims are supported by paying a percentage of their salaries;

c) the people of Ambon, via GBI Bethel Church.

As the percentage of children / students who are earthquake victims reduces as they grow up and leave the Children’s Homes, general support for the projects is being reduced proportionately.

BEATS have helped in the following ways:

a) Individual child / family sponsorship through YACAN, YASAH and GBI Ambon.
b) Sponsorship of YACAN staff, YASAH School teachers/staff, YSI co-ordinators and Ambon key workers.
c) Grants towards larger projects / purchases, such as providing sewing machines for tsunami widows. d) medical help for our workers and the earthquake victims they serve. The Trust utilises revenue from BEATS' tax reclaim and one-off donations to allocate grants. BEATS also occasionally receives grants from other charities / trusts.

Grants given by BEATS 2023:

1) Grants totalling ~£24,140 were given to YACAN : Sponsored young people (£18,055), Staff allowances (~£5,010); enabling children to visit their families (~£595); repairs to university students’ house (£150); washing machine (~£205); visiting counsellor fees (£20); Barista training (~£105). _ All sponsorship for young people comes from sponsors, not BEATS General Fund. **Part sponsors, part BEATS General Fund._

2) Grants totalling ~£19,470 were given to YASAH: Sponsored young people (£1,920); towards salaries of teachers, accountant and school fees at its affiliated ‘Anastasia School’ (~£16,775); towards medical needs (£120); towards food (~£215); Summer outing for all (~£440). _ All sponsorship for young people comes from sponsors, not BEATS General Fund. **Part sponsors, part BEATS General Fund._

3) Grants totalling ~£10,350 were given to YSI: Micro-businesses: tsunami widows sewing, soap making and lobster farming; ‘Disaster Risk Reduction’ training in Aceh (~£8,030). £1,100 for ‘Disaster Risk

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Reduction’ training in Manilla Philippines; for social meetings with YACAN young people who live in Aceh (~£220). £1,000 was given towards 2024 work.

4) Grants totalling ~£20,683 were given to GBI-JBA Church : Sponsoring children/families (£1,910); Micro-business loans (£550); Building houses (~£12,860); Allowances for project manager and accountant (~£2,677); vehicle tax (£380); two funerals (~£390); Daily needs for Waai refugee camp (30 families) (~£485); Basic needs and mission to victims on Seram Island (£220); Medical needs of partners and supported earthquake victims (£1,211).

5) Grants totalling ~£6,197 to Habel Tungka to oversee independent students: For students from sponsors (£5,542); ex-student now running her own orphanage – one-off help (£115); Habel’s allowances (~£540) 6) A grant of ~£515 was sent to YASERA so they can start the Bali Disaster Preparedness training in January 2024.

Previous grants of ~£640, given via YSI to Filipus T (someone known to BEATS partners and Chair) in order to help victims of an earthquake in Tarutung , were only partly used for food, psychological help and prayer, with money left over for future help. BEATS trustees decided not to continue helping in this area. The remaining money was transferred by Filipus to YSI towards the work in Aceh. It is worth noting that this was the first time BEATS have encountered a significant delay in getting monies transferred, but with persistent and frequent reminding, BEATS eventually received confirmation from YSI that monies had been received from Filipus. This demonstrates the importance of being as careful as possible when choosing partners and the risks involved, even when people are known to us and our partners. BEATS will not be using this man in the future for our work.

BEATS’ Chair and Projects Auditor receive regular detailed updates from overseas partners and anything of note is shared with the Treasurer and / or discussed with all trustees.

In conclusion, the first objective of relieving suffering has been shown to be beneficial to many members of the public in Indonesia, a) by giving children and students a better standard of living and education, emotional and spiritual support and guidance from BEATS’ partners, b) in the case of YSI and GBI-JBA, by helping adults to earn a living and, through YSI, by working on the basis of ‘prevention is better than cure’, to help adults and children prepare for the next disaster. Also, in the case of Ambon, by helping more families to receive a home, having lost their previous home in the earthquake, consequently having to live in homemade shacks, which are very unsuitable and dirty, especially in the long monsoon rains. The small business loans that were given in 2021 have been partially repaid. However, one lady died (her debt was cancelled) and another gave back her sewing machine because she didn’t want to continue. Also, two fishermen decided they no longer wanted the boats and nets, so this has been passed to new fishermen, who have yet to fish because of unsuitable weather (it is a small boat). One person has fully repaid her loan and two others have nearly finished repaying. Also, in 2023 money was lent to a new lady for a breakfast and lunch business, from the money repaid. It is very much hoped that more of those running micro-businesses will be able to repay some or all of their loans in 2024, in order that more families will be able to be helped in this way, although it will take a long time to repay the boat, engine and nets. The current micro-businesses are food, meals and a fishing boat.

The Trust’s second purpose is to advance the education and vocational training of young people affected by earthquakes / tsunamis.

Sponsored children / students at YACAN and YASAH Children’s Homes continue to be supported in their education, largely using donations from sponsors.

The supported earthquake child victims obviously continue to grow up and leave the homes. Trustees discuss from time to time the diminishing numbers of those affected by earthquakes and tsunamis at YASAH and YACAN Homes and are gradually reducing our support accordingly. A few of YACAN’s boys now live in YACAN’s ‘uni house’ with a member of staff, giving the opportunity to be more self-sufficient, which prepares them somewhat for an independent life. Others are already living completely independently, with funds being transferred via Habel.

Of the 10 sponsored Aceh children, 2 live in Medan, 6 live in Banda Aceh and 2 in Jantho. A YACAN staff member checks on their physical needs with the help of an alumni in situ, including educational expenses, which, largely because of difficulty in travel, has been done remotely. Bank transfers have provided funds for daily needs. This project has been supported since BEATS was founded but, of course, in diminishing numbers. A number of our young people are now working, married and with young families of their own!

BEATS continues to pay staff allowances at YACAN Children’s Home, although this is now based on the percentage of earthquake / tsunami victims plus a handful of others historically supported by BEATS for many years. Trustees are concerned that there are now only 3 mature full-time and one part-time

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members of staff plus an alumni student. Much of the work falls to the students who live there and those on the gap year. Trustees continue to have regular and frequent Zoom meetings, which are valued by the staff as well as trustees.

BEATS largely supports YASAH through the teacher sponsorship programme. Anastasia School is registered with the Indonesian government. BEATS General Fund supports teachers / staff who are earthquake victims and also pays school fees for pupils who are earthquake victims; some BEATS sponsors have also chosen to help pay teachers’ salaries via BEATS. In this way, we help many children to receive a good education, with more hope of getting a good job in the future so that they can support themselves and their families and hopefully become useful members of society, maybe even being able to help others in years to come. Because of the lessening number of earthquake victims, BEATS are now decreasing our support by 5% each quarter.

One lesson of a supported teacher observed in 2023 was deemed to be satisfactory when BEATS Chair made a brief visit to YASAH during her Indonesia trip. BEATS trustees feel that the family-run feel to the Children’s Home has diminished now that the director and family live in a newly-built house next door. He is also very busy with another job and trustees feel not as present as would be desirable. Trustees continue to have Zoom meetings with the Director of YASAH and monitor the situation as best as we are able from a distance. BEATS Chair plans to visit again in 2024.

BEATS has continued in 2023 to sponsor an increasing number of children and students in Ambon, who live with their families. Currently, 13 young people.

YSI

YSI have been helping people in Aceh since 2005, where the 2004 Boxing Day tsunami hit hardest. They are a well-respected organisation, even though Christian within an Islamic province. In 2023, YSI have provided earthquake and tsunami ‘disaster preparedness’ education for schools, using the grants from BEATS. Teachers receive a day’s seminar / training session; the following day the teachers teach disaster preparedness to pupils in the morning and in the afternoon the whole school practises an earthquake and tsunami drill, including running away to a high place. The costs for the training courses include hiring premises for training, buying equipment and food for training days, staff costs, ‘Go-bags’ and First Aid boxes for each school, monitoring and follow up. A number of schools and many pupils have now received this training. Of course, pupils were not even born in 2004 when the Boxing Day tsunami occurred and need to be educated about risks and what to do in an emergency. Apparently, on average about only 10% of a population know what to do in an emergency, 10% panic and the rest follow the crowd. YSI’s aim is to improve those figures.

A grant was also given in 2023 to YSI for Disaster Preparedness in Manilla, Philippines, where they are also preparing for ‘The Big One’ (i.e. a very big earthquake expected in the South Pacific region within the next few decades), as there are two fault lines running through this area. This work will take place early 2024.

GBI-JBA

GBI-JBA Church in Ambon have set up a child sponsorship scheme for Muslim and Christian children within their family unit, although sponsorship is not necessarily restricted to the children and in 2023 one old and poor grandma, caring for her grandchildren has been included in the sponsorship scheme. Of course, she will use the money to help her grandchildren. Currently, 13 children in 9 families are being sponsored, in order to help provide educational materials as well as other provisions.

Success stories

University students, as well as children, are sponsored. Examples of success stories are a sister and brother, who were victims of the Nias earthquake 2005 and alumni from YACAN have done exceedingly well. She has been working for some time in a good job in the capital, Jakarta, and has been able to save up to do a course in Japanese, with the hope of one day working in Japan. Her brother has earned a good degree and also had experience in England. He is now training to work on cruise ships. Another young man, who achieved good results at university in Aceh and who was a victim of the Boxing Day tsunami in 2004 has now got a good job abroad as an engineer.

A young woman, who is an alumnus from YASAH, in 2023 completed postgraduate education in midwifery and came top in her year group. Her sponsors via BEATS decided to pay for her to attend the International Midwives Conference, which happened to occur this time in Bali, together with someone from Chichester known to BEATS’ Chair.

In conclusion, the second objective of advancing education / training has been shown to be beneficial to many members of the public in Indonesia through sponsorship of individual children and students

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through their education (YACAN, YASAH, GBI Ambon), by paying teacher salaries (YASAH), staff allowances (YACAN) and also providing funds for ‘Disaster Preparedness’ training (YSI) for schools.

The Trust’s third purpose is to promote regeneration in areas of deprivation affected by earthquakes / tsunamis for the benefit of the general public.

YSI have been working during 2023 in the city of Banda Aceh and also on Pulau Aceh islands off the north-west coast called Pulau Nasi (Cooked Rice Island) and Pulau Breuh (Uncooked Rice Island). The help from BEATS has largely focussed on these islands in 2023, as well as the disaster preparedness training on the mainland. The work with tsunami widows is helping to regenerate the economy of these islands as they make bags, clothes, soap etc, which are selling well on the mainland. In 2023, a group of men started a lobster farm but the weather was unfavourable for setting it up by building lobster cages out to sea, so it is hoped this will start as early as possible in 2024.

Sprout Barista training

In 2023, two young people previously supported by YACAN, and the husband of another, undertook Barista training using small grants from BEATS. This business is run by the son of the YSI Director and has proved a useful contact for improving the knowledge of young people and helping to provide business opportunities in Aceh. One of the three went on to obtain a job in a barista shop and another, who already worked in a coffee shop, improved his skills. The third decided this was not the career they desired.

GBI-JBA

The grants given by BEATS to rebuild houses that collapsed in the September 2019 earthquake are helping to regenerate areas of deprivation. Dozens of families continue to live in tents / shacks and some in a refugee camp who yearn to live in a home again, especially when having to cope with the monsoon seasons. Thus far, BEATS have enabled 13 homes to be built, with a 14[th] due to be finished early in 2024. Unfortunately, the man who received House No.9, who felt it was a gift from heaven, died soon after. It is hoped that his small new home will be used for visiting speakers/preachers. Our partners carefully assess areas that need help and discuss with residents in need (always being careful not to promise help); then, they pray for wisdom about who to choose to receive the next house. BEATS’ partners also aim to choose a different builder for each house, which enables more people to receive an income from their work. BEATS can only help if we receive enough money from supporters and / or grants; we hope we can continue to build a number of homes in 2024.

The micro-business loans are also helping local people to regenerate the economy in these very poor villages supported by BEATS. One new person was given a loan in 2023, using funds from loans repaid. Loans are currently for fishing, cakes, food shops and breakfast/lunches. A sewing machine is also available as a loan when a suitable seamstress/tailor can be found.

BEATS support two Muslim villages and one Christian village. Ambon is now one of our main projects.

Supporters

BEATS continues to be well supported by individual supporters and churches. Income for 2023, having dropped a little in 2022, is back to 2021 levels; trustees are grateful to have once again received in 2023 what was hoped for in 2022. In 2023 BEATS were very grateful to receive 3 large grants from individuals (including a legacy) that enabled 3 more Ambon houses to be built.

BEATS is particularly grateful for all those who faithfully give regular monthly donations and have done so for many years. Trustees do not take lightly the trust which is placed in them to use money wisely and be open about how it is used. Whenever a new person signs up to support BEATS regularly, they receive a pack of information, including an explanation that BEATS only operates ‘designated’ funds and not ‘restricted’ funds and what that means in practice. In 2023, supporters have been kept informed with relevant information, and regular updates have been put on the BEATS website. Trustees endeavour not to communicate too much or too little!

Trustees are also grateful for the tax reclaim from the UK government, which helps to cover shortfalls where needed, which, in 2023, was just under £13,200 (for the 2022 reclaim).

Management and governance arrangements

The Trust had 6 trustees in 2023. Trustees meet once a quarter, just before transfers of grants are made. Plus, an extra meeting early in the year, solely to discuss Safeguarding and also Purposes, Policies and Processes. In 2023 trustees met in person, with occasionally one or more trustees joining the meeting on Zoom. BEATS’ trustees continue to discuss some matters in-between meetings via email and / or WhatsApp. We ensure that all grants are discussed and agreed before being made, including extra grants made between our quarterly meetings.

Trustees are satisfied that the work of our Indonesian partners is managed in a prudent and effective manner, with due care and attention for all aspects of the work. Detailed financial records are received

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by BEATS from all partners about how grants have been spent, including about individual sponsored children / students.

POLICIES (reviewed every year)

Safeguarding

BEATS has a safeguarding policy, which is on the BEATS website and is available on request. The Safeguarding policies of our partner organisations are available on request. In early 2023 YACAN instigated an Adult Protection Policy Document (APPD) to be used in conjunction with their Child Protection Policy Document (CPPD). It was later agreed that BEATS and YACAN would redesign the Safeguarding Policies, to be introduced in 2024, which will combine the Child and Adult protection policies.

Both Children’s Homes continue to have on display, for all children to see, ‘Keeping Myself Safe’ and ‘You Are Special’ posters, which give easy to understand information about Safeguarding in child-friendly Indonesian language.

Both Children’s Homes have a Risk Assessment document, which is discussed and updated each year.

BEATS have also produced a (password protected) ‘Risk Log’ where potential or actual safeguarding risks can be recorded and monitored by 3 trustees.

Both Children’s Homes have CCTV.

In 2023, trustees continued to monitor the work in both Children’s Homes by frequent Zoom and WhatsApp discussions. We are confident that both Homes are honest about the challenges faced from time to time in running a Children’s Home; both let us know if they have problems, which are discussed with all leaders feeling comfortable to give opinions and work out together, with suggestions from BEATS trustees, the best way forward. Regular Zoom meetings include the Chair and one other trustee. Trustees are mindful of the need to deal with incidents well and speedily, in conjunction with our partners, showing due-diligence and reporting to the Charity Commission if appropriate. Trustees continue to remind the Children’s Homes about the importance of Safeguarding and the agreed procedures.

Risk Management

To date, BEATS has been a fundraising charity that allocates money to other trusted organisations and occasionally individuals that are helping victims of tsunamis and earthquakes. Trustees regularly review the risks that the charity faces, including the sending of grants . The Trust does not agree to provide any grants until monies have been raised. From its inception, BEATS has had an informal policy to avoid ‘middle men’, therefore linking with people recommended to us and who demonstrate openness to trustees, with clear, transparent, accounting and regular updates about how grants from BEATS have been allocated, in accordance with the agreed needs. Trustees have secure and trusted partnerships with all our contacts (by email, WhatsApp, Zoom and in person) and frequent communication takes place, which minimises risks. Detailed reports are received at least twice per year from partners (and usually once per quarter), showing how grants have been utilised, which are scrutinised by the Projects Auditor trustee and/or Chair. Supported charities are managed by people trustees are confident, from experience, we can trust, or have been recommended to BEATS trustees by others with whom we have worked. When partnering with someone new, trustees are careful to only send a small grant initially, in order to test the reporting capabilities of the new partner; even if someone is recommended to BEATS as trustworthy. This minimises risk.

BEATS Treasurer and Chair are accountable to each other, working together at ensuring BEATS’ financial administration and accounts are accurate and regularly updating other Trustees. The Trust uses XE to transfer grants directly to our partners’ bank accounts, once funds are received from the BEATS Co-operative Bank account. XE is reliable, with competitive exchange rates. This has proved to be a safe, secure and simple method for transfers.

Health and Safety

The Health and Safety Risk Assessment policies at YACAN/YASAH Children’s Homes, which were developed in 2019, are reviewed regularly. In 2023 trustees received updated Risk Assessments for YASAH and YACAN, including for the YACAN ‘Uni House’. Fire and earthquake drills are part of the Risk Assessment documents.

A health and safety policy is not required for BEATS’ Trustees, because all Trustees work voluntarily from their own homes. BEATS has no office.

YACAN decided early in 2023 that there was not an added benefit having visits from a mentor/counsellor so these visits were terminated. Staff do their best to be available to the children, but BEATS trustees are

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concerned that, with so few staff, this is not happening as much as would be helpful (likewise in YASAH). However, an alumni student of YACAN who recently graduated from bible school is helping for two years and the girls in particular share thoughts and feelings with her.

Reserves

Trustees have a policy to keep approximately £1,000.00 in reserve for emergencies.

Expenses / Volunteer Management

BEATS has no paid staff; all trustees are volunteers. Another volunteer is BEATS’ website manager. Trustees take great care to minimise the expenses incurred by the Trust. XE, who instigate BEATS’ transfers, do not charge transfer fees for any grants over £250. Expenses such as marketing leaflets / business cards / prayer diary / travel expenses / website and email fees are all paid by trustees. Trustees and other individuals give gifts to BEATS in order to cover ALL expenses. During 2023, the BEATS website continues to be a valuable resource for promoting the work of BEATS and enabling potential and current supporters to stay abreast of developments. We were pleased for it to have a major overhaul in 2023, thanks to voluntary help from a local teenager who is enjoying building websites as part of his educational development. He has taught BEATS website manager how to operate the new website, which has the same address as hitherto: www.beatscharity.co.uk The website also now has a different format for mobile phones than it does for laptops.

Data Protection

In line with GDPR, which came into force in May 2018, BEATS produced and circulated a Data Protection Policy Document and a form on which supporters indicate by which means they are willing to be contacted. When regular support is withdrawn, details are transferred to a ‘suppression list’. All new supporters are sent the Data Protection Policy Document and asked to indicate how they wish to be contacted. This document is reviewed every 3 years and will be updated in 2024.

Complaints Procedure

Complaints / concerns are very rare due to the personal nature of this small charity. Supporters are encouraged to contact the Chair at any time if they have concerns or questions, which are quickly followed up and followed through to a satisfactory conclusion. Trustees are heartened that our good name continues and trust is secure.

Agreements

In order to provide a clear understanding between key partners and BEATS, Trustees have established formal written agreements, each one bespoke (in English and Indonesian), which govern the terms and conditions of any grants made and sponsorship arrangements entered into by BEATS.

Communication

Trustees carefully manage communications between BEATS, individual sponsors and the sponsored children / students. Bi-annual letters are monitored and translated into English by our partners. Letters from sponsors to their sponsored child / student are translated from English into Indonesian by BEATS’ Chair (with help from ‘Google Translate’) and/or our Indonesian partners.

Supporters are increasingly discovering the benefits of contact via WhatsApp, where photos, video and audio clips can be sent between sponsor and supported individuals via a trustee and our Indonesian partners. BEATS’ Chair has direct contact with all individuals aged 18 and over who are now required to have a phone for their studies. In 2023, Zoom has continued to be a good method of regular communication. In 2023 BEATS’ Chair started regular Zoom English conversation meetings for those students who want the practice.

Children and students at YACAN and YASAH Children’s Home have benefitted from WhatsApp video, as well as phone, by being permitted to contact their family every month, if possible. YACAN staff have also utilised BEATS ‘Visiting Families Fund’ for children’s / students’ occasional trips home.

Visits by BEATS trustees are highly valued by our partners. In 2023 BEATS Chair visited for a month in January/February and was able to visit all current projects. This proved very useful. A WhatsApp group was set up for those supporters interested in a blog and up-to-date prayer requests. As a result of this group, prayers were clearly answered and also the group took it upon themselves to raise funds to build a house in Ambon. Consequently, enough was raised to build House No.6 and repair Houses No.7 and No.8.

Talks are given from time to time to groups. In 2023 a talk was given following the Indonesia trip, including Q and A, to which all supporters were invited, either in person or on Zoom. This talk also included a section given by one of YACAN’s alumni, who was undertaking a year’s internship in Portsmouth, England. Supporters were also invited to a time of ‘Praise and Prayer’ whilst BEATS Chair was in Aceh, Indonesia.

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Praise and Prayer

Trustees have continued to host a monthly Zoom prayer meeting for our projects, with items for Praise and Prayer provided by our partners and BEATS Chair. Supporters are invited to join in with these 40minute sessions. It continues to be exciting to experience this time together and to see so many answers to prayer.

Daily prayers for BEATS are available in booklet form or on the BEATS website.

Statement of Trustees' responsibilities

BEATS charity trustees make decisions together, working well as a team, and the decisions made are usually unanimous, following thoughtful discussion. Trustees endeavour to ensure that decisions are made for public benefit, comply with BEATS’ governing document and the law, act in the best interests of BEATS charity, manage the charity’s resources responsibly, act with reasonable care and skill and ensure BEATS charity is accountable to its supporters and the Charity Commission.

Trustees prepare financial statements for each financial year which show a true and fair view of the charity and its financial activities for that period. Trustees keep proper accounting records which disclose, with a very high degree of accuracy at any time, the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Summary of plans for the coming year (2024):

Continue supporting sponsored children and students at YACAN (Banda Aceh, Jantho, Deli Tua Medan).
Continue supporting sponsored children and students at YASAH (Deli Serdang Medan).
Continue supporting sponsored children in Ambon.
Continue supporting staff at YACAN and teachers at YASAH School, although gradually decreasing support because of having fewer earthquake and tsunami victims in their care.
Continue giving allowances to the Project Manager and Accounts manager in Ambon, started in 2023.
Continue the ‘Disaster Preparedness’ project in Aceh, via YSI.
Continue supporting tsunami widows sewing and soap micro-businesses in Pulau Aceh via YSI and also the new men’s lobster farm micro-business.
Encourage continued links between YSI staff who live in Banda Aceh and the YACAN supported individuals who live there, consequently building relationships further.
Continue supporting and developing house-building projects in Ambon.
Continue monitoring the small business loans project in Ambon.
Continue giving an allowance to Habel Tungka for overseeing students at university.
At least one trustee to visit our projects, if possible.
Continue monitoring children’s contact with their families, including visits where possible, using BEATS ‘Visiting Families Fund’ to enable this to happen.
Discuss with YACAN and YASAH about the long-term plans for the care of their children, as BEATS support lessens (this was attempted to a certain extent in 2023, without any conclusion) .
To ensure that the ‘United Nations Rights of the Child’ and updated Safeguarding documents are issued to all adults, including those who recently become 18 years of age, including re-designed the ‘Suitability to Work with Children’ (SWCD) document, which was designed by BEATS in 2012 because Indonesia does not have a DBS equivalent.
To start the Disaster-Preparedness project in Bali, Indonesia.
To get an update on a previous project organised by YSI in Palu Sulawesi, following the 2018 earthquake/liquefaction/tsunami.
The director of YSI is considering helping the victims of the Turkey/Syria earthquake on 6/2/2023. BEATS trustees will consider whether or not to support him in that.

As BEATS looks forward to further work in 2024, trustees are hoping to secure grants for the building or repairing of houses in Ambon. Trustees are praying for John, our main worker in Ambon, who became ill at the end of 2023 and, as this report is being written, has discovered that he has liver cancer. Trustees are hopeful that BEATS will continue to see growth in sponsorship through regular giving and also in relationships through WhatsApp contact between supporters and the supported, with more people taking up the opportunity to sponsor someone.

Independent Examiner

The Trustees intend to ask the existing independent examiner to undertake the examination of the financial statements of the Trust in the following year.

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Signed on behalf of the Trustees,

Mrs Sarah Page

……………………… 2023

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`British Earthquake and Tsunami Support (BEATS) Statement of Financial Activities for the year ending 31 December 2023`

			`Unrestricted`	`Unrestricted`	`Unrestricted`	`Unrestricted`
				`Funds`		`Funds`
					`2023`	`2022`
			`£`			`£`
		`Notes`
`Incoming Resources`
`Voluntary income:`	`donations`	`3`	`97,564`			`86,556`
`Interest income`				`-`		`-`
`Total incoming`	`resources`		`97,564`			`86,556`
`Resources expended`
`Charitable activities`
`Relief of poverty`		`4`	`99,823`			`85,325`
`Cost of generating funds`
`Governance costs`
`Travel expenses`		`5`		`-`		`-`
`Bank charges`				`-`		`-`
`Total resources expended`			`99,823`			`85,325`
`Net incoming/outgoing resources`				`(2,259)`		`1,231`
`Reconciliation of Funds`
`Total funds brought`	`forward`			`18,557`		`17,326`
`Total funds carried forward`				`16,298`		`18,557`
	`Balance Sheet as at`		`31`	`December`
		`2023`			`2022`
	`Notes`	`£`	`£`		`£`	`£`
`Fixed assets`		`-`				`-`
`Current assets`
`Debtors`	`6`	`13,183`			`13,346`
`Cash at bank`		`3,505`			`5,361`
		`16,688`			`18,707`
`Creditors:``amounts`	`falling`
`due within one year`	`7`	`390`				`150`
`Net current assets`		`16,298`			`18,557`
`Creditors: amounts`	`falling`
`due over one year`	`7`
`Net assets`		`-`				`-`

Represented by:
Unrestricted Fund

18,557

16,298

The financial statements on pages      were approved by the trustees on
the      day of   May        2024 and signed on their behalf by:

Mrs Sarah Page, Chair    S. Page

Independent Examiners Report to the Trustees of the British Earthquake and Tsunami Support.

I report on the Accounts of the Trust for the period 1 January 2023 to 31 December 2023

Respective responsibilities of the trustees and examiner:

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to:

Examine the accounts under section 145 of the Charities Act
To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act) and
To state whether particular matters have come to my attention

Basis of the independent examiner's statement:

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect, the requirements to keep the accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Charities Act have not been met, or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts.

Mrs K Gowling Barn Close Ham Lane Prinsted Chichester PO

Dated

`British Earthquake and Tsunami Support (BEATS) Statement of Financial Activities for the year ending 31 December 2023`

`Notes to the Accounts`

The Trustees are pleased to present the 16th statement of
financial activities of British Earthquake And Tsunami Support,
The trust was formed in April 2007 and its activities commenced in
October 2007.  This statement of financial activities covers the
period from 1 January 2023 to 31 December 2023.

`1. Accounting policies`

In preparing these accounts, the following policies have been
complied with:

i)   The accounts have been prepared on the historic cost
convention.  The accounts are in accordance with applicable
accounting standards, the Charities SORP 2015 (Accounting and
Reporting by Charities) and comply with the Charities (Accounts
and Reports) Regulations 2008 issued under the Charities Act 2011
ii)Gift aid reclaimable on donations to the charity is
included in the amount received

iii)Expenditure on grants is recorded once the Trust has
made an unconditional commitment to pay the grant and this is
communicated to the beneficiary or the grant has been paid,
whichever is the earlier.  The Trust has not made any grant
commitments of more than one year

iv)Other expenditure is included in the accounts on an
accruals basis

`2. Taxation`

The Trust is a registered charity and accordingly is exempt from
taxation on its income and gains where they are applied for
charitable purposes

`3. Income`

The Trust receives income from individuals and organisations which
wish to provide support for orphans and other individuals and
groups affected by earthquakes and tsunamis. The Trust then makes
grants to organisations located in countries which have been
affected by these natural disasters, which in turn provide
sponsorship to eligible individuals, as well as other goods and
services.

`4. Grants made`

During this period grants were made to Yayasan Adonai Cinta Anak
Nusantara (YACAN) to Yayasan Anugrah Sungai Air Hidup (YASAH) to
Yayasan Saluran Internasional (YSI)  to Gereja Bethel Indonesia –
Jamaat Betlehem Ambon (GBI-JBA) to Habel Herman Tungka to Yayasan
Selaksa Serjahtera (YASERA)

`5. Travel Expenses`

  During 2023 no travel expenses were incurred.

The guidelines established by the Trustees in 2010 in connection
with travel expenses continue to be in place.  They govern the
circumstances under which BEATS will consider meeting expenses
incurred in connection with travel which is beneficial to the
charitable work of the Trust.

`6. Debtors`

`Tax recoverable under Gift Aid.` `HM Revenue and Customs` `Total` `7. Creditors` `Amounts received from donors` `relating to future periods` `Total`	`2023` `£` `13,183` `13,183` `2023` `£` `390` `390`	`2022` `£` `13,346`
		`13,346`
		`2022` `£` `150` `150`