## **British Earthquake And Tsunami Support** ## **Charity Name and Number** British Earthquake And Tsunami Support (BEATS) Registered Charity Number: 1122133 ## **Correspondence Address** 47 Arnold Way, Bosham, West Sussex PO18 8NJ ## **Trustees:** Mrs. Sarah Page (Chair) Mrs. Julie Collins (Treasurer) Dr. Martin Fair (Secretary) Mrs. Elaine Hooper (Child Protection Advisor) Mr. Neil Watt (Projects Auditor) Mr. Timothy Hitchings (Legacies and Marketing) ## **Professional Advisors** Bankers: Co-operative Bank PLC, P.O. Box 250, Delf House, Southway, Skelmersdale, Yorkshire WN8 6WT Independent Examiner: Mrs. K. Gowling, Barn Close, Ham Lane, Prinsted, West Sussex PO10 8XT ## **Trustees’ Annual Report: Year Ending December 31st 2022** ## **History, Objectives and Activities of the Trust** British Earthquake And Tsunami Support (known as ‘BEATS’) was formed in order to help victims of the 2004 Boxing Day tsunami, but also with a view to helping people affected by other earthquakes and tsunamis in the future. The charitable Trust Deed was established in 2007. ## **Trustees** The charity receives new Trustees by invitation from current Trustees who know the candidate to be already interested in BEATS, with a previous connection to the charity as a supporter, and who it is felt by Trustees would add usefulness to the work and/or insight to deliberations. New Trustees are invited for an initial 3-year period and on the understanding that there are approximately quarterly meetings (more if needed) and that all the work is voluntary. New Trustees are given appropriate information from the Charity Commission and relevant information about BEATS. BEATS currently has 2 Trustees who have served for more than 9 years, namely, the Chair, who has the most knowledge of the workings of the charity, who has built relationships with all our partners over many years, who has visited the principal projects in Indonesia many times and who is learning the Indonesian language in order to facilitate good working relationships; and also, the Child Protection Advisor, whose advice is invaluable. BEATS’ Trustees read and discuss the aims and objectives of the Trust each year (usually in January or February), in line with the charity’s stated charitable purposes, powers and classification; and also, the role of charitable Trustees within BEATS’ organisation. BEATS Trustees have taken the charity commission’s public benefit guidance into account when making decisions. The three purposes of this charitable trust are explained below. The annual review considers each of BEATS’ purposes, the activities undertaken to achieve these purposes and the powers Trustees have at our disposal to do so. Trustees deliberate over which members of the ‘public’ we are serving and the ‘benefit’ they are receiving, in line with the charity’s purposes. It helps the Trustees to ensure that the trust remains focused on its stated purposes, as well as celebrating its achievements and planning for future activities. Trustees also re-visit the Charity Commission’s Governance Code each year for guidance as to how best to run the charity. **Page 1 of 8** In 2022, Trustees have continued to partner with the Indonesian charity ‘ **Y** ayasan **A** donai **C** inta **A** nak **N** usantara’ / ’The Father Loves the Children of S E Asia Foundation’ (YACAN) in two ways: a) YACAN Children’s Home, which is helping Aceh victims of the 2004 Boxing Day tsunami, victims of the Nias Island earthquake of Easter Monday 2005, victims of the Padang earthquake of 30 September 2009 and other needy children; b) continuing to support from young people in Aceh who live with their family, who were victims of the Boxing Day 2004 tsunami. In 2022, Trustees have continued to partner with the Indonesian charity ‘ **Y** ayasan **A** nugrah **S** ungai **A** ir **H** idup’ / ’Streams of Living Water and Grace Foundation’ (YASAH) Children’s Home, which is helping victims of the Nias Island earthquake of Easter Monday 2005, victims of the Padang earthquake of 30 September 2009 and other needy children. Also, by helping to provide a good education for children from the home and children from nearby villages by contributing towards salaries of teachers at their affiliated onsite school, known locally as Anastasia School. In 2022, Trustees have continued to partner with the Indonesian charity ‘ **Y** ayasan **S** aluran **I** nternasional’ / ’International Channel Foundation’ (YSI). _See below._ In 2022, Trustees have continued to partner with ‘ **G** ereja **B** ethel **I** ndonesia **- J** amaat **B** etlehem **A** mbon’ / ’Bethel Church Indonesia - Bethlehem Congregation Ambon’(GBI-JBA), following an earthquake in September 2019. _See below._ ## **The Trust’s first purpose is to provide relief by means of material assistance to victims of earthquakes / tsunamis.** In 2022, BEATS continued to help a) the people of Aceh, Indonesia (Banda Aceh city, Jantho village and more recently Pulau Nasi Islands) via YACAN and YSI charities; b) two Children’s Homes in Medan: i) Deli Tua Children’s Home run by YACAN for approximately 50 children and students, about 40% of whom are 2005/9 earthquake victims, ii) Deli Serdang Children’s Home run by YASAH for approximately 120 children and students, about 5% of whom are 2005/9 earthquake victims. Also, a similar number of teachers / staff who were victims are supported by paying their salaries; c) the people of Ambon, following the September 2019 earthquake. It is worth noting here that, as the percentage of children / students who are earthquake victims reduces as they grow up and leave the Children’s Homes, general support for the projects is being reduced proportionately. BEATS have helped in the following ways: - a) Individual child / family sponsorship through YACAN, YASAH and GBI Ambon. - b) Sponsorship of YACAN staff and YASAH School teachers/staff. - c) Grants towards larger projects / purchases, such as providing sewing machines for tsunami widows, so they can earn a living. The Trust utilises revenue from BEATS' tax reclaim and one-off donations to allocate grants. BEATS also occasionally applies for grants from other charities / trusts that may be interested to help. ## **Grants given 2022:** a) Grants totalling ~£10,100 were given to **YACAN** : Staff allowances (~£8,000); enabling children to visit their families (~£640); school fees (~£300); school uniforms and books (£300); an outing (~£45); iron gates, mosquito nets, CCTV repair (~£260); a visiting counsellor’s fees (~£230); medical treatment for a parent (~£170); 3 fire extinguishers & 2 fire blankets (£140). b) Grants totalling ~£24,430 were given to **YASAH:** Towards salaries of teachers and school fees at its affiliated ‘Anastasia School’ (~£23,800); graduation fees (~£150); salary for the accountant (~£480). c) Grants totalling £7,020 were given to **YSI:** Training tsunami widows in sewing skills (~£2,415), ‘Disaster Risk Reduction’ training (~£2,020), principally for teachers of many schools; admin/mobilisation (~£700); co-ordinator’s allowance (~£1,015); education on Pulau Nasi and Pulau Breuh islands (~£1,675); 18[th] anniversary commemoration of the tsunami event (~£195). _N.B. These total more than the grant because some money was remaining from last year’s grant._ d) Grants totalling ~£4,275 were given to **GBI-JBA Church** : Building houses (~£3,170); vehicle repair (~£325); workers’ allowances (~£780). **Page 2 of 8** e) A grant of £700 was given to previous reliable Padang partners, Denny and Limbong Widiasta, to oversee one-off help for earthquake victims of the nearby **Pasaman, Sumatra earthquake** in April 2022: Medical kits (~£130); floor mats (~£135); bathroom packs (~£135); tents (~£110); workers costs (~£190). f) A grant of ~£340 was given to YSI to forward to Filipus Tarigan, someone known to BEATS partners and Chair in order to, with a team of volunteers, help victims of an **earthquake in Tarutung** , not far from Medan, near Lake Toba, in October 2022. We also gave permission for him to use £300 previously sent to him that was intended for use to assess our work in Ambon, which didn’t take place because he got married. Bread, rice, sardines and snacks, psychological help and prayer were given to the Tarutung victims, with money left over for future help. BEATS’ Chair and Projects Auditor receive regular detailed updates from overseas partners and anything of note is shared with the Treasurer and / or discussed with all Trustees. In conclusion, the first objective of relieving suffering has been shown to be beneficial to many members of the public in Indonesia, a) by giving children and students a better standard of living, emotional and spiritual support and guidance from BEATS’ partners, b) in the case of YSI and GBI-JBA, by helping adults to earn a living and, YSI, by working on the basis of ‘prevention is better than cure’, to help adults prepare for the next disaster. Also, in the case of Ambon, by helping more families to receive a home, having lost their previous home in the earthquake, consequently having to live in homemade shacks, which are very unsuitable and dirty, especially in the long monsoon rains. The small business loans that were given in 2021 have been partially repaid, but payments halted in the second half of 2022, due to dire economic circumstances for all, because of the global economic downturn and after-effects of the Covid-19 pandemic. It is very much hoped that those running micro-businesses will be able to repay some or all of their loans in 2023, in order that more families will be able to be helped in this way. The micro-businesses are 2 small shops, 2 sewing machines, 1 cooking equipment and a 1 fishing boat / nets. ## **The Trust’s second purpose is to advance the education and vocational training of young people affected by earthquakes / tsunamis.** Sponsored children / students at YACAN and YASAH Children’s Homes continue to be supported in their education, largely using donations from sponsors. Indonesia recovered somewhat in 2022 from the Covid-19 pandemic, resulting in education returning to ‘in person’. YACAN staff decided to no longer send their children in Years 9 – 12 to YASAH’s Anastasia School, instead transferring them to the local schools, which is much more convenient, saving time and fuel. The children and staff have been very pleased with the new schools. The supported earthquake child victims obviously continue to grow up and leave the homes. Trustees discuss from time to time the diminishing numbers of those affected by earthquake and tsunamis at YASAH and YACAN Homes and are gradually reducing our support accordingly. Half a dozen of YACAN’s boys have been living in a rented house with a member of staff, giving the opportunity to be more self-sufficient, which prepares them somewhat for an independent life. Of the 12 sponsored Aceh children, 2 live in Medan, 8 live in Banda Aceh and 2 in Jantho. A YACAN staff member checks on their physical needs with the help of an alumni in situ, including educational expenses, which this year, largely because of difficulty in travel, has been done remotely. Bank transfers have provided funds for daily needs. This project has been supported since BEATS was founded but, of course, in diminishing numbers. A number of our young people are now working, married and with young families of their own! BEATS continues to pay staff allowances at YACAN Children’s Home, although this is now based on the percentage of earthquake/tsunami victims plus a handful of others historically supported by BEATS for many years. BEATS largely supports YASAH through the teacher sponsorship programme. Anastasia School is registered with the Indonesian government. BEATS General Fund supports teachers / staff who are earthquake victims and also pays school fees for pupils who are earthquake victims; some BEATS sponsors have also chosen to help pay teachers’ salaries. In this way, we help many children to receive a good education, with more hope of getting a good job in the future so that they can support themselves and their families and hopefully become useful members of society, maybe even being able to help others in years to come. **Page 3 of 8** No lessons were observed in 2022 because no visits to Indonesia occurred. In 2022, BEATS Trustees have had continued concerns about the leadership of Anastasia School because of young and inexperienced headteachers and, to some extent, also YASAH Home, largely due to the Director and his wife no longer living within the home but instead in a newly built house adjacent to it. Not being ‘handson’ does not come without challenges, because others are left in charge for most of the time and some Trustees feel that the family-run feel to the Children’s Home may have diminished. Trustees have instigated monthly Zoom meetings with the Director of YASAH and continue to monitor the situation. BEATS Chair anticipates visiting in 2023. ## **Success stories** University students are also sponsored at both YASAH and YACAN and, with many universities in the city of Medan, there is a good choice of career paths, including a specialist midwifery college. A student from YASAH who has attended the midwifery college has graduated as the top student in her (large) year group and is now undertaking a post-graduate course. She is an excellent example of what can be achieved through sponsorship. One of our previous students who, because of loyal sponsorship from England, has passed a degree in business management. Having worked hard to become proficient in English, he has been able to come to the UK for a year as an intern at a church in Portsmouth. This is wonderful experience for him and will help him to help a good job when he returns to Indonesia. The church staff are exceedingly happy with his contribution and hard work. It is obvious to them that he has been brought up well in YACAN Children’s Home (since he was 12 years old) and he is a credit to the home and himself. He has given talks about what it is like to grow up in a children’s home, sharing the advantages and disadvantages. ## YSI YSI’s office is in Banda Aceh, where the 2004 Boxing Day tsunami hit hardest. They been working and helping the population there since 2005. They are a well-respected organisation, even though Christian within an Islamic province. In 2022, YSI have provided earthquake and tsunami ‘disaster preparedness’ education, principally for schools, using the grants from BEATS. Teachers receive a day’s seminar / training session; the following day the teachers teach disaster preparedness to pupils in the morning and in the afternoon the whole school practises an earthquake and tsunami drill, including running away to a high place. The costs for the training courses include hiring premises for training, buying equipment and food for training days, staff costs, ‘Go-bags’ and First Aid boxes for each school, monitoring and follow up. A number of schools and many pupils have now received this training. Of course, pupils were not even born in 2004 when the Boxing Day tsunami occurred! In 2022, BEATS started supporting Kindergarten teachers on Pulau Aceh by providing funds to YSI for their allowances, but this support was withdrawn by BEATS in September because, although Trustees received the teachers’ ‘Suitability to Work with Children’ documents, they were unwilling to sign a Child Protection Policy document. ## GBI-JBA GBI-JBA Church in Ambon have set up a child sponsorship scheme for Muslim and Christian children who are living with their family. In 2022, five families have been sponsored, in order to help provide educational materials as well as other provisions. In conclusion, the second objective of advancing education / training has been shown to be beneficial to many members of the public in Indonesia through sponsorship of individual children and students through their education, by paying teacher salaries (YASAH) and also providing funds for ‘Disaster Preparedness’ training (YSI) for schools. ## **The Trust’s third purpose is to promote regeneration in areas of deprivation affected by earthquakes / tsunamis for the benefit of the general public.** YSI have been working during 2022 in the city of Banda Aceh and also on Pulau Aceh islands off the north-west coast called Pulau Nasi (Cooked Rice Island) and Pulau Breuh (Uncooked Rice Island). The help from BEATS has largely focussed on these islands in 2022, as well as the disaster preparedness training on the mainland. The work with tsunami widows is helping to regenerate the economy of these islands as they make bags, clothes etc, which are selling well on the mainland. In 2023, it is hoped to start a men’s group. GBI-JBA **Page 4 of 8** The grants given by BEATS to rebuild houses that collapsed in the September 2019 earthquake are helping to regenerate areas of deprivation. Dozens of families continue to live in tents / shacks and yearn to live in a home again, especially when having to cope with the extra-long monsoon season they experienced in 2022, most likely due to climate change. Thus far, BEATS have enabled 4 homes to be built, with a 5[th] due to be finished in January 2023. Our partners carefully assess areas that need help and discuss with residents in need (always being careful not to promise help); then, they pray for wisdom about who to choose to receive the next house. BEATS’ partners also aim to choose a different builder for each house, which enables more people to receive an income from their work. BEATS can only help if we receive enough money from supporters and / or grants; we hope we can continue to build a number of homes in 2023. The micro-business loans are also helping local people to regenerate the economy in these very poor villages supported by BEATS. Thus far, BEATS support two Muslim villages and one Christian village. Ambon is becoming one of our main projects. ## **Supporters** BEATS continues to be well supported by individual supporters and churches, for which Trustees are very grateful; we have not received any grants from schools in 2022. Although we have lost a little support, we have also gained some, for which we thank God. Our income for 2022 was down a little on the previous year, but not by much. BEATS has not become better known in 2022, but is stable financially with no concerns and hopeful to gain extra support in 2023. BEATS were very grateful to receive a grant from the ‘World Day of Prayer’ in 2021, which was used in 2022 to help rebuild an Ambon house. BEATS is particularly grateful for all those who faithfully give regular monthly donations and have done so for many years. Trustees do not take lightly the trust which is placed in them to use money wisely and be open about how it is used. Whenever a new person signs up to support BEATS regularly, they receive a pack of information, including explanation that BEATS only operate ‘designated’ funds and not ‘restricted’ funds and what that means in practice. In 2022, supporters have been kept informed with relevant information and regular updates have been put on the BEATS website. Trustees endeavour not to communicate too much or too little! Trustees are also grateful for the tax reclaim from the UK government, which helps to cover shortfalls where needed, which, in 2022, was over £13,300. ## **Management and governance arrangements** The Trust had 6 Trustees in 2022. Disclosure and Barring Service checks have been obtained for all Trustees. Trustees meet once a quarter, just before transfers of grants are made. Plus the one or two extra meetings early in the year, to solely discuss Safeguarding and also Purposes, Policies and Processes. In 2022 Trustees once again started to meet in person following the Covid-19 pandemic. BEATS’ Trustees continue to discuss some matters in-between meetings via email and / or WhatsApp. We ensure that all grants are discussed and agreed before being made, including extra grants made between our quarterly meetings. Trustees are satisfied that the work of all our Indonesian partners is managed in a prudent and effective manner, with due care and attention for all aspects of the work. Detailed financial records are received by BEATS from all partners about how grants have been spent, including about individual sponsored children / students. ## **POLICIES** _(reviewed every year)_ ## **Safeguarding** BEATS has a safeguarding policy, which is on the BEATS website and is available on request. The Safeguarding policies of our partner organisations are available on request. In 2022 BEATS Chair attended an online ‘Do No Harm’ safeguarding webinar by Bond. She also led webinars via Zoom for both Children’s Homes about safeguarding in general and the ‘Child Protection Policy’ document in particular. YACAN also produced an ‘Adult Protection Policy’ document. These, along with the ‘United Nations Children’s Rights’ document were issued to everyone 18 and over. Both Children’s Homes also have on display, for all children to see, ‘Keeping Myself Safe’ and ‘You Are Special’ posters, which give easy to understand information about Safeguarding in child-friendly language. **Page 5 of 8** BEATS have also produced a (password protected) ‘Risk Log’ where potential or actual safeguarding risks can be recorded and monitored by 3 Trustees. Both Children’s Homes have CCTV. In 2022, Trustees continued to monitor the work in both Children’s Homes by frequent Zoom and WhatsApp discussions. In particular, Trustees have continued to reflect on the 2021 Safeguarding incidents and have been quick to advise when prudent. We are confident that both Homes are honest about the challenges faced from time to time in running a Children’s Home. Trustees are mindful of the need to deal with incidences well and speedily, in conjunction with our partners, showing due-diligence and reporting to the Charity Commission where appropriate. YACAN Children’s Home unexpectedly acquired 12 new children from Papua, who were not getting on well at a different Medan Children’s Home and who are known to previous YACAN staff members. Although these children are not supported by BEATS because they are not earthquake victims, it was an opportunity to express concern about children potentially being put into children’s homes without due consideration for their best interests. BEATS Chair was reassured about the reasons for these particular children but pressed the point that due care should be taken in future; also, that the long-term future of the Home should be considered, especially when taking on younger children. ## **Risk Management** To date, BEATS has been a fundraising charity that allocates money to other trusted organisations and occasionally individuals that are helping victims of tsunamis and earthquakes. The Trustees regularly review the risks that the charity faces, including the sending of grants _._ The Trust does not agree to provide any grants until monies have been raised. From its inception, BEATS has had an informal policy to avoid ‘middle men’, therefore linking with people recommended to us and who demonstrate openness to Trustees, with clear, transparent accounting and regular updates about how grants from BEATS have been allocated, in accordance with the agreed needs. Trustees have secure and trusted partnerships with all our contacts (by email, text, WhatsApp, Zoom and in person) and frequent communication takes place, which minimises risks. Detailed reports are received at least twice per year from partners (and usually once per quarter), showing how grants have been utilised, which are scrutinised by the Projects Auditor Trustee. Supported charities are managed by people Trustees are confident, from experience, we can trust, or have been recommended to BEATS Trustees by others with whom we have worked. When partnering with someone new, Trustees are careful to only send a small grant initially, in order to test the reporting capabilities of the new partner; even if someone is recommended to BEATS as trustworthy. This minimises risk. BEATS Treasurer and Chair are accountable to each other, working together at ensuring BEATS’ financial administration and accounts are accurate and regularly updating other Trustees. The Trust uses XE to transfer grants direct to our partners’ bank accounts, once funds are received from the BEATS Co-operative Bank account. XE is reliable, with competitive exchange rates. This has proved to be a safe, secure and simple method for transfers. ## **Health and Safety** The Health and Safety Risk Assessment Policies at YACAN/YASAH Children’s Homes, which were developed in 2019, are reviewed regularly. In 2022 Trustees also requested a risk assessment for the YACAN rented house, which was duly provided. Unfortunately, an updated Risk Assessment for YASAH was not forthcoming, despite reminders. Trustees will continue to remind the Director of YASAH of the importance of having, reviewing and regularly reading this document. Fire and earthquake drills are part of the Risk Assessment documents. A health and safety policy is not required for BEATS’ Trustees, because all Trustees work voluntarily from their own homes. BEATS has no office. Mental health is an important consideration and, to that end, BEATS have paid for a mentor/counsellor to visit YACAN Children’s Home to talk with the students in groups. She has undertaken a mental health survey and plans to see youngsters as individuals in 2023. ## **Reserves** Trustees have a policy to keep approximately £1,000.00 in reserve for emergencies. ## **Expenses / Volunteer Management** **Page 6 of 8** BEATS has no paid staff; all Trustees are volunteers. Other volunteers are BEATS’ website manager and two supporters who have helped provide greetings cards to raise funds for BEATS. In the first half of 2022, another supporter, who is a dentist, continued to provide online training to YACAN Children’s Home in dental care. The Trustees take great care to minimise the expenses incurred by the Trust. XE, who instigate BEATS’ transfers, do not charge transfer fees for any grants over £250. Expenses such as marketing leaflets / business cards / prayer diary / travel expenses / website and email fees are all paid by Trustees. Trustees and other individuals give gifts to BEATS in order to cover ALL expenses. During 2022, the BEATS website continues to be a valuable resource for promoting the work of BEATS and enabling potential and current supporters to stay abreast of developments. It can be accessed at www.beatscharity.co.uk ## **Data Protection** In line with GDPR, which came into force in May 2018, BEATS produced and circulated a Data Protection Policy Document and a form on which supporters indicate by which means they are willing to be contacted. When regular support is withdrawn, details are transferred to a ‘suppression list’. All new supporters are sent the Data Protection Policy Document and asked to indicate how they wish to be contacted. This document is reviewed every 3 years and was updated in 2021. ## **Complaints Procedure** Complaints / concerns are very rare due to the personal nature of this small charity. Supporters are encouraged to contact the Chair at any time if they have concerns or questions, which are quickly followed up and followed through to a satisfactory conclusion. Trustees are heartened that our good name continues and trust is secure. ## **Agreements** In order to provide a clear understanding between key partners and BEATS, Trustees have established written agreements (in English and Indonesian) which govern the terms and conditions of any grants made and sponsorship arrangements entered into by BEATS. ## **Communication** Trustees carefully manage communications between BEATS, individual sponsors and the sponsored children / students. Bi-annual letters are monitored and translated into English by our partners. Letters from sponsors to their sponsored child / student are translated from English into Indonesian by BEATS’ Chair (with help from ‘Google Translate’) or YACAN / YASAH staff. Supporters are increasingly discovering the benefits of contact via WhatsApp, where photos, video and audio clips can be sent between sponsor and supported individual via a Trustee and our Indonesian partners. BEATS’ Chair has direct contact with all individuals aged 18 and over who are now required to have a phone for their studies. In 2022, Zoom has continued to be a good method of communication, including setting up fortnightly staff meetings with YACAN and monthly meetings with our other regular partners. Children and students have benefitted from WhatsApp video, as well as phone, by being permitted to contact their family every month, if possible. YACAN staff have also utilised BEATS ‘Visiting Families Fund’ for children’s / students’ occasional trips home. As previously stated, no trips to Indonesia have been possible in 2022. Trips are highly valued by our partners so it is hoped they will once again be possible in 2023. ## **Praise and Prayer** Trustees have continued to host a monthly Zoom prayer meeting for all our projects, with items for Praise and Prayer provided by our partners and BEATS Chair. Supporters are invited to join in with these 40minute sessions. It continues to be exciting to experience this time together and to see so many answers to prayer. Trustees were also delighted that, following a very successful August appeal for more funds (due to concerns about potentially not having enough money to give the usual grants towards the end of the year), prayers were more than answered and more than required was given, putting the BEATS account back into a very healthy position by the end of the year. ## **Statement of T rustees' responsibilities** BEATS charity Trustees make decisions together, working well as a team, and the decisions made are usually unanimous, following thoughtful discussion. Trustees endeavour to ensure that decisions are made for public benefit, comply with BEATS’ governing document and the law, act in the best interests of **Page 7 of 8** BEATS charity, manage the charity’s resources responsibly, act with reasonable care and skill and ensure BEATS charity is accountable. Trustees prepare financial statements for each financial year which show a true and fair view of the charity and its financial activities for that period. Trustees keep proper accounting records, which disclose with a very high degree of accuracy at any time, the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Summary of plans for the coming year (2023):** 1. Continue supporting sponsored children and students at YACAN (Banda Aceh, Jantho, Deli Tua Medan). 2. Continue supporting sponsored children and students at YASAH (Deli Serdang Medan). 3. Continue supporting, hopefully to a greater extent, sponsored children in Ambon. 4. Continue supporting staff at YACAN and teachers at YASAH School, although to a lesser extent because of having less earthquake and tsunami victims in their care. 5. Continue the ‘Disaster Preparedness’ project in Aceh, via YSI. 6. Continue supporting tsunami sewing training projects in Pulau Aceh and Banda Aceh via YSI and, hopefully, a new men’s project. 7. Investigate if there is a way to link YSI staff, who live in Banda Aceh, with the YACAN supported individuals there and consequently build relationships and give further support. 8. Continue supporting and developing house-building projects in Ambon. 9. Continue monitoring the small business loans project in Ambon and possibly extending it. 10. At least one Trustee to visit our projects, if possible. 11. To continue monitoring children’s contact with their families, including visits where possible, using BEATS ‘Visiting Families Fund’ to enable this to happen. 12. Discuss with YACAN and YASAH about the long-term plans for the care of their children, as BEATS support lessens. 13. To ensure that the ‘United Nations Rights of the Child’ and updated protection documents are issued to all adults, including those who recently become 18 years of age. 14. To assess whether or not further help should be given to the victims of the Tarutung earthquake, if Filipus and friends manage to re-start their YSABERI charity for that purpose. As BEATS looks forward to further work in 2023, Trustees are hoping to secure grants for the building or repairing of houses in Ambon. The Trustees are hopeful that BEATS will continue to see growth in sponsorship through regular giving and also in relationships through WhatsApp contact between supporters and the supported. ## **Independent Examiner** The Trustees intend to ask the existing independent examiner to undertake the examination of the financial statements of the Trust in the following year. Signed on behalf of the Trustees Mrs Sarah Page 9[th] May 2023 ***************************** **Page 8 of 8** British Earthquakt and Tsunanu Support (BEATS) Statement of Financial Activities for the year ending 31 Dèc•mb•r 2022 Note8 to the Account8 The Trustees are pleased to present the 15th statement of ' nanci al activTrties of Britisb. Ea=thquake And Ts"r.arni Support. rhe trust was formed in April 2007 and its activities commenced in o=tober 2007. Thi5 Statement of financial activitie5 covers the period from l January 2022 to 31 December 2022. l. Accounting poLxci•s In preparing these accounts. the following policies have been complied with. The accounts have been prepared on the historlc cost convention . The accounts are in accordance with applicable accounting standards. the Charities SORP 2015 (Accounting and Reporting by Chariliesl aiid LoITrply with the ChdriLies IAitsoiJiJLs and Reportsl Regulations 2008 Issued under the Charities Act 2011 ill Gift aid reclairnable on donations to the charity is incLuded xrs the amount received ILII ExpenditlJtre on grants is reco=ded once the Trill rnade an unconditional corrThitment to pay the grant and this is eortmunicated to the beneficiary or the grant has been paid, whichever is the earlier. The Trust has not tnade any grant corrLmitments of more than one year other expenditure is included in the accounts on an accruals b&515 iv) 2. Taxati?n The Trust is a registered charity and accordingly is exempt from taxa"ior, on its in=om- and gains where they are applied for charitable purpose5 3. Incom The Trust receives incorne frotn individuals and organisations which -4 to provide ￿upPOrt for orphans and otb.cr indivirJual- and groups affected by earthquakes and tsunarnis. The Trust then makes grdrjts to organisations locaLed in countries which have been affected by these natural disasters, knThich in turn provide sponsorship to eliglble individuals, as well as other goods and services . 4 . Gtant8 mada During this period grants were made to Yayasan Adonai Cinta Anak Nusantara IYACAIII to Yayasan Anugrah Sungai Air Hidup IYS¥SAHI to Yayasan Saluran Internasional (YSI I to Gereja Bethel Indonesia Jciffldat Bet.. eFiern AryQ)on lThnJBI-IBAI Deriny and Litnbong Widia8ta and Filipus Tarigan (via YSII 5. Ttavel Expanses During 2022 no travel expenses were incurred. hè guidelines established by the Trustees in 2010 in connection with travel expenses contiiue to be in place. They govern the circurnstances under which BBATS will consider meeting expen.ses incurred in con￿ectIon with travel which is beneficial to the Charitable work of the irust. 6. Debtors 2022 2021 Tax recoverable under Gift Aid. Hf4 Revenue and CustoIn5 Total 7. CzeditOZ8 2022 2021 Amounts received frorn donors relating to future periods 150 Total Bw*txsh Earthquak• and Tsunanu Support IBEATSI Statement of Finaneial ActLVlties for the year ending 31 Decernbez 2022 Unrestricted Funds 2022 Unrestricted Funds 2021 Notes IncoAuAg R•8ouEc•o Voluntary income: donation8 Interest income 86, 556 95,086 Tot81 incoming resource5 Resourc•s exp•nd•d Charitable activities Relief of poverty 85,325 93,871 Cost of generating funds Governance costs Travel expenses Bank charges rotal resources eApended Net inco.ying/outgging resources L.231 1,215 Rec¢nc*llatloA 0£ Fljnd Total funds brought forward Totsl funds carried forward 2022 2021 t4otes Fix•d ass•t8 Current assets ebtors Cash at bank 13,346 14,123 18,707 17,596 Creditors: amounts f alling due within one year Net t 86sets 18,557 17,326 Creditor8: aTrounts falllnq due over one year Net a55ets Represented by: U.nrestvicted Fund The financial statements on page5 U-S were approved by the trustees on the 13A day of 2023 and 8igned On their b6¥hal f by: Nr5 Sarah Pagei Chair Page l Tewrt on the A¢counts of the Tnwt for the puiod l JaDuary 2022 kn 31 December2022 The charitys trustees are respoL4ible forthe prep8Yation ofth¢ a¢¢outsts. Th¢ cb4Tity$ Im5tee CODBider that an audit is nol required Cor this year ￿der s￿tiOn 144 of the Chwities Act 2011 Clbe Charities Art") and thataD independentexamination is neth It is rny responsibility to: l. Ex4mine the accoullts under se¢tion 145 of Ibe Cknities Art 2. To follow the pwcedures laid down ia the general Direclions givenby the Charity Commission (under section 145(5Xb) of the CTr)aritie5 Act) and 3. To state whetherparti¢Ld8r mAtters have come to my atteniion My examiDalioD vras cani¢d OUÉ in ￿CordanCe ￿ryth the general dir￿1]0￿9 given by the Charity Commi&sion. An exwnination iticludes a review of the atrouttting r¢wrd5 kepi by th¢ elwity and 4 COrnp&T1￿ of the accoullts pres¢ttted with thos¢ records. It a]80 ]￿ludeS Wnsiderntion of any Unusu￿ Ite￿ OT disclosures in the accoun￿ and 8eekyng explanation from the tn]stees concxrning ally lljatters. The proeedures undertaken do Dol PTovide all the evidence that would be required in an audtt and consffjuentiy no opinion is given as to whether the accounts PTesent a and faiff view aud the report is limited to th￿¢ llutter8 6¢t out irL th¢ statementbelow. In Col￿e¢t10￿ with my eXami￿tion. no matttt come to my <entiorL: l. which gives me re&8onable cawe to believe that in gny ll)ateriaI rwecL the T￿ll]rett￿￿ to keep the aceouttting record8 in accord8nee with section 130 of the ClJ8rities Act and lo PTep8re a¢cowits whicb Accord with the a￿Ounting ￿¢0￿15 aod comply with the requirements of the Cknitie8 Act bave noi be¢Th m¢L or 2. to whicty in my Opinio￿ attention should be drnwn in orts kn enable a pm UDd¢rstatidin8 of the Aetrnll￿Ll. Mrs K Gowling Barn C108e Prinsted Cbicbester Pole PXT Datsj [.?L￿ r_