## **British Earthquake And Tsunami Support** ## **Charity Name and Number** British Earthquake And Tsunami Support (B.E.A.T.S.) Registered Charity Number: 1122133 ## **Correspondence Address** 47 Arnold Way, Bosham, West Sussex PO18 8NJ ## **Trustees:** Mrs. Sarah Page (Chair) Mrs. Julie Collins (Treasurer) Mrs. Margaret Symonds (Secretary) Mrs. Elaine Hooper (Child Protection Advisor) Mr. Timothy Hitchings (Legacies and Marketing) Mr. Neil Watt (Projects Auditor) Mr. Martin Fair (appointed December 2020) ## **Professional Advisors** Bankers: Co-operative Bank PLC, P.O. Box 250, Delf House, Southway, Skelmersdale, Yorkshire WN8 6WT Independent Examiner: Mrs. K. Gowling, Barn Close, Ham Lane, Prinsted, West Sussex PO10 8XT ## **Trustees’ Annual Report: Year Ending December 31[st] 2020** ## **History, Objectives and Activities of the Trust** British Earthquake And Tsunami Support (known as ‘BEATS’) was formed in order to help victims of the 2004 Boxing Day tsunami, initially in Indonesia, but also with a view to helping people affected by other earthquakes and tsunamis in the future. The charitable Trust Deed was established on 22[nd] April 2007 and commenced operations on 29[th] October 2007. The trust was registered by the Charity Commission on 31[st] December 2007. It was formed by members of St. John’s Church, Southbourne, West Sussex, of which five interested members of the church became Trustees. Currently, the charity receives new Trustees by invitation from current Trustees who know the candidate to be already interested in BEATS, with a previous connection to the charity as a supporter, and who it is felt by Trustees would add usefulness to the work and/or insight to deliberations. Trustees are invited on the understanding that there are approximately quarterly meetings (more if needed) and that all the work is voluntary. A new Trustee, Martin Fair, was voted in during the December 2020 Trustee meeting. To date, BEATS has been a fundraising charity that allocates money to other organisations and occasionally individuals that are helping victims of tsunamis and earthquakes. The Trust does not agree to provide any grants until monies have been received. Trustees have secure and trusted partnerships with all our contacts (by email, telephone, text, WhatsApp, Zoom and in person) and frequent communication takes place, which minimises risks. The Trust uses XE to transfer grants direct to our partners’ bank accounts. XE has competitive exchange rates. After Trustees have agreed amounts, the Treasurer and Chair instigate transfers together (in 2020 using a Zoom shared screen when necessary because of the **Covid-19 pandemic** ), from the BEATS bank account to the overseas partners via XE. This has proved to be a safe, secure and simple method. In 2020 Trustees have continued to allocate funds to ‘ **Y** ayasan **A** donai **C** inta **A** nak **N** usantara’/’The Father Loves the Children of S E Asia Foundation’ (YACAN) Children’s Home, which is helping Aceh victims of the 2004 Boxing Day tsunami, victims of the Nias Island earthquake of Easter Monday 2005, victims of the Padang earthquake of 30 September 2009 and other needy children. BEATS has also continued in 2020 to partner with ‘ **Y** ayasan **A** nugrah **S** ungai **A** ir **H** idup’/’Streams of Living Water and Grace Foundation’ (YASAH) Children’s Home by helping to provide a good education for children from the home and children from nearby villages by paying salaries of High School teachers at their affiliated onsite school, known locally as Anastasia School. YASAH Children's Home cares for victims of the Nias Island earthquake 2005, the Padang earthquake 2009 and other needy children. **Page of 1 8** In 2020 BEATS has continued to partner with ‘ **Y** ayasan **S** aluran **I** nternasional’/’International Channel Foundation’ (YSI). _See below._ In 2020 BEATS began a new partnership with ‘ **G** ereja **B** ethel **I** ndonesia **-J** amaat **B** etlehem ’ ’ ’ **A** mbon / Bethel Church Indonesia-Bethlehem Congregation Ambon (GBI-JBA), following an earthquake in September 2019. _See below._ BEATS’ Trustees read and discuss the aims and objectives of the Trust each year, in line with the charity’s stated charitable purposes, powers and classification; and also the role of charitable Trustees within BEATS’ organisation. At our annual review Trustees considered, ‘Due Diligence’, ‘Questions Trustees Should Ask Themselves’, the ‘BEATS Policies Statement’, ‘Public Benefit’ and the ‘Charity Governance Code’. The purposes of the three objectives of this charitable trust are explained below. The review considers each of BEATS’ objectives and the activities undertaken to achieve these objectives. It helps the Trustees to ensure that the trust remains focused on its stated purposes, as well as celebrating its achievements and planning for future activities. **The Trust’s first objective is to provide relief by means of material assistance to victims of earthquakes/tsunamis.** This year BEATS has continued to help the people of Aceh, Sumatra, Indonesia (Banda Aceh city and Jantho village). It has also continued to support two children’s homes in Medan: a) Deli Tua Children’s Home run by YACAN for approximately 40 boys and girls, most of whom were victims of the 2005 Easter Monday earthquake on Nias Island, and b) Deli Serdang Children’s Home run by YASAH for approximately 120 boys and girls, about 21% of whom (children and university students, dropping to 15% by the end of the year) were affected by earthquakes. BEATS helps the children and students in Aceh (YACAN), Deli Tua (YACAN) and Deli Serdang (YASAH) by three methods: - a) Individual sponsorship (49 children/students are currently being sponsored through YACAN (13 Aceh children and 36 Medan children) and 13 through YASAH). - b) Grants towards larger projects/purchases. The Trust utilises revenue from BEATS' tax reclaim and one-off donations to allocate grants. BEATS also occasionally applies for grants from other charities/trusts that may be interested to help. - c) At YASAH, sponsorship of high school teachers, at YACAN sponsorship of staff. In 2020, £4,345 was given in grants at various times to YACAN and YASAH, using tax reclaim and gifts from donors: - YACAN: Electricity, vehicle upkeep, lawn mower, steamer, stove, hose, kitchen tools, fitting new rooms (which replaced those destroy by a fire) with air conditioning, beds, lockers, cupboards, tables, racks. A grant was also given to provide safety railings around the upper pond, next to these new rooms. - YASAH: A grant of was given to replace a weather-worn, dangerous window. On top of the above figure grants were given for the shortfall of teachers’ salaries where not covered by sponsorship or one-off donations for this purpose, amounting to an average of £824 per month. BEATS’ Chair and Projects Auditor receive frequent updates (at least quarterly) from overseas partners and anything of note is shared with the Treasurer and/or discussed with all Trustees. The supported earthquake victims obviously continue to grow up and leave the homes; Trustees discuss from time to time the diminishing numbers of those affected by earthquake and tsunamis and the plan to gradually reduce our support accordingly. Already BEATS only pay salaries of High School teachers at YASAH (no longer the Elementary or Kindergarten teachers) for this reason, and plan to stop supporting Junior High School teachers at the end of 2023 and the whole school by the end of 2026. ## GBI-JBA Early in 2020 it was brought to the attention of the Chair by a trusted Indonesian contact that in Ambon East Indonesia an earthquake on 26th September 2019 has caused severe damage to thousands of houses, creating much need in a place that was already struggling with poverty. Scores of families are now having to live in tents and shacks because their homes are uninhabitable. He suggested it would be a place BEATS might wish to help, and has provided an English speaking contact who is the assistant pastor at a local church. The Chair made contact via WhatsApp and established the required details that made this a very likely place to start a new project, directing grants through the local **Page of 2 8** church. The Chair experimented by sending personal funds initially to help two sick people, contribute towards funeral costs and to provide ‘sembako’, which is the 9 kinds of basic food supplies. The Chair and Trustees were very impressed with the communication and the detailed spreadsheets provided about how money was spent and was confident that this would be an ideal project for BEATS. About the same time **Covid-19 hit Indonesia** and many lost their jobs; with no help from the government the need was great. Therefore, on four occasions in 2020 BEATS sent a grant to help people, using money from fund-raising specifically for this purpose: 1. Sembako for 56 families, plywood for 13 families to reinforce their shacks from the imminent wet season and tarpaulin for 3 families. 2. Sembako for 104 families. 3. Sembako for 102 families. 4. Sembako for 38 families and installing electricity for lighting in one home. In conclusion, the first objective of relieving suffering has been shown to be beneficial to many members of the public in Indonesia; in the case of YACAN and YASAH, by giving children and students a good standard of living, emotional and spiritual support and guidance from staff; and in the case of Ambon by beginning a partnership and helping provide basic needs to enable day to day survival to be a little easier, following the earthquake and the economic fallout from Covid-19 restrictions. ## **The Trust’s second objective is to advance the education and vocational training of young people affected by earthquakes/tsunamis.** - One example of a good news story about the effectiveness of helping children through their education through the children’s homes is the story of two siblings: ‘Y’, who came over from Nias island with her younger brother, ‘F’ in 2012, to live at YACAN Children’s Home. Despite some normal teenage challenges of growing up, ‘Y’ persevered and eventually gained an English degree. BEATS helped to facilitate her mother flying over for the graduation ceremony (her first flight ever because they are such a poor family). ‘Y’ went on to get a job in the capitol city, Jakarta, while ‘F’ studied for his degree in Business Management. In early 2021 BEATS was told that ‘F’ has passed his degree will spend time at doing repairs to his parents’ home, whilst ‘Y’ has offered to pay for this work. Family helped, relationships re-kindled, a more positive future in the making for everyone. Sponsored children/students at YACAN continue to be supported in their education by purchasing uniform, school supplies, text books etc. Home Schooling for the Elementary School children and Junior High School children (which began in July 2016) continues to flourish. Usually Senior High School children commute to YASAH School (known locally as Anastasia School), but Medan has been a high risk zone during the **Covid-19 pandemic,** resulting in online education since Easter 2020. YASAH Teachers have done their best to provide YouTube lessons and have also used Google-Teams, Zoom, etc. Some BEATS’ supporters fund-raised to provide more laptops for both YACAN and YASAH young people to use, so there have been sufficient devices available. Online learning has been organised and supervised well by staff and older young people; periodically videos have been sent to BEATS of the online learning process at YACAN. At YASAH the children who live within the campus have been able to have some teaching on site and teachers have used the ICT suite to prepare online lessons for both YASAH and YACAN. Of the 13 sponsored Aceh children, 2 live in Medan and attend different schools, the other 11 live with family members. A YACAN staff member checks on their physical needs, including educational expenses, which this year, because of **Covid-19 restrictions** , has been done remotely. Bank transfers have provided funds for daily needs, with help from our Aceh contacts. This project has been supported since BEATS was founded. BEATS continues to pay staff allowances at YACAN Children’s Home. Staff care for the children, and most staff help with Home Schooling, as do university students. BEATS continues to pay YASAH High School teachers’ salaries, the salary of an Administrator (himself an earthquake victim), a security guard and the person who prepares YASAH accounts for BEATS. BEATS largely supports YASAH through the teacher sponsorship programme. Anastasia School is registered with the Indonesian government. A few sponsors choose to sponsor a particular teacher; many sponsor the teachers in general and, in doing so, help all the High School children to receive a good education, with more hope of getting a good job in the future so that they can support themselves and their families. All teachers know that salaries are only paid if funds permit but, so far, this has always been possible, albeit sometimes by last minute donations! **Page of 3 8** University students are also sponsored at both YASAH and YACAN and, with many universities in the city of Medan, there is a good choice of career paths, including a specialist midwifery college. No lessons were observed in 2020 because travel was prohibited due to **Covid-19 restrictions** . Following the resignation in 2019 of the Anastasia Headteacher and the appointment of 3 separate Headteachers (one for the Elementary School, the Director’s son for the Junior High School and daughter-in-law for the Senior High School), in 2020 the Elementary school Headteacher also resigned. The remaining two Headteachers now oversee the whole school, but two deputy Headteachers were appointed for the first time in 2020. BEATS Trustees remain somewhat concerned about the leadership; both Heads are only in their mid-twenties and lack leadership and teaching experience. ## YSI Towards the end of 2019 BEATS started supporting a new project in partnership with YSI. YSI’s office is in Banda Aceh, where the 2004 Boxing Day tsunami hit hardest and, although only recent partners of BEATS, have been working and helping the population there since 2005. They are a well-respected organisation, even though Christian within an Islamic province. In 2020 YSI have continued to provide earthquake and tsunami ‘disaster preparedness’ education, especially for schools, using grants from BEATS. Teachers receive a seminar/training session. The following day the teachers teach disaster preparedness to pupils in the morning and the whole school practises running away to a safe place in the afternoon. The costs for the training course include hiring premises for training, buying equipment and food for training days, staff costs, ‘Go-bags’ and First Aid boxes for each school, monitoring and follow up. A number of schools and many pupils have now received this training and of course most pupils now were not even born in 2004 when the Boxing Day tsunami occurred! In conclusion, the second objective of advancing education/training has been shown to be beneficial to many members of the public in Indonesia through sponsorship of individual children and students through their education, by paying teacher salaries (YASAH) / staff allowances (YACAN) and also providing funds for YSI’s ‘Disaster Preparedness’ training project in Aceh province. ## **The Trust’s third objective is to promote regeneration in areas of deprivation affected by earthquakes / tsunamis for the benefit of the general public.** BEATS continued to help victims of the 2018 disasters in Indonesia, notably of the earthquakes in Lombok in July/August via Yasera Foundation and the tsunami in Sulawesi in September via YSI Foundation. ## Yasera Lombok BEATS Trustees decided at the end of 2019 not to continue supporting this project in 2020 _(see 2019 report)._ However, some of the grant previously given was carried forward to be used in 2020 and BEATS continued to receive details about expenditure. Because of the **Covid-19 pandemic** there is still a little remaining money which is being used to build up and gain local support in the capital of Lombok, and for the work itself in N Lombok. ## YSI Sulawesi: A final grant of £250 was given in 2020 to finish off this well-planned and executed project. Trustees were very impressed how the YSI leadership had enabled many people to move from a state of disaster in September 2018 to being able to establish and run their own co-operative farming business, legally recognised by the local government, and be totally self-sufficient within 2 years. ## GBI-JBA The Chair has communicated extensively to establish needs and a way forward for helping regeneration in Ambon; this has resulted in an official agreement being drafted between Ambon Bethel Church and BEATS, with a view to providing grants through fundraising to help rebuild some of the broken houses. It seems clear that help from the Indonesian government for rebuilding is unlikely to be forth-coming, especially as they have not yet helped victims of a big flood in 2012, and are currently struggling with the economic fall-out from the **Covid-19 pandemic** . In conclusion, with regard to the third objective of general regeneration, BEATS has finished the projects in Lombok and Sulawesi by helping families who have suffered in a disaster to become not only self-sufficient once again but also raise their standard of living above and beyond pre-disaster conditions. BEATS has also started the project in Ambon. We anticipate that this project will become one of our main projects in 2021. **Page of 4 8** ## **Supporters** BEATS continues to be well supported by individual supporters, schools and churches, despite the **Covid-19 pandemic** , for which we are very grateful. Although we have lost a little support, we have gained more, for which we thank God. BEATS has not become better known in 2020, largely due to the decision to delay any serious marketing because of the **Covid-19 pandemic** , which of course has been very challenging, even for people in the West. Nevertheless, churches, schools and individuals have kindly donated one-off amounts for various fundraising needs, or to BEATS General Fund to help with shortfalls (which consist largely of teacher salaries at YASAH). Trustees were very grateful to receive £3,000 from the ‘Sidney and Phyllis Goldberg Trust’ to help pay YASAH teacher salaries and another donation of £3,000, used largely for teachers’ salaries. BEATS is particularly grateful for all those who faithfully give regular monthly donations and have done so for many years. Trustees do not take lightly the trust which is placed in them to use money wisely and be open about how it is used. Whenever a new person signs up to support BEATS regularly, they receive a pack of information (usually by email), including explaining that BEATS only operate ‘designated’ funds and not ‘restricted’ funds and what that means in practice. Throughout 2020 supporters have been kept informed by email and/or WhatsApp, if they have opted in to receive information in this way. Regular updates have also been put on the BEATS website, including video clips. Trustees endeavour not to communicate too much or too little! Trustees are also grateful for the tax reclaim from the U.K. government, which helps to cover shortfalls where needed. BEATS is signed up to 'InKindDirect', an organisation which makes available to charities useful items that are no longer required by companies, at very cheap prices, on the condition that they are given to supporters or the supported. BEATS' Chair has, from time to time, purchased items as 'thank you' gifts for supporters and/or to be taken to Indonesia as gifts when visiting our projects. Due to the **Covid-19 restrictions** , visits have not been possible in 2020. In 2020 BEATS’ fundraising platform, wonderful.org, ceased to operate. Trustees decided not to sign up to another fundraising platform at this stage, especially as a current supporter was able to successfully organise fundraising (for laptops to aid online learning) through ‘GoFundMe’. It seems that this method will suffice for now. ## **Management and governance arrangements** The Trust had 6 Trustees for most of 2020, with a 7[th] joining in December, initially for a year. Each Trustee agrees to serve for a different period of time. Disclosure and Barring Service checks have been obtained for all Trustees. Trustees meet once a quarter, just before transfers of grants are made. In 2020 only the meeting at the beginning of March was in person because of the **Covid-19 restrictions** ; the rest of the year Trustees met on Zoom, meeting twice in June. BEATS’ Trustees also continue to discuss some matters inbetween meetings via email and/or WhatsApp. Trustees are satisfied that the work of all our Indonesian partners is managed in a prudent and effective manner, with due care and concern for all aspects of the work. Detailed financial records are sent to BEATS by all parties about how grants have been spent, including about each individual sponsored child/student, showing how money donated has been used. In 2020, one Trustee was appointed to look in detail at the financial reports sent by YACAN and YASAH, which has been very useful; he has been able to make recommendations, resulting in better reporting. ## **POLICIES** ## **Safeguarding Policy** A number of people from England have visited their sponsored children/students over the years and also a few young adults have stayed at our projects to help, as part of a 'gap year' experience or similar. BEATS asks anyone aged 18 or over, who travels to help at our projects, to provide BEATS with a DBS or equivalent document as part of our efforts to provide due diligence. They are also given a CPPD (Child Protection Policy Document), which they must read, sign and keep for reference. BEATS has arranged for each of the workers at our main partner organisations in Indonesia to complete a document (in English and Indonesian) which confirms their suitability to work with children (SWCD) and young people, as part of measures to provide protection for children and young people. These documents are also signed by two referees. Each children’s home has also designed (in discussion with BEATS Trustees) a ‘Child Protection Policy Document’ (CPPD) which has been signed **Page of 5 8** by everyone who is 18 years old and over, who works/lives with children under 18. This includes all teachers, staff, other workers, students and visitors. Both homes have CCTV in the offices and YASAH’s Director can access theirs from his mobile phone. In 2020 one of the children’s homes had a serious incident regarding one of their students who is over 18; namely arson. Issues came to light about how over 18s and staff are interacting; therefore, in 2021 BEATS Trustees are hoping to establish an adult protection policy, to complement the child protection policy. Trustees were pleased that, in 2020, YACAN acquired an extra member of staff, who is a previous student and who trained as a nurse. ## **Risk Assessment / Health and Safety Policies** The Trustees regularly review the risks that the charity faces, including the sending of grants _(see page 1 for detail)._ The Health and Safety Policies at YACAN/YASAH, which were developed in 2019, have been reviewed regularly in 2020, including fire/earthquake drills and training, which have been carried out. ## **Reserves Policy** Trustees have a policy to keep approximately £1,000.00 in reserve for emergencies. ## **Expenses/Volunteer Management Policies** BEATS has no paid staff; all Trustees are volunteers. Other volunteers are BEATS’ website manager and two supporters who have helped provide or write birthday cards to supporters that wish to have one. The Trustees take great care to minimise the expenses incurred by the Trust. XE, who instigate BEATS’ transfers, do not charge transfer fees. Expenses such as marketing leaflets/business cards/ birthday card postage/prayer diary and travel expenses are all paid by Trustees. Trustees and other individuals give gifts to BEATS in order to cover ALL expenses. During 2020, the BEATS website has been updated frequently by the website manager (the Chair’s husband) and it continues to be a valuable resource for promoting the work of BEATS and enabling potential and current supporters to stay abreast of developments. It can be accessed at www.beatscharity.co.uk ## **Data Protection** In line with GDPR, which came into force in May 2018, BEATS produced and circulated a Data Protection Policy Document and a form on which supporters indicate by which means they are willing to be contacted, including whether or not they wish to receive a birthday card from BEATS. When regular support is withdrawn, details are transferred to a ‘suppression list’. All new supporters are sent the Data Protection Policy Document and asked to indicate how they wish to be contacted. ## **Complaints Procedure** Complaint/concerns are very rare due to the personal nature of this small charity. Supporters are encouraged to contact the Chair at any time if they have concerns or questions, which are quickly followed up and followed through to a satisfactory conclusion. Trustees were heartened that our good name continues, and trust is secure. ## **Agreements** In order to provide a clear understanding between key partners and BEATS, Trustees have established written agreements (in English and Indonesian) which govern the terms and conditions of any grants made and sponsorship arrangements entered into by BEATS. ## **Communication** Trustees carefully manage communications between BEATS, individual sponsors and the sponsored children/students/teachers. Bi-annual letters are monitored and translated into English by the teams in Medan. Letters from sponsors to their sponsored child/student/teacher are translated from English into Indonesian by BEATS’ Chair or YACAN/YASAH staff. Increasing numbers of supporters are discovering the benefits of contact via WhatsApp, where photos, video and audio clips can be sent between sponsor and supported individual via a Trustee and senior **Page of 6 8** staff at the Children’s Homes. In 2020, BEATS Trustees, like many people all over the world (because of the **Covid-19 pandemic restrictions** ) discovered the benefits of Zoom in communicating. Children and students have benefitted from WhatsApp video, as well as phone, by being permitted to make contact with their family every month if possible. Zoom has also been useful to the homes in providing outside speakers for their gatherings/devotions; particularly valuable when confined for so many months to the one campus, because of the **Covid-19 restrictions** . Visits to Indonesia are greatly valued, especially subsequent trips, where relationships and trust can be developed further. It is also an opportunity to serve BEATS’ hard-working partners, especially those who care for children 24/7/365; and also for more detailed discussion about current events and concerns, both in old and new projects. It is particularly useful to discuss each sponsored child and to hold staff meetings to discuss the running of the projects. These interactions are extremely valuable. Trips are paid for out of Trustees’ own pockets, although sometimes supporters help with expenses via BEATS. As previously stated, no trips have been possible in 2020. Although it has not yet been necessary, Trustees are prepared for BEATS to fund all or part of the trip expenses in principle, provided that the Trustees believe a trip is expected to bring significant benefit to BEATS by any one or more of: - (1) strengthening communication, as well as relationships, with our partners in Indonesia; - (2) addressing any problems arising with the work being funded; - (3) enabling or equipping any fundraising and other publicity efforts which are highly likely to lead to greater support of the charitable work of BEATS; - (4) any other tangible or intangible benefit to the charitable work of BEATS, in the opinion of a simple majority of the Trustees. In evaluating the extent of funding which the Trustees are prepared to offer, the nature of the benefit to BEATS would be carefully assessed and funding be given commensurate with the benefit that would be granted. Whenever one or more Trustees is planning to travel to visit partner organisations, the decision to offer funding would be made at a meeting of the other Trustees in order to ensure that an objective, independent decision is made. ## 2020 Highlight In July, Trustees started a monthly Zoom prayer meeting for all our projects, with items for Praise and Prayer provided by our partners and Trustees. Supporters are invited to join in with these 40-minute sessions. It has been exciting to experience this time together and to see such positive answers to prayer. ## **Statement of Trustees' responsibilities** BEATS charity Trustees make decisions together, working well as a team, and the decisions made are usually unanimous, following thoughtful discussion. Trustees endeavour to ensure that decisions are made for public benefit, comply with BEATS’ governing document and the law, act in the best interests of BEATS charity, manage the charity’s resources responsibly, act with reasonable care and skill and ensure BEATS charity is accountable. Trustees prepare financial statements for each financial year which show a true and fair view of the charity and its financial activities for that period. Trustees keep proper accounting records, which disclose with a very high degree of accuracy at any time, the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Summary of plans for the coming year (2021):** 1. Continue supporting children and students at YACAN (Banda Aceh, Jantho, Deli Tua Medan) 2. Continue supporting children and students at YASAH (Deli Serdang Medan) 3. Continue supporting staff at YACAN and teachers at YASAH 4. Continue the ‘Disaster Preparedness’ project in Aceh via YSI. 5. Start supporting a tsunami widows sewing training project in Aceh via YSI. 6. Continue supporting and developing a project in Ambon, following an earthquake in September 2019, in two ways: **Page of 7 8** ## a) Building/repairing homes ## b) Child/Student sponsorship 7. At least one trustee to visit our projects, if possible. 8. To monitor children’s contact with the families, including visits where possible, and discuss with the homes how children are chosen in the first place, bringing to the attention of staff the ‘United Nations Rights of the Child’. As BEATS looks forward to further work in 2021, the Trust intends to encourage more individuals to become sponsors, especially of children and students in Ambon, teachers at YASAH, staff at YACAN and BEATS General Fund. Also Trustees are hoping to secure grants for the building or repairing of houses in Ambon. The Trustees are hopeful that BEATS will continue to see growth in sponsorship through regular giving and also in relationships through WhatsApp contact between supporters and the supported. Legacy leaflets and forms have not been distributed in 2020 because of the **Covid-19 pandemic** , but Trustees hope they can be distributed to appropriate supporters who have not yet received them. ## **Independent Examiner** The Trustees intend to ask the existing independent examiner to undertake the examination of the financial statements of the Trust in the following year. Signed on behalf of the trustees Mrs Sarah Page ….[th] …………….. 2021 ***************************** **Page of 8 8** ## **`British Earthquake and Tsunami Support (BEATS) Statement of Financial Activities for the year ending 31 December 2020`** ``` The guidelines established by the Trustees in 2010 in connection with travel expenses continue to be in place. They govern the circumstances under which BEATS will consider meeting expenses incurred in connection with travel which is beneficial to the charitable work of the Trust. ``` ## **`6. Debtors`** |`Tax recoverable under Gift Aid.`
`HM Revenue and Customs`
`Total`
**`7. Creditors`**
`Amounts received from donors`
`relating to future periods`
`Total`|`2020`
`£`
`14,307`
`14,307`
`2020`
`£`
`310`
`310`|`2019`
`£`
`13,681`| |---|---|---| |||`13,681`| |||`2019`
`£`
`1,000`
`1,000`| ## **`British Earthquake and Tsunami Support (BEATS) Statement of Financial Activities for the year ending 31 December 2020`** ||||`Unrestricted`|`Unrestricted`|`Unrestricted`|`Unrestricted`|`Unrestricted`| |---|---|---|---|---|---|---|---| |||||`Funds`|||`Funds`| ||||||`2020`||`2019`| ||||`£`|||`£`|| |||`Notes`|||||| |**`Incoming Resources`**|||||||| |`Voluntary income:`|`donations`|`3`|`95,763`|||`107,742`|| |`Interest income`||||`-`||`-`|| |_`Total incoming`_|_`resources`_||`95,763`|||`107,742`|| |**`Resources expended`**|||||||| |`Charitable activities`|||||||| |`Relief of poverty`||`4`|`95,606`|||`119,319`|| |`Cost of generating funds`|||||||| |`Governance costs`|||||||| |`Travel expenses`||`5`||`-`||`827`|| |`Bank charges`||||`-`||`-`|| |_`Total resources expended`_|||`95,606`
|||`120,146`|| |_`Net incoming/outgoing resources`_||||_`157`_||`(12,404)`|| |**`Reconciliation of Funds`**|||||||| |`Total funds brought`|`forward`|||`15,954`||`28,358`|| |_`Total funds carried forward`_||||`16,111`||`15,954`|| ||**`Balance Sheet as at`**||**`31`**|**`December`**|||| |||`2020`|||`2019`||| ||`Notes`|`£`|`£`||`£`|`£`|| |**`Fixed assets`**|||||||| |**`Current assets`**|||||||| |`Debtors`|`6`|`14,307`|||`13,681`||| |`Cash at bank`||`2,114`|||`3,273`||| |||`16,421`|||`16,954`||| |**`Creditors:`**`amounts`|`falling`||||||| |`due within one year`|`7`|`310`|||`1,000`||| |_`Net current assets`_||`16,111`|||`15,954`||| |**`Creditors: amounts`**|**`falling`**||||||| |**`due over one year`**|`7`||||||| |_`Net assets`_||_`-`_||||_`-`_|| |**`Represented by:`**|||||||| |`Unrestricted Fund`||`16,111`|||`15,954`||| ``` The financial statements on pages were approved by the trustees on the day of 2021 and signed on their behalf by: Mrs Sarah Page, Chair S. Page ``` ## **Independent Examiners Report to the Trustees of the British Earthquake and Tsunami Support.** I report on the Accounts of the Trust for the period 1 January 2020 to 31 December 2020 ## Respective responsibilities of the trustees and examiner: The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: 1. Examine the accounts under section 145 of the Charities Act 2. To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act) and 3. To state whether particular matters have come to my attention Basis of the independent examiner's statement: My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect, the requirements to keep the accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Charities Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts. Mrs K Gowling Barn Close Ham Lane Prinsted Chichester PO Dated ## **`British Earthquake and Tsunami Support (BEATS) Statement of Financial Activities for the year ending 31 December 2020`** ## **`Notes to the Accounts`** ``` The Trustees are pleased to present the 13th statement of financial activities of British Earthquake And Tsunami Support, The trust was formed in April 2007 and its activities commenced in October 2007. This statement of financial activities covers the period from 1 January 2020 to 31 December 2020. ``` ## **`1. Accounting policies`** ``` In preparing these accounts, the following policies have been complied with: ``` ``` i) The accounts have been prepared on the historic cost convention. The accounts are in accordance with applicable accounting standards, the Charities SORP 2015 (Accounting and Reporting by Charities) and comply with the Charities (Accounts and Reports) Regulations 2008 issued under the Charities Act 2011 ``` ``` ii)Gift aid reclaimable on donations to the charity is included in the amount received ``` ``` iii)Expenditure on grants is recorded once the Trust has made an unconditional commitment to pay the grant and this is communicated to the beneficiary or the grant has been paid, whichever is the earlier. The Trust has not made any grant commitments of more than one year ``` ``` iv)Other expenditure is included in the accounts on an accruals basis ``` ## **`2. Taxation`** ``` The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes ``` ## **`3. Income`** ``` The Trust receives income from individuals and organisations which wish to provide support for orphans and other individuals and groups affected by earthquakes and tsunamis. The Trust then makes grants to organisations located in countries which have been affected by these natural disasters, which in turn provide sponsorship to eligible individuals, as well as other goods and services. ``` ## **`4. Grants made`** ``` During this period grants were made to Yayasan Adonai Cinta Anak Nusantara (YACAN) to Yayasan Anugrah Sungai Air Hidup (YASAH) to Yayasan Saluran Internasional (YSI) and to Gereja Bethel Indonesia – Jamaat Betlehem Ambon (GBI-JBA) ``` ## **`5. Travel Expenses`** ``` During 2020 no travel expenses were incurred. ```