2022-12-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 01 01 2022 To 31 12 2022

Section A Reference and administration details

Charity name The Hykeham Sailing Club Other names charity is known by Registered charity number (if any) 1122127 Charity's principal address Apex Lake Newark Road, North Hykeham Lincoln Postcode LN6 9SP

The Hykeham Sailing Club

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Mr C. Hall	Commodore 2022	Jan-May2022	Club AGM Jan 2022
	Mr J Upton	Commodore 2022	May-Dec 2022	Alreadya trustee
	Mrs Z. Ashley	Rear Commodore		“
	Mr J. Peters	Hon Treasurer		“
	Ms A Hoddinott	Hon Secretary		:
	Mrs C. Sallis	Member Secretary		Club AGM Jan 2022
	Mr S. Sallis	SailingSecretary		Alreadya trustee
	Mr G. Woodthorpe			Alreadya trustee
	Mr. M Schuerch			Club AGM Jan 2022
				“
				“
				“
				“

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Mr J Upton	Propertylease trustee
Mr A Bayliss	“
Mr S Sallis	“

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Voluntary Officers: Z.Ashley, Commodore. M.Seal, Rear Commodore. J. Adair, Vice Commodore

Voluntary Officers: Z.Ashley, Commodore. M.Seal, Rear Commodore. J. Adair, Vice Commodore

Section B Structure, governance and management

Description of the charity’s trusts

Written Constitution Type of governing document (eg. trust deed, constitution) As a voluntary club open to all with an interest in sailing How the charity is constituted (eg. trust, association, company) By Vote of the members at the Annual General Meeting. Trustee selection methods The General Committee constitute the trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about: • Trustees are provided with a copy of the Charity Commission guidance on policies and procedures adopted for the induction and being a trustee. training of trustees; Affiliated to the Royal Yachting Association

• the charity’s organisational structure and any wider Safeguarding procedures in line with RYA guidance are followed for all network with which the charity volunteers working with children or vulnerable adults. works;

• • relationship with any related Insurance is in place for premises, equipment, accident cover and third party liability.

• parties;

• • trustees’ consideration of Independent inspection is undertaken for the Club’s fire safety equipment major risks and the system and food hygiene. and procedures to manage them. Hykeham Sailing Club work closely with affiliate members who are also registered charities – Hykeham Sailability, Lincoln & District Sailing Association.

Section C Objectives and activities

Sailing for all

Summary of the objects of the charity set out in its governing document

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In planning and implementing the activities of the Club, the Trustees have had regard to the Charity Commission’s guidance on public benefit and believe that the registration as a charity, its objectives and activities undertaken during the year fulfil the Commission’s requirements.

Promotion of sailing to the local community through the running of ‘Taster Days’ so that the public can try sailing for the first time. Followed by the option to train further through the Clubs RYA Recognised Training Centre.

The provision of dinghy race training for young people.

Summary of the main activities undertaken for the public benefit in relation to Provision of sailing facilities to Lincolnshire schools and Lincoln these objects (include within University through affiliation with Lincoln & District Sailing Association. this section the statutory declaration that trustees have Provision of sailing facilities to local forces personnel through association had regard to the guidance with RAF Waddington. issued by the Charity Commission on public Provision of sailing facilities to Hykeham Sailability. benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

The charity makes small grants to members to contribute towards the cost of their training to enable them to volunteer at the Club.

Cash reserves are held in bank accounts.

All tasks in the organisation are performed by volunteers, except for Clubhouse cleaning and statutory requirements (e.g. fire protection)

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

It has been an interesting year and much has changed in the club since the last AGM. Jeff Upton has temporarily picked up the baton of Commodore in what has been some challenging times. As with many clubs and societies, HSC needs to change with the times, and this is something the Committee has been diligently working on behind the scenes. One of the significant challenges facing our club is the ongoing application to the Charities Commission to migrate the club to what is called a ‘ Charitable Incorporated Organisation ’ (CIO). This brings with it several benefits in taking the club forward. The initial application was rejected on the grounds that fishing is a non-charitable sport. Advice was sought from the RYA and the committee agreed to appoint an RYA recommend law firm to act on our behalf. A APEX Angling Ltd company has been created as a subsidiary. Subsequently a revised application has now been submitted to the Charities Commission and we are hoping to hear if we have been successful in late February. There is still some work to do on the various legal documents that will establish the operating Framework between HSC and the newly formed APEX Angling. So what else have we been up to:- Racing – When we look back over the years the effects of COVID can be clearly seen which as you can imagine had a big impact on turnout. Sunday and Wednesday evening racing shows a return to almost pre 2019 levels after the dip in 2020 and 2021. One day events also show a healthy recovery from the COVID dip with the average turnout the highest it’s been since 2010. The Frostbite, shows a significant increase over previous years with the turnout at its highest since we started collecting data. This might suggest that whatever the weather, members want to get back out on the water. This return to the water and more specifically participation in the racing may be as a result of the various training sessions that have been run last year. The Junior section has flourished with 18 sessions not hampered by the weather and allowing our young people to develop their sailing skills. Several new boats have been added to the fleet allowing much needed progression, including single and 2 crew boats. Some of the Juniors have now even bought their own boats and are actively seen racing and mixing it up with the grownups. The coaching for all initiative has also seen a lot of interest, often over running with extended sessions. Many of these new sailors are now actively participating in the race training and have even bought their own boats. Our experienced sailing members have welcomed the young people into the racing scene and can often be heard offering advice out on the water and occasionally ‘taking avoiding action’ as one should. We are truly a family focused club. This coming year we will continue to afford a smooth transition from the juniors, coaching, race training leading to recognised RYA qualifications in the form of the RYA L1 and L2 certification.

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Section D Achievements and erformance p

As in previous years we held RYA L1 and L2 courses for beginners and experienced sailor volunteers helped to support this. 22 people participated with half a dozen (ish) now regular visitors to the club becoming members. A newly appointed social secretary, has brought a new lease of life to the social side of the club encouraging members to get to know each other and share skills. The Christmas Party and prizegiving was also huge success. Hidden heroes – A club like HSC would struggle to operate without a significant amount of work going on behind the scenes. Everything from minor repairs, clearing slipways, de-pooping the decking, this all happens quietly and efficiently by the die-hard Wednesday gang … along with a lot of tea drinking. I would like to thank all and every one of the club members that contribute in their own way to ensuring the smooth operation of the club. It is with sadness that we recognise the massive contribution of Roy Westlake and Derek Bunnage who have recently passed away. Both being instrumental in the development of the club and will be sadly missed. We continued to support the activities of LDSA and Hykeham Sailability. Our primary objective for 2023 is to complete the CIO application and the operating arrangements with its Trading Subsidiary Apex Angling Ltd. We will also focus on the lease renewal discussions with Fisher-German and Cemex. Clearly it is very important we establish a secure a long lease, thereafter we can consider more capital expenditure projects, which currently have been placed on hold. We would like to thank everyone that has volunteered during the year and continues to give of themselves both time and support as we enter another year at HSC.

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Section E Financial review

Brief statement of the

The Clubs planned financial expenditure and associated Reserves have been detailed in the financial statements.

charity’s policy on reserves

The Club also maintains a reserve to cover the annual Lease commitment, which is detailed in the Club constitution.

Details of any funds materially in deficit

none

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

The principal source of funding is from membership subscriptions.

Other funds have been by grant from other organisations which has allowed for the development of the waterfront and funded the purchase of Dinghys to provide access to sailing for members without their own boat and also when running open day and training events.

For 2022 we received further Covid Business Rates Grants from NKDC.

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The Trustees believe that the organisation is ‘fit for purpose’, however we will continue to seek a successful application to the Charity Commission to form a CIO.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Jeff Upton John Peters Position (eg Secretary, Chair, Commodore Honorary Treasurer etc) Date 3rd October 2023

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Hykeham Sailing Club

Statement of Income and Expenses for Year ended	Statement of Income and Expenses for Year ended	31st December 2022
	Income	Expenditure
Membership Income-Sailing	23765
Affiliations	6315	695
Fees and Training	11340	1081
Clubhouse/Site
Rent/Rates		5301
Electricity/Water		1027
Insurance/Licencing		2823
Cleaning/Waste		3489
Maintenance		6286
Telecoms		243
Sailing Activity:
Equipment rent/repair		1993
Fuel/Rescue
Racing Events	620	131
Printing/Stationary/Postage		386
Keys	1190	410
Interest	2103
Kitchen/Bar/Social	1764	936
Sundries		273
Operating Totals	47097	25074	22023
Covid Grants	2667
Club Development	2205	24019
Totals	51969	49093	2876
Surplus/Loss 2022			2876
Apex Angling Donation			3865
Surplus B/fwd			157074
Total Assets			163815
Represented by:
HSBC			36331
Camb & Counties			127082
Cash Floats			402
			163815

Independent examinevs report to the trustees of Hykeham Sailing Club 1122127 I report to the trustees on my examination of the accounts of the ABY Trust (the Trust) for st the year ended 31 De￿mber 2021 Responsibilities and basis of report As the charity trustees of the Twst you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the ACL Independent examlnerfs statement I have completed my examination. I confirm thal no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records. I have no COn￿rnS and have come across no other matters in connection viith the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Relevant profe￿lOnal qualification or membership of professional bodies (if any): Address: i Hi411 sTEEÉf yJlLLIA<iftrf, Lirtactsi-tj, Date".