## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2020 **To** 31 12 2020 ## Section A Reference and administration details **Charity name** The Hykeham Sailing Club **Other names charity is known by Registered charity number (if any)** 1122127 |**Charity's principal address**|
Apex Lake|
Apex Lake| |---|---|---| ||Newark Road, North Hykeham|| ||Lincoln|| ||**Postcode**|**LN6 9SP**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mrs Z. Ashley|Commodore 2020||Club AGM Jan 2020| |||||| ||Mr J. Adair|Vice-Com 2020||“| ||Mr J. Peters|Hon Treasurer||“| ||Ms A. Hoddinott|Hon Secretary||“| ||Mr A. Harding|Member Secretary||“| ||Mr S. Sallis|SailingSecretary||“| ||Mr G. Woodthorpe|||“| ||Mr S. Davy|||“| ||Mr R. Johnson|||“| ||Mr I. Randall|||“| ||Mr A Bayliss|||“| ||Mr J. Upton|||“| ||Mr N. Welbourn||17/06/2020(18thBirthday)|“| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Mr J Upton|Propertylease trustee| |Mr A Bayliss|“| |Mr S Sallis|“| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Voluntary Officers: Z.Ashley, Commodore. M.Seal, Rear Commodore. J. Adair, Vice Commodore ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Written Constitution Type of governing document (eg. trust deed, constitution) As a voluntary club open to all with an interest in sailing How the charity is constituted (eg. trust, association, company) By Vote of the members at the Annual General Meeting. Trustee selection methods The General Committee constitute the trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about:  Trustees are provided with a copy of the Charity Commission guidance on policies and procedures adopted for the induction and being a trustee. training of trustees; Affiliated to the Royal Yachting Association  the charity’s organisational structure and any wider Safeguarding procedures in line with RYA guidance are followed for all network with which the charity volunteers working with children or vulnerable adults. works;  relationship with any related Insurance is in place for premises, equipment, accident cover and third party liability. parties;  trustees’ consideration of Independent inspection is undertaken for the Club’s fire safety equipment major risks and the system and food hygiene. and procedures to manage them. Hykeham Sailing Club work closely with affiliate members who are also registered charities – Hykeham Sailability, Lincoln & District Sailing Association. ## **Section C Objectives and activities** Sailing for all **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 In planning and implementing the activities of the Club, the Trustees have had regard to the Charity Commission’s guidance on public benefit and believe that the registration as a charity, its objectives and activities undertaken during the year fulfil the Commission’s requirements. Promotion of sailing to the local community through the running of ‘Taster Days’ so that the public can try sailing for the first time. Followed by the option to train further through the Clubs RYA Recognised Training Centre. The provision of dinghy race training for young people. **Summary of the main activities undertaken for the public benefit in relation to** Provision of sailing facilities to Lincolnshire schools and Lincoln **these objects (include within** University through affiliation with Lincoln & District Sailing Association. **this section the statutory declaration that trustees have** Provision of sailing facilities to local forces personnel through association **had regard to the guidance** with RAF Waddington. **issued by the Charity Commission on public** Provision of sailing facilities to Hykeham Sailability. **benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The charity makes small grants to members to contribute towards the cost of their training to enable them to volunteer at the Club. Cash reserves are held in bank accounts. All tasks in the organisation are performed by volunteers, except for Clubhouse cleaning and statutory requirements (e.g. fire protection) **TAR** March **2012** 3 Section D Achievements and erformance p ## **Summary of the main achievements of the charity during the year** The Club, like many other charities has had a different year in 2020, coping with the challenges faced by the Covid-19 pandemic. After the initial national lockdown, we were able to provide socially distanced casual sailing with limited clubhouse facilities and later in the season were able to introduce some organised racing, but this was cut short by the second national lockdown at the end of October. We were able to benefit from the Business Rates Covid Grant, which meant that we were able to reduce membership fees to reflect the reduction in available sailing time. This resulted in the Club generally maintaining its membership level. We are grateful to our membership for their continued support. We were unable to run our usual ‘Taster days’ to enable adults and accompanied children to experience dinghy sailing. The RYA had to cancel their rebranded ‘Push the Boat out’ / ‘Discover Sailing’ marketing and consequently we were unable to offer an open day. Similarly the previously flourishing Junior Section was unable to meet and try out the newly acquired RS Tera’s. We were able to relax some club rules temporarily to enable families to use inflatable kayaks, so that they were able to get some time on the water. As part of our RYA Sail training accreditation, we did manage to run some powerboat and safety boat training courses, mainly for our affiliate member “RAF Waddington’. These were managed under Covid-Secure guidelines and risk assessment. We were unable to run the RYA Level 1&2 courses as our instructors are all volunteers and many were in a shielding category, which meant we were unable to provide sufficient instructors. The Club continued to run the angling section under Licence from CEMEX. Angling members were subject to the same limitation on facilities, but managed to maintain their membership level. Looking to future years, the Committee recognise that it is important for the Club to invest in the Clubhouse, including changing room / shower facilities, in order to be able to maintain pre-Covid standard of access. **TAR** March **2012** 4 ## **Section E Financial review** The Clubs planned financial expenditure and associated Reserves have **Brief statement of the** been detailed in the financial statements. **charity’s policy on reserves** The Club also maintains a reserve to cover the annual Lease commitment, which is detailed in the Club constitution. **Details of any funds materially in deficit** none ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The principal source of funding is from membership subscriptions. Other funds have been by grant from other organisations which has allowed for the development of the waterfront and funded the purchase of dinghies to provide access to sailing for members without their own boat and also when running open day and training events. For 2020 we received Covid Business Rates Grants from NKDC. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** The Trustees believe that the organisation is ‘fit for purpose’. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Zoe Ashley John Peters **Position (eg Secretary, Chair,** Commodore Honorary Treasurer **etc) Date** 26.01.2021 **TAR** March **2012** 5 ## **Hykeham Sailing Club** |**Statement of Income and Expenses for Year ended 31st December 2020**|**Statement of Income and Expenses for Year ended 31st December 2020**|**Statement of Income and Expenses for Year ended 31st December 2020**| |---|---|---| ||**Income**|**Expenditure**| |Membership Income|22136|| |Affiliations|980|655| |Fees and Training|710|578| |Covid Business Support Grant|11334|| |**Clubhouse/Site**||| |Rent/Rates||5605| |Electricity/Water||699| |Insurance/Licencing||1951| |Cleaning/Waste||1536| |Maintenance||1077| |Telecoms||386| |**Sailing Activity:**||| |Equipment rent/repair||389| |Fuel/Rescue||1755| |Racing Events||| |**Other:**||| |Apex Angling|23710|9855| |Admin Costs||| |Printing/Stationary/Postage||609| |Keys [Sail and Angling]|890|295| |Interest|802|| |Kitchen/Bar/Social||10| |Sundries||111| **TAR** March **2012** 6 **Operating Totals** 60562 25511 4826 ## Capital & Asset |**Totals**
Surplus/Loss 2020
Surplus B/fwd
**Total Assets**
Represented by:
HSBC
Camb & Counties
**Club Allocation of Assets:**
Operational Requirements
Term Infrastructure Renewal Reserve
Angling Capital Expenditure planned for 2021
Sailing Capital Expenditure planned for 2021
Key Deposits
Membership prepayments
**60562**|**60562**|30225
91188
**121413**
47269
74144
**121413**
13535
75000
9000
12000
3500
8378
**121413**
**30337**| |---|---|---| **TAR** March **2012** 7 Hykeham Salllng aub Statement of Income and Expenses for Year ended 31st December 2020 Income Expendlture 22136 980 710 11334 Membership Income Affiliations Fees and Training Covid Business SupportGrnr 655 578 Clubhouse/Slte RenVRates Elertricity/Water Insurance/Licencin8 Cleaning/Waste Maintenance Telecoms Salllng Actlvlty: Equipment rent/repair FuellRescue Racing Events Other: Apex Angling Admin Costs PrintinglStstionarylPostsge Keys Isail and Anglingl Interest Kitchen/BarlSocial Sundries Operatln8 Totals 5605 699 1951 1536 1077 386 389 1755 23710 9855 609 295 890 802 io iii 25511 60562 Capital & A$5et 4826 Totsls 60562 30337 SurpluslLoss 2020 Surplus B/fvid 30225 91188 Totsl Assets 121413 Represented by: HSBC Camb & Countie5 47269 74144 121413 TAR March 2012