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2023-12-31-accounts

CHARITY REGISTRATION NUMBER: 1121995

The Ecole Polytechnique Charitable Trust Unaudited Financial Statements 31 December 2023

WYATTS

Chartered accountants York House 1 Seagrave Road London SW6 1RP

The Ecole Polytechnique Charitable Trust

Financial Statements

Year ended 31 December 2023

Page
Trustees' annual report 1
Independent examiner's report to the trustees 6
Statement of financial activities 7
Statement of financial position 8
Statement of cash flows 9
Notes to the financial statements 10

The Ecole Polytechnique Charitable Trust

Trustees' Annual Report

Year ended 31 December 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.

Reference and administrative details

Registered charity name The Ecole Polytechnique Charitable Trust The Ecole Polytechnique Charitable Trust
Charity registration number 1121995
Principal office York House
1 Seagrave Road
London
SW6 1RP
The trustees
Guillaume Cassou Chairman
Jean-Pierre Mustier Treasurer
Marie Caillat
Carmen Chevalier-Firescu
Jean-Paul Cottet
Romain Deleforge (Resigned 13 September 2023)
Jacques Garaïalde
Pierre Laffitte
Paul-Andre Rabate
Accountants Wyatts
Chartered accountants
York House
1 Seagrave Road
London
SW6 1RP

1

The Ecole Polytechnique Charitable Trust

Trustees' Annual Report (continued)

Year ended 31 December 2023

Structure, governance and management

Constitution and governing document

The Ecole Polytechnique Charitable Trust was created in September 2007. The objects of the Trust are set out in the Trust Deed.

Governance

The Trustees have agreed to delegate the day to day management of the affairs of the Ecole Polytechnique Charitable Trust to the Campaign Director of the Fondation de l'Ecole Polytechnique, who acts as Trust Administrator, and is on free secondment from Fondation de l'Ecole Polytechnique, a charity based in France which has the same objectives. The Trust Administrator works two days per week, for approximately 30 weeks of the year. The value of her work has been estimated at € 267 per day, for a total value of € 16,000(Gift in Kind).

The Board of the Ecole Polytechnique Charitable Trust meets at least two times per annum. In addition to full Board meetings the Chairman, and any other Trustees who are available, may meet, when needed, by telephone conference call with the Campaign Director or/and her team, to review the activities of the Trust.

A new Trustee would have the terms of the Trust explained to them and have a meeting with the existing Trustees to explain the aims and objectives of the Trust. There are no specific induction arrangements. The Trustees would look for an individual with an interest in the aims and objectives of Ecole Polytechnique Charitable Trust.

Objectives and activities for public benefit

The objective of the Ecole Polytechnique Charitable Trust is to support the advancement of scientific education and research.

Achievements and performance

The momentum of major donations initiated in 2022 continued into 2023. The administrative and solicitation processes have improved compared to past years. Examples include a streamlined process to request Gift Aid and track donations; a change of accountant; a prospect scoring system established for prospect database; two prospect visits to London, an event in London; an event in Paris to highlight a project funded by a donor to the Trust; and the first targeted annual fund mailing to prospects in the UK.

The majority of donations were made by alumni of the École Polytechnique who reside in the United Kingdom.

During 2023, the Trust made grants to Fondation de l'École Polytechnique for the following projects:

2

The Ecole Polytechnique Charitable Trust

Trustees' Annual Report (continued)

Year ended 31 December 2023

Financial review

Charity's income and expenditure is as follows:

INCOME
Donations
HMRC Gift Aid received
Investment income
Gifts in Kind
EXPENSES
Grants distributed
Support costs
Operating costs
2023
2022
£
£
1,292,432
232,877
288,994
3,207
4
28
13,793
14,159
1,595,223
250,271
521,330
258,408
20,722
25,342
13,064
10,443
555,116
294,193

Plans for future periods

In 2024, the Trust aims to continue making grants in pursuance of its charitable objects.

Risk management

The major risks, to which the Ecole Polytechnique Charitable Trust is exposed, as identified by the Trustees and others, have been reviewed and control systems established to mitigate those risks. These risks are reviewed and monitored on an ongoing basis.

Investment policy

  1. Recognising their responsibility for ensuring that funds raised by the Trust are used in accordance with the organisation's charitable purposes, and that any money under their control is properly invested, the Trustees have given due consideration to a suitable investment policy which meets the Trust objectives, to be available when required, but also safeguarding, maximizing and growth of funds held in reserve.

  2. The charity consolidates all of the endowment funds which have been raised into an account owned and managed by the Ecole Polytechnique Charitable Trust with the Société Générale in France to ensure maximum returns for gifts received in endowment. The particular factors are:

  3. Investment of the funds held by the Ecole Polytechnique Charitable Trust is the responsibility of the Trust exclusively. A Finance Committee specially created, monitors and advises on best investment returns. Mr Guillaume Cassou (Chairman of the Ecole Polytechnique Charitable Trust) is a member of the committee. He represents the trust’s interests and reports back to the Board of trustees on a regular basis.

3

Benefit statement

The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objects and in planning future activities and setting policy for the year.

Reserve policy

The Trustees have decided that all monies received by the Ecole Polytechnique Charitable Trust are no longer systematically converted in euros. The Trustees have agreed that a reserve of £10,000 is sufficient to ensure the day to day operational management of the Trust. The Trustees are aware of the legal duty to apply charitable funds within a reasonable time of receiving donations. It does not intend to keep funds in excess of its requirements. Whilst our restricted funds are in deficit our fixed costs are so low that any immediate need for funds could be funded out of endowment funds.

Going concern

The Trustees have assessed the impact of the charity's finances and operations for the coming year. Cash flow forecast and budget projections have been reviewed and the Board of Trustees have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the foreseeable future. For this reason, it continues to adopt the going concern basis in preparing the financial statements.

4

The Ecole Polytechnique Charitable Trust Trustees. Annual Report fconlvjwed) Year ended 31 December 2023 Trustees. responsibilities stalement The trustees are responsible for preparing the trustees. rewrt and the financial statements in accordance wrth applicable law aThJ United Kingdom Accounting Standards (United Kingdom Generally Accepted Aco)unting Practice). The law applicable to charities in England and Wales requires the charity trusl8es to prepare financial statements for each year which give a true and fair view of the stale of affairs of th8 charity and of the incoming resources and application of rosourcbs. of the charity for that period. In preparing these financial statements, the trustees are required to= select suitabl8 ac&)unlirKJ Oicies and then apply them consisl8nlty" observe the methods and principles in the applIc*b￿ Chariti&s SORP". make judgm8nts and accounting estimates that are reasonable and prudent" slate whether applicable UK Accounting Stsndards have been followed, subj8Ct to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going ￿nCeM basis unless it is inappropriate to presume that the charity will continue in business. The trustees are r8SFM)nSi￿e for keepirvJ ￿lequate accounting records that are sufficient to show and explain the charty's transactions and disdose wf(h reasonable ac￿r8¢Y at any lime the financial position of the charty and enable them to ensure that the financial ststemenls comply with the Charities Acl 2011. the applicable Charrties {Accounts and Reports) Regulations. and the provisions of the Trust Deed. They are also responsible for safeguarding the ossets of the Charity and hence for taking reasonable steps for the prevenlKJn and detection of froud and other irregularrties. The tnjslees. annu81 repcKt was approved on 29 (ktober 2024 and signed on behaw of the board of Iruslees by.. 0s59cF4￿8C4I7 . Guillaume Cassou Chairman. Ècole Polytechnwue Charrtable Trust

The Ecole Polytechnique Charitable Trust

Independent Examiner's Report to the Trustees of The Ecole Polytechnique Charitable Trust

Year ended 31 December 2023

I report to the trustees on my examination of the financial statements of The Ecole Polytechnique Charitable Trust ('the charity') for the year ended 31 December 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Karen Wyatt Independent Examiner

York House 1 Seagrave Road London SW6 1RP

Date: 29 October 2024

6

The Ecole Polytechnique Charitable Trust

Statement of Financial Activities

Year ended 31 December 2023

2023 2023 2022
Restricted
funds Total funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 4 1,595,219 1,595,219 250,243
Investment income 5 4 4 28
──────────── ──────────── ─────────
Total income 1,595,223 1,595,223 250,271
════════════ ════════════ ═════════
Expenditure
Expenditure on raising funds:
Costs of raising donations and legacies 6 4,276 4,276 3,000
Expenditure on charitable activities 7,8 542,052 542,052 283,750
Other expenditure 9 8,788 8,788 7,443
──────────── ──────────── ─────────
Total expenditure 555,116 555,116 294,193
════════════ ════════════ ═════════
──────────── ──────────── ─────────
Net income/(expenditure) and net movement in funds 1,040,107 1,040,107 (43,922)
════════════ ════════════ ═════════
Reconciliation of funds
Total funds brought forward 79,317 79,317 123,239
──────────── ──────────── ─────────
Total funds carried forward 1,119,424 1,119,424 79,317
════════════ ════════════ ═════════

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 10 to 16 form part of these financial statements.

7

The Ecole Polytechnique Charitable Trust statement of Financial Position 31 December 2023 2023 2022 Fixod assets Investments 13 5.726 Curronl ass•ts Debtors Cash al bank and in hand 14 118,853 1.004,171 81.299 1,123,024 82.283 Creditors: amounts falling due within one year Net currenl assets 15 3,600 1.119,424 8,692 73,591 Total assels less curront liabiliiies 1.119,424 79,317 Net assets 1.119,424 79.317 Funds of the charity Reslricled funds 1.119,424 79,317 Total Charity funds 16 1.119,424 79.317 These financial statements were approved by the tM)ard of trustees and authorised for issue on 29 October 2024 and are signed on behalf of the trnard by.. 0￿9cFlY588C417. Guillaum8 Cassou Chairman. Éeol8 Polytechnique Charilable TnJst The notes on pages 10 to 16 forni part ofthese financial statements.

The Ecole Polytechnique Charitable Trust

Statement of Cash Flows

Year ended 31 December 2023

2023 2022
£ £
Cash flows from operating activities
Net income/(expenditure) 1,040,107 (43,922)
Adjustments for:
Other interest receivable and similar income (4) (28)
Changes in:
Trade and other debtors (117,869) 876
Trade and other creditors 5,092 (210,187)
──────────── ─────────
Cash generated from operations 927,326 (253,261)
Interest received 4 28
───────── ─────────
Net cash from/(used in) operating activities 927,330 (253,233)
═════════ ═════════
Cash flows from investing activities
Purchases of other investments (4,458)
───────── ─────────
Net cash used in investing activities (4,458)
═════════ ═════════
Net increase/(decrease) in cash and cash equivalents 922,872 (253,233)
Cash and cash equivalents at beginning of year 81,299 334,532
──────────── ─────────
Cash and cash equivalents at end of year 1,004,171 81,299
════════════ ═════════

The notes on pages 10 to 16 form part of these financial statements.

9

The Ecole Polytechnique Charitable Trust

Notes to the Financial Statements

Year ended 31 December 2023

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is York House, 1 Seagrave Road, London, SW6 1RP.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Where services are provided to the charity as a donation, the contribution is included in the financial statements at an estimate based on the value of the contribution to the charity.

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in British pound sterling (£) for the first time in 2023. (previously Euro €). The financial statements to 31 December 2022 have been converted to British pound sterling and restated using the exchange rate of £1= €1.13.

Going concern

There are no material uncertainties about the charity's ability to continue.

Gifts in kind

Where services are provided to the charity as a donation, the contribution is included in the financial statements at an estimate based on the value of the contribution to the charity.

Foreign currency translation

Monetary assets and liabilities denominated in foreign currencies are translated into British pound sterling at the rates of exchange ruling at the balance sheet date.

Transactions in foreign currencies are translated into British pound sterling using the average rate for the quarter in which the transaction was undertaken.

Exchange gains and losses are recognised in the Statement of Financial Activities.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

10

The Ecole Polytechnique Charitable Trust

Notes to the Financial Statements (continued)

Year ended 31 December 2023

3. Accounting policies (continued)

Taxation

The Trust, being a charity, is not liable for income tax or corporation tax. Value added tax is not recoverable and is included in the relevant charges for administration expenses.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

11

The Ecole Polytechnique Charitable Trust

Notes to the Financial Statements (continued)

Year ended 31 December 2023

3. Accounting policies (continued)

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Investments

Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.

Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.

4. Donations and legacies

Restricted Total Funds Restricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Sundry donations 1,292,432 1,292,432 232,877 232,877
HMRC Gift Aid 288,994 288,994 3,207 3,207
Gifts
Trust administrator 13,793 13,793 14,159 14,159
──────────── ──────────── ───────── ─────────
1,595,219 1,595,219 250,243 250,243
════════════ ════════════ ═════════ ═════════
5. Investment income
Restricted Total Funds Restricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bank interest received 4 4 28 28
════ ════ ════ ════

12

Notes to the Financial Statements (continued)

The Ecole Polytechnique Charitable Trust

Year ended 31 December 2023

6. Costs of raising donations and legacies

Restricted Total Funds Restricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Costs of raising donations and legacies
– For 19 June 2023 event in London 4,276 4,276 3,000 3,000
═══════ ═══════ ═══════ ═══════
7. Expenditure on charitable activities by fund type
Restricted Total Funds Restricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Scholarships for the Ingénieur
Polytechnicien program 165,517 165,517 169,912 169,912
Bachelors programme 88,496 88,496
Paul Lévy Initiative 258,620 258,620
Research projects 51,724 51,724
Projects supporting international
development 21,552 21,552
Projects supporting innovation and
entrepreneurship 21,552 21,552
Solidarité pour le Liban program 2,365 2,365
Support costs 20,722 20,722 25,342 25,342
───────── ───────── ───────── ─────────
542,052 542,052 283,750 283,750
═════════ ═════════ ═════════ ═════════
8. **Expenditure on charitable activities by ** activity type
Activities
undertaken Total funds Total fund
directly Support costs 2023 2022
£ £ £ £
Scholarships for the Ingénieur
Polytechnicien program 165,517 165,517 169,912
Bachelors programme 88,496
Accountancy and audit 6,929 6,929 11,186
Trust administrator 13,793 13,793 14,156
Paul Lévy Initiative 258,620 258,620
Research projects 51,724 51,724
Projects supporting international
development 21,552 21,552
Projects supporting innovation and
entrepreneurship 21,552 21,552
Solidarité pour le Liban program 2,365 2,365
───────── ──────── ───────── ─────────
521,330 20,722 542,052 283,750
═════════ ════════ ═════════ ═════════

13

The Ecole Polytechnique Charitable Trust

Notes to the Financial Statements (continued)

Year ended 31 December 2023

9. Other expenditure

Restricted Total Funds Restricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bank fees 250 250 327 327
Exchange rate variance 6,550 6,550 5,167 5,167
Insurance 1,988 1,988 1,949 1,949
─────── ─────── ─────── ───────
8,788 8,788 7,443 7,443
═══════ ═══════ ═══════ ═══════
Independent examination fees
2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 3,600 5,600
═══════ ═══════

10. Independent examination fees

11. Staff costs

The average head count of employees during the year was Nil (2022: Nil).

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

12. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

13. Investments

Societe
Generale
£
Cost or valuation
At 1 January 2023 5,726
Additions
Movements 4
───────
At 31 December 2023 5,730
═══════
Impairment
At 1 January 2023
Disposals
Transfers (5,730)
───────
At 31 December 2023 (5,730)
═══════
Carrying amount
At 31 December 2023
═══════
At 31 December 2022 5,726
═══════

All investments shown above are held at valuation.

14

The Ecole Polytechnique Charitable Trust

Notes to the Financial Statements (continued)

Year ended 31 December 2023

14. Debtors

2023 2022
£ £
Prepayments and accrued income 96
HMRC gift aid recoverable 118,757 984
───────── ────
118,853 984
═════════ ════
15. Creditors: amounts falling due within one year
2023 2022
£ £
Accruals and deferred income 3,600 8,660
Bank overdraft 32
─────── ───────
3,600 8,692
═══════ ═══════

16. Analysis of charitable funds

Restricted funds

Restricted funds
At
At 31 December
1 January 2023 Income Expenditure Transfers 2023
£ £ £ £ £
The Ecole
Polytechnique Fund 116,440 1,595,223 (555,116) (37,123) 1,119,424
EPS Scholarship Fund (37,123) 37,123
───────── ──────────── ───────── ──────── ────────────
79,317 1,595,223 (555,116) 1,119,424
═════════ ════════════ ═════════ ════════ ════════════
At
At 31 December
1 January 2022 Income Expenditure Transfers 2022
£ £ £ £ £
The Ecole
Polytechnique Fund (2,881) 250,271 (294,193) 163,243 116,440
EPS Scholarship Fund (37,123) (37,123)
──────── ───────── ───────── ───────── ─────────
(40,004) 250,271 (294,193) 163,243 79,317
════════ ═════════ ═════════ ═════════ ═════════

The Ecole Polytechnique Fund: This fund was established to contribute to the advancement of education and knowledge in the fields of scientific research at the Ecole Polytechnique.

EPS Scholarship Fund: This fund represents donations for scholarships. The income is generated from the endowment.

At the year end, EPS Scholarship Fund has been merged with the Ecole Polytechnique Fund which will act as the sole entity to support activities at the Ecole Polytechnique.

In the charity’s annual report and accounts for the year ended 31 December 2022, the previous grant of the Garaialde-Oppetit-Rabate fund to the Fondation Ecole Polytechnique was recorded as a restricted fund and, given there are no funds remaining in that fund, it has ceased to be shown on the accounts for this year (and shall not be carried forward to future years).

15

The Ecole Polytechnique Charitable Trust

Notes to the Financial Statements (continued)

Year ended 31 December 2023

17. Analysis of net assets between funds

Restricted Total Funds
Funds 2023
£ £
Investments
Current assets 1,123,024 1,123,024
Creditors less than 1 year (3,600) (3,600)
──────────── ────────────
Net assets 1,119,424 1,119,424
════════════ ════════════
Restricted Total Funds
Funds 2022
£ £
Investments 5,726 5,726
Current assets 82,283 82,283
Creditors less than 1 year (8,692) (8,692)
──────── ────────
Net assets 79,317 79,317
════════ ════════

18. Prior year adjustments

Current year the accounts and reports are prepared in British pound sterling (£). For the year ending 31 December 2022, the accounts were prepared in Euros. All the opening balances are converted from Euros to British pound sterling (£) and restated using the exchange rate of £1=€1.13.

19. Analysis of changes in net debt

At
At 1 Jan 2023 Cash flows 31 Dec 2023
£ £ £
Cash at bank and in hand 81,299 922,872 1,004,171
════════ ═════════ ════════════

20. Related parties

During the year grants of £521,330 (2022: £258,408) were made to Fondation Ecole Polytechnique of which Trustee Jacques Garaialde is also a board member. At the year end £NIL (2022: NIL) was owing to Fondation Ecole Polytechnique.

There are no other related party transactions to note.

21. Controlling party

The charity is controlled by its trustees.

16