**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE ("the Charity")**
Trustees' Annual Report and Financial Statements
Year ended 31 December 2023
**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
|CONTENTS|Page|
|---|---|
|Legal and administration|2|
|Trustees' report|3|
|Independent examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the financial statements|8|
Page 1
**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
## **Legal and Administrative Information**
|**Registered Charity number**|1121961|
|---|---|
|**Trustees (who have acted during the year)**|Catherine Holmes à Court-Mather (Chairman)|
||Alexander Barblett|
||Roland Nattrass|
||Robert Jewkes|
||Kristy Duane|
||David MacKinlay (resigned 27 May 2023 )|
||Dick Porter (resigned 27 May 2023)|
|**Postal Address**|265 Saunders Lane|
||Woking|
||Surrey|
||GU22 0NU|
|**Independent Examiner**|David Swan FCA (ICAEW & ICAANZ)|
Page 2
TRU5fEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2023
The Trustees present their reporL together with the financial statements of the Friend5 of the
Unlversity of Western Australia In the Unlted Kingdom and Europe {"the Chariv) for the year ended
31 December 2023.
Strurture. govemance and management
The Charity is governed by its Trust Deed dated 27 September 2CK)7 lamended 4 April 20111 and wa5
registered with the Charity Commission on 12 December 2007. number 1121961.
The Trustees who served throughout the year are shown on pa8e 2. They are responslble for the
overall governance and management of the busir+ess of the Charity.
The Charity uses the UWA Alumni list for the UK residents as the basis of trustee recruitment.
Connections with a relevant pool of Alumni are maintained and as an existing Trustee Indicates thev
wSsh to con51der standin8 down, the Trustees discuss an approprlate repl3ment then approach
that person and If they are willlng to become a Trustee a vote is tsken at the Trustee Board and an
appolntmènt made.
Oble¢tlve$ and Artbvltl•s
The CharlVs oblectlves are for the Trustees to apply the Income and all or parts of the capital of the
Trust fund towards:
ij
The education of the publlc by promotion, support, assistance and Impmvement of the
Unlversity of Western Australla through the artivities of a group of friends in the Unlted
Kingdom and Europe.
The furtherance generally of the charitable purposes of the UniNtrsity of Western Australia
and encouragement of the development of the facilities whlch It affords.
The maklng of grants to the University of Westem Australia or such charitable institution
or institutions havln8 simllar objects.
The Trustees have referred to the guidance contained in the Charlty Commission's general guidance
on public benefit when reviewingtheir aims and obiettives. The policy set bythe Trustee5 Isto support
a variety of ¢harltable proSects in the future in making grants to otherorgani5ations at theSr discretlon.
In doing the trustees give due consideration to the nature of each organisation either as a UK
registered charlty or a community not for profit project.
Achievements and perforniance
During the year ended 31 December 2023 Friends ol the University of Western Australia In the Unltsd
KinBdom and Europe held Vra1 Èvènts
Bob French. Yhe Voice"
Rebecca Moore- WA Planning Law update
Annual Dinner I October
We were also guests at the UWA Alumni Reception held on 11 October 2023.
Engagement wtth the interested audience also continues through the annual newsletter with a strong
uptake. The expenses incurred in relation to rai5in8 fund5 relate to the noted events.
Page 3
TRUSTEES. REPORT
FOR ThE YEAR ENDED 31 DECEMBER 2023
In addition, restricted donations and legacies were received totslling £55.91412022: £49.6221 vthich
are payable to the Unrversity of Western Australia for specific projects.
The financial results for the year are detailed in the Statement of Financial Activities ISOFAI set out on
page 6.
Flnandal ReseThes Pollcy
It is the policy of the Charity to maintain unrestrirted funds that can meet all charTtable actrvities and
governance costs for the next year. The Trustees belleve that the reserves are suffident for current
purposes and these are reviewed on a regular basis.
The Trustees are confident of the Chartys flnanclal posltlon and fvture relevance and see It as a
sustainable strong organisation. The Tru5tee5 do t have any concerns around the approprlateness
of the 80ing concern assumptlon.
Statement of Trustees, responslbllltles
The trustees are responsible for preporSng the Trustees. Report and thè flnandal statements In
accordance with applicable law and United Kingdom Accountlng Standards (United Kingdom Generallv
Accepted Accounting Practice).
The law appllcable to charltles In England & Wales requlres the Trustees to prepare financlal
statements for each financial year which give a true and fair vlew of the state of affalr5 of the Charrty
and of the incoming resources and application of resources of the Charsty forthat period. In preparing
these flnanclal statements, the Trustees are required to-
selert suitable accounting lIcIeS and then apply them consistentlv:
observe the methods and principles in the Charities SORP IFR5102I,'
make jud8ements and estimates that are reasonable and prudent:
state whether appllcable accounting standards hove been followed. subjett to any material
departures disclosed and explained in the financlal ststements,.
prepare the financlal statements on the going concern basis unle55 It Is Inapproprlate to
presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that dlstlose with reasonable
accuracy at any time the financial position of the Chartty and enable them to ensure that the financial
statements comply with the Charities Act 2011, the Charity {Accounts and Reports) Regulations and
the provisions of the trust deed. They are also responsible for safe8uardlng the assets of the Charoty
and hence for taklng reasonable steps for the prevention and detection of fraud and other
irregularities.
The Trustees are SponSible for the maintenance and integrty of the Charlty and financial
Information included on the Charstyls website. Legislation in the United Kingdom goveming the
preparation and
mination of financl31 ststements may drffer from legislation In other
jurisdictions.
Si8n#tute..
Date
es-trustee
Page 4
FRIENDS OF ThE UNIVERStfYoF I¥ESTERN AUSTRAUA fftlThE UNITED KIIIGD(X AND EUROPE
INDEPENDEKf EXAM114ER'S REPORT TO THE TRLISTEES
I report to the trustees of Frlends of the University ofwestern Australia In the Urtited
Kingdom and Europe I'the Charirfl forthe yearended 31 Deceffleber2023.
RHpoMlblllths and bJ%15 of RepDrt
Astrusfee5 of the Charity. yov are responslble forthe PfepaTrtlon of the accounts of the
Chartty in accordance with the requirements of the charit Art 2011(he Art"l.
l Teport in re5Fert rfmy eyamlnaiion of tht aCCOUTrts of CharFty. carrled out under
sectlon 145 of the Act. and In carrwn8 Out my examinatw I hve followed am the applfrc*e
Dlrettlons 8Nen by the Charfty Cc¥nmi55ion under sectlon 145t5llbl of tr* P£1
Ind•pendent ex•mln•rfs stat•m
I have completed my examlnatlon. I confirm that no materlal matters have come to my aitention
In tonnectlon wtth the examlnatlon 8¢vln8 mt tause to be16eve that In any rnaterlal peCt.
account¢ngrÈ¢ords wert not kept In resm (rfthe Chaty as requ5red by sertlon 130 of the
Art; or
accounts do not accord wlth those rec0.. or
the accounts do not compty with the applicable requ1meftts tonternin8 thè form and content
of accounts set out In the Charitits IAccwnts and Repjrtsl Re8ulatlon$ 2rJ)8 other than
any feqlrement thatthe Kc¢)untsBlve a"tr•Je and falrt ¥lew whkh Is not a mattetcons•Jered
as part of an Independent examlnakn.
I have no concerns and have come aCft no other matters In connertlon wlth the examlnatlon to
whlch attentlon should be drawn In thls report In orderto enab a woper Understand1 otthe
account5 to be reached.
Slqned..
202*
J Swan
Name..
Dav*J John Swan
Relevant profe551onal quallficakns
membershlp ol prolesslonal bodles:
FCA IICAEW). FCA IICAANZI
Address:
Whlte Rc6e Fami. Hextalls lane
rrèy.
RHI 4QT
P405
## **FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
**----- Start of picture text -----**
2023 2023 2023 2022
Unrestricted Restricted
Funds Funds Total Total
Notes £'s £'s £'s £'s
Income from:
Donations 2 55,914 55,914 49,622
Fundraising - Events 3 9,955 9,955 9,904
TOTAL INCOME 9,955 55,914 65,869 59,526
Expenditure on:
Fundraising - Events 3 10,055 10,055 9,947
Charitable activities 4 223 55,914 56,137 47,006
TOTAL RESOURCES EXPENDED 10,278 55,914 66,192 56,953
Net incoming resources
for the year (323) 0 (323) 2,573
Opening fund balances 12,678 3,220 15,898 13,325
Closing fund balances 12,355 3,220 15,575 15,898
**----- End of picture text -----**
The Notes on the following pages form part of these financial statements
Page 6
FRIENDS OF THE UNIVERsrrY OF WESTERN AUSTRAUA IN THE UNITED KINGDOM AND EUROPE
BALANCE SHEET
AT 31 DECEMBER 2023
Notes
2023
2022
Currènt Assèts
Cash at bank
Debtors
23.348
24,628
iii
23.348
24,739
Credltors
Due within one year
7.773
8.841
Net Assets
15,575
15,898
Funds
Unre5tritted Funds
Restricted Funds
12.355
3,220
12,678
3,220
15,575
15,898
App
ved
the Tru
son
2024 and signed on thelr behalf by
Jew
5- Trustee
The Notes on the following pages form part of these financkil statements
Page 7
**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2023**
## **Note 1 Accounting Policies**
The principal accounting policies which are adopted in the preparation of the financial statements are set out below.
## A **Basis of accounting**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a true and fair view of the state of affairs of the Charity at 31 December 2023 and the financial activities for the year then ended, and have departed from the Charities (Accounts and Reports) regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS 102 second edition) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Advantage has been taken of the exemption for charities with income less than £500,000 from preparing a cash statement. The Charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties for the Charity's ability to continue as a going concern.
## B **Income**
Donations income is recognised in the year in which the Charity is entitled to receipt and the amount can be measured with resonable certainty.
## C **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. The Charity is not VAT registered and therefore any VAT incurred is charged against the relevant expenditure item.
## D **Taxation**
The Charity is a registered Charity under the Charities Act 2011 and UK tax is not applicable to its charitable activities.
## E **Fund accounting**
Funds held by the Charity consist of Funds held on trust for the University of Western Australia, Unrestricted, and Restricted funds. Unrestricted funds are available for use in accordance with the charitable objects at the discretion of the trustees. Restricted funds must be applied towards specific purposes or expenditure as determined by the donor(s).
Page 8
**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31 December 2023**
## F **Financial instruments**
The Charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans (if any) which are subsequently measured at amortised cost using the effective interest method.
|**Note 2 Income**
Donations - no gift aid
Donations - gift aided
Gift aid
TOTAL INCOME
Donations - no gift aid
Donations - gift aided
Gift aid
TOTAL INCOME|**2023**
Unrestricted
Restricted
**Total**
£'s
£'s
£'s
-
51,706
51,706
-
3,367
3,367
-
842
842
-
55,914
55,914
**2022**
Unrestricted
Restricted
**Total**
£'s
£'s
£'s
-
48,788
48,788
-
667
667
-
167
167
-
49,622
49,622|
|---|---|
## **Note 3 Fundraising events**
|**Fundraising events**|||
|---|---|---|
||**2023**||
|The Voice - 26 April 2023
Other income
Expenses
Rebecca Moore - 24 May 2023
Ticket sales
Other income
Expenses
Annual Dinner - 10 October 2023
Sponsorship
Other income
Expenses
Other
Other income
Expenses|Unrestricted
Restricted
**Total**
£'s
£'s
£'s
300
-
300
(300)
-
(300)
575
-
575
178
-
178
(853)
-
(853)
8,302
-
8,302
300
-
300
(8,602)
-
(8,602)
300
-
300
(300)
-
(300)||
|Total Events income
Total Events expenses|9,955
-
9,955
(10,055)
-
(10,055)||
|Net income / (expense)|(100)
-
(100)||
|||Page 9|
**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31 December 2022**
## **Note 3 Fund raising events (continued)**
|Alumni event (24 May 2022)
Ticket sales
Catering and other
Alumni event (11 October 2022)
UWA Contribution
Other
Annual Dinner (12 October 2022)
Sponsorship
UWA Contribution
Catering and other
Total Income
Total Expenses
Net income / (expense)|**2022**
Unrestricted
Restricted
**Total**
£'s
£'s
£'s
865
-
865
(908)
-
(908)
300
-
300
(300)
-300
8,439
-
8,439
300
300
(8,739)
-
(8,739)
9,904
-
9,904
(9,947)
-
(9,947)
(43)
-
(43)|
|---|---|
## **Note 4 Expenditure on charitable activities**
|Grants to UWA
Audit fees
Bank charges
Email hosting
Other
Grants to UWA
Audit fees
Reversal of over-accrual (audit)
Bank charges
Email hosting
Other
**Note 5 Debtors**
Unclaimed Gift Aid|**2023**
Unrestricted
Restricted
**Total**
£'s
£'s
£'s
55,914
55,914
-
-
-
113
-
113
-
-
-
110
-
110
223
55,914
56,137
**2022**
Unrestricted
Restricted
**Total**
£'s
£'s
£'s
-
49,622
49,622
-
-
-
(3,000)
-
(3,000)
148
-
148
85
-
85
151
-
151
(2,616)
49,622
47,006
**2023**
**2022**
£'s
£'s
-
111|
|---|---|
Page 10
**FRIENDS OF THE UNIVERSITY OF WESTERN AUSTRALIA IN THE UNITED KINGDOM AND EUROPE**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31 December 2022**
|**Note 6 Creditors**
Due within one year:
Balance of Funds held on Trust
Due to UWA|**2023**
£'s
7,651
122
7,773|**2022**
£'s
8,730
111
8,841|
|---|---|---|
Funds held on Trust are for the University of Western Australia and are expended, or transferred to Unrestricted Funds, at the direction of the University of Western Australia.
## **Note 7 Restricted Income Funds**
|**2023**
Science dinner
University of Western Australia
Fundraising dinner
**2022**
Science dinner
University of Western Australia
Fundraising dinner|Fund balances
Incoming
Outgoing
Fund balances
brought forward
resources
resources
carried forward
£
£
£
£
3,220
-
-
3,220
-
55,914
(55,914)
-
-
-
-
-
3,220
55,914
(55,914)
3,220
3,220
-
-
3,220
-
49,622
(49,622)
-
-
-
-
-
3,220
49,622
(49,622)
3,220|
|---|---|
## **Note 8 Related party transactions**
In the current year ended 31 December 2023 Charity expenses of £Nil (2022: £8,524) were reimbursed to certain trustees.
## **Note 9 Prior period Statement of Financial Activities**
|Opening Fund Balance
Income from:
Donations
Fundraising events
Gift aid
Resources expended:
Reversal of accrual - audit
Fundraising events
Charitable activities
Closing fund balance|**Unrestricted funds**
**Restricted funds**
**£**
**£**
10,105
3,220
-
49,455
9,904
-
-
167
9,904
49,622
(3,000)
-
9,947
-
384
49,622
7,331
49,622
**12,678**
**3,220**
**Year ended 31 December 2022**|
|---|---|
Page 11