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2021-12-31-accounts

H-PAN (HOPE FOR THE POOR AND NEEDY)

(Company Limited by Guarantee)

TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR YEAR ENDED 31 DECEMBER 2021

Reference and Administrative Information
Name of Charity: H-PAN (Hope for The Poor and Needy)
Registered Charity Number: 1121950
Company Registration Number: 6324785
Registered Office: 117 Fairfield Street,
M12 6EL
Accountant:
AACSL Accountants Limited
1st Floor North Westgate House,
Harlow,
Essex,
England,
CM20 1YS
Broad of trustees: Elvis Tabeth
 Chairperson
Zi-Lema-Konko Makengele Treasurer
Bisimwa Shauri Secretary
Bankers: HSBC
2-4 St Ann’s Square
Manchester
M2 7HD

H – PAN (HOPE FOR THE POOR AND NEEDY) Report of the Trustees For the year ended 31 DECEMBER 2021

H-PAN’s aims and objectives

H-PAN is a charitable organisation strongly committed to relieving poverty and suffering, empowering underprivileged individuals and communities, advancing education, promoting social justice and advancing Christian faith. We have a number of working names that best suit our various projects: SOL ICC (Source of Life international Christian Centre) focusses of the advancement of Christian Faith, SOL House provides facilities for the purpose of recreation and other community activities. SOL (Stand Out Loud) works with young people in Drama and film making; SOL Station (Radio and TV); SOL (Shine Out Live) is for events and talents Show for young people, SOL (Seeds Of Light) Christian Academy is for education for children aged 3 to 18 Years, H-PAN Creative, H-PAN FC and H-PAN SOCCER for football, SOL Institute, H- PAN Africa and H-PAN University college.

Educating and Training, developing the capacities of socially and economically disadvantaged individuals and Communities including children, young people and their families, raising awareness of poverty and injustice, challenging systems and structures that fuels poverty and suffering, promoting solidarity for the needy is why we exist. Through capacity building and awareness campaigns, we equip individuals and communities so that they are better placed to improve their quality of life in a sustainable way or take part in actions against poverty. H-PAN strives to change the lives of the most vulnerable by harnessing the compassion and commitment of dedicated staff and volunteers to deliver sustainable and high-impact community-based services and initiatives to the poor and needy while raising awareness and encouraging the involvement of other stakeholders. H-PAN believes that to fulfil the mission of eradication of poverty and injustice from the face of the earth, we must adapt to the ever-changing global realities, build on successes and more importantly, educate individuals, communities and stakeholders so that through shared efforts, we can all take part in combating this vice.

2021 Review

During the year 2021, we were able to continue with the provision of our keys services and also upgraded some of provisions. Many more individuals and communities in needs were able to benefit from our services.

We registered an increase of 18% in the number of well-wishers, volunteers and 22% more donors. This helped increase and strengthen our provision and services. We also noted 17% increase in support from local partners, churches and businesses.

We added 7 organisations to our existing network of grassroots organisations and churches and were able to provide more strategic support and training to help support our partners.

Working with organisations such as Fair share, Food cloud and giving world helped provide more food parcels and basic need items and clothing to our service users.

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There was an increase in intake in our Education and training projects and more support was provided by stakeholders and parents to help meet various needs. We believe we are now better equipped to compete with other schools and Academies and provide a very robust and varied curriculum to our pupils. Further plan to improve the other provision and playground were completed. We are still discussing with potential well-wishers to help with scholarships that will help those who are not able to afford the current fees. The school fees were kept unchanged despite all the additional support and resources added to the academy. The purchase of a mini bus was very welcomed as it enabled pupils to move to other sites and schools to access provision such as swimming pool, tennis courts, BMX facilities, museums and other educational facilities in and around the city. Additional services such as supplementary school were added to help children underperforming and also ensure the sustainability of the education project to avoid continuous reliance on supports from other projects.

We stepped up our work in Africa, strengthening our partnership with grass-root organisations and also developing projects that are tailored towards the needs of the local communities. We provided assistance in the development of poultry farming and preparations for the construction of primary and secondary education provision in Nfou, Cameroon. Further education and training partnership were consolidated with Zambia and we are now working on programs to strengthen the education access and sustainability. We have organised missions to prospect potential site for our projects, main sites have been Solwezi, Livingstone and Chungwe Our twinning programs with Schools in Zambia and Cameroon has been halted by the complications in obtaining the relevant licences.

REACH (Homeless project)

In partnership with organisations such as Fair share, Food cloud, giving world and local churches and with the support of faithful volunteers we continued to provide vital support to the homeless and destitute in Manchester. We registered more clients and more referrals from the City Council. Those whose needs we could not meet were signposted to other local agencies. we were able to provide warm clothes, warm sucks and hats, basic toiletries and food parcels. We were also able to provide basic advice and guidance and signpost to other local organisations. we continued to provide back to work support including volunteering opportunities, and access to facilities such as computers and internet were provided to a number of clients to help them improve their skills, search for jobs and maintain their social life.

What does the future hold for this project?

Provide more structure survives to ensure sustainability both for the service users and the projects, this would include accommodation, training and adult courses.

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Youth Enterprise and Employment Hub

This project struggled with a high demand of young people. We have lunched a number of initiatives to take advantage of the apprentice and other education and training opportunities tailored to assist young people post-covid.

Main activities included: graphic design, website design, camera work, sound and video production, music production, radio broadcasting, film and acting. We were able to maintain these services with the support of SOL House and other local businesses.

What do the future hold?

Providing more bespoke training programs and support in job search and upskilling for young people.

Further initiatives are planned to encourage young people to be more entrepreneurial and set up businesses, we are working on potential funding route to assist with start-up cost .

Advancement of Christian Faith

We stepped up in our outreach and mission work both locally and internationally. Progress was made in the implementation of activities aimed at strengthening the basic foundation of faith.

What next: We are looking to further our mission work and also work to plant new worship centres in the UK and abroad.

Structure, Governance and Management

Reserves Policy

The Trustees have established a policy whereby unrestricted funds not committed or invested in tangible fixed assets held by the charity should be at least six months of expenditure. At the moment, the charity's reserves do not exceed such level.

Plans for future

The charity plans to continue the activities outlined above in the forthcoming years subject to satisfactory funding arrangements.

Investment policy

The charity is able to invest as indicated in the Memorandum of Articles of association to help raise funds for the advancement of its objects.

Governing Document

Hope for the Poor and the Needy is a charitable company limited by guarantee, incorporated on 26 July 2007 and is governed by the Memorandum and Articles of Association.

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Recruitment and Appointment of Trustees

In accordance with the requirements set out in the Memorandum and Articles of Association, Trustees are selected by members at the Annual General Meeting (AGM). All Trustees give their time voluntarily.

Trustee Induction and Training

Trustees are familiar with the practical work of the charity and are issued with a copy of the Memorandum and Articles of Association when appointed to the Board.

Risk Management

The Trustees have conducted a review of the major risks to which the charity is exposed and have devised systems to mitigate. External risks to funding are being mitigated through proactive efforts towards funding diversification and collaborative continual dialogue with existing funders. Internal risks are minimized by devising and implementing procedures for authorization of transactions and projects. Procedures and systems are also being continually improved through adherence to quality standards.

Trustees' Responsibilities

Company law requires the directors/trustees to prepare financial statements for each financial year, which gives a true and fair view of the state of affairs of the company/charity at the end of the year and of the incoming and outgoing resources for the year then ended.

In preparing those financial statements, the directors/trustees are required to select suitable accounting policies and then apply them consistently, making judgments and estimates that are reasonable and prudent. The trustees must also prepare the financial statements on the going concern basis unless it is appropriate to presume that company/charity will continue its activities.

The directors/trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006 and Statement of Recommended Practice on Accounting and Reporting by Charities. The director/trustees are also responsible for safeguarding the assets of the company/charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities.

ON BEHALF OF THE BOARD :

Date: 30th December 2022

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Chartered Accountant’s Report to the Trustees of H-PAN (HOPE FOR THE POOR AND NEEDY)

I report on the accounts of the Trust For the year ended 31 DECEMBER 2021, which are set out on pages 7 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) Which gives me reasonable cause to believe that in any material respect the requirements?

Have not been met; or

(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

AACSL ACCOUNTANTS LIMITED

1[st] Floor North Westgate House The High Harlow CM20 1YS

5

H-PAN (HOPE FOR THE POOR AND NEEDY)

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account) YEAR ENDED 31 DECEMBER 2021

Un-restricted funds
2021
Notes
£
INCOMING RESOURCES
Voluntary Income
256,877
Grants
68,121
Activities for Generating Funds
105,160
TOTAL INCOMING RESOURCES
2
430,158
RESOURCES EXPENDED
Charitable Activities:
Charitable Activies
410,363
support cost
78,946
Governance
840
Finance Cost
TOTAL RESOURCES EXPENDED
3
490,149
Net income/(expenditure)
(59,991)
Funds brought forward
62,556
Net movement in funds and funds balance carried forward as at 31
DECEMBER 2020
2,565		 Un-restricted funds
2021
£
256,877
68,121
105,160		 Restricted Funds
Total Funds
Total Funds
2021
2021
2020
£
£
£
256,877
159,550
68,121
104,000
-
105,160
167,580
-
430,158
431,130
410,363
78,946
840		 410,363
388,290
78,946
-
840
840
-
-
-
490,149
389,130
0
59,991
-
42,000
-
62,556
20,556
0
2,565
62,556
(59,991)
62,556
2,565

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H-PAN (HOPE FOR THE POOR AND NEEDY) BALANCE SHEET AS AT 31 DECEMBER 2021

2021
Unrestricted Funds
Total Funds
Notes
£
£
FIXED ASSETS
Tangible Assets
7
37,322
37,322
CURRENT ASSETS
Debtors and accrued income
-
Cash at bank and in hand
15,243
15,243
15,243
15,243
CREDITORS: amount falling due within one year
9
Amount falling due within one year
-
-
CREDITORS: amount falling due for more than one year
10
(50,000)
(50,000)
Net Current assets/(Liabilities)
(34,757)
(34,757)
TOTAL ASSETS LESS CURRENT LIABILITIES
2,565
2,565
FINANCED BY:
Unrestricted funds
2,565
2,565
Restricted Funds
-
-
TOTAL FUNDS
2,565
2,565		 2021
Unrestricted Funds
Total Funds
Notes
£
£
FIXED ASSETS
Tangible Assets
7
37,322
37,322
CURRENT ASSETS
Debtors and accrued income
-
Cash at bank and in hand
15,243
15,243
15,243
15,243
CREDITORS: amount falling due within one year
9
Amount falling due within one year
-
-
CREDITORS: amount falling due for more than one year
10
(50,000)
(50,000)
Net Current assets/(Liabilities)
(34,757)
(34,757)
TOTAL ASSETS LESS CURRENT LIABILITIES
2,565
2,565
FINANCED BY:
Unrestricted funds
2,565
2,565
Restricted Funds
-
-
TOTAL FUNDS
2,565
2,565		 2020
Total
£
46,653
-
-
65,903
15,243
15,243		 65,903
-
-
(50,000)
(50,000)
(34,757)
(34,757)
2,565
2,565
2,565
2,565
-
-		 -
0
(50,000)
15,903
62,556
166,056
103,500
-
2,565
2,565		 62,556

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31[st] December 2021.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31[st] December 2021 in accordance with section 476 of the companies Act 2006.

The trustees acknowledge their responsibilities for

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The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The financial statements were approved by the Board of trustees on 18[th] September 2021 and were signed on its behalf by Trustee

ON BEHALF OF THE BOARD:

Date: 30th December 2022

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H-PAN (HOPE FOR THE POOR AND NEEDY)

Notes to the Financial Statements

For the year ended 31 DECEMBER 2021

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to the activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery -20% on reducing balance

Office equipment -20% on reducing balance

Motor vehicle -20% on reducing balance

Computer equipment -20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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Note 2
VOLUNTARY INCOME
2021
£
Sundry giving’s and donations
256,877.27
Grants
Kingdom Trust
25,000
Other grant
9,721
Emerge (Specific to food bank)
14,500
Other Donations
18,900
Education for All
AERONA AIR & SEA Donation
STAN+S LTD
SOL CHRISTIA
-
324,998
Note 3.
ACTIVITIES FOR GENERATING FUNDS
2021
Total
£
Income from activities
105,160
VAT refunded
105,160
Note 4
Expenses
Bank Charges
41
Rent -Event
1,402
Insurance
187
Event (Food and materials and equipment, Lease, publicity an
112,258
General Expenses
64,470
It and Media
2,127
Travel
1,006
Childcare Expenses
23,685
Training and Tution
45,302
Staff Training
533
International Projects
46,685
Other Expenses
48,191
Repairs
4,124
Cleaning
1,492
Mobile and Internet
402
Legal & professional Fees
58
Other Expenses -Donation
58,400
410,363
Note 5
Profesional Fees
Accountancy Fee
840
Note 6.
Net Income/ ( Outgoing ) Resources
Net resources are stated after Chargimg / ( Crediting )
2021
£
Depreciation- Owend Assets
9,331
Total Costs
9,331		 2021
£
256,877.27
25,000
9,721
14,500
18,900
-		 2020
£
159,550.00
55,000
18,500
30,000
500
-
-
324,998 270,190
2021
Total
£
105,160		 2020
Total
£
167,580
105,160 167,580
2020
£
11,663
410,363
840
2021
£
9,331
9,331 11,663

The Charity continues to use component accounting in acordance with provision of FRS15 and Accounting and Reportin Charities: Statement of Recommended Practice on tangible assets

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Note 7 STAFF COSTS

STAFF COSTS 2021 2020 £ £ Wages and salaries 36,626 13,773 other staff cost 42,320 given by client 78,946 13,773

Note 8 TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
COST
At 01 January 2020
Addition
Depreciation
At 01 January 2021
Charge for the year
At 31 December 2021
Net book value
At 31 December 2021		 Plant and Machinery
Office Eqipment Office Refurbisment Motor Vehicles
Computer
Equipment
Totals
£
£
£
£
£
£
26,410.00
14,900.00
-
10,116.00
11,787.00
63,213.00
-
10,000.00
30,000.00
-
10,000.00
50,000.00
26,410.00
24,900.00
30,000.00
10,116.00
21,787.00
113,213.00
23,731.60
15,319.00
6,000.00
8,400.00
13,109.40
66,560.00
535.68
1,916.20
4,800.00
343.20
1,735.52
9,330.60
24,267.28
17,235.20
10,800.00
8,743.20
14,844.92
75,890.60
2,142.72
7,664.80
19,200.00
1,372.80
6,942.08
37,322.40

Note 9 Cash In hand & Bank

Note 9 Cash In hand & Bank
2021 2020
£ £
Cash at Bank 11,311 -
Cash In hand 3,932 25907
15,243 25,907
Note 11 CREDITORS: AMOUNTS FALLING DUE WITHING ONE YEAR
2021 2020
£ £
BBL 50,000 50,000
50,000 50,000

Note 12. TAXATION

H – PAN (HOPE FOR THE POOR AND NEEDY) is a registered charity and is thus exempt from taxation of its income and gains falling within Section 505 of the Income and Corporation Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that they are applied to its charitable objectives.

No tax charge has arisen in the year.

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